Attachment_1_SGSOW_1-5yr_6Jun16.pdf

Attachment 1 General Statement of Work(SGSOW)

SIMPLIFIED ACQUISITION BASE ENGINEERING REQUIREMENTS

EEPZ 16-2020 – 6 June 2016

SABER

GENERAL Statement of Work (SGSOW)

14th CIVIL ENGINEER SQUADRON

COLUMBUS AFB, MS

TABLE OF CONTENTS

SECTION

1. Alteration of this SABER General SOW

2. Description of Work

3. Design Criteria

4. Performance Capabilities

5. Computer and Software Requirements

6. Cost Proposals

7. Commencement, Prosecution, & Completion

8. Design and Construction Requirements

9. Quality Control (QC)

10. Work by Government

11. Contractor Office

12. Construction Sites

13. Construction Equipment

14. Availability of Utility Services

15. Temporary Utilities

16. Work Hours

17. Record Drawings and Verification

18. Material Submittals and Shop Drawings

19. Welding Permits

SECTION

20. Special Excavation Requirements

21. Materials Testing

22. Pre-final and Final Inspection

23. Warranty

24. As-Built Drawings

25. Government Furnished Materials or Equipment

26. Government Salvage and Excess Property

27. Scheduling Work

28. Occupancy

29. Coordinating with Government Activities

30. Safety and Health

31. Barricades

32. Environmental Protection

33. Use of Electromagnetic Emission Devices

34. Historical and Archeological Finds

35. Airfield Requirements

36. CAFB Traffic Regulations

37. Contractor Restrictions

Attachment 1 SABER SOW General 2016

ABBREVIATIONS

14 CES 14th Civil Engineer Squadron ACM Asbestos Containing Material AETC Air Education & Training Command AFR Air Force Regulations ATFP Antiterrorism Force Protection BCE Base Civil Engineer BCE-CM BCE Construction Manager CA Contract Administrator CADD Computer-Aided Drafting/Design CAFB Columbus Air Force Base CDs Construction Documents CD-ROM Compact Disk – Read Only Memory CEPM Civil Engineering Project Manager CO Contracting Officer COR Contracting Officer Representative CPM Contractor’s project manager DoD Department of Defense DP Design Professional EPA Environmental Protection Agency ETL Engineering Technical Letter FOUO For Official Use Only GF Government Furnished HVAC Heating Venting & Air Conditioning IDIQ Indefinite Delivery, Indefinite Quantity IOD Instruments of Directive LD Liquidated Damages

MAS Material Approval Submittal (AF form 3000)

MSDS Material Safety Data Sheets NEC National Electric Code NESC National Electric Safety Code NFPA National Fire Protection Association NPI Non-Prepriced Items NTP Notice to Proceed NTP-Design Notice to Proceed with Design NTP-Build Notice to Proceed with Construction OSHA Occupational Safety & Health

Administration PC Personal Computer QC or QA Quality Control or Quality Assurance QCM Contractor’s Quality Control Manager QCP Contractor’s Quality Control Plan SABER Simplified Acquisition Base Engineering

Requirements ELI Equipment Line Item SOW Statement of Work SGSOW SABER General Statement of Work S&R Standards and References TBD To Be Determined TO Task Order TOPR Task Order Proposal Request

LANGUAGE USE and DEFINITIONS of BASIC TERMS This table provides meanings of words or phrases commonly used in this document.

This document is directed to the Contractor including all imperative, informative, etc. statements even if they do not contain “Contractor” or the Contractor Name e.g. “Provide sand” denotes: “Contractor must provide sand”. Perform all work identified by this SOW and by any related Task Order to the satisfaction of the Government.

A device, equipment or system referred to in the singular (e.g. “the pump,” or “the power system”) includes all related devices, elements, and components required for a complete and functional installation.

The Term Denotes or *= in Addition Denotes Approved Approved by CAFB *without diminishing Contractor liability for CDs and Construction.

CAFB Government SABER contracting Authority on Columbus Air Force Base Construction Documents

Drawings, specifications and their references including all Design Criteria and Design & Construction Requirements for a given Project.

Contractor The Design-Build entity holding this current Government SABER contract including all personnel in direct or indirect employ of this entity servicing this contract including partners, consultants, subcontractors, suppliers, and manufacturers.

Coefficient Contractor’s Coefficient: Cost Proposal factor yielding the Contractor’s overhead & profit.

Day Calendar Day unless noted otherwise.

Design-Build Complete Design and Construction services executed by the Contractor Design Professional Professionals including Architects (RA or AIA), Professional Engineers (PE), and Landscape

Architects licensed to practice in one or more states of the U.S.

For example (e.g.) One among many possible examples Include / including Include, but not be limited to / including but not limited to may has the discretion to Provide Furnish & install complete, functional and ready for use without Government action or expense.

Work The whole or any part, product, system or subsystem of the project [Section Title] References another Section herein.

SGSOW SABER General Statement of Work. This document. See title in upper left corner of page.

Subcontractor Subcontractor and all personnel in Subcontractor’s direct or indirect employ on any given

Project including suppliers and manufacturers Task Order Subcontract governed by: this SGSOW and by instruments governing this General SOW.

1. Alteration of this SABER General SOW Perpetual: This SABER General Statement of Work (SGSOW) may by Addendum be perpetually altered in accordance with mutual assent between Government and Contractor. This SGSOW MUST NOT be altered by a TO or a TO Modification. TOs and TO Modifications are not, and must not become, Addenda to this SGSOW. A TO is a contract to the SGSOW. A TO Modification is a Contract Addendum to a TO. This SGSOW remains in full effect unaltered by execution of a TO or TO Modification.

Temporary: This SGSOW may by mutual assent between Government and Contractor be temporarily altered to ameliorate work on a single TO, provided the Contractor agrees the modification: (1) is temporary, (2) applies only to the one TO, (3) does not perpetually modify the SGSOW, and (4) does not represent the Contractor will receive added benefits or reduced liability beyond those stated herein. To obtain this temporary alteration, the Contractor must submit a Letter of Agreement on Contractor company letterhead, to the Government for CO and CEPM review, editing, and approval. Upon approval, the Government will return to the Contractor a copy of the Letter of Agreement signed by the CO and CEPM.

Instrument of Directive: An Instrument of Directive (IOD) is a Government-written document ordering the Contractor to change a TO. An IOD may be either absolute or conditional. An absolute IOD orders an alteration to the TO SOW and the Contract Cost (and possibly the Performance Period). A conditional IOD orders an alteration to the TO Design or Construction without altering the SOW, the Contract Cost, or the Performance Period. The Contractor must not execute an alteration to a TO or a SOW without a valid IOD from the CO. The only valid IODs are those identified in this Section.

Absolute IODs: The absolute IODs are: (1) a revised TO SOW; or (2) a TO Modification.

Conditional IOD: A Government Design Review comment is an IOD provided executing the comment: (1) does not damage the design; (2) does not violate any design requirement (e.g. code, UFC, standard, etc.); or (3) does not increase the TO cost or Performance Period (Contractor must submit an estimate supporting any claim of cost or performance period increase). If (1), (2), and (3) are true, then the Design Review comment is an IOD.

Not IODs: E.g., Statements contained in Meeting Minutes or in email messages or acknowledgements or agreements with such statements are not IODs.

2. Description of Work This SGSOW is for an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract for Design-Build projects at Columbus Air Force Base (CAFB), MS including its Shuqualak, MS base. Each TO is an appurtenance to this SGSOW. During the SABER contract period, the Base Civil Engineer (BCE) will identify Design and Construction projects by means of TOs. The Government will issue an TOPR for each TO, within the IDIQ. Each TO will include a project-specific SOW, Design Concept Drawings, and supplemental information. For each TOPR, the Contractor must propose a scope, cost, and duration and negotiate these to mutual assent with the Government (See Attachment 3 TO Procedures). If funding is available, the Government may then award a TO subcontract under this SGSOW. The Contractor must provide complete Design and Construction services to complete TO work according to industry recognized Best Practice. The Contractor must maintain one or more management offices on CAFB to facilitate construction management.

Provide all and singular Design and Construction services for each TO award under this contract including surveys;

excavations; soil borings and analyses; chemical, laboratory, pressure, electrical, corrosion and cathodic protection tests; and any other tests required for the complete Design and Construction of each TO. Obtain all necessary permits. Provide all required services, materials, products, supervision, and quality control inspections. Site visits for construction duration of each TO are required to ensure construction progress accords with contract schedule.

The Contractor will Design and Build a range of work on CAFB real property renovation, addition, and new construction. Design work includes: work normally done by Design Professionals (DPs), e.g. studies, design charrettes, analyses, Concept Design, Schematic Design, Design Development, Specifications, and Construction Documents preparation. Build work includes: management and supervision of subcontractors, trades, and building materials, quality control, labor, materials, equipment, and tools.

Probable types of work include: New design and construction of buildings and structures; Maintenance repair or alteration of buildings, structures, roads, grounds, and roofs; specialty construction; utilities including fuel systems;

and miscellaneous services including minimal amounts of asbestos or lead removal. Whenever one or more TO is active during construction, the Contractor must keep a management office at CAFB.

This SGSOW is not all inclusive. Each individual TO SOW may provide more definition and explication.

3. Design Criteria Provide a complete and functional design and facility within the awarded contract cost. The Contractor must be financially and technically responsible for resolving any design or construction errors or omissions. CAFB will not accept requests for additional funds except those caused by project scope change(s), unforeseen site conditions (e.g.

rock removal).

a. Design Professionals: Provide Design Professionals (DPs) of Record including; Architects; Structural, Mechanical, Plumbing, Electrical, Civil and Fire Protection Engineers, and related drafting and surveying professionals throughout design and construction of each TO. Construction Documents (CDs), must comply with letter and intent of all requirements set forth in documents including: this SGSOW, each TO SOW and Contract, and applicable Government requirements, building codes and governing authorities including the Standards and References identified in Section-8 [Design and Construction Requirements] herein. The Contractor must maintain full and continuing disclosure to the DPs this SGSOW and each TO SOW and Modifications. For all TOs and Modifications, DPs must identify the work requiring their seal and signature, and that work (CDs, etc.)

must be developed, signed and sealed by the DPs.

b. TOPR, CDs & Added Value: for each TO the Government will issue a TOPR to include one or more of the following: TO SOW, Government Furnished Design (GFD) Drawings not to exceed 35%, CD-ROMs, and Design, Construction, Inspection, Testing, Environmental or Quality Control requirements. GFDs are conceptual:

the Contractor must add ample value to a GFD through CDs to ensure quality construction. The TOPR and SGSOW are guides for the Contractor to develop the design and create CDs that embody the CD Properties described below. The CDs must prefigure, dimension and annotate TO designs with drawings and specifications that describe the project nature and extent to the Government’s satisfaction.

c. Construction Document Properties: Government evaluation criteria include the following:

• Independence: Bids will not be solicited using CDs developed under this General SOW. However, if these same CDs are used under other Government contracts; they should elicit close competitive bidding.

• Completeness: CDs must wholly and accurately prefigure the finished construction of each TO. CDs must have all drawings, elevations, plans, sections, details and specifications necessary for verification by Government inspection. A CD must not allow multiple interpretations of itself. Anything to be built in the TO must be shown in the drawings. Any unfinished CD part must be completed by reference to other CD parts.

E.g., if a wall section does not show how the top of the wall is supported; some detail or other drawing in the set showing the top-of-wall support must exist and be referenced.

• Consistency: Information in two or more CD parts must not contradict one another, e.g., an element shown in two distinct drawings must not be noted as one material in one drawing and a different material in the other drawing. Fully coordinate drawings to obviate two or more elements being shown to occupy the same space.

e.g., do not show a sprinkler head within a light fixture on a Reflected Ceiling Plan.

• Constructability: Accommodate the extra-geometric nature of CDs, e.g., precisely scaled CAD drawings can obliterate flashing overlaps, which must still be shown. Ambiguous constructability is unacceptable. CDs must make construction methods visible for Government review and construction inspection (e.g. brick courses shown on elevations must be scaled). CDs must prefigure and direct simply achievable, conventional construction: e.g. an air cavity behind face brick can be drawn at 1/4” wide, but a 3/4” cavity is easier to build. A 30° cast stone edge is easy to draw, but almost impossible to build.

• Conformance: CDs must conform to all TO requirements including:

1) The RFP of the TO [Description of Work] with all clarifications and modifications thereto including subsequent meetings, memos, telephone calls, and email communications.

2) The [Design and Construction Requirements] herein.

3) Architectural and Professional Engineering Drafting standards and practices.

4) The [Documents] subsection herein.

• Rectifiable: If Contractor or Government discovers CD defects after 100% approval, irrespective if discovery was before or after the NTP-Build was issued, the Contractor must immediately correct the defects on the As- Built Drawings. Corrections of CD defects must be submitted to the Government as soon as possible for review and approval. Corrections must not be executed until after Government approval and will not incur either Performance Period extension or Government expense.

d. Design Submittals: The Government will review Submittal documents including CDs, design analyses, and cost estimates. Each TO SOW may designate Submittal completion percentages and the durations between them.

Anticipated TO complexity and extent of required design documents determine the number of submittals. Each TO will require 35%, 65%, and 95% Submittals unless stated otherwise in the TO SOW. The Government may deem a Submittal incomplete and return it to the Contractor without review. If the Government deems a 95% Submittal incomplete, the Contractor must make further submittals and these will be 95%-A, 95%-B, etc. CDs will only be 100% after the Government approves the last 95% Submittal. Government approval of Design Submittal documents neither warrants, nor exempts Contractor liability for, their completeness or accuracy.

e. Government Submittal Reviews: A Design Submittal technical review begins when the Submittal is logged-in by 14 CES; A review business day begins at 7:30. Submittals received at 14 CES after 9:30 are logged in at the beginning of the next business day. To the extent practicable, Government reviews of 35%, 65%, and 95% Submittals will be conducted within the following durations (given in business days): 35% = 12; 65% = 18; and 95% = 18. However, these durations may be inadequate for some submittals, e.g. 14CES may be required to obtain AFCEC review(s) of a Design Submittal. The Contractor must use utmost diligence to deliver Submittals at the earliest possible date to allow the Government adequate review time. Government Submittal Review time will not be diminished due to an incomplete Design Submittal.

If actual Government review time for a Design Submittal is less than the required Submittal Review period, the remaining time is: required – actual = surplus review time for the Submittal Phase. Surplus Government review time from one Submittal Phase is added to the Government review time for the next Submittal Phase. (e.g. if the Government reviewed a 35% Design Submittal in 6 days there would be 12-6 = 6 surplus days and the Government would have 6+18=24 business days to review the 65% Design Submittal. Likewise, if the Government reviewed the 65% Design Submittal in 12 days, there would be 24-12=12 surplus days and the Government would have 18+12=30 business days to review the 95% Design Submittal.)

The TO SOW may designate Government Submittal Review percentages and durations for that TO. If a TO SOW does not designate Government Submittal Review percentages or durations, the above review percentages and periods will be used. Factors affecting review durations include: TO complexity and anticipated number of design documents including drawings, specifications, analyses and cost estimates.

f. Liability for Design: The Contractor is exclusively liable for the Design of each TO. The Contractor, by delivery of a Design Submittal for Government review, certifies that the Design meets: (1) the Best Practice professional judgment of the DPs; (2) the Government requirements set forth in the Concept Design and SOW; and (3) all design criteria, technical requirements, etc. in the S&R (See Section 8). Government review or approval of a Design Submittal neither warrants, nor exempts or diminishes Contractor liability for, the completeness or accuracy of Design Submittal documents.

g. Construction Documents: Ensure compliance of CDs with letter and intent of the RFP, SOW, CD Properties (above) and applicable Design Criteria. All necessary information must to the Government’s satisfaction be incorporated in drawings, specifications and reports.

h. Supplemental Documents: Show how critical design factors determine TO project CDs and construction by using supplemental documents including the following:

• Reference Drawings • Maps • Design Analysis • Subsurface Data

• Design Calculations • Geotechnical Reports • Cost Estimate • Concrete Compression Test Reports

i. Color Selection: See Color Selections 18h.

j. Documents: Deliver All CD submittals, including 35%, 65%, 95%, 100% and As-Built, on both paper (Hard Copy) and in *.dwg and *.pdf formats on a CD-ROM or DVD-RW (both designated as CD-ROM). Only these are acceptable electronic file media. Provide the following for each progress presentation:

1) Three (3) bound Hard Copy sets of drawings on D size (24”x36”) heavyweight white bond paper. Provide additional sets (and sizes) as requested by the CO.

2) Before copying to CD-ROMs Bind all X-refs to *.DWG files so each drawing is independent.

3) Publish drawings (sets) to both *.DWG and *PDF file formats accessible by CAFB software. Make *.PDF drawings full-size highest resolution with accessible layers using the latest version of Adobe Acrobat. Each drawing sheet plot must be setup to print identical to its corresponding hard-copy.

4) Plot drawings to scales that legibly differentiate all line weights including, line types, hatching, shading, dimensioning, arrows, and lettering. Plot scales must make visible all required construction information.

5) Use only Ariel or standard AutoCAD™ fonts. Maintain a consistent drawing numbering scheme. Keep the number of layers to a minimum. Use only Imperial (English) units of measure.

6) Match the drawing sequence in the *.DWG and *.PDF files or folders to the hard copy drawing index.

7) The hard copies and CD-ROM must be concurrently delivered to the Government.

8) Get from 14CES the latest CAFB title block version (in *.DWG format) and use on all drawings.

9) For TO cover sheets, CEPM will provide Contractor with a CAFB map showing the general TO locations.

Contractor must show and annotate TO Locations, Haul Routes, Main Gate, South Gate, BCE-Bldg 385, and other items as directed by the CEPM.

10) Make two copies each of other documents including specs, tables, charts, schedules, and graphs in both *.PDF and originating software (unlocked, not password protected) file formats (e.g. MS Excel or Word):

copy one of each file in each format onto each CD-ROM.

11) Provide for As-Built Drawings: Hard Copy sets conforming to this Section; two CD-ROM disks each containing 1 set of PDF files conforming to this Section and 1 set of *.dwg files conforming to this Section;

Add a folder to each CD-ROM containing one AutoCAD™*.dwg file for each CD Drawing. Arrange the files to match the sequence in the Hard Copy drawing index. Pre-set all *.dwg drawing plot viewport(s), layers, and line-types to exactly plot the corresponding Hard Copy sheet.

4. Performance Capabilities

a. While this SGSOW is in force, dedicate sufficient management and technical personnel to active TOs at CAFB.

One week before starting work under this contract, submit to the CO in writing the names and credentials of the Contractor Project Manager, Site Superintendent, and QCM. In the duration of this SGSOW, if any of these personnel change function or are to be replaced, submit in writing the proxies names and credentials to the CO for approval or rejection. Demonstrate to the Government’s satisfaction that proposed personnel meet or exceed education, technical and experience levels described in this SGSOW including the following:

1) Contractor Project Manager - manage EEPZ 16-2020 contract and this General SOW; negotiate, approve and administer subcontracts; and review material submittals and shop drawings. CPM must develop Cost Proposals for new TOs; negotiate with Government and subcontractors; approve and sign awards and modifications; supervise project superintendents; attend all weekly joint CO/CE/PM Contractor status meetings; attend pre-performance site visits; and pre-final and final inspections.

The CPM must have obtained experience equivalent to at least five years as a SABER contract manager or with a contracting firm engaged in multi-project, multi-discipline commercial construction. The CPM must also have at least five years of experience managing subcontractors; estimating and negotiating; and making detailed quantity take-off and cost proposals for multi-discipline commercial construction projects. The CPM, as the Contractor’s primary Cost Proposer, requires considerable experience with line-item cost estimation and detailed negotiation, including use of RSMeans™ Online Construction Cost Estimator or similar software.

2) Site Superintendent(s) – concurrently supervise from 1 to 20 or more active TOs under the EEPZ 16-2020 contract. Work includes: daily visits to each active TO site; submitting detailed biweekly progress report for each TO; scheduling and coordinating subcontractors and material suppliers; scheduling and coordinating progress of work; ensuring proper workmanship of all trades; and attending all pre-performance site visits, pre-final, and final inspections.

Superintendents must have at least five years of experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing multi-project, multi-discipline commercial construction projects.

3) Quality Control Manager (QCM) - Provide quality control management for all active TOs. QCM must visit each active TO site at least twice a day to ensure: compliance with safety requirements; that work and materials are in place and stored on site in accordance with the approved CDs, shop drawings and material submittals. QCM must submit daily status reports recording activities at each TO site, prepare and coordinate material submittal sheets and shop drawing submittals, prepare quality control reports for, and attend all pre-final and final inspections, and schedule and coordinate testing procedures. QCM must have at least five years of experience in QCM of multidiscipline construction projects.

b. The Government may require more education or training for TOs it deems necessary, e.g. for complex work.

c. The Government and Contractor may agree that Site Superintendent and QCM is one and the same person.

d. Provide additional personnel including management, technical, service, labor or subcontractor, etc. as necessary to fulfill all cost proposal and construction contract requirements. Include a certified Surveyor capable of laying-out TO work sites and elsewhere where grading or drainage is involved.

e. The Government may deny access to CAFB to anyone identified as a potential threat to health, safety, security, well-being, or operational mission of the installation and its population.

f. The Contractor, CPM, Superintendents, and QCM must be available by telephone 24-hours a day, 7-days a week and be prepared to meet the CO at a CO designated location on base: within 15 minutes of telephone contact during normal working hours and within 30 minutes of telephone contact during non-duty hours.

5. Computer and Software Requirements

a. Provide CAFB with (4) annual subscriptions to the RSMeans™ Facilities Construction Cost Data book (for calendar years 2016, 2017, 2018, 2019, and 2020). Provide CAFB with seven (7) annual subscriptions to the “RSMeans™ Online Construction Cost Estimator” (RSMeans™ Online). These subscriptions must be licensed to, and become property of, the Government, so the Contractor may pay the GSA price. While this SGSOW is in effect, maintain these subscriptions so: the books are updated annually; and RSMeans Online subscriptions are updated without interruption and revised quarterly with construction cost updates. Contractor must also provide updates needed to correct deficiencies in the internet based application.

b. Personnel of 14CES/CENM will be Administrator of the RSMeans™ Online subscriptions while this SGSOW is in effect. Contractor must at no time be Administrator for the Government subscriptions. Upon each renewal, Contractor will set up a conference call with 14CES/CENM and RSMeans to re-establish Administrator access.

c. For pricing each Cost Proposal, use the same RSMeans™ Online version as the Government.

d. While SGSOW is in effect Contractor must license and maintain minimum two (2) subscriptions each to:

RSMeans™ Facilities Construction Cost Data book; RSMeans™ Online; and AutoCAD Lite latest release.

6. Cost Proposals

a. Develop Cost Proposals using the references described in Section-5. Enter bare and localized costs for each line item in a Proposal. Use RSMeans™ Online to collect line items (and costs) into an “RSMeans Costworks” report and export this to an Excel spreadsheet.

b. Localized prices are bare material and labor costs that have been multiplied by the RSMeans Location Factors for Columbus, MS. Bare costs are unburdened by e.g. expenses, overhead, profit or taxes. Originate Cost Proposals exclusively from localized bare costs of the most current updates of the following:

1) RSMeans™ Facilities Construction Cost Data book: Bare Costs, Open Shop labor pricing

2) RSMeans™ Online, current version: Bare Costs, Open Shop labor pricing

3) Open market (NPI only).

4) Data from 1 or 2 above are denoted RSMeans™ Cost Data.

c. Incorporate into each Cost Proposal the prices of the most current TO requirements e.g. Drawings; SOW; S&R;

RFIs; Mods; Q&A; Site Visit; Submittals; and correspondence. RSMeans Cost Data line items use in-place quantities that include all work necessary to provide a complete, functional product. Quantities for e.g.

expansion, shrinkage, waste, compaction, lap, or shipping damage must not be added unless explicitly stated as a cost component of the RSMeans™ Cost Data line item, (e.g. RSMeans™ Cost Data explicitly states: “allow 5% waste for concrete ground pours”). For example, the carpet quantity in a 14’x20’ room is 280sf and thus the material cost in the Cost Proposal is: 280 × the RSMeans Cost Data unit price.

d. For each TO Cost Proposal use RSMeans Cost Data localized bare material and labor costs as defined in items a & b above. For each Line Item, multiply the quantity by the Material, Labor, and Equipment costs to obtain the X-Mat, X-Lab, and X-Equip costs, respectively, for that line item. Add the X-Mat, X-Lab, and X-Equip costs together to obtain the bare X-Total cost for that line item.

Sum each column: X-Mat, X-Lab, and X-Equip to get subtotals: S-Mat, S-Lab, and S-Equip respectively.

Multiply the subtotals by the following (bolded) Subcontractor O&P Markup Factors to get Markup subtotals:

S-Mat × 1.1 = M-Mat; S-Lab × 1.62 = M-Lab; and S-Equip × 1.1 = M-Equip.

M-Mat + M-Lab + M-Equip. = Pre-Coefficient Total (PCT).

The PCT × Coefficient = Contractor O&P PCT + Contractor O&P = TO Total Proposed Price. There are no other add-ons or multipliers.

e. Negligibly Priced Items: If a Cost Proposal contains from about 50 to 200 line items totaling in price from about

1% to 2.5% of the PCT, the line items are deemed negligibly priced. Do not include negligibly priced items in a Cost Proposal. To identify negligibly priced Line Items, multiply the Cost Proposal’s PCT by 0.00012 to get the minimum X-Total value. A Line Item with an X-Total less than or equal to this minimum X-Total value is negligibly priced. Do not include in the Cost Proposal an item with an X-Total less than this value. The Government may increase the 0.00012 factor to eliminate additional negligibly priced items.

f. TO Award: When Government and Contractor achieve mutual assent regarding a TO Cost Proposal, the Government may award a TO which is a firm, fixed price contract. During Cost Proposal Review, Government and Contractor will each make reasonable effort to discover accidentally missing and accidentally included items respectively. After TO award, compensation to the Contractor for accidentally excluded line items or to the Government for accidentally included line items will not be accepted, except by mutual assent. After award, the TO cost will only be changed by Government directed scope change or unforeseeable site conditions.

6A--Cost Proposal Format:

a. A Line Item Cost Proposal will have the following sixteen (16) columns and headings. Each number in the row below the headings designates the approximate column width.

Item Qty Was Line Description Unit Mat Lab Equip Total X-Mat X-Lab X-

Eq ip X-Total Cont Notes CAFB Cmnts

4.2 4.5 4.5 11.2 36.5 5.0 7.0 7.0 7.2 7.7 9.2 9.2 8.5 10.0 18.0 22.0

These are not the only columns output by an RSMeans Online estimate, but they are the only columns to be used in Cost Proposal Review. Delete (not hide) all columns output by RSMeans Online which are not one of the above listed columns (and therefore not part of the Cost Proposal).

b. Organize the Line Items in Cost Proposals according to the current Construction Specifications Institute MasterFormat 50-division specifications format (The Line column is so organized). In the “Item” column, give a unique number to each row arranged sequentially from top to bottom.

c. Set entire spreadsheet with Arial font. Top-Justify and “All-Borders” all cells. Set all cells to 10pt font except cells in the Line, Description, Contractor Notes and CAFB Notes columns (make these 8pt).

d. Use the Contractor Notes column to explain why each line number was selected; where each item is located in the TO; and how each quantity was derived.

e. If a line item has a maximum, average, and minimum cost, use the average cost. If there is only a max and min cost, split the quantity equally between the maximum and minimum line items (e.g., if the quantity is 10, use 5 on the max. line and 5 on the min. line).

f. Do not use RSMeans™ Online “Adjusted by” Line Items. Instead, for each line to be adjusted, add a line below and place the adjustment factor (from RSMeans™ Cost Data) in the material or labor columns. Use the same quantity in the “adjustment” line as is used in the line being adjusted. Note why adjusted.

g. Submit Cost Proposals on three 11”x17” paper copies; and in two Excel copies (and two Adobe Acrobat PDF copies) of the spreadsheet exported from RSMeans™ Online and edited. Set up Excel files so the Cost Proposal is in the first tab of the worksheet (labeled: “Cost Proposal”). Use other tabs for ‘mini’ cost proposals, one for each Assembly Line Item, duly labeled. Submit three 8-1/2 x 11 copies of each tab.

6B--Assembly Line Items (ALI):

a. An Assembly Line Item combines two or more RSMeans Cost Data line items, often with differing units of measure, into one line item with a single unit of measure. A good example is a Wall Type that combines the Cost Data line items for: steel studs and track; one or more layers of 1/2” type-x gypsum board on each side;

acoustical batt insulation; and a level-5 finish on each side. Units of measure would be linear feet (LF) for studs and Square feet (SF) for gypsum board, insulation, and level-5 finish. Assuming a standard height, the Wall Type unit of measure would be LF. Assembly Line Items are used to clarify or accelerate pricing.

b. Use ALIs to the extent helpful, but at a minimum provide Assembly Line Items for the following:

• Slab on Grade (SF)

• Grade Beams (LF)

• Slab Turn-Down (LF)

• Roof Construction from Deck to exposed Roofing material (SF)

• Wall Types – Interior (LF)

• Wall Types – Exterior (LF)

• Wainscots (LF or SF)

• Door Types - Interior (most common) including frames but not hardware (except hinges) (EA)

• Door Types - Exterior (most common) including frames but not hardware (except hinges) (EA)

• Other ALI required by TO SOWs or TBD by CAFB during TO Cost Proposal Review.

c. For each ALI, make a separate “mini” spreadsheet with the following column layout. Each number in the row below the headings is the approximate width of that column. Adjust actual widths so all data is visible.

Item Line Description Quan Unit Mat Lab Equip Total Cont Notes CAFB Cmnts

5.0 11.0 48.0 6.0 6.0 7.0 7.0 7.0 7.7 22.0 22.0

Calculate quantities so all Line Items have the same unit of measure. Decide the Assembly Line Item’s unit of measure and set each Item’s quantity to be equal to that unit (e.g. if the ALI is 6” Slab on Grade with a unit of SF, then the concrete quantity is 1/54 = 0.0185 CY).

d. Do not use premade ALIs from RSMeans Cost Data.

e. The Government and Contractor may agree that an ALI developed for one TO be used for another TO.

6C--Pricing from 01000 General Requirements

a. The Contractor must develop the Coefficient from real experience of all and singular market prices of design and construction overhead. The Contractor must not use costs (or percentages) from any Division 01000 Section or part thereof to develop the Coefficient. The Contractor may use any of the following Division 01000 costs as line items in an individual TO Cost Proposal:

01 45 23 50 Testing; 01 54 23 70 Scaffolding; 01 54 23 75 Scaffolding Specialties; 01 54 33 Equipment Rental;

01 54 36 Equipment Mobilization; 01 55 23 50 Roads and Sidewalks; 01 56 16 10 Temporary Dust Barriers;

01 56 23 10 Barricades; 01 56 26 50 Temporary Fencing; 01 58 13 30 Temporary Project Signage;

01 71 23 Field Engineering; 01 74 13 20 Cleaning Up; 01 76 13 20 Temporary Protection

The Contractor must apply a percentage of the estimated PCT for payment of each DP who will work on a TO.

Enter one line item for each DP, along with the percentage for that DP (relate to extent of work). However, the sum of percentages has a statutory limit of 6%. The Contractor must not seek a Modification as compensation for failure to include in a TO Cost Proposal adequate payment for DPs.

b. Prices from the above italicized 01 54 Sections of Division 01000 are Equipment Line Items (ELI). An ELI can only be added to a Cost Proposal if its price is a pertinent replacement of a zero or blank in the ‘equipment’ column of one or more non-ELI line items. DO NOT zero out equipment costs related by RSMeans to a line item and thereby increase the number of ELIs.

c. An ELI only pertains to the cost of Contractor rented equipment used in the construction of a single TO. The rental cost of equipment used on more than one TO must be prorated according to its duration of operation on each TO. Equipment Rental costs may be used as payment for Contractor owned equipment, but Equipment Mobilization costs may not be used for Contractor owned equipment. The Government will not pay (e.g. rental costs) to purchase equipment for the Contractor (e.g. pickup trucks). The Government will not pay equipment rental costs (e.g. wheelbarrow) that exceed the purchase cost of new equipment.

d. In the ELI ‘notes’ column, list each non-ELI line item deriving its equipment cost from that ELI. Derive quantities for each ELI from the TO proposal RSMeans Online items that require work from the ELI. Sum the [Quantity ÷ Daily Output] of each line item supported by the equipment; obtain a total quantity per day; and convert this total into a unit of days, weeks, or months; rounding up to the nearest unit. Use the least costly unit.

Use the least costly piece of equipment available in RSMeans Cost Data that can perform the required job. Keep ELI cost entries separate from other line item costs.

e. The Government, if it deems equipment rental costs were inflated, may require equipment to remain on a TO site for the time periods stated in the TO Cost Proposal.

6D--Items Not Priced by RSMeans™ (Non Pre-Priced Items: NPI)

a. NPIs may be used either on items for which RSMeans™ Cost Data provides no pricing or on items directed herein. NPI unit costs will obtain mutual assent between Government and Contractor. The Contractor must get three (3) quotes for M-Mat, M-Lab, and M-Equip. (i.e. Subcontractor O&P) costs from independent third party sources (e.g. not the Contractor or a Subcontractor). Source-evidence of quotes must (1) be written; (2) bear the company letterhead; and (3) be signed by a company director or de facto director. NPI costs must be added to the PCT at the bottom of the Cost Proposal.

b. The Government and Contractor may agree that an NPI developed for one TO be used for another TO.

c. The cost of dumpster rental, hauling and tipping fees must be NPI.

6E—Cost Proposal Review This includes review of Cost Proposals for TOs and Modifications. Cost Proposal instruments of evidence include all information relevant to the Cost Proposal under review. Contractor must provide Full Disclosure in advance: All oral (must be put in writing) or documentary evidence the Contractor introduces at Cost Proposal Review must have been submitted to the Government at least ten business days before the review meeting. The Government may require more than ten business days. The Contractor must not introduce any new evidence at the review meeting or the Government may stop and reschedule the Review meeting and require prior disclosure of the new evidence. If the Cost Proposal is for a Modification and the Review meeting rescheduled for lack of disclosure, no Performance Period extension will be allowed.

6E—This Section Intentionally Left Blank

7. Commencement , Prosecution, & Completion

a. Each TO will designate two Performance Periods, one for design and one for construction. For each TO one

Notice to Proceed will be issued for Design (NTP-Design) and one for construction (NTP-Build). An NTP- Build will only be issued after CDs are 100% complete or after approval of fast-track construction. Commence each TO at the time stated in the NTP-Design, then execute the design work within the performance period stated in the TO. Commence the construction of each TO at the time stated in the NTP-Build, then execute the construction work within the performance period stated in the TO.

b. For each TO, provide the following (items 1-5). Costs for developing and providing these are included in the Coefficient and will not be paid separately.

1) Submittal Log: AF Form 66 Schedule of Material Submittals: Contractor must list all items proposed for submission to the Government for Submittal Review as described in Section 18 of this SOW.

2) Progress Schedule: (AF Form 3064) must show the total TO schedule broken into individual items of work. Upon award of each TO, the Government will provide the Contractor an electronic AF 3064 and instructions for completion. The Contractor must return the completed form to the CO within 10 days of contract award. Both the electronic and hard copy (with an AF Form 3000 cover) must be returned completed. Show the percentages of physical work completed at the end of each reporting period. Submit the Progress Schedule within five calendar days after the date of receipt of NTP-Build for each individual TO. The Government may require an additional Progress Schedule for each Performance Period extension.

3) Progress Reports: (AF Form 3065) The Contractor must submit TO Progress reports to the CO for each outstanding TO twice a month: deliver the first report on the first working day of each month and the second report two weeks later. The reports will describe the percentage of work completed during the report period. If behind schedule, the Contractor must report in writing what actions will be taken to regain the schedule. If the CO agrees to add days to the contract performance period, the Contractor will provide an amended schedule.

4) Status Reports: Submit daily reports to the CO of the status of each active TO. For each day and for each TO, list: tasks accomplished, deliveries received, equipment on-site, weather conditions, and number of personnel working listed by trade. If helpful, include photographs in Status Reports.

5) Real Property Report: For each TO, not later than NTP-Build issuance, the CO will provide the Contractor with a partially completed DD Form 1354 “Transfer and Acceptance of Military Real Property“.

Upon TO completion, submit to the CO a completed Form providing costs and quantities of various materials, products and systems listed in the partially completed Form.

c. Period of Performance: This is the time from NTP-Design or NTP-Build until all TO design or construction work respectively is complete. Each TO SOW will designate the NTP-Design and NTP-Build. The Government may require more than one construction performance period. For example, separation of material lead-time from construction days could reduce inconvenience to building occupants.

d. Completion of Contract: At the conclusion of this contract, Contractor must vacate all areas provided, including: office area(s), storage and staging area(s), and individual work site(s). The Contractor will restore these areas to their original condition (prior to Contractor occupancy) within 14 calendar days or the earlier of either approved final inspection or CO notification.

8. Design and Construction Requirements

a. The Contractor must become completely familiar with Standards and References applicable to TOs under this

SGSOW. The Contractor is the professional and the Government is the Client on all TOs.

b. While this Contract is in force, for each TO, comply with the latest editions of all Standards and References

(S&R) including all Building and Systems Codes, Design Guides, Specifications, Analyses, Standards, and applicable Publications. S&R means: latest editions of applicable S&R. Unless directed by the SOW or Concept Drawings of an individual TO, or otherwise directed in writing by the CO, all design and construction under this Contract must comply with these S&R including those here listed:

1) Unified Facilities Criteria (UFC) Use all applicable UFCs

2) UFC 3-120-10 Interior Design

3) UFC 3-600-01: Fire Protection Engineering for Facilities

4) UFC 1-200-01 Design: General Building Requirements

5) UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

6) ETL 04-3 Design Criteria for Prevention of Mold in Air Force Facilities

7) International Building Codes

8) International Mechanical Code

9) Plumbing Codes: comply 1st with AFI 32-1066, 2nd with UFC 3-420-01 and Uniform Plumbing Code

(Illustrated Training Manual version), and 3rd with International Plumbing Code

10) National Electrical Code

11) National Fuel Gas Code

12) Life Support Code

13) National Fire Code

14) ABA, Architectural Barriers Act

15) National Electric Safety Code

16) ASHRAE Standard 90.1 American Society of Heating Refrigeration and Air Conditioning Engineers, Inc.

Energy Standard for Buildings Except Low-Rise Residential Buildings.

17) IES, Illuminating Engineering Society (Lighting Handbook)

18) BLCC/economic analysis

19) SMACNA, Sheet Metal & Air Conditioning Contractors National Association

20) Unified Facilities Guide Specifications (UFGS)

21) Other applicable Air Force Standards and their supplements including: Air Force Manuals (AFM), Air Force

Pamphlets (AFPAM), Air Force Instructions (AFI) and Engineering Technical Letters (ETLs), Military Handbooks, and Operating Instructions.

22) CAFB Base Standards for Design and Construction

c. The best judgment of DPs must be used to determine applicability of S&R. Whenever codes, standards and technical specifications disagree, the best judgment of DPs must determine which requirements govern.

d. The latest S&R extant pertain to a TO from its issuance forward. If while this SGSOW is in effect an S&R is revised, this SGSOW will not be altered unless Contractor or Government can prove substantial damages.

e. The Government may issue TO specific direction, instructions and specifications.

f. While this SGSOW is in force, for each TO SOW, for CDs, and for all correspondence, the word “will” and the word ”must” are mandatory directives.

g. Details not shown or specified, but necessary for best-practice installation and operation, will govern the work, the same as if specified or shown.

h. The Government may approve additional S&R, not here listed but deemed applicable by DPs, to be incorporated into these S&R. The Contractor must no use an added S&R as reason for TO Modification.

i. The Contractor must obtain all TO SOW relevant information from publicly available S&R (e.g. on the internet) and include all resulting costs in the TO Cost Proposal.

9. Quality Control (QC) For each TO, the Contractor must create and present to the CO a Quality Control Plan (QCP) to ensure all work meets applicable S&R and adheres to the CDs and SOW. The plan must include: who is responsible for quality inspections, processing acceptance or rejection, documentation and resolution of quality deficiencies, trend analysis, identification of corrective action, and coordination with Government inspectors. The QCP will become a compliance document upon Contract award and stay in effect for the Contract duration. The QCP must include the amount of work to be inspected by the Contractor and the frequency of inspections (which must be not less than one per day per TO). The Government may require changes to the QCP while this Contract is in force.

a. Contractor is fully responsible for all TO quality control, from design through completion. Contractor must institute and maintain a comprehensive Quality Control Program to insure that all materials and workmanship are in accordance with the CDs and all TO related S&R.

b. Quality Control Manager (QCM): The QCM must direct the Contractor’s QCP and is responsible for plan administration and inspection of work. The QCM must during normal duty hours be available to meet with the CO upon 30 minutes notification at a location selected by the CO.

c. The QCP must include: Inspections to ensure proper quality of work; and BCE Construction Manager (BCE-

CM) inspections. For each TO, the QCM must inspect and document the quality of work as: acceptable if IAW the SOW, CDs and S&R; and deficient otherwise. Documentation includes daily submittal to the BCE-CM of a “Contractor’s Quality Control Report (QCR) Daily Log of Construction – Military”.

10. Work by Government

a. The Government may execute work on any TO using resources other than those of the Contractor. The

Government may require the Contractor to coordinate work with one or more other Contractors.

b. The Government may furnish materials or equipment for the Contractor to install. These will be consigned to the Contractor and stored at the work site. See Section 25.

11. Contractor Office

a. A Contractor office is a temporary trailer or an interior space within a TO construction area used by the

Contractor to direct one or more TOs.

b. A Contractor office must include: desk, chair, lighting, hardware and software including: scanner, copier, printer, computer (lap-top or stationary PC) with high-speed internet access, email, the ability to download photos from a camera, the ability to read and write to CD-ROM and DVD-RW disks, and the latest versions of AutoCAD lite, MS-Word, MS-Excel, Adobe Acrobat, and other software needed to communicate with CAFB and the Contractor’s DPs. Provide adequate power for all equipment.

c. Only one temporary trailer may be set up on CAFB. This requires prior approval of a Contractor-written request submitted to the CO at least two weeks before trailer arrival.

• There is an almost 75’ x 100’ unimproved site on CAFB usable for setting up a temporary portable trailer.

The Contractor must provide, and defray all expenses for, the trailer and its site improvements including…