Atch 02 PWS ISWM.pdf

Solicitation Number FA3020-20-R-0004

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

Sheppard AFB, Texas

19 November 2019

DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management Municipal Solid Waste(MSW) COLLECTION AND RECYCLING

SERVICES at Sheppard AFB and SAFB Recreation Annex at Lake Texoma, Grayson County, Texas (TX), located approximately 120 miles northeast of SAFB and 8 miles north of Sandusky, TX. Estimated workload factors are in Appendix A and collection areas are in Appendix B.

The Contractor is expected to propose and implement innovative management practices throughout the service period to minimize the cost of performing MSW and recycling services by utilizing best commercial practices which benefit both the environment and the Department of Defense (DoD).

This must be accomplished by maximizing the use of available Government Furnished Equipment

(GFE) and facilities supplemented with Contractor provided equipment, facilities and methodologies. The PWS will include requirements for the delivery of all pertinent documentation and required reports to measure Contractor performance and compliance. The Estimated Workload

Data – Appendix A, is based on historical data. This workload data also includes existing agreements at the installations between Civil Engineering (CE) and the Defense Commissary

Agency (DECA) and the Army Air Force Exchange System (AAFES). These agencies are entitled to recycling proceeds.

1.1. COLLECTION REQUIREMENTS.

Main Base

1.1.1. Municipal Solid Waste. The Contractor shall empty refuse containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Details on size, routes, and frequencies shall be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR / Quality Assurance

Personnel) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul route without COR coordination and CO approval. Historical frequency tables are located at Appendix A, Table A2.

When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the container.

1.1.1.2. Food Waste. Empty containers used to dispose of food waste as necessary to maintain a healthy, vector free environment (on days when the serviced facility is in operation). Food waste shall be disposed at an authorized compost site off-base. Food waste shall be composted and may be collected utilizing compactors which are not required to be emptied daily or another industry standard method maybe used for food waste collection. If the Contractor uses compactors, they must be emptied in a manner to ensure sanitary conditions and health and safety of SAFB personnel. Containers are located outside and exposed to extreme temperatures and thus during the hotter months the food waste can begin to cook therefore it must be collected daily, for sanitary and odor regardless of amount in container, unless using compactors. In the cooler weather months, the contractor may submit a reduced pick up schedule based on quantity as factored into cost. Food

Waste containers and pickup days are identified in Appendix A, Table A-2.

1.1.1.3. Recycling. The Contractor shall empty recycling containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, routes, and frequencies should be established to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. Schedules are to be submitted to the

Contracting Officer (CO) 5 calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the

Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the container.

Military Family Housing (MFH) (Privatized) RESERVE

Municipal Solid Waste. RESERVE

Recycling. RESERVE

Compostable Organics. RESERVE

Bulk Item Pickup. RESERVE

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the SF 1449. The contractor shall be compensated IAW the price specified on the SF 1449 for that service. The contractor shall be compensated IAW the unit price when these services are requested. The COR will provide written request for all over and above requests with location, dates, and container(s) size. The Contractor shall submit a detailed monthly summary of all Over and Above notifications with the invoice.

1.1.3.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the CO or COR. For special events, the contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the contractor in writing at least

7 days in advance of the special event date. See Appendix A, Table A-1 for workload data.

1.1.3.2. Construction and Demolition Debris (C&D). When requested by the CO or COR, the contractor shall provide roll-off containers for collection of C&D. The contractor shall place containers at the designated site within one business day of notification by the CO or COR. The contractor shall recycle or dispose of all C&D at a recycling facility or permitted landfill. The contractor must provide weight tickets of all roll-off containers to the COR.

1.1.3.3. Public/Common Use MSW Receptacles. Contractor shall empty, collect, and dispose of all waste and replace liners in government furnished containers located at the locations designated in Appendix A before their capacity is exceeded. Estimated frequencies are included in Appendix

A.

1.1.3.4. Public/Common Use Recycling Receptacles. Contractor shall empty, collect, and recycle material from government furnished recycling containers before their capacity is exceeded. See paragraph 1.2.1 for a list of recyclable materials. Estimated frequencies are included in Appendix

A, Table A-2.

1.1.3.5. Ash Collection. RESERVE

1.1.3.6. Additional Pickups: In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/Fax sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size per the container price, list provided by contractor.

1.1.3.7. Container Relocations: The Government may request relocation of containers. The request will be made in writing and the container will be relocated within 72 hours.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Route Parameters. The Contractor shall enter the base primarily through the Missile Road

Gate entrance and all vehicles and personnel are subject to search and potential delays. If the gate is closed, then the Contractor is authorized to use SAFB main gate. Collection shall be made during normal duty hours of 7:00 a.m. through 4:30 p.m., Monday through Friday, excluding federal holidays. There may be situations that require the Contractor to work at times other than normal duty hours (e.g. special events, weather delays). Do not perform services in living areas (lodging and dormitories) before 7:30 a.m. Collection outside these hours shall require prior coordination with the CO or COR. When the Contractor’s work schedule conflicts with an AF mission requirement (e.g. parade, change of command, real world threat), advise the CO and reschedule the work to minimize disruption.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in

Appendix B. The contractor shall position bulk containers for customer ease in depositing MSW.

The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table

A2. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.8. Government-Approved Containers. Containers used in the collection of MSW and recyclable materials in all areas shall be Contractor-provided and accepted by CO or COR.

Containers shall meet the base architectural/appearance standards. Containers shall be maintained by the Contractor and shall remain in good, workable condition, with no leaks. They must be easy to use by customers. If necessary, containers shall include instructions on usage on the container such as if the lid has a locking device. Solid waste containers shall have attached lids that can be securely closed and remain closed during all weather conditions. Food waste containers shall be liquid tight (no leaks) and clearly labeled with attached lid. Containers shall be free of odor and debris after each collection. Containers shall be clearly marked with the recycling symbol and/or labeled with the desired recyclable material (e.g. cardboard, paper, and plastic etc). Containers can be blue in color as blue is universal recycling color, however the Contractor can use base standard color as long as container is clearly labeled for recycling only. The Contractor shall provide adequate quantity of cardboard specific containers with the capacity of 6 or 8 CY with a slotted opening to ensure cardboard is broken down and discourage container from being used for trash.

Contractor shall provide signage on the containers at all times that is large enough to be easily visible. Signage shall be approved by COR prior to placing on container. Signage or labeling shall include a minimum:

Do Not Block Access

DO NOT DISPOSE

Recyclable materials

In this container

1.1.9. Maintaining Containers and Collection Area. The Contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers.

The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. Vehicle Weighing. All vehicles used to collect MSW, C&D, organics and recyclable commodities shall be weighed on state-certified public scales / weigh station, either on- or off-base. When use of off-base scales are the only option, a predetermined public state-certified scale/weight station will be identified for use. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight discrepancies will be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets. The Contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage, disposal date, vehicle type and landfill tipping fee cost.

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling

Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with

100 percent of the sales proceeds. The contractor shall be aware of the DoD and USAF waste diversion goals and notify the base QRP manager of potential waste diversion opportunities in the local area. In AF COLS, recycling will only include cost-effective commodities and those items required by law (higher grade office paper, newspaper, and cardboard) at all main base facilities.

The AF embraces and is bound by executive orders, plans, guidance, supporting documents, and policies such as DoD Integrated Non-Hazardous Solid Waste Management Policy, which states

DoD Component installations shall implement ISWM to achieve diversion goals. The Contractor shall work with the Government to achieve and maintain this goal. Solid waste diversion is a major focus of this contract and the Contractor is expected to aggressively help SAFB and Lake Texoma meet and work to exceed the DoD diversion mandates by improving techniques and methods and researching new markets for items not currently recycled as well as existing recycling requirements. Solid waste diversion is measured as the percentage of solid waste which is not land filled, but processed for reuse or recycled, in weight, divided by the total weight of solid waste generated by the installation mission requirements and base personnel. These numbers must be accurately reflected on monthly diversion reports as outlined in report requirements, identifying total disposal tonnages and recycling tonnages by commodity.

1.2.1. Materials. The following items shall be recycled to achieve AF Solid Waste Diversion

Goals: office paper, newspaper, cardboard, and plastics. In addition, there are other commodities that shall be recycled, however the market can fluctuate and when a commodity no longer becomes cost effective then the installation will no longer recycle. Cost effectiveness is not based on revenue alone it also includes the cost to collect, sort, store, load, transport, and contribution to the diversion rate. The Contractor shall assist the QRP Manager in determining cost effectiveness. Other recyclable materials that may be recycled include but not limited to: scrap metal (e.g. tin, copper, steel, and aluminum), glass (clear, brown, green), shredded paper, corrugated fiberboard/paperboard, scrap wood, compost, food waste, organics, toner cartridges, mattresses, rags/textile wastes, batteries, or tires. The Contractor shall also recycle C&D. The Contractor shall keep C&D weights and reports separate from all other recyclables. The installation recycles some commodities through other avenues and the Contractor will not account for recycling efforts that the Contractor did not have direct participation. The Contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped and disposed of IAW federal and local environmental regulations.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in

Appendix A, Table A2. Containers shall be emptied as specified in section 1.1.1.3.

1.2.3. Base Recycling Center / Material Recovery Facility. The government will provide the contractor use of the base recycling center as shown in Appendix B. Alternately, the contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables.

1.2.3.1 Contractor Responsibilities. Separate and process recyclables in accordance with buyer’s specifications. Perform daily general maintenance such as cleaning and replacing light bulbs, and perform recommended maintenance on government furnished equipment. Provide appropriate personal protective equipment for employees. Notify Base Civil Engineer customer service for facility maintenance or repair requirements. Return equipment listed in Appendix C to the government upon conclusion of contract. With the approval of the contracting officer, contractor may procure and install additional equipment as required to more efficiently process recyclable materials. Contractor-purchased equipment will be procured at the contractor's expense, owned by the contractor and may be removed upon contract termination.

1.2.4. Marketing. The Contractor shall market recyclable commodities, which may include transporting commodities to buyers. The Contractor shall educate all residential and base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

1.2.5. Sales Receipts. The contractor shall provide a Commodity Sales Summary to the COR, no later than the fifth working day of each month, consisting of commodity type sold, sales proceeds achieved by commodity and weights of commodity sold. Documentation to accompany the

Commodity Sales Summary includes commodity sales receipts, commodity sold weight tickets, and reimbursement check for commodity sales proceeds. The contractor shall also submit an invoice for reimbursement for costs associated with conducing sales transactions, collection, processing commodities, and transporting to commodity buyers.

1.2.6. Composting. RESERVE

1.2.6.1. Tree Limbs/ Debagging. Tree limbs and uncontaminated lumber may be delivered to

Bldg. 2140. The contractor may load organics into a roll off dumpster for recycling and delivery off base. The contractor shall debag all bags of organic waste not in biodegradable bags. Properly debagged waste shall be free of visible bag material.

1.2.6.2. Material Placement. RESERVE

1.2.6.3 Windrow Maintenance. RESERVE

1.2.6.4. Disposition. RESERVE

1.3 DISPOSAL

1.3.1 Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN

0018 for reimbursement. Disposal costs are to be straight pass through reimbursable costs. The

Contractor shall submit landfill disposal invoices for SAFB and Lake Texoma only. Disposal efforts and costs shall not be comingled with other locations.

1.3.2 Disposal of Non-marketable Materials. Any commodity rejected by a predetermined commodity buyer must be reclaimed by the contractor for commodity rework or disposal.

Commodity rejection explanation must be provided to the CO or COR within 24 hours of buyer rejection along with remedy of the reject and plans to prevent same future rejections.

1.4. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the architectural/appearance standards of the base. Additional re-painting must match the approved color scheme. The Contractor shall maintain all Contractor and Government provided containers so that they have a professional appearance and ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.4.1. Bulk Container Maintenance Methods. Maintenance shall be performed as required at an agreed location between the COR and contractor. The contractor shall furnish to the CO or COR the schedule of maintenance for the bulk containers. The contractor shall furnish replacement containers for all containers removed (for more than 1 hour) for cleaning, painting, or repair to ensure that collection stations have adequate municipal solid waste containers. Cleaning or painting includes minor repair and maintenance to ensure a properly operating container. Major repairs or maintenance, as determined by the CO or COR, shall require replacement of the container.

1.4.2. Bulk Container Cleaning. The contractor shall maintain bulk containers to ensure they are free of unpleasant odors, dirt, debris, and pests. Cleaning should include thoroughly washing containers with steam, soap or detergents and water. Bulk containers used for food waste shall be cleaned at least monthly.

1.4.3. Bulk Container Painting. Painting of containers shall be accomplished by work orders issued by the CO or COR to maintain the base color scheme. Color of containers and paint shall be submitted to the CO or COR prior to placing or painting containers. Containers shall be cleaned prior to painting.

1.4.4. Other Municipal Solid Waste Container Cleaning. Smaller municipal solid waste containers (e.g., 15 through 55 gallon containers in recreational areas, playgrounds, high generation areas) shall be maintained free of unpleasant odor, dirt, debris, and pests.

1.5. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the tenth working day of the month, detailing the previous months total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected (MSW, C&D, organic, and recycling), tipping fees, weights diverted by recyclable commodity, cost to divert by recyclable commodity, and commodity sales proceeds reimbursed in sufficient detail to support Defense Environmental

Programs Management requirements. ALL RECYCLABLE SALES RECEIPTS must accompany the report. Format for these monthly reports shall be coordinated with the CO or COR. The report shall be submitted no later than the 10th working day of the following month and prior to invoicing.

For example: if report data is for October then the report shall be received no later than the 10th working day of November to be in compliance. In addition, the recyclables report shall detail materials collected and recycled by commodity, weight tickets, and gross proceeds from recyclable sales. The Contractor will have to coordinate with the QRP Manager regarding gross proceeds.

Format for these monthly reports specified in Appendix F.

2. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services

Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions

- Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS para. Performance Threshold

Collect Municipal Solid Waste in accordance with the established schedule.

1.1 No more than 2 Customer

Complaints monthly.

Perform Recyclable Materials Processing. 1.2 0 Deficiencies permitted.

Dispose of Municipal Solid Waste in accordance with the established governing directives.

1.3 0 Deficiencies permitted.

Maintain equipment in good workable condition.

Trucks and solid waste containers washed and free of odors.

1.4 No more than 2 Customer

Complaints monthly.

Perform unscheduled collections required by the contracting officer in accordance with paragraph

1.1.

1.1.3.1 0 Deficiencies permitted.

(Delivery order shall not be accepted until all deficiencies are corrected.)

Produce/maintain reports and records by fifth working day of the month

1.5 0 Deficiencies permitted.

2.1. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2. Contractor to submit Contractor’s quality control plan for review and acceptance as part of the contract at the post award meeting.

2.2. QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with paragraph 4.3 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT

2.3.1 Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be conducted more or less often based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PROGRESS MEETINGS

2.4.1. Multifunction Team Meetings. The CO, Functional Commander, COR, QRP Manager and/or Solid Waste Manager, other government personnel as appropriate, and the Contractor shall meet to discuss the Contractor’s performance. The following issues shall be discussed:

opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the

CO, and any other signatures as deemed appropriate, distributed to the functional area and the

Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. . The Contractor shall be made accountable and maintain GFE listed in Appendix C to ensure the constant ability to process appropriate recyclables at the base recycling center. The ability to collect, store, process, and dispose of recyclables and solid waste is the Contractor’s responsibility. The Contractor shall perform recommended manufacturer maintenance on GFE to maintain the equipment in good working condition and to avoid unnecessary wear and degradation of the equipment components.

Maintenance of GFE shall be as required by manufacturer’s recommendation and industry standards. General and routine maintenance is the responsibility of the Contractor such as oil changes and flat tire repair to ensure it is scheduled and accomplished. If equipment maintenance or repairs are required on GFE, the Contractor must notify and obtain prior approval from the COR and CO to perform any repairs. Contractor shall submit a detailed written cost estimate which includes GFE description, problem, repair, and method. Upon approval, the equipment repair will be coordinated by the Contractor to expedite the repairs and to maintain the recycling center at optimal capacity. Approved maintenance and repairs will be cost reimbursable; the original invoice shall be submitted with invoice. The Government is unable to pay any tax charges should the invoice total include taxes those will be deducted from the reimbursable charges owed the

Contractor. The Government reserves the right to not have equipment repaired. If equipment is not repaired, the Government is not required to replace any GFE. The ability to collect, store, process, and dispose of recyclables and solid waste is the Contractor’s responsibility, however when a GFE is not repaired or replaced the Contractor shall provide documentation to the CO stating how not having the GFE will affect performance of the contract.

3.1. GFE Inventory. The contractor and COR shall conduct a joint inventory of all GFE by the

10th of the first month on this contract and by Oct 10th of each option year. The contractor and the

COR shall jointly determine the operational condition of all equipment and document their findings on the inventory. The contractor shall sign the joint inventory list provided by the government;

contractor’s signature signifies the equipment is present and operating as designed. A final inventory of GFE shall be accomplished not later than ten (10) calendar days prior to the expiration of the contract.

3.2. Recycling Center/Material Recovery Facility. The government will furnish existing utility services for the recycling center/material recovery facility including water, sewer, and electric services and perform facility maintenance and repairs. In the event of a commercial power loss, electric power will automatically be restored by generator power. The government will maintain the backup generators and automatic switches. If contractor personnel require utility services that do not exist with the facility, or areas of the facility, it shall be the contractor's responsibility to provide such utility service. This shall be accomplished by a portable or temporary means. The installation and removal of temporary or portable units shall be coordinated with the COR, through the CO. Provide use of equipment listed in Appendix C.

4. GENERAL INFORMATION.

4.1. MISSION

The overall Civil Engineer mission at Sheppard AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2. BACKGROUND. SAFB has a high turnover of population especially at the student training and dormitory areas. Training, awareness, and education on policies, procedures, and schedules are continually required to maximize diversion rates.

4.3. HOURS OF OPERATION. Perform integrated solid waste management services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the

Government Program Office’s hours (7:30 a.m. to 4:30 p.m., Monday through Friday) and for after-hours response to refuse/recycling problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.4. HOLIDAYS & CLOSURES

4.4.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs.

The holidays are:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.4.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.5. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.6. CONTRACTOR WORK SCHEDULE

4.6.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include routes, pickup points, times, and days that pickups will occur. The

Contractor shall not deviate from the approved schedule without prior approval from the CO or

COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software.

4.6.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.7. CONTRACT PERSONNEL

4.7.1 Contract Manager. The contractor shall maintain provided office space through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.7.2 Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.7.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.8. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

4.9. SECURITY REQUIREMENTS.

4.9.1 Information Protection

4.9.1.1. Security Representative. Upon contract award or no later than 30 calendar days of initial performance, whichever is earlier, the Contractor is responsible to designate, in writing to the CO, a representative who shall be the Contractor’s point of contact for all security matters. Within 15 working days of contract award, the Contractor’s security representative shall contact the 82d Civil

Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements.

4.9.1.2. Homeland Security Presidential Directive 12 (HSPD 12) Driven Investigations. The

Contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9001 for contractor personnel who require issuance of Common Access Card (CAC). As a minimum, submission of a Tier 1 or higher level investigation and completion of a FBI fingerprint check with favorable results shall be completed before initial CAC issuance. The Contractor shall ensure employees requiring a CAC in-process through the 82 CES security manager who will, in-turn coordinate, as necessary, the applicable investigative requirements at no cost to the Contractor through the base Information Protection Office. The Contractor shall comply with DoDM 5200.02, Procedures for the DoD Personnel Security Program, AFMAN 16-1405, AF Personnel Security

Program, DoDM 1001.13, Volume 1, DoD Identification Cards: ID Card Life-Cycle, and DoDI

5200.46, DoD Investigative and Adjudicative Guidance for Issuing the CAC.

4.9.1.3. Freedom of Information Act Program (FOIA). The Contractor will comply with DoDM

5400.07, AFMAN 33-302, Freedom of Information Act Program, if required to handle For Official

Use Only (FOUO) material. The manuals set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. The contractor shall also comply with AFI 33-332, Air Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by

Title 10, United States Code, Section 8013. If applicable, the Contractor shall remove or destroy http://www.ecmra.mil/ official records only IAW AFI 33-322, Records Management Program and AFI 33- 324, The Air

Force Information Collections and Reports Management Program. The Contractor shall inform the facility Manager if FOUO material or information protected by the Privacy Act of 1974 must be removed or destroyed to accomplish the designated services set forth in the PWS

4.9.2. Force Protection

4.9.2.1. Base Access Requirements. The Contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, Contractor Access to Air Force Installations, and local clause, Security Requirements. Contractor employees shall comply with SAFB security requirements imposed by the Installation Commander at all times while on premises. The

Contractor shall obtain all necessary passes, decals, badges, or other items required access to perform contract services. The Contractor is responsible for accountability of all such media, which shall be surrendered to the issuing office or sponsoring organization upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor.

The sponsoring organization will immediately notify the Security Forces, Pass & Registration section if an update in Defense Biometric Identification System (DBIDS) is required for a contractor refusing to return issued media. The Contractor or sponsoring organization must immediately report a lost or stolen access credential to the local SF and issuance office. If all identification is not provided, a portion of the final payment (to be determined by the Contracting

Officer) will be withheld pending its submission. The Contractor shall comply with all SAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior Government authorization. Note: The Contractor must be aware that entry requirements are subject to change due to installation and world situations.

4.9.2.2. Pass and Identification Items. IAW AFMAN31-113, Installation Perimeter Access

Control, All perspective employees (Non-Appropriated Funds, Civilian Services, Appropriated

Funds, etc.), including personnel already in possession of an access credential, must be proofed and vetted by SF during in-processing to ensure proper fitness determination prior to allowing access and issuance of employment access credentials.

• DoD Common Access Card (CAC), (AFI 36-3026V1_IP) or a Defense Biometric

Identification System (DBIDS) card is required for employees of contracts over six months in length. To receive a DBIDS card, the employee must provide a Sheppard AFB Form 151 to the

82 CES Security Manager and an unexpired, valid picture identification card or other credential, and accomplish an Installation Access Application with favorable results on the

Criminal History Check.

4.9.2.3. Reporting Requirements. The Contractor shall comply with AFI 71-101, Volume-1, Criminal Investigations Program, and Volume-2, Protective Service Matters, requirements.

Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

4.9.2.4. Physical Security. If applicable, areas controlled by Contractor employees shall comply with base Operations Plans/instructions for Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The Contractor shall safeguard all Government property, including controlled forms, provided for Contractor use. At the close of each work period, Government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

4.9.2.5. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.9.2.6. Entry Procedures to Controlled / Restricted Areas. The Contractor shall comply and implement local base procedures for entry to AF controlled and restricted areas.

Contractors will be responsible for procuring Controlled Area Training from the assigned restricted/controlled area monitors.

4.9.2.6.1. Access Coordination. The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing ISWM duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

4.9.2.6.2. Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

4.9.2.7. Key control. The Contractor shall establish and implement key control procedures to ensure keys issued to the Contractor by the Government are properly safeguarded and not used by unauthorized personnel. The Contractor shall not duplicate keys issued by the Government.

Contractor employees shall not use keys to open work areas for personnel other than Contractor employees engaged in performance of their duties, unless authorized by the CO.

4.9.2.7.1. Lost Keys. Lost keys shall be reported immediately to the COR. The Government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the Contractor.

4.9.2.7.2. Government Authorization. The Contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized Contractor employees. Contractor employees shall not use keys to open work areas for personnel other than

Contractor employees engaged in performance of their duties, unless authorized by the government functional area chief.

4.9.2.8. Lock Combinations. The Contractor shall establish procedures ensuring lock combinations are not revealed to unauthorized persons. The Contractor Program Manager will approve these procedures and ensure the procedures are implemented.

4.9.2.9. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Sheppard AFB and Lake Texoma Annex.

4.9.2.10. Anti-Terrorism. SAFB has an anti-terrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a Contractor working on

SAFB, you and your sub-Contractors are required to obey all orders from Security Forces, and adhere to all security measures implemented as a result of Force Protection Condition changes

(security posture changes). Additionally, you and your sub-Contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on SAFB. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees, and sub-

Contractors about antiterrorism, SAFB has an antiterrorism binder with all of the pertinent information for awareness training available for mandatory review at the Pass and Registration

Office located at the Visitor Control Center (VCC) at the Sheppard Main Gate (bldg 1127) and/or Missile Road Gate (bldg 1405) of SAFB, Texas. Also, if needed contact the installation

Antiterrorism Officer (ATO) at 940-676-3460.

4.9.3. Security Education and…