RFI-Sources Sought Shredding HIPPA Material Requirement.docx

Sources Sought 502d Contracting Squadron Request for Information—Sources Sought Shredding HIPPA Material Requirement

This is a Request for Information (RFI) or an informal notice for Sources Sought¹ surveying and seeking the market for potential small business contractors to perform the work outlined herein and capable of providing a conceivable price. This RFI does not constitute an Invitation for Bid, Request for Quote, or a Request for Proposal, nor should it be considered as a commitment on the part of the Government. The information received will not obligate the Government in any manner nor will the Government reimburse companies for any costs associated with submittal of this RFI.

Further, the information collected because of this RFI directly supports this agency’s market research and will be exclusively used to help guide the acquisition strategy of this requirement; therefore, contractors are encouraged to participate in the attached survey (found on page 3) and provide the data corresponding with this Sources Sought. Once more, this notice is seeking information on contractors capable of providing products herein.

¹ Definition: Sources Sought means herein, this agency is conducting market research to determine if there are capable small businesses that can perform the requirements below.

Overview of the Requirement.

The requirement is subject to change. This overview is intended to provide information as we survey the market; therefore, upon reviewing the requirement, if your business is capable, please complete the Contractor Capability Survey (page 3):

Requirements. The requirement is a procurement effort to provide all labor, tools, materials and transportation for document shredding services for the 59th Medical Wing (59MDW), Lackland Air Force Base, Texas. The contractor shall pick-up at multiple locations, an estimated overall total of 100,000 records for proper disposal, destroying, or shredding in accordance with the standards specified in Health Insurance Portability and Accountability Act (HIPPA) IAW 45 CFR 160 and 164.

Additional information:

The government will assign a Contracting Officer’s Representative (COR) and a Performance Work Statement (PWS).

Performance Information:

FOB: Destination

PERIOD OF PERFORMANCE: Estimate 5 year period.

PLACE OF PERFORMANCE: JBSA-Lackland

The North American Industrial Classification Systems (NAICS) is 561990, All Other Support Services Product Service Code (PSC) is R614, Support Administrative Paper Shredding

Interested businesses are encouraged to participate in this survey by completing the attached survey and/or by providing your business capability statement or profile to the contact representative by email. Capability statements should include the small business size, capabilities, and location. Responses must be complete and sufficiently detailed with their qualifications to perform the work.

All notification and information regarding this Sources Sought will be issued electronically only through this Government Point of Entry. Interested business entities should be registered on the System for Award Management (SAM). To sell goods and services to the government, businesses must be registered in SAM and must maintain a Unique Entity Identifier (UEI). If you are not registered, you may enroll through the SAM website at http://www.sam.gov or call (866) 606-8220.

Keep in mind, this Sources Sought is to help identify if there are any potential offerors and to research the federal market to support the acquisition strategy. This RFI does not commit the Government to enter into any contractual agreement, nor will the Government pay for any information requested hereunder. Participating businesses are solely responsible for all expenses associated with responding to this survey. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information regarding this research.

The Government shall incur no obligations or liabilities to anyone for any costs or expenses incurred by responding to this RFI; to include the obligation to acknowledge receipt or provide feedback to the respondents. Not responding to this request does not preclude participation in any future RFQ. The information provided in this RFI is subject to change and is not binding. Do not submit any pricing. The Government requests that no proprietary, classified, confidential, or sensitive information be included in the response. NO phone calls and/or request for a solicitation will be accepted or acknowledged and questions will not be accepted. Company brochures are NOT desired.

Contact Information: Sandra Smith, Contracting Officer Email Address: sandra.smith.24@us.af.mil

Parris Watson, Contract Specialist Email Address: parris.watson.2@us.af.mil

Survey responses must be received by: 12:00 p.m. (Central Daylight Time) Friday, 7 August 2026

Please email surveys back to us in readable format such as PDF. Do not insert any formulas or links to help ensure electronic data can be received through the firewall. ** Please keep file names to 30 or less characters (without special characters). Due to firewalls and the security of email correspondences, it is best to keep your file names to a minimum so we can get them on this end; otherwise, they are subject to being undeliverable.

CONTRACTOR CAPABILITY SURVEY

Sources Sought – Shredding HIPPA Material Requirement

Please provide the following information for your company. The content provided is exclusively for market research.

Name of Business:

CAGE or UEI:

Address, State, Zip Code:

Telephone No:

Contact Name, Title, Email:

Please mark all applicable small business socio-economic category(ies):

Registered in System for Award Management (SAM)

USA domestic-owned

8(a) Business Development Program

Other than Small Business

HubZone certified

Small Business or Small Disadvantage Business

Woman Owned Small Business

Is your company a current Government contract holder? (ie. GSA, VA, etc.) If yes, please specify below by listing the contract number(s).

Service-Disabled Veteran Owned Small Business

Note any specific or designated economically disadvantage(s) or any relevant small business concern. Please include any other information corresponding with this market research: