FA301623U0059U00002 CCTV for Bldg 2061.docx

REQUEST FOR QUOTE

CCTV Installation For Building 2061 Solicitation: FA301623U0059U00002

Quotes shall be submitted electronically through sam.gov no later than the requested closing time posted. Any quote, modification, revision, or withdrawal of a quote received after that time shall be determined late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition and it was the only quote received. The purpose of this Amendment is to extend the date offers due from 10 May 2023 to the date on the Sam.gov website, and to incorporate SrA Brian Chambers as the alternate POC to receive quotes.

PRICE SCHEDULE

NOTE: Please provide a quote for all line items on the List of Materials and also enter the totals below. Failure to quote on all items may render the quote as unacceptable and ineligible for award consideration.

Quotes will remain valid until 31 June 2023

Delivery Address:

230 Hall Boulevard Building 2061 Joint Base San Antonio (JBSA)-Lackland TX 78236.

Please provide the below information:

FOB: Destination Shipping Cost Included? Yes

Payment Terms: Net 30 Delivery within 120 days after receipt of order

Company Name: __________________________________________________________________

GSA Contract # _________________________ Contract Expiration: _____________________

UEI #___________________________________ Cage Code: _____________________________

POC: ___________________________________ Telephone # _____________________________

E-Mail Address: ___________________________________________________________________

Confirm any/all Amendments to this solicitation received: ________________________________

Special Notes and Instructions:

1. Site Visit: A site visit will be conducted on 2 May 2023, 10:00 a.m. CST. All individuals attending the site visit will meet at the Parking Lot of Security Hill, ECP of Military Hwy, JBSA-Lackland, TX 78236. Technical questions from the site visit must be submitted no later than 4 May 2023, 12:00 p.m. CST via email to the Contract Specialist SrA Socrates Rosimo at socrates.rosimo.1@us.af.mil using Question and Answer spreadsheet (Attachment #2).

2. Base Access: JBSA-Lackland, TX is not an open base and you must have a valid ID. Anyone who does not have the necessary DOD identification to enter the base must fill out a JBSA Base Pass (Attachment #2) and send back to SrA Socrates Rosimo at socrates.rosimo.1@us.af.mil no later than 25 April 2023 10:00am CST. It is your responsibility to confirm that base pass requests has been received by 502 CONS. For further information please contact SrA Socrates Rosimo at 210-671-1729 or via email socrates.rosimo.1@us.af.mil.

3. Quotation Preparation Instructions: To assure the timely and equitable evaluation of quotations, vendors must submit their quotes no later than the date on the Sam.gov website to be considered for evaluation. All quotes must be sent via email to SrA Socrates Rosimo at socrates.rosimo.1@us.af.mil and SrA Brian Chambers at brian.chambers.5@us.af.mil

4. Notice to Quoter. This solicitation is NOT to be construed as a commitment by the United States Air Force. The Government reserves the right to cancel this solicitation any time before contract award. The Government is NOT liable for any costs associated with providing a response to this announcement.

5. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current. To register or update former CCR and Reps & Certs that are not current go to https://sam.gov/content/home and provide mandatory information.

6. Basis for Award: Award will be made to the responsible, responsive contractor submitting the Lowest Priced Technically Acceptable quote. 502 CONS/JBKAB plans to issue a single firm-fixed price order award based on the initial quote without conducting interchanges. Quotes should contain the best terms from a price and technical standpoint. The Government reserves the right to hold interchanges if, during quote evaluation, it is determined to be in the best interest of the Government. If interchanges are held they may be conducted with one, some or all quoters responding to this RFQ.

a. Responsive. The Government shall first review all quotes for responsiveness. To be considered Responsive, the contractor must submit, at a minimum:

i. Confirm that the required period of performance can be met.

ii. Submit all requested information to include completion of the Price Schedule (above) and sufficient supporting information to determine equivalency if an “or Equal” produce is being quoted.

Contractor quotes that fail to meet the above criteria for responsiveness may be considered “non-responsive” and shall not be evaluated further.

b. Order of Evaluation. The government shall organize all responsive contractor quotes in order from lowest to highest total price.

c. Technical Evaluation.

i. The two (2) lowest total priced quotes shall be evaluated for Technical Acceptability. Technical Acceptability is rated on a Pass/Fail basis against the Technical Factors stated below. To be considered “Technically Acceptable,” the contractor’s quote must demonstrate adherence to all the following Technical Factors:

Technical Factor: The contractor shall submit sufficient information to evaluate an “or Equal” product that is being quoted. Submit sufficient technical data (specifications, cut sheets, etc.) to allow determination that the product being offered is equivalent to the brand name item.

ii. After technical evaluation, contract quotes shall be given one of the following ratings:

Technically Acceptable – The quote clearly meets the minimum requirements of the solicitation to include equivalence of the brand name and meeting period of performance and/or delivery date, as applicable.

Technically Unacceptable – The quote does not clearly meet the minimum requirements of the solicitation to include equivalence of the brand name and meeting period of performance and/or delivery date, as applicable.

If either of the two quotes with the lowest total price is found to be Technically Unacceptable, the quote with the next lowest total price will be evaluated for technical acceptability. This process will continue until two Technically Acceptable quotes are identified or until all quotes have been evaluated.

Attachments:

1. The following FAR/DFARS/AFFARS provisions and clauses are applicable to this solicitation:

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov ; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s).

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report- Combo

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5352.201-9101 OMBUDSMAN (Oct 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman. The ombudsman for AETC Contracting Squadrons is Mr. David E. Jones, Deputy Director of Contracting, AFICA/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722; facsimile 210-652-8344. The alternate ombudsman for AETC Contracting Squadrons is Mr. Todd Joyner, Chief Clearance & Programs Support Division, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-7075. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause)