Atch 5_JBSA CCTV Camera Replacement Questions and Answers_Amend 0002.pdf

FA301621U0181 Amend 0002 26 Aug 2021

JBSA CCTV Camera Replacement Site Visit – 20 Aug 2021

Questions and Answers

Q1: In the SOO (section 2.0 PURPOSE) it indicates that there are 122 total cameras that need to be replaced. At the end of the SOO there are tables that break down where the cameras are located but it only shows 88 cameras. Could you please define how many cameras there are and where they are located?

A1: The tables in Section 2.0 detail the correct number of cameras (122). The second page of Group A in the attachments was cut off. This will be rectified.

Q2: In the SOO (section 3.1) it indicates that the government is responsible for the operational status of the communication path from the switch to the BDOC. The contractor is responsible for the VMS and cameras. Some of the VMS software is old and out of date. If the VMS software currently in use at the BDOC is not compatible with any of the approved cameras, who will be responsible for fixing this problem at the BDOC?

A2: The government expects the contractor to diagnose and troubleshoot any compatibility issues. If those issues are outside the scope of this work then they will provide the issue in detail to the government who will be responsible for any upgrades and/or replacement of the VMS.

The contractor will be required to install the cameras and prove operational status by other means if the contractor is not able to successfully integrate with the VMS. The manner of the final testing of the operational status of the cameras must be approved by the 502 SFG POC.

Q3: One of the VMS systems was not operational on our visit. Will it be operational by the time that the project starts?

A3: Unknown as the government is still attempting repairs at this time. For contingency purposes the government recommends the contractor plan for an upgraded VMS for Lackland furnished by the government. This would be the VICADS 3.2., at this time there is not a timeline for installation.

Q4: What is the model of each of the existing cameras?

A4: The government does not have a listing of all currently installed cameras. As these cameras are not currently on the approved listing their specifications do not establish a baseline requirement.

Q5: What are specifications of each of the existing cameras and their lens?

A5: Same as A4: The government does not have a listing of all currently installed cameras. As these cameras are not currently on the approved listing their specifications do not establish a baseline requirement.

Q6: We only visited some sites on our visit. Are all other existing hardware and software in working condition?

A6: All base lines and switches for which the government is responsible for are operational.

The contractor will have to evaluate the lines for which they are responsible for.

Q7: The site visit was critical to see the details of the cameras, it is necessary to know the details of the rest of the cameras to be able to send a quote. What is the height, angles, lenses, distances, positions, and type of hardware (NVR, DVR, VMS, switches, fibers, cables distance and routes, etc…) of the other cameras?

A7: See A2 for the VMS and communication path.

See A4 for camera question; in addition, the distance the cameras must view are minimum 100 meters during the day and night to encompass all traffic lanes.

Q8: In the SOO (section 3.1) it indicates that the government is responsible for the operational status of the communication path from the switch to the BDOC. The contractor is responsible for the VMS and cameras. The computer with the VMS is in the BDOC. Is the contractor responsible for the VMS software? Or is the contractor responsible for the VMS software to be compatible with the cameras?

A8: See A2: The government expects the contractor to diagnose and troubleshoot any compatibility issues. If those issues are outside the scope of this work then they will provide the issue in detail to the government who will be responsible for any upgrades and/or replacement of the VMS. The contractor will be required to install the cameras and prove operational status by other means if the contractor is not able to successfully integrate with the VMS. The manner of the final testing of the operational status of the cameras must be approved by the 502 SFG POC.

Q9: Proposal Due Date: With the current COVID-19, will the Government allow for an extension to the due date to ensure the vendor can submit the best proposal possible?

A9: The Government does not intend to extend the proposal due date, however, reserves the right to do so.

Q10: 2.0. PURPOSE: The purpose of this requirement is to replace/refresh JBSA’s Access Control Point (ACP) CCTV cameras at 22 ACPs. Currently, JBSA has 122 cameras located throughout the three main operating locations, Ft. Sam Houston (FSH), Lackland (LAK), and Randolph (RAN).

Can the Government identify the cameras that will require ladders and or lifts?

A10: The government has identified the heights of the cameras. The contractor will determine the manner of installation to ensure the safety of their personnel.

Q11: Can the Government provide the height of these cameras that are higher than 5 feet off the ground?

A11: All cameras will be replaced at their current location. The average camera heights are 7-9 feet with the highest being 30 feet.

Q12: If the replacement of the lines is significant, will the Government provide additional funding for the major line replacement? Or is the Government requiring the Vendor estimate this potential line replacement in this proposed offer?

A12: SOO section 3.0. and 3.1. give the responsibility of the lines from the camera to the switch to the contractor. The contractor will not be responsible for any portion of the line from the switch at the gate to the switch to the VMS.

Q13: 4.2. INFRASTRUCTURE: The entirety of the CCTV system should use existing infrastructure unless lines have been damaged or do not meet acceptable power, video, and/or data transmission requirements. In the event the data line must be replaced from the camera to the nearest switch the replacement line must be dedicated fiber. In case of incompatibility with the assigned switch, replace with compatible line.

Can the Government identify how many CCTV cameras at this time are not in operational status? This may assist the Vendor in estimating potentially how many lines may need to be replaced.

A13: As identified in the SOO, Groups B and C camera are currently non-operational.

Q14: Can you provide the current As-Builts or parameters of the current system. (We are trying to determine the length of runs that will be needed for new cabling if required.)

A14: The government does not have As-Builts for the installed systems.

Q15: If new cabling is required who is responsible for the cost to replace cabling?

A15: Same as A12: SOO section 3.0. and 3.1. give the responsibility of the lines from the camera to the switch to the contractor. The contractor will not be responsible for any portion of the line from the switch at the gate to the switch to the VMS.

Q16: If new cabling is required, and the answer to Q15 is the contractor, will a change order need to be submitted and approved before installation can begin?

A16: Same as A12: SOO section 3.0. and 3.1. give the responsibility of the lines from the camera to the switch to the contractor. The contractor will not be responsible for any portion of the line from the switch at the gate to the switch to the VMS.

Q17: What type of cabling is used in the current system? (coaxial, LAN, fiber etc.)

A17: Randolph (RAN): Coaxial.

Ft Sam Houston (FSH): Fiber

Lackland (LAK): Copper

Q18: If cameras are in a non-functioning state can you provide the known reason for malfunction?

A18: The government does not have a listing of the reasons for malfunction, however, all communication paths from the switches the government is responsible for are fully operational.

Q19: What is the highest point of camera placement?

A19: Randolph (RAN) has the highest point for a camera at 30 feet.

Q20: Are site visits still available for scheduling?

A20: 502 SFG recommends no additional site visits. This is the second site visit conducted and majority of the contractors who visited for Industry Day in July 2021, also participated on 20 August 2021.

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