Combined_Synopsis_Solicitation_FA301619U0292_JPPSO_Schedule_III_SATX_(FINAL).pdf

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In accordance with (IAW) FAR 12.603(c)(2) – Streamlined Solicitation for Commercial Items, the following is submitted for this Request for Proposal:

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA3016-19-U-0292, Transportation Services, is being issued as a Request for Proposal (RFP) for Packing, Containerization and Local Drayage of Direct Procurement Method (DPM) Personal Property

Shipments San Antonio, Texas. These services are being acquired in accordance with FAR Part 13.5 Simplified

Procedures for Certain Commercial items.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2019-03.

(iv) This requirement is a 100% Small Business set aside competitive acquisition in accordance with FAR

Subpart 19.502-2. Interested vendors shall refer any and all eligibility questions to their respective Business

Development Specialist at their respective servicing SBA District Office. The associated NAICS code 484210, Used Household and Office Goods Moving, which has a Small Business Size Standard of $27.5M. A single award of a Firm-Fixed Price (FFP) Requirements contract will be made as a result of evaluation of proposal(s) received.

(v) The following is a list of contract line item numbers (CLINs) and items, quantities and units of measure: (See Attachment 3– Bid Schedule).

(vi) The following is a list of descriptions of requirements for the items to be acquired: (see Attachment 1 –

Performance Work Statement).

(vii) The place of performance will be: The DPM requirement consists of Schedule III Intra-City/Area Services in the San Antonio area. (See Attachment 3– Bid Schedule).

Period of Performance: 1 January 2020 through 31 December 2020 (Year 1), plus four 12-month option years.

FOB Point: Destination

(viii) The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, and addendum applies to this acquisition.

ADDENDUM TO 52.212-1 -- Instructions to Offerors -- Commercial Items

FAR 52.212-1 is hereby tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard: The

NAICS code is 484210, Used Household and Office Goods Moving, which has a Small Business Size Standard of

$27.5M.

(b) Submission of Offers:

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

The proposal cover page must bear signature of acknowledgement of all amendments.

Offeror must complete fill-ins in the combined synopsis/solicitation no. FA3016-19-U-0292, Attachment 2 –

Clauses and Provisions, and Attachments 3 – Bid Schedule. Offers must be submitted on Attachment 3 - Bid

Schedule with acknowledgement of all amendments, if applicable.

Offerors shall complete all necessary fill-ins, certifications, and provisions. Offerors shall complete only paragraph

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(b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website at https://www.sam.gov. Offerors who have not completed the annual representations and certifications electronically shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with their proposal.

Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The proposal shall demonstrate the ability to provide the required services in accordance with (IAW) the attached

Performance Work Statement (Attachment 1). The proposal shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims.

A complete proposal consists of three (3) parts:

Part Content Page Limitation

I Price Proposal submitted on Attachment 3

– Bid Schedule

N/A

II Technical Proposal N/A

III Past Performance Information N/A

Failure to furnish a complete proposal may result in the proposal being determined unacceptable by the Government.

Response to this solicitation (including all parts) must be submitted via e-mail no later than September 26, 2019, 4:00

PM CDT,

The proposal must bear the signature or electronic certification of an official in the company authorized to bind the firm. The signed proposal document, must include Part I the price proposal, Part II the completed technical proposal, and Part III the past performance information must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows:

Mr. Darryl Bryant, Contract Specialist, darryl.bryant.3@us.af.mil (210) 652-8256

Mr. Marcus H. Mattingly, Contracting Officer, marcus.mattingly@us.af.mil (210) 652-3058

Submit signed and dated offers to the office specified in this solicitation on or before the exact time specified in this combined synopsis/solicitation.

Provide one (1) electronic proposal copy. The submission shall be logically assembled. Each section shall be clearly identified.

All proposal documents shall be in English e-mailed to the POC’s. (Note: periodically the Government e-mail system experiences delays, therefore, offerors are highly encouraged to contact the individuals identified in this combined synopsis/solicitation to confirm delivery and receipt).

The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer.

mailto:darryl.bryant.3@us.af.mil mailto:marcus.mattingly@yus.af.mil

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The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition.

Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the

Contracting Officer’s opinion, adequate price competition exists no additional price information will be requested.

However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists offerors may be required to submit other than certified cost or pricing data to support a determination of price reasonableness.

PART I, PRICE PROPOSAL. Offerors shall not alter the electronic version of Attachments 3 – Bid Schedule

(Excel document) other than to fill in required information as outlined below. In particular, offerors shall not delete page breaks or to alter headers/footers.

(a) Please provide the information below:

Discount terms (payment terms such as Net 30):

Company Name:

POC / address of offeror:

E-mail Address:

Telephone #:

Tax ID #:

CAGE Code:

DUNS:

Signature:

Name / title of person authorized to sign offer:

Offer date:

(b) Bid Schedule. See the attached solicitation Bid Schedule (Attachment 3) for applicable contract line items

(CLINs) quantities, and units of measures.

PART II, TECHNICAL PROPOSAL. Offerors shall provide sufficient information, as required below to allow the Government to judge the offeror’s technical capability to perform the requirements of this solicitation.

Offeror’s technical proposal must address the following technical evaluation sub factors:

Sub Factor 1 – Ability to Perform: Offeror shall provide documentation demonstrating an ability to successfully meet the PWS requirements as outlined in Part I of the PWS:

Submit a detailed process on how you will successfully provide transportation services addressing all the elements under the PWS, Part I in the preparation of personal property of Department of Defense (DoD) personnel for shipment and/or storage and related services through the direct procurement method (DPM) in order to meet the allowed amount of time for packing, pick-up, delivery and unpacking based on the estimated weights as indicated in Part I of the PWS, Section A.3.e.

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The offeror shall complete the Guaranteed Daily Capability outlined under Attachment 3 (Bid Schedule) for all areas specified on the Bid Schedule. Offers not meeting minimum acceptable daily capability for all areas as specified on the Bid Schedule could indicate a lack of understanding concerning mission requirements and may result in the entire offer being determined technically unacceptable or being eliminated.

Sub Factor 2 – Contractor Facilities: Offerors shall provide documentation demonstrating their ability to meet the guidelines outlined in Defense Travel Regulations (DTR) 4500.9-R Part IV Appendix D as amended July 11th 2019 listed in the PWS, Part I, Section A.11.

The offeror’s facilities must meet the guidelines outlined in Defense Travel Regulation (DTR) 4500.9-R Part

IV, Appendix D. The offeror shall provide a certification from the proper adjudicating DoD authority demonstrating an approved facility IAW Defense Travel Regulations (DTR) 4500.9-R Part IV Appendix D.

The Storage Management Office (SMO) will conduct all inspections to facilities, for compliance prior to issuing DoD approval.

The offeror’ shall provide documentation and planned location of the facilities that will be used for storage and processing of shipments as outlined in Appendix D.

The offeror’s shall provide supporting documentation addressing the Pre and Post Storage Services, Administration, Storage Methods and Operation, Fire Preventation and Housekeeping and Warehouse

Practices as outlined in Appendix D.

Sub Factor 3- Quality Control Plan (QCP): Offerors shall provide a detailed QCP that demonstrates their ability to successfully meet the six (6) performance objectives and performance thresholds outlined in the PWS, Part III, General Requirements.

The offeror’s shall provide a detailed Quality Control Plan outlining the defined performance objectives for this acquisition with the corresponding goal performance thresholds:

Proper Packing, Loading and Containerization of Personal Property for onward movement

On-Time Pick-up/Delivery of Personal Property

Timely Pick-up, return, and proper preparation of documentation

Accurate Invoicing of Charges

Maintain adequate facilities and serviceable equipment

Protection and Accountability of Government-Owned Containers (GOCs)

PART III, PAST PERFORMANCE INFORMATION

Offerors shall send blank Past Performance Questionnaires (Attachment 6) to present and/or past Government and/or industry customers for projects of similar scope performed within three (3) years of the the date of issuance of this solicitation. Efforts that have not yet been completed shall have had at least six (6) months of performance prior to the date of issuance of this solicitation. If an offeror does not request past performance feedback from its customers on the basis that it does not possess a recent/relevant past performance record, then the offeror shall affirmatively state so in its proposal. Questionnaires regarding the offeror’s own past performance as a prime, subcontractor, affiliate, or other teaming partner will be accepted.

Offerors shall follow-up to ensure that the Government receives at lease one (1) no more than three (3) completed questionnaires. It is the offeror’s responsibility to ensure that their customers complete Attachment six (6) Past Performance Questionnaire and return it DIRECTLY to Mr. Darryl Bryant, Contract Specialist, darryl.bryant.3@us.af.mil (210) 652-3783 and Mr. Marcus H. Mattingly, Contracting Officer, marcus.mattingly@us.af.mil (210) 652-3058 by the closing date and time.

(c) Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

(d) Product Samples, is deleted in its entirety.

mailto:marcus.mattingly@us.af.mil

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(e) Multiple Offers, is deleted in its entirety.

(f) Late submissions, modifications, revisions, and withdrawals of offers: IAW basic provision.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to make award based on the initial offer submissions without conducting interchanges. Therefore each offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges

(using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the

Government, IAW 52.212-1(g). Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the offerors that may address any aspect of the offer and may or may not be documented in real time. Offeror responses to the INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any and/or all offerors responding to this RFP.

(h) Multiple Awards: The Government will award a single contract on an “all or none” basis; multiple awards shall not be contemplated.”

(End of Addendum to 52.212-1)

(ix) FAR 52.212-2, Evaluation - Commercial Items, and addendums apply to this acquisition.

ADDENDUM TO 52.212-2, Evaluation – Commercial Items

FAR 52.212-2 is hereby tailored as follows:

(a) Basis for Contract Award. The Government intends to award one Firm Fixed Price Indefinite Delivery

Requirements contract for this competitive 100% Small Business Set-Aside service acquisition. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your proposal, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a proposal being determined ineligible for award. It is the Government’s intent to evaluate proposals and award a contract IAW FAR 13.106.

Award shall be made to the offeror who is technically acceptable, has the lowest total evaluated price (TEP), has acceptable past performance, and is deemed responsible IAW FAR Part 9.

FAR Part 15 based evaluations will NOT be used for this acquisition. The initial proposal should contain your best terms; however; the Government reserves the right to conduct interchanges if determined necessary by the

Contracting Officer to resolve issues such as technical or price, or deal with contract documentation including any other matter in the evaluation process. The contracting officer reserves the right to award a contract without the opportunity to revise proposals.

Evaluation Factors and Subfactors

The following evaluation factors and subfactors will be used to evaluate each proposal. The Government will evaluate proposals for acceptability, but will not rank the proposals by the non-price factors or subfactors. If the

Government receives fewer than three (3) initial proposals, all proposals will be evaluated for Technical

Acceptability. If the Government receives more than three (3) initial proposals, the Government will only select the three (3) lowest priced proposals and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional proposals for technical acceptability if it is in the Government’s best interest to do so. If additional proposals are evaluated for technical acceptability they will be selected in the order of total evaluated price. An offeror’s TEP will be determined by multiplying all unit prices by the quantities in the Schedule

(Attachment 3) and adding all extended prices, including options. Options include the Government’s Option to

Extend Services in accordance with (IAW) FAR 52.217-8. One-half (six (6) months) of the offeror’s proposal price for the Fourth option year will be added to the offeror’s total price to determine the TEP. The Government will utilize FAR 13.106 to determine the price fair and reasonableness.

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A. PART 1: PRICE

Offerors whose price is determined to be unreasonable or unbalanced may not be considered for award. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

The contractors’ Price proposal will be evaluated for award purposes, based upon the total evaluated price explained in the Evaluation Factors and Subfactors above.

The contract will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional six (6) months beyond the awarded contract performance period. The price for that period will be determined based on the unit prices proposed for the current period of performance and will be evaluated at time of award. Evaluation of options shall not obligate the Government to exercise the options. In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required rates will be adjusted only as result of revisions to applicable prevailing Department of Labor wage rates.

B. PART II – TECHNICAL ACCEPTABILITY: Next, the government technical evaluation team shall evaluate the technical proposals on a pass/fail basis, assigning ratings of Acceptable, or Unacceptable. The proposals shall be evaluated against the following sub factors:

Sub Factor 1: Ability to Perform

Sub Factor 2: Contractor’s Facilities

Sub Factor 3: Quality Control Plan

An offer must be rated “acceptable” in all factors and sub-factors in order to be eligible for award. An

“unacceptable” rating in any factor or sub-factor will result in the overall technical proposal being rated

“unacceptable” and the proposal will therefore be ineligible for award. The Government will utilize the information provided by the offeror in making a technical acceptability determination. If an offeror’s technical proposal is determined to be Technically Unacceptable, no further evaluation will be conducted. Offerors determined to be technically unacceptable may be eliminated from consideration for contract award.

The technical evaluation factors upon which an offeror’s technical proposal will be evaluated and the respective

Standard of Acceptability for each of the technical evaluation factors are set forth below. The following adjectival ratings and rating definitions will be used to assign a rating for each technical factor and an overall rating to each technical proposal.

Technical Criteria Ratings

Rating Definition

Acceptable Proposal meets requirements and indicates an adequate or more than adequate approach and understanding of the requirements.

Unacceptable Proposal does not meet requirements of the solicitation and contains one or more deficiencies;

proposal is unawardable.

Overall technical acceptability will be evaluated against the following sub factors:

(i) Sub Factor 1: Ability to Perform - Offerors will be evaluated to the extent to which they provide documentation demonstrating an ability to successfully meet the PWS requirements outlined in paragraph Part I, Description of

Services.

Standard of Acceptability:

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The offeror’s response includes a detailed process that demonstrates their ability to successfully provide transportation services addressing all the elements under the PWS, Part I in the preparation of personal property of Department of Defense (DoD) personnel for shipment and/or storage and related services through the direct procurement method (DPM) in order to meet the allowed amount of time for packing, pick-up, delivery and unpacking based on the estimated weights as indicated in Part I of the PWS, Section

A.3.e.

The offeror’s response demonstrates compliance with the Government’s Minimum Guaranteed Daily

Capability outlined under Attachment 3 (Bid Schedule) for all areas specified on the Bid Schedule. Offers not meeting minimum acceptable daily capability for all areas as specified on the Bid Schedule could indicate a lack of understanding concerning mission requirements and may result in the entire offer being determined technically unacceptable or being eliminated.

(ii) Sub Factor 2: Contractor’s Facilities - Offerors shall provide documentation demonstrating their ability to meet the guidelines outlined in Defense Travel Regulations (DTR) 4500.9-R Part IV Appendix D as amended

July 11th 2019 listed in the PWS, Part I, Section A.11.

The offeror’s facilities must meet the guidelines outlined in Defense Travel Regulation (DTR) 4500.9-R Part

IV, Appendix D. The offeror shall provide a certification from the proper adjudicating DoD authority demonstrating an approved facility IAW Defense Travel Regulations (DTR) 4500.9-R Part IV Appendix D.

The Storage Management Office (SMO) will conduct all inspections to facilities, for compliance prior to issuing DoD approval.

The offeror’s shall provide documentation and planned location of the facilities that will be used for storage and processing of shipments as outlined in Appendix D.

The offeror’s shall provide supporting documentation addressing the Pre and Post Storage Services, Administration, Storage Methods and Operation, Fire Prevention and Housekeeping and Warehouse Practices as outlined in Appendix D.

(iii) SubFactor 3: Quality Control Plan- Offerors shall provide a detailed QCP that demonstrates their ability to successfully meet the six (6) performance objectives and performance thresholds outlined in the PWS, Part III, General Requirements.

The offeror’s shall provide a detailed Quality Control Plan outlining the defined performance objectives for this acquisition with the corresponding goal performance thresholds:

Proper Packing, Loading and Containerization of Personal Property for onward movement

On-Time Pick-up/Delivery of Personal Property

Timely Pick-up, return, and proper preparation of documentation

Accurate Invoicing of Charges

Maintain adequate facilities and serviceable equipment

Protection and Accountability of Government-Owned Containers (GOCs)

C. PART III: PAST PERFORMANCE

a. Evaluation Process – The Past Performance evaluation considers the offeror’s record of performance in providing similar type services. Past performance is assessed at the overall past performance factor level after evaluating aspects of the offeror’s recent past performance on individual projects, focusing on performance that is relevant to this requirement.

b. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Questionnaire and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS), Contract Performance

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Assessment Reporting System (CPARS) reports, Past Performance List of References and/or data independently obtained from other government and commercial sources.

c. Recency Assessment – an assessment of the past performance information will be made to determine if it is recent. To be recent the effort must have been completed or performed during the past three (3) years from the date of issuance of this solicitation. Efforts that have not yet been completed shall have had at least six (6) months of performance prior to the date of issuance of this solicitation. Past performance that is not recent shall not be evaluated.

d. Relevance Assessment – the Government will conduct an evaluation of all recent performance information obtained to determine how closely the effort relates to the subject requirement in terms of magnitude and scope. Efforts will be determined either Relevant or Not Relevant.

e. Performance Quality – the Government will consider the performance quality of efforts considered both recent and relevant based on a demonstrated record of performance. Information may be obtained from the Past Performance Information Retrieval System (PPIRS), Contract Performance

Assessment Reporting System (CPARS) reports, Past Performance List of References and/or data independently obtained from other government and commercial sources.

f. Past Performance Ratings – as a result of the past performance evaluation offerors will receive a rating of either “Acceptable” or “Unacceptable”. The rating is based on recency, relevancy, and a demonstrated record of performance. The past performance factor will receive one of the following ratings:

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Base on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

g. Past Performance Questionnaire. Past Performance will be evaluated using the Performance

Questionnaire (Attachment 6) and other sources available to determine acceptability. Please ensure correct phone numbers and email addresses are provided for the respondent point of contact. The offeror shall ensure that completed Performance Questionnaires are submitted directly from the respondent to the

Government’s point of contact, Mr. Darryl Bryant via email darryl.bryant.3@us.af.mil prior to the RFP closing date. Late Performance Questionnaires received after the closing date of the RFP may not be evaluated.

Definitions:

Interchanges

Interchanges can be informal or formal. The CO may use e-mail, send an Interchange Notice (IN) or phone call, etc., asking for clarifications, change pages, revisions or other documentation. The Government may conduct interchanges with one, some, none, or all offerors at its discretion. A competitive range determination is not required to enter into interchanges and Final Proposal Revisions will not be required.

Only proposals rated technically acceptable, either initially or as a result of interchanges, will be eligible for award.

Offerors are advised that FAR Part 15 procedures will not be used to evaluate offers.

(End of Addendum to 52.212-2)

(x) Offerors are required to include in their proposal a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, and addendum applies to this acquisition.

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Paragraph (c) of Clause 52.212-4 is tailored as follows: (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government. (End of Addendum)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items, (MAY 2019) applies to this acquisition.

(xiii) Additional clauses and provisions applicable to this acquisition are found in Attachment 2, Clauses and Provisions.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

(xv) Submit Proposals no later than Estimated September 26, 4:00PM CDT. Submit via email to: Mr.

Darryl Bryant, darryl.bryant.3@us.af.mil AND Mr. Marcus Mattingly, marcus.mattingly@us.af.mil Late proposals will be discarded and will not be considered for award.

Please title the e-mail as follows: Company Name Offer in Response to FA3016-19-U-0292

In the body of the e-mail please include the following: Number of Attachments, and the Title of each attachment.

The offeror shall ensure the attachments and content of each attachment attached to the e-mail match the number and contents of the attachments listed in the body of the e-mail.

If sending multiple e-mails, please identify the number of e-mails (i.e. 1 of 3, 2 of 3, 3 of 3, etc.).

The cut-off date for questions is September 12 2019, 2:00PM CDT. Questions regarding this Request for

Proposal are to be submitted in writing and directed ONLY to the 502d Contracting Squadron personnel.

Questions or interchanges with other contractors and other than contracting Government personnel may render a proposal invalid.

(xvi) For additional information regarding this solicitation, please contact the following via e-mail:

darryl.bryant.3@us.af.mil AND marcus.mattingly@us.af.mil

Ensure you reference the solicitation number, FA3016-19-U-0292, in the subject line.

Please be advised that this RFP in no manner obligates the Government regarding award of a contract that results from the issuance of this RFP.

Attachments:

1. Performance Work Statement (PWS)

2. Clauses and Provisions

3. Bid Schedule (Base Year) Plus four (4) Option Years

4. Wage Determinations

5. Quality Assurance Surveillance Plan (QASP)

6. Past Performance Questionnaire mailto:lakeisha.gamble.2@us.af.mil