RFQ_Synopsis_Solicitation.pdf

Request for Quotation (RFQ) FA3016-18-U-0030

PUBLIC ADDRESS SYSTEMS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice and using FAR Subpart 13. This RFQ constitutes the only solicitation; quotes are being requested and a written solicitation will NOT be issued. The solicitation number is FA3016-18-U- 0030. This solicitation incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 and DFARS Change Notice 20171228. This purchase is set-aside for Small Business concerns only. Any quote that is submitted by a large business will not be considered for award. The NAICS code is 334310 and the Size standard is 750 Employees.

Please respond to this RFQ by emailing your response to: Mr. Anastacio Ramos at e-mail:

anastacio.ramos@us.af.mil by no later than 2:00 PM CST, 26 April 2018 (Thursday) (or sooner if possible) in order to be considered timely. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received. Offerors shall submit all questions via email to Mr.

Anastacio Ramos at anastacio.ramos@us.af.mil by no later than 2:00 PM CST, 20 April 2018. The Government doe not anticipate any extension.

PLEASE PROVIDE A QUOTE FOR THE LINE ITEM LISTED BELOW

ITEM DESCRIPTION QTY Unit Unit Price Extended Amount

Contractor shall provide and install five (5) Public Address Systems into 3 facilities (Bldgs 2167, 2169, 2012) located at JBSA Lackland TX in accordance with the attached Statement of Need (SON).

1 EA $__________ $_____________

TOTAL

COST

FOB: DESTINATION Government Required Delivery: 45 Days After Receipt of Order (ARO)

Please provide the information below:

mailto:anastacio.ramos@us.af.mil mailto:anastacio.ramos@us.af.mil

Payment Terms:___________ Delivery Date:______________________

Company

Name:

DUNS #

Required Cage Code

Number:

POC:

Telephone #

E-Mail Address:

Tax ID#:

Warranty Information:____________________________________________________

Do you have capacity to invoice electronically through WAWF?(Yes/No)___________

Special Notes and Instructions:

1. This requirement is 100% set-aside for small business. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award.

2. ADDENDA TO 52.212-1 Instructions to Offerors -- Commercial Items (Jan 2017)

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

The offerors shall follow the instructions contained herein to assure timely and equitable evaluation of quote(s).

The quote(s) must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

Offerors shall submit the following items with their quote:

1. Price - Offerors shall complete and submit the Schedule of Supplies/Services (Quote).

2. a. System Design Plan, Cabling & Equipment Drawings: Contractor shall provide a system design plan outlining their proposed Public Address Systems as well as providing cabling & equipment drawings.

Drawings will include termination procudures, signal path & cable management for all equipment required by the Statement of Need (SON). Indicate locations of all equipment including but not limited to amplifier placements, wiring runs, power supplies, speakers, UPS installation, and telephone interface modules. Drawings must indicate cable type and mode. Drawings must clearly and acurately differentiate between cable purpose (audio control, etc…). Drawings must clearly state what is being identified for each individual building. Items on the drawings must be easily identifiable and labeled.

b. Equipment Description: Contrator shall submit manufacturer’s data sheets for each item identified in the cabling & equipment drawings. Including submitting complete manufacturer’s data sheets on the amplifiers, power, speakers, UPS, system controls, and any other material/equpment required in the fulfillment of the Public Address Systems outlined in the SON. These data sheets shall include Make, Model #, and detailed functions as well as the details of the warranties included with all equipment and associated hardware.

(End of Addenda)

3. Basis for Award. 502d CONS/JBKAB will issue a purchase order to the vendor who is determined to offer the best value to the Government.

4. Best Value Determination. Lowest Price Technically Acceptable (LPTA) method will be used to award this requirement. All offers will be ranked by total evaluated price. The lowest five (5) offers will then be evaluated for technical acceptability, unless the Contracting Officer determines it is in the Government’s best interest to evaluate additional offers in order to identify a technically acceptable offer. Offerors are advised that their initial quote should contain their best terms from price and technical standpoints.

a. Technical Acceptability Ratings. Quotes will be evaluated and receive one of the following ratings:

(i) Acceptable – The quote meets the requirements of the solicitation.

(ii) Unacceptable – The quote does not meet the requirements of the solicitation.

The failure of a quote to meet any technical requirement of the solicitation will result in a technically unacceptable rating.

b. Technical acceptability will be determined as follows:

a. Factor 1 – System Design Plan, Cabling & Equipment Drawings: Contractor shall provide a system design plan outlining their proposed Public Address Systems as well as providing cabling & equipment drawings.

Drawings will include termination procudures, signal path & cable management for all equipment required by the Statement of Need (SON). Indicate locations of all equipment including but not limited to amplifier placements, wiring runs, power supplies, speakers, UPS installation, and telephone interface modules. Drawings must indicate cable type and mode. Drawings must clearly and acurately differentiate between cable purpose (audio control, etc…). Drawings must clearly state what is being identified for each individual building. Items on the drawings must be easily identifiable and labeled.

b. Factor 2 – Equipment Description: Contrator shall submit manufacturer’s data sheets for each item identified in the cabling & equipment drawings, including submitting complete manufacturer’s data sheets on the amplifiers, power, speakers, UPS, system controls, and any other material/equpment required in the fulfillment of the Public Address Systems outlined in the SON. These data sheets shall include Make, Model #, and detailed functions as well as the details of the warranties included with all equipment and associated hardware.

5. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current. To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

6. Delivery/Assembly: Delivery shall be FOB Destination and included in CLIN price noted above, unless otherwise and clearly noted by offeror in submitted offer.

https://www.sam.gov/portal/public/SAM/

7. Site Visit. A site visit will be conducted on 19 April 2018 (Thursday) at 9:00 AM CST at JBSA Lackland. All vendors interested in attending the site visit must submit a written request to Anastacio Ramos at anastacio.ramos@us.af.mil by 17 April 2018, 12:00 PM CST. Request must include the name of your company, the names of personnel/titles (limited to 2 individuals), their driver license number/state, and date of birth (DOB) of the individuals that will be attending. Base passes will need to be obtained at the Visitors Control Center (Valley Hi Drive Entrance) JBSA Lackland on the day of site visit. Offerors are strongly advised to obtained passes as early as possible (0630) on the day of site visit. Offerors attending the site visit will meet at the entrance of gate parking lot of JBSA Lackland, Valley Hi Drive, and be escorted to 502 CONS Lackland, Bldg 5450. Attendance at the site visit is Not mandatory but it is STRONGLY recommended.

8. Specific and complete. Offerors are advised not to merely reiterate or reproduce the content of the Statement of Need (SON), doing so may result in a technically unacceptable rating. By submitting a quote, the offeror represents that it will perform all requirements of the solicitation, unless qualified otherwise. The purpose of the quote is to clearly demonstrate and explain to the Government how the offeror proposes to perform the requirement, not to restate its intension to do so.

9. The following FAR/DFARS Provisions and Clauses are applicable to this solicitation:

(For full text references, go to www.arnet.gov or http://farsite.hill.af.mil.)

CLAUSES & PROVISIONS

(The following FAR/DFARS/AFFARS clauses and provisions are hereby incorporated by reference with the same force and effect as if it was given in full text. Upon request, the

Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at http://farsite.hill.af.mil.

52.204-7 System for Award Management 52.204-8 Annual Representation & Certifications 52.204-13 System for Award Management Maintenance 52.211-16 Brand Name or Equal 52.212-1 Instructions to Offerors –Commercial Items 52.212-2 Evaluation Commercial Items 52.212-3 Offeror Representations and Certifications -- Commercial Items 52.212-4 Contract Terms and Conditions -- Commercial Items 52.219-6 Notice of Total Small Business Set-Aside 52.222-3 Convict Labor 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-1 Buy American Supplies 52.232-33 Payment by Electronic Funds Transfer – System for Award Management 52.237-2 Protection of Government Buildings, Equipment and Vegetation 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated By Reference 52.222-50 Combating Trafficking in Persons 252.203-7000 Requirements Relating to Compensation of

Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.232-7003 Electronic Submission of Payment Requests &

Receiving Reports 252.203-7005 Representation Relating to Compensation of mailto:anastacio.ramos@us.af.mil http://www.arnet.gov/ http://farsite.hill.af.mil/ http://farsite.hill.af.mil/

Former DoD Officials

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.209-7998 Representation Regarding Conviction of a Felony Criminal Violation under any Federal or State Law Class Deviation 2012-O0007)

252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax

Liability or a Felony Conviction under any Federal Law (Class Deviation 2012-O0004)

252.211-7003 Item Unique Identification and Valuation.

252.232-7006 Wide Area Work Flow Payment Instructions 5352.201-9101 Ombudsman

CLAUSES INCORPORATED BY FULLTEXT

ADDENDUM TO FAR 52.212-4

Paragraph (c) of FAR Clause 52.212-4 is tailored as follows:

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with The exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be Changed unilaterally by the Government.

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2016)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract.

If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) ____ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JULY 2013)

(a) Definitions. As used in this clause--

Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause. Such a concern is ``not dominant in its field of operation'' when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged. In determining whether dominance exists, consideration shall be given to all appropriate factors, including volume of business, number of employees, financial resources, competitive status or position, ownership or control of materials, processes, patents, license agreements, facilities, sales territory, and nature of business activity.

(b) If the Contractor represented that it was a small business concern prior to award of this contract, the Contractor shall rerepresent its size status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon the occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts--

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code assigned to this contract. The small business size standard corresponding to this NAICS code can be found at http://www.sba.gov/content/table-small-business-size-standards.

(d) The small business size standard for a Contractor providing a product which it does not manufacture itself, for a contract other than a construction or service contract, is 500 employees.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting office in writing within the timeframes specified in paragraph (b) of this clause that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

The Contractor represents that it ( ) is, ( ) is not a small business concern under NAICS Code - assigned to contract number .

(Contractor to sign and date and insert authorized signer's name and title).

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://farsite.hill.af.mil or www.arnet.gov

(End of Clause)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.204-7004 ALTERNATE A, SYSTEM FOR AWARD MANAGEMENT (FEB 2014)

(a) Definitions. As used in this provision—

“System for Award Management (SAM) database” means the primary Government repository for contractor information required for the conduct of business with the Government.

“Commercial and Government Entity (CAGE) code” means—

(1) A code assigned by the Defense Logistics Information Service (DLIS) to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLIS records and maintains in the CAGE master file. This type of code is known as an “NCAGE code.”

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc.

(D&B) to identify unique business entities.

“Data Universal Numbering System +4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character https://farsite.hill.af.mil/ http://www.arnet.gov/ suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR 32.11) for the same parent concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, and Contractor and Government Entity (CAGE) code into the SAM database; and

(2) The contractor has completed the Core Data, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active.”

(b) (1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) Via the internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business name.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

http://fedgov.dnb.com/webform

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov

(End of Provision)

2 Attachments:

1. Statement of Need

2. Facility Diagrams https://www.acquisition.gov/