FA3016-18-R-0018_Solicitaion_Questions_and_Answers.pdf

Questions for Solicitation# FA3016-18-R-0018

1. Paragraph 1 states that the “contractor shall provide regular maintenance to

Caddy/Halton Ultra Violet (UV) Exhaust Hood systems.” Nowhere else in the PWS does it mention Halton. CLIN 0111 and 0112 say UV/CADDY. Are these CLINs to include maintenance and repairs to Halton systems as well?

Response: Please see paragrapgh 1 and Appendix D of the revised PWS dated 24 Aug 18.

2. 1.1.1.2 states that the contractor shall ensure that the equipment used to recover and fill

Halon 1211 extinguishers has proper filters but NFPA 10 states that only a listed closed recovery system can be used. Will the contractor have to prove that they have this capability?

Response: Please see the revised PWS dated 24 Aug 18, para 1.1.1.2. The contractor is required to comply with NFPA 10.

3. 1.1.2 states that the contractor will have to paint the Halon wheel units if indicated by the

COR. Since there is no CLIN for painting, how will payment be made?

Response: refer to RFP FA3016-18-R-0018 Amendment 0001.

4. 1.5.1 states that nitrogen or CO2 pressurized cartridges shall be replaced annually or more frequently in accordance with the manufacturer’s instructions. Can you please clarify which cartridges need to be replaced annually?

Response: The cartridges must be changed in accordance with PWS para 1.5.1; specifically expelled cartridges.

5. Are all the UV Exhaust Hood systems at both Lackland and FT. Sam fully functional and operational as per the manufacturers’ specifications?

Response: The UV systems are currently being updated and will be brought to standard no later than 30 Sep 18.

6. When was the last time these systems had a quarterly maintenance performed on them?

Response: Maintenance is currently being performed on these systems; please refer to question number 5.

7. What is the remaining bulb life on these systems currently?

Response: The bulbs in buildings 6582, 6592 and 1287 are currently being replaced.

8. 1.6.1 states that the contractor will be responsible for removing/replacing UV bulbs to allow for the cleaning of the kitchen exhaust hoods/ducts. How often does this occur?

(weekly, monthly, quarterly etc.…)

Response: Please refer to Appendix D of the PWS, which reflects the cleaning schedules

9. 1.6.2 requires the contractor to provide training in October of UV/Caddy system. Will it also be a requirement to train kitchen staff on Halton systems?

What are the training requirements that are to be provided?

Response: Please refer to the revised PWS dated 24 Aug 18. The UV systems are listed in

Appendix D.

10. 1.7 states that the contractor shall complete services within 3 hours of

Notification, day or night when required. Parts for Caddy/Halton UV systems are not stocked locally. How will this be handled in an emergency situation?

Response: please refer to para 1.7 in the revised PWS dated 24 Aug 18.

11. 1.10 states that the contractor personnel shall have all applicable licenses, permits and certifications required to perform work on fire extinguishers and fire suppression systems as required by NFPA 96. Will the contractor also have to have all of the requirements of NFPA 17A, the Standard for Wet Chemical

Extinguishing Systems, and NFPA 17, the Standard for Dry Chemical Extinguishing

Systems?

Response: Please refer to the revised PWS dated 24 Aug 18; NFPA 17 and 17A have been added.

12. Under Service Summary, Item #2, Maintenance, Repair, Inspection, Testing of

Fire Suppression Systems shall be performed in accordance with NFPA 10. NFPA

10 is the standard for Fire extinguishers only. Can you please clarify?

Response: Please refer to the revised PWS dated 24 Aug 18

13. Dry Chemical Systems industrial cylinders require 6 year tear down maintenance. Please advise which CLIN covers this cost.

Response: there is currently not a requirement for 6 year tear down maintenance of dry chem systems; this issue will be handled on a case by case basis should the need arise.

14. Please advise which CLIN covers the cost of a recharge of Dry Chemical system cylinder in the case of a discharge

Response: In the event of a discharge, please refer to para 1.7 in the PWS dated 24 Aug 18.

15. When a Wet Chemical system cylinder is hydrotested it also must be recharged. Is the cost to recharge the Wet Chemical cylinder to be included in the cost of the hydrotest? If so, in the case of a Wet Chemical system cylinder discharge, please advise which CLIN covers the cost of the recharge.

Response: all costs associated with hydro testing are to be included in clins 0X02 and 0X08, depending on which system is being tested. In the event of a discharge, please refer to para 1.7 in the PWS dated 24 Aug 18.

16. Are the Halon 1211 Wheeled units full of Halon?

Response: These units are currently full of Halon.

17. Will someone on the base staff be discharging the halon 1211 into a storage tank on premises?

Response: please reference para 1.1.1.1 in the PWS dated 24 Aug 18.

18. Is there an opportunity for any suggestions for value engineering?

Response: No.

19. Want to confirm there are 6 UV/Caddy systems?

Response: please reference PWS dated 24 Aug 18, Appendix D.

20. Want to confirm that hood cleaning is a separate BID?

Response: this requirement does not include hood cleaning.

21. Will they allow 24 hrs before testing for the UV lighting to be turned off?

Response: the facilities that have UV systems cook 3 meals a day for thousands of trainees, seven days a week. The systems are typically are shut down at 7:00 p.m. The work will have to be done after hours and planned accordingly. The systems cannot be off for 24 hours as meals have to be prepared daily.

22. Will we be provided badging or escorted to Flight Line to inspect units?

Response: escorts or badges will be provided as needed.

23. Are handheld extinguishers included in this BID? If so what are the counts?

Response: hand-held extinguishers are not a part of this requirement.

24. When is the expected start date?

Response: the expected performance start date is 1 Oct 18.

25. Can we get a copy of the BID tab from the previous BID?

Response:

The total award amounts are as follows:

LACKLAND FA3047-14-C-0005 $329,879.83

RANDOLPH FA3047-15-D-0037 $65,727.10

Take note, this did not include UV Maintenance.

26. Can this RFQ be moved to NAICS Code 811219 (Other electronic and precision equipment repair and Mait) instead of 811310? We have successfully bid and won other similar projects under the 811219 NAICS. We fluctuate over the size standard of 811310.

Response: the NAICS for this requirement has been approved as 811310.

27. on Page 55/60 it states that we submit the complete proposal to AMRDEC. In 2.0 it says

“additionally a CD-ROM must be submitted that contains Volume 1 and Volume II. Can you clarify? Does that mean we physically deliver a CD-ROM to you before the due date/time? Also is that one CD-ROM per Volume or can the both be on the same CDROM?

And can we hand deliver it on the day it’s due?

Response: references to CD-ROMS have been removed.