RFP_FA301617U0288.pdf

502d Contracting Squadron

Combined Synopsis/Solicitation

Physical Security Maintenance

Request for Proposal: FA3016-17-U-0288

JBSA-Fort Sam Houston, Texas 78234

1. Solicitation. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate solicitation will not be issued. The solicitation number is FA3016-17-U-0288 and is being issued as a Request for Proposal (RFP).

The RFP is for commercial services prepared in accordance with FAR Parts 12 & 13. This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC) Number 2005-95, effective 19 January 2017.

This requirement is being solicited as a 100% Small Business Set-Aside. Only quotes submitted by Small Business will be accepted by the Government. The associated North American Industrial Classification Systems (NAICS) code for this requirement is 561621—Security Systems Services with a small business size standard of $20.5 Million. The

Government intends to award a Firm Fixed-Price contract without discussions for this solicitation.

2. Description of Requirement. US Army North (ARNORTH) located at Joint Base San Antonio (JBSA) Fort Sam

Houston, TX has a requirement for Integrated Electronic Security System (IESS), Access Control Systems (ACS), Alarmed Protected Distribution System (PDS) and Closed Circuitry Television Systems (CCTV) Testing, Maintenance and Repair Services. The contractor shall provide all resources necessary to maintain the IESS as defined in the attached Performance Work Statement (PWS).

3. Schedule. Offeror must provide a proposal for the requirements herein. Proposals shall include a unit, extended price and total prices for each of the contract line item numbers (CLINs) in the following schedule. If a CLIN is not separately priced (NSP), please annotate unit price as zero (0) and place “NSP” in the extended price column.

CLIN REQUIREMENT QTY

UNIT

OF

ISSUE

UNIT

PRICE

EXTENDED

PRICE

Base Year: Period of Performance (POP): 30 September 2017 through 29 September 2018

Physical Security Maintenance: The contractor shall provide resources necessary to maintain the IESS in accordance with the

PWS.

12 Months $_______ $________

0002 Parts 10 EA ________

DO NOT

PRICE

TOTAL of Base Year $________

Option Year One (1): Period of Performance (POP): 30 September 2018 through 29 September 2019

Physical Security Maintenance: The contractor shall provide resources necessary to maintain the IESS in accordance with the

PWS.

12 Months $_______ $________

1002 Parts EA ________

DO NOT

PRICE

TOTAL of Option Year 1 $________

Option Year Two (2): Period of Performance (POP): 30 September 2019 through 29 September 2020

Physical Security Maintenance: The contractor shall provide resources necessary to maintain the IESS in accordance with the

PWS.

12 Months $_______ $________

Physical Security Maintenance

2002 Parts 2 EA ________

DO NOT

PRICE

TOTAL of Option Year 2 $________

Option Year Three (3): Period of Performance (POP): 30 September 2020 through 29 September 2021

Physical Security Maintenance: The contractor shall provide resources necessary to maintain the IESS in accordance with the

PWS.

12 Months $_______ $________

3002 Parts 1 EA ________

DO NOT

PRICE

TOTAL of Option Year 3 $________

Option Year Four (4): Period of Performance (POP): 30 September 2021 through 29 September 2022

Physical Security Maintenance: The contractor shall provide resources necessary to maintain the IESS in accordance with the

PWS.

12 Months $_______ $________

4002 Parts 1 EA ________

DO NOT

PRICE

TOTAL of Option Year 4 $________

TOTAL OF ALL YEARS $________

4. Proposal Preparation Instructions. To assure timely equitable evaluation of proposal, offerors MUST follow the instructions contained herein. Offeror is cautioned that clauses and provisions within this request for proposal may include blocks that must be completed by the offeror and submitted with its proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certification and technical requirements, in addition to those identified as evaluation factors or sub factors. The provision at FAR 52.212-1, Instructions to

Offerors – Commercial, applies to this acquisition, in addition the following addenda:

Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items (Jan 2017) is hereby tailored as follows:

Proposals must include the following:

Proposed unit and extended prices for all line items (see schedule from page 1, paragraph 3).

Availability, estimated delivery, and discount terms.

The contractor’s information (see table from page 3, paragraph 5 if not contained in the proposal)

Offeror Representations and Certifications (See FAR 52.212-3)

Offerors to submit technical data with pricing proposal.

The offeror agrees to hold the Prices in its offer for 30 calendar days from the date specified for receipt of offers, unless another time period is specified.

Technical Proposal shall be clear, concise and shall include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

(End of Addendum)

Physical Security Maintenance

5. Contractor Information. Offeror must be registered in the System for Award Management (SAM) Database. If you are not registered, you may request an application at (866) 606-8220 or through the SAM website at http://www.sam.gov.

Please provide the following information:

Name of Business Entity

DUNS No. # :

CAGE CODE:

Federal Tax ID #

Name of Contact:

Phone No. #

Email Address:

6. Delivery Information.

FOB: Destination

INSPECTION: Government

ACCEPTANCE: Government

PERIOD OF PERFORMANCE:

Base Year 30 September 2017 – 29 September 2018

Option Year 1 30 September 2018 – 29 September 2019

Option Year 2 30 September 2019 – 29 September 2020

Option Year 3 30 September 2020 – 29 September 2021

Option Year 4 30 September 2021 – 29 September 2022

PLACE OF DELIVERY: JBSA-Fort Sam Houston, TX 78234

PRIMARY POINT OF CONTACT: Katherine Zabawa

Contract Specialist

Telephone: (210) 671-1719

Email Address: katherine.zabawa@us.af.mil

ALTERNATE POINT OF CONTACT: Gary Beck

Contracting Officer (CO)

Telephone: (210) 652-8548

Email Address: gary.beck@us.af.mil

7. Solicitation Questions. Offeror’s questions will be accepted until:

Time: 12:00 p.m. (Central Standard Time)

Date: Wednesday, 13 September 2017

Questions regarding this RFP shall ONLY be directed to the 502nd Contracting Squadron and shall be submitted in writing and sent via e-mail to katherine.zabawa@us.af.mil and reference “Solicitation FA3016-17-U-0288, Physical

Security Maintenance” in the email subject line.

http://www.sam.gov/ mailto:katherine.zabawa@us.af.mil mailto:gary.beck@us.af.mil mailto:katherine.zabawa@us.af.mil

Physical Security Maintenance

8. Proposal Requirements. Offeror’s proposals are due no later than:

Time: 4:00 p.m. (Central Standard Time)

Date: Friday, 22 September 2017

Proposals are to be sent electronically to : katherine.zabawa@us.af.mil and gary.beck@us.af.mil reference

“Solicitation FA3016-17-U-0288, Physical Security Maintenance” in the email subject line.

9. Proposal Evaluation/Basis of Award. The provision at FAR 52.212-2, Evaluation –Commercial Items (Oct 2014) applies to this acquisition, in addition to the following addenda:

Addendum to FAR 52.212-2 Evaluation—Commercial Items (Oct 2014) is hereby tailored as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate the offers:

(i) Basis of Award: As allowed by FAR 13.106-2(b)(1), the Lowest Price Technically Acceptable (LPTA) selection process shall be applied, as supplemented by the Defense Federal Acquisition Regulation

Supplement (DFARS) and the Air Force Federal Acquisition Regulation Supplement (AFFARS). A single award will be made to the responsive vendor who meets or exceeds the acceptability standards for no-cost factors and whose quotation represents the best offer to the Government that reflects a complete understanding of the specifications of the requirement. The Government shall make a determination of technical acceptability, based upon meeting the specifications in the attached schedule. Technical

Capability shall be evaluated on an “Acceptable” or “Unacceptable” basis. Only those quotations determined to be technically acceptable will be evaluated on price. Any non-priced factor evaluated as

“Unacceptable” will render an offeror’s entire quotation unacceptable and the vendor will be excluded from competition and will not be considered for award. Quotations should contain the offeror’s best terms on a price and technical capability standpoint.

(1) Price Evaluation (Total) – The total price shall include the unit price, quantity, discount terms and total Firm-Fixed Price to be eligible for consideration of award. The quote must accurately cover all items listed in the schedule. All pricing will remain valid from the date of submission for 30 days.

An offer must be made on all items in the schedule. Price will be evaluated based on LPTA.

(2) Technical Evaluation- Technical acceptability will be determined based on providing all aspects of the specifications provided in the schedule above. The government’s technical evaluation team shall evaluate the technical aspects on a pass/fail basis, assigning a rating of Acceptable or Unacceptable.

Only those quotations determined to be technically acceptable will be evaluated on price. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award.

TABLE 1 – TECHNICAL RATINGS

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

(ii) Evaluation of Factors. Offerors are advised that their submission should be their best effort. The

Physical Security Maintenance government holds the rights to only hold discussions if considered necessary. Only technically acceptable proposals, either initially or as a result of necessary discussions, are eligible for award. If award is made without discussions, proposal revisions will not be permitted. The Government will evaluate the proposals selected above for technical acceptability on an Acceptable/Unacceptable basis. For the technical proposal to be rated as “Acceptable”, all technical factors must be rated acceptable. If any technical factor is rated

“Unacceptable” the overall proposal will be rated as “Unacceptable”. The technical proposal will be evaluated for the following technical factors:

(1) Factor #1 – Management Plan

Standard: The offeror shall submit a management plan that illustrates the corporate philosophy and management approach to demonstrate evidence of sound organization and performance management processes to successfully accomplish tasks delineated in the PWS. The plan should provide evidence of knowledge and capability as defined in the solicitation. At a minimum, the plan should:

- Demonstrate a business approach to support the required requirements including Maintaining Employee

Certification, Maintaining Secret Clearance.

- Describe the methodology used to attract and maintain employee(s) that have required certifications and required Secret Clearance

- Provide mitigating strategies and processes designed to prevent and proactively identify and forecast potential risks that could have an adverse impact to schedule or performance.

The standard has been met when: The offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient management approach to fulfill the requirements of the PWS.

(2) Factor #2 – Quality Control Plan

Standard: The Offeror shall provide a Quality Control Plan (QCP) with a complete written system for identifying and correcting deficiencies and degradation in the quality of services before the level of performance becomes unacceptable as part of the submitted proposal. At a minimum, the plan should specifically address contract requirements and location(s) listed and provide the following:

- The plan shall address responsibilities for oversight of quality control, functions associated with such oversight, and specify authority to coordinate with the Government Representative and CO

- Description of processes used to proactively mitigate or prevent quality control deficiencies

- Describe the methodology to monitor service deficiencies/complaints in relation to the performance requirements, approach to inform employees of identified deficiencies/complaints, and a process to ensure that the deficiencies/complaints are corrected and eradicated.

The standard has been met when: The offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient quality control approach to correct deficiencies and degradation of services to achieve consistent, efficient, and acceptable performance service levels in accordance with the requirements of the PWS. The strategies outlined in the plan are realistic to minimize the effects of deficiencies/complaints and designed to efficiently and effectively correct and prevent reoccurrence.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Physical Security Maintenance

10. Provisions and Clauses.The Offeror is subject to the following FAR, DFAR and AFFARS provisions and clauses which can be viewed through Internet access at the Federal Acquisition Regulation (FAR) site, http://farsite.hill.af.mil

FAR 52.203-3 Gratuities (Apr 1984)

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government - Alternate 1 (Oct 1995)

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Oct 2010)

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of

Whistleblower Rights (Apr 2014)

FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

FAR 52.204-7 System for Award Management (Oct 2016)

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)

FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015)

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

FAR 52.212-1 Instructions to Offerors – Commercial Items (Oct 2015)

FAR 52.212-4 Contract Terms and Conditions –Commercial Items (May 2015)

FAR 52.217-5 Evaluation of Options (Jul 1990)

FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011)

FAR 52.219-8 Utilization of Small Business Concerns (Nov 2016)

FAR 52.219-14 Limitation on Subcontracting (Jan 2017)

FAR 52.219-28 Post-Award Small Business Program Rerepresentation (Jul 2013)

FAR 52.222-3 Convict Labor (Jun 2003)

FAR 52.222-21 Prohibition of Segregated Facilities (Apr 2015)

FAR 52.222-26 Equal Opportunity (Sep 2016)

FAR 52.222-36 Equal Opportunity for Veterans (Oct 2015)

FAR 52.222-37 Employment Reports on Veterans (Feb 2016)

FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

FAR 52.222-41 Service Contract Labor Standards (May 2014)

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple

Year and Option Contracts (May 2014)

FAR 52.222-50 Combating Trafficking in Persons (Mar 2015)

FAR 52.222-55 Minimum Wages Under Executive Order 13658 (Dec 2015)

FAR 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011)

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

FAR 52.225-13 Restriction on Certain Foreign Purchases (Jun 2008)

FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Jul 2013)

FAR 52.232-39 Unenforceability of Unauthorized Obligations

FAR 52.232-40 Providing Accelerated Payments to Small Business Contractors (Dec 2013)

FAR 52.233-3 Protest After Award (Aug 1996)

FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

FAR 52.237-1 Site Visit (Apr 1984)

FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

FAR 52.242-13 Bankruptcy (Jul 1995)

FAR 52.242-15 Stop Work Order (Aug 1989)

DFARS 252.201-7000 Contracting Officer’s Representative (Dec 1991)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DOD Officials (Sep 2011)

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013) http://farsite.hill.af.mil/

Physical Security Maintenance

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011)

DFARS 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (Oct 2015)

DFARS 252.204-7003 Control of Government Personnel Work Product (Apr 1992)

DFARS 252.204-7004 Alternate A, System for Award Management (Feb 2014)

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016)

DFARS 252.204-7015 Notice of Disclosure of Information to Litigation Support (May 2016)

DFARS 252.211-7003 Item Unique Identification and Valuation (Mar 2016)

DFARS 252.225-7048 Export-Controlled Items (Jun 2013)

DFARS 252.232-7003 Electronic Submission of Payment Requests & Receiving Reports (Jun 2012)

DFARS 252.232-7010 Levies on Contract Payments (Dec 2006)

DFARS 252.237-7010 Prohibition of Interrogation of Detainees by Contractor Personnel (Jun 2013)

DFARS 252.243-7001 Pricing of Contract Modifications (Dec 1991)

DFARS 252-243-7002 Requests for Equitable Adjustment (Dec 2012)

DFARS 252.247-7023 Transportation of Supplies by Sea--Basic (Apr 2014)

AFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Nov 2012)

AFFARS 5352.223-9001 Health and Safety on Government Installations (Nov 2012)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations (Nov 2012)

ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL ITEMS (Jan 2017)

Reference FAR 52.212-4, Paragraph (c) is hereby tailored as follows:

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as paying office, appropriation data, etc., which may be changed unilaterally by the Government.

Reference FAR 52.212-4, Paragraph (n) is hereby tailored as follows:

(n) Title. Unless specified elsewhere in this contract, title to items furnished by the contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession. Title for commercially-available-off-the-shelf software is exempt from this paragraph. The terms and conditions of the software licensing agreement shall prevail in lieu thereof.

(End of Addendum)

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the

Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any

Physical Security Maintenance

FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000

($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) __X__ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--

Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xviii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and

10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the current contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

Physical Security Maintenance

FAR 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014)

(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR

60.741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of

$15,000 unless exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance

Programs of the U.S. Department of Labor, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part

4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.

5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits

FAR 52.233-2 Service of Protest (Sep 2006)

a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting

Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from ______________________.

[Contracting Officer designate the official or location where a protest may be served on the Contracting Officer.]

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address: http://farsite.hill.af.mil

(End of Provision)

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil

FAR 52.252-6 Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an

Physical Security Maintenance authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (May 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the

“Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or

File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

_X__ Invoice as Combo (Supplies)

___ Invoice as 2 in 1 (Services Only)

Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice”

(stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

W91TBH

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC FA3016

Admin DoDAAC FA3016

Inspect By DoDAAC W91TBH

Ship To Code W91TBH

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N/A http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Physical Security Maintenance

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email

Notifications” field of WAWF once a document is submitted in the system.

Inspector/Acceptor: rosie.b.cepedamartinez.mil@mail.mil

Contract Specialist: katherine.zabawa@us.af.mil

Contracting Officer: gary.beck@us.af.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Contract Specialist: katherine.zabawa@us.af.mil

Contracting Officer: gary.beck@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

AFFARS 5352.201-9101 OMBUDSMAN (Jun 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman. The AFICA

Ombudsman supporting AETC is the Deputy Director of Contracting, AFICA/KT (OL-AET), 2035 First Street West, JBSA

Randolph TX 78150-4304, telephone 210-652-1722 (DSN 487-1722); facsimile 210-652-8344 (DSN 487-8344). The alternate Ombudsman is the Chief, Clearance & Program Support Division, AFICA/KTC, 2035 First Street West, JBSA

Randolph TX 78150-4304, telephone 210-652-7075 (DSN 487-7075). As a matter of procedure, once the Ombudsman has been contacted, s/he will issue a notification to the CONS stating the Ombudsman is engaged and will ask the CONS not to take further action to the acquisition without coordination with the Ombudsman. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant

Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571)

256-2395.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer at 502 CONS.

AFFARS 5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (Nov 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

mailto:rosie.b.cepedamartinez.mil@mail.mil mailto:katherine.zabawa@us.af.mil mailto:gary.beck@us.af.mil

Physical Security Maintenance

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and

Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

AFFARS 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (Nov 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following:

contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and

[insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel

Security Program Management] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

11. Attachments.

Attachment 1: FAR 52.212-3 Offeror Representations and Certifications – Commerical Items (Jan 2017)

Attachment 2: Wage Determination No.: 2015-5253 (Revision 3) Dated 03 August 2017

Attachment 3: Performance Work Statement