FA3016-17-U-0195_RFQ_7067AW02.pdf

502d Contracting Squadron

Request For Quote (RFQ) FA3016-17-U-0195

Auditorium and Campus VTC Upgrade Joint Base San Antonio, (JBSA) – Fort Sam Houston (FSH)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for

Proposal (RFP). This requirement is being solicited as 100% SDVOSB set-aside. The North American Industrial

Classification Systems (NAICS) Code for this requirement is 334220, with a Size Standard of 1,250 employees. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC), No. 2005-95, Effective: 19 Jan 2017. This RFP will be solicited as a commercial simplified acquisition in accordance with (IAW)

FAR Part 13.

The Government intends to award a Firm-Fixed Price purchase order for Brand Name or Equal to furnish and install up-to-date audio/video and video teleconference equipment, in the Auditorium and conference. Video teleconference items furnished must be current on the Department of Defense Information Network's Approved Products List.. Note: This is a Brand-Name or equal requirement and the salient characteristics will be found in Appendix B and Appendix C of the Statement of Work.

Bid Schedule: Quote shall include a unit and total price for the following schedule. If a contract line item number (CLIN) is not separately priced (NSP), please annotate unit price as zero (0) and place “NSP” in the Total Price column. The total price shall include quoted unit price and extended prices to include discounts for each CLIN. The Total Quote shall incorporate/reflect the unit price, quantity, discount terms, and total Firm-Fixed Price to be eligible for consideration of award. All pricing shall be inclusive of transportation charges.

ITEM DESCRIPTION QTY U/I UNIT PRICE TOTAL PRICE

0001 Auditorium IAW Statement of Work 1 Lot $ $

Campus Wide VTC Lifecycle IAW Statement of

Work 1 Lot $ $

Total

Description of Requirement:

Refer to attached Statement of Work (SOW).

Delivery Information:

FOB: Destination

Inspection & Acceptance: Destination

Delivery: 120 Days

Place of Delivery: METC JBSA-Ft Sam Houston

Attachments:

1. Statement of Work

2. Pass Request

3. Map

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

Addendum to FAR 52.212-1(b), Submission of offers. The paragraph is tailored as follows:

1.0 General Instructions. The subject acquisition is being competed under FAR 13.5 – Simplified Procedures for

Certain Commercial Items, utilizing the Lowest Price Technically Acceptable (LPTA) procedures. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal.

Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The

Offeror’s proposal must include all data and information requested, and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0 Information Regarding Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and SOW.

To be considered, the complete proposal shall be submitted electronically via email to Point of Contact, Lisa Paschall, lisa.w.paschall.civ@mail.mil and Gary D. Beck, Alternate Point of Contact, gary.d.beck4.civ@mail.mil. The quotes are due

NLT 3:00pm, CST, 14 August 2017.

Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” All proposals must be in English. Fax proposals will not be considered.

3.0 Pre-Proposal Site Visit. Only one site visit shall be conducted CST at Joint Base San Antonio, Fort Sam Houston, TX.

The site visit is not mandatory but highly recommended in order that prospective offerors can visually inspect the location area. A site visit will be conducted as follows:

(1) 4:00 pm CDT 25 July 2017, See Attachment 3 for location. Note: Briefing requirements on attachment.

(2) Prospective contractors will provide the required information on Attachment 2 Application for Installation

Access Credential Form and email this form to both; Lisa W. Paschall, lisa.w.paschall.civ@mail.mil and

Gary Beck, (210) 808-6146/e-mail: gary.d.beck4.civ@mail.mil

(3) The above request information shall be submitted by email no later than 1300 hours (Central Standard Time)

18 July 2017 to allow for processing passes. .

(4) Prospective contractors shall report to the Walters Street Visitor Control Center (Adjacent to the Fort Sam

Houston Main Gate) at least One (1) hour before the initial briefing time to obtain a visitor pass to enter the installation. The Walters Street Gate is located on Exit 159 B if traveling south on Interstate 35. If traveling north on Interstate 35, utilize Exit 159 A. Note: The visitor center is open 24 hours for pass processing.

(5) Contractors who drive shall bring a valid driver's license, current vehicle registration, and valid vehicle insurance certificate, for base visitor pass processing. Non-drivers will be required to provide a valid form of personal identification in order to enter the installation.

The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for proposals or related documents.

NOTE: Questions: Due Date, Time, and Place:

(1) All questions regarding this solicitation shall be submitted only to the 502d CONS personnel.

(2) Questions shall be directed to: Point of Contact, Lisa Paschall, lisa.w.paschall.civ@mail.mil and Gary D. Beck, Alternate Point of Contact, gary.d.beck4.civ@mail.mil

(3) Reference “RFQ FA3016-17-U-0195” in the “Subject” line of your email.

(4) Questions are due No Later Than (NLT) 10:00am, Central Standard Time, 1 August 2017. No questions will be accepted or considered after that date.

NOTE: Not attending the site visit will not result in an extension of the solicitation closing date and time.

4.1 Proposal Preparation and Format Instructions. This section provides general guidance for preparing proposals in regards to the format and content of the proposal. Each volume shall be complete in itself. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or sub factors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

4.2 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the

Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends mailto:lisa.w.paschall.civ@mail.mil mailto:gary.d.beck4.civ@mail.mil mailto:lisa.w.paschall.civ@mail.mil to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the

Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror’s proposal.

4.3 Page Limitations. Page limitations shall be treated as maximums. Total page count will be based on the printed proposal submission. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the proposal.

A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin. Two pages may be printed back-to-back on one sheet of paper. However, this will be considered two (2) pages for the purpose of page count. The background color of each page of the proposal submission shall be white or ivory stock only. The maximum number of pages for each volume shall be no more than ten (10) pages. Price information shall be limited to Volume I.

Excess pages will not be evaluated, but will be retained in the file.

5.0 Specific Proposal Instructions. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. The response shall consist of: Contracting & Pricing and Technical

5.1 Contracting & Pricing.

5.1.1 Instructions. The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

In the event that any amendments to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued. Complete all contract clause fill-ins if applicable.

The "original" shall be clearly marked under separate cover.

A complete copy of the solicitation shall be submitted to include:

Schedule of Supplies/Services. The Offeror shall complete the Schedule of Supplies/Services of the solicitation. A unit price shall be proposed and inserted for the Firm Fixed Price (FFP) Contract Line Item Number (CLIN), and shall be rounded up to two decimal places. The total amount must equal the sum of all unit prices for each building. The proposed prices shall be based on the Offeror’s own approach and the Government’s SOW requirements as set forth herein. Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award.

The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract.

Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price.

Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions.

Financial Disclosure Release Statement. Provide a release statement authorizing the Government to request information from current financial institutions or lenders must be submitted on official letterhead. In addition to this authorization, the offeror should include the financial institution or lender’s address, and a point of contact including email and phone number to be contacted with the authorization.

5.2 Technical Proposal. Each Offeror shall submit a technical volume with its proposal IAW the format below and a 10 page limit. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors. Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

All brand name or equal items must include: name, model number, and description.

The offeror shall provide the certification that other than brand name items shall be comparable with brand name items and must function as one system in accordance with the SOW.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 60 Calendar Days from the date specified for receipt of offers.”

Addendum to 52.212-1(g), Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. Contract Award.

(End of Addendum)

ADDENDUM TO 52.212-2

ADDENDUM TO 52.212-2

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

Addendum to 52.212-2(a) is tailored as follows:

(a) Basis for Contract Award.

1.0 The Government intends to award one contract for this competitive acquisition. Award will be made to the technically acceptable Offeror with lowest total evaluated price who is deemed responsible in accordance with FAR 9.104 and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your proposal, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a proposal being determined ineligible for award.

2.0 Evaluation Process. If any aspect of an offeror’s proposal does not meet the Government’s requirements and is not considered correctable, the offer may be ineligible for award. All technically acceptable proposals shall be treated equally except for their cost/price record. Offers will be ranked based on initial assessment of total overall evaluated prices, followed by a full evaluation of Technical Acceptability in accordance with para 4.0 below, then Price Reasonableness determination of the low priced technically acceptable proposal. Only proposals rated technically acceptable are eligible to receive an award.

3.0 Proposals. The Government will rank proposals based on an initial assessment of offeror’s total evaluated prices, followed by an evaluation of technical proposals in accordance with paragraph 4.0, followed by evaluation of price as follows:

Rank by Total Evaluated Price, as submitted. The Government will rank all proposals by the initially proposed total evaluated price, from lowest to highest. An offeror’s proposed estimated price will be determined by multiplying the estimated quantities by the proposed unit price for each CLIN. The extended amount for each CLIN will be totaled to obtain the estimated total. The total estimated price also includes the amount associated with all Cost CLINs.

4.0 Technical Evaluation. The Government will only select the three (3) lowest priced proposals and then evaluate them for

Technical Acceptability. The Government, at its discretion, may continue technical evaluations until the Contracting

Officer determines that a sufficient number of technically acceptable proposals have been identified to permit determination of price fair and reasonable based on adequate price competition. If additional proposals are evaluated for technical acceptability they will be selected in the order of total evaluated price.

Acceptability Ratings. The evaluation factors listed below apply only to the technical factors which will be evaluated and receive one of the following ratings:

(i) Acceptable – The proposal meets the minimum requirements of the solicitation.

(Ii) Unacceptable – The proposal does not meet the minimum requirements of the solicitation.

5.0 Evaluation of Factors. Offerors are advised that their submission should be their best effort. The government holds the rights to only hold discussions if considered necessary. Only technically acceptable proposals, either initially or as a result of necessary discussions, are eligible for award. If award is made without discussions, proposal revisions will not be permitted. The Government will evaluate the proposals selected above for technical acceptability on an

Acceptable/Unacceptable basis. For the technical proposal to be rated as “Acceptable”, all technical factors must be rated acceptable. If any technical factor is rated “Unacceptable” the overall proposal will be rated as “Unacceptable”. The technical proposal will be evaluated for the following technical factors:

(A) Factor # 1 – Management Plan

Standard: The offeror shall submit a management plan that illustrates the corporate philosophy and management approach to demonstrate evidence of sound organization and performance management processes to successfully accomplish tasks delineated in the SOW. The plan should provide evidence of knowledge and capability as defined in the solicitation. At a minimum, the plan should:

i. Demonstrate a business approach to support the required requirements including Project Management Qualifications, Design and Programming Qualifications, and Installer Qualifications.

ii. Provide mitigating strategies and processes designed to prevent and proactively identify and forecast potential risks that could have an adverse impact to schedule or performance.

The standard has been met when: The offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient management approach to fulfill the requirements of the SOW.

(B) Factor # 2 -- Quality Control Plan:

Standard: The offeror shall provide a “quality control plan” (QCP) with a complete written system for identifying and correcting deficiencies and degradation in the quality of services before the level of performance becomes unacceptable as part of the submitted proposal. At a minimum, the plan should specifically address contract requirements and location(s) listed and provide the following:

i. The plan shall address responsibilities for oversight of quality control, functions associated with such oversight, and specify authority to coordinate with the Government Representative and CO.

ii. Describe the methodology to monitor service deficiencies/complaints in relation to the performance requirements, approach to inform employees of identified deficiencies/complaints, and a process to ensure that the deficiencies/complaints are corrected and eradicated.

The standard has been met when: The offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient quality control approach to correct deficiencies and degradation of services to achieve consistent, efficient, and acceptable performance service levels in accordance with the requirements of the SOW. The strategies outlined in the plan are realistic to minimize the effects of deficiencies/complaints and designed to efficiently and effectively correct and prevent reoccurrence.

(End of Addendum)

The following provisions and clauses are applicable to this RFQ and can be viewed through internet access at the Federal

Acquisition Regulation (FAR) Site, http://farsite.hill.af.mil

Clauses Incorporated By Reference:

FAR 52.203-3, Gratuities (Apr 1984)

FAR 52.203-6 ALT 1, Restrictions on Subcontractor Sales to the Government. Alternate I (Oct 1995)

FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

FAR 52.204-7, System for Award Management (Oct 2016)

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016)

FAR 52.204-13, System for Award Management Maintenance (Oct 2016) http://farsite.hill.af.mil/

FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016)

FAR 52.204-18, Commercial and Government Entity Code Maintenance (Jul 2016)

FAR 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014)

FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Jun 2016)

FAR 52.204-22 -- Alternative Line Item Proposal (Jan 2017)

FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment (Oct 2015)

FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations (Nov 2015)

FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Jan 2017)

FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011)

FAR 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011)

FAR 52.219-28, Post-Award Small Business Program Rerepresentation (Jul 2013)

FAR 52.222-3, Convict Labor (June 2003)

FAR 52.222-19, Child Labor—Cooperation With Authorities and Remedies (Oct 2016)

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

FAR 52.225-13, Restriction on Certain Foreign Purchases (Jun 2008)

FAR 52.228-5, Insurance-Work on a Government Installation. (Jun 2013)

FAR 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Jul 2013)

FAR 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR 52.237-1, Site Visit (Apr 1984)

FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation (Apr 1984)

FAR 52.253-1, Computer Generated Forms (Jan 1991)

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011)

DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (Oct 2016)

DFARS 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information (Oct 2016)

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016)

DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (May 2016)

DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System—

Statistical Reporting in Past Performance Evaluations. (Jun 2015)

DFARS 252.223-7008, Prohibition of Hexavalent Chromium (Jun 2013)

DFARS 252.225-7012, Preference for Certain Domestic Commodities (Dec 2016)

DFARS 252.225-7048, Export-Controlled Items (June 2013)

DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Jun 2012)

DFARS 252.232-7010, Levies on Contract Payments (Dec 2006)

DFARS 252.244-7000, Subcontracts for Commercial Items (Jun 2013)

DFARS 252.247-7023, Transportation of Supplies by Sea (Apr 2014)

Clauses Incorporated By Full Text

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

FAR 52.211-6 Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Jan 2017) Addendum

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as paying office, appropriation data, etc., which may be changed unilaterally by the Government.

(End of Clause)

FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Order – Commercial

Items (Deviation 2013-O0019) (Jan 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in

FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000

($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) __X__ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--

Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xviii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10

U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.225-18 Place of Manufacture (Mar 2015)

(a) Definitions. As used in this clause—

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly—

(1) [ ] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United

States); or

(2) [ ] Outside the United States.

(End of provision)

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm

(End of Provision)

FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):http://farsite.hill.af.mil/vffara.htm

FAR 52.252-5 -- Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation Supplement (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

FAR 52.252-6 -- Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (May 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web

Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or

File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice” (stand-alone)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC FA3016

Admin DoDAAC FA3016 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional

Email Notifications” field of WAWF once a document is submitted in the system.

TBD

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

TBD

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

AFFARS 5352.201-9101 -- Ombudsman (Jun 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of

Center/MAJCOM/DRU/AFRCO/SMC ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS)

(Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

AFFARS 5352.223-9001-- Health and Safety on Government Installations (NOV 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH)

Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

AFFARS 5352.242-9000 -- Contractor Access to Air Force Installations (Nov 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following:

contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security

Program Management citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of Solicitation)

Attachment 1

1 | P a g e

STATEMENT OF WORK

FOR

CAMPUS WIDE VIDEO TELECONFERENCE (VTC) LIFECYCLE REPLACEMENT AND

AUDITORIUM UPGRADE

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The contractor shall provide all management, tools, supplies, equipment, transportation, and non-personal services necessary to accomplish the lifecycle replacement and installation of METC’s Video Teleconferencing Systems, as further defined in the attachments. The contractor shall be required to transport all replaced equipment to a central storage area, palletize, and prep for disposition through Defense Reutilization and Marketing Office (DRMO), 4060 Wilson Way, Joint

Base San Antonio – Fort Sam Houston, Texas, 78234.

1.1. DESCRIPTION OF SERVICES. Requirements are specified in appendix B and C.

1.1.1. SCHEDULE. Provide a Project schedule coordinated with the Government Representative to identify specific timelines for each phase of the project and provide an overall estimated completion date. The point of contact (POC) shall coordinate with the Government representatives for access to the building(s) specified in this Performance

Work Statement (PWS) as necessary. The Contractor shall provide a Final Design, including a Bill of Materials

(BOM) and a Quality Control Plan (see paragraph 1.3 below) to the Government representatives a minimum three

(3) work days prior to start of work. The Contractor shall propose the start date to the Government representatives a minimum of three (3) work days prior to starting work, and shall subsequently schedule work dates and coordinate all work with the using agency and through the Government representatives.

1.1.2. PROJECT PLAN AND STATUS REPORTS. Provide a detailed upgrade and configuration Project Plan to the Government Representative. Hold weekly Integrated Project Team (IPT) meetings with the Government representatives, that covers progress made each week, ensure timelines are met and discuss any issues that arise.

Provide immediate notification of any change in installation and/or upgrade schedule to Government Representative

1.1.3. PROJECT SUPERVISION. Identify a POC and an alternate with authority to act for the Contractor relating to daily contract operation. The POC shall be an individual with at least five (5) years’ of experience that is responsible for contract performance and delivery; conducting project team meetings with the Government’s Project

Manager; producing a thorough project schedule that specifies building and rooms to be completed each day (within the specified period of performance); and handling logistic requirements. The POC shall coordinate and direct all contractor resources for project success, and shall be the primary project point of contact between the Contractor and the Government representative.

1.1.4. SITE EXAMINATION. Contractors shall examine the site and determine for themselves the existing conditions and general character of the site. Claims for additional costs due to conditions that could have been verified by site investigation shall not be permitted.

1.1.5. EQUIPMENT DELIVERY. All equipment shall be held by the contractor and delivered at the start of the installation. Contractor shall provide itemized list of all equipment with make, model and serial number as well as that installation specific information (building and room number) to the designated Government representative.

1.1.6. IMPLEMENTATION OF HARDWARE OR SOFTWARE COMPONENTS. Work in conjunction with organizational departments to ensure satisfactory implementation of any and all hardware or software components that shall attach to or install on existing network systems or devices.

1.1.7.