ADDENDUM_TO_FAR_52.212-1.docx

FA3016-13-T-0018

Laundry Services, JBSA-FSH Attachment 2

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

1. This Requirement is solicited and awarded as a commercial item under procedures of FAR Part 13, “Simplified Acquisition Procedures” to include FAR 13.5 – Test Program for Certain Commercial Items and under FAR Part 15, “Contracting by Negotiation”.

NOTE: QUOTES SHALL INCLUDE ALL REQUIRED FILL-INS IN THE APPLICABLE PROVISIONS AND CLAUSES THROUGHOUT THE ATTACHED REQUEST FOR QUOTE (RFQ).

2. QUOTATION PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of quotations, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The response shall consist of two (2) separate parts:

0. Part I - Technical Acceptability Information

0. Part II - Price B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit other than certified cost or pricing data IAW FAR 15.403-3 to the extent necessary for the contracting officer to determine a fair and reasonable price.

C. Documents submitted in response to this RFQ must be fully responsive to and consistent with the following:

1. Requirements of the RFQ (CLINs & PWS) and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award IAW FAR 52.212-2, Evaluation -- Commercial Items and Addendum to FAR 52.212-2 of this RFQ.

3. Any limitation on the number of quotation pages. Pages exceeding the page limitations set forth in this Addendum will not be read or evaluated, and will be removed from the offer.

4. Format for Quote Parts I and II shall be as follows:

1. The quote(s) will be on 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(b) A page is defined as one face of a sheet of paper containing information.

(c) Typing shall not be less than 12 pitch.

(d) Elaborate formats, bindings or color presentations are not desired or required.

D. Specific Instructions:

1. PART I –TECHNICAL ACCEPTABILITY INFORMATION - Limited to no more than __10__ pages. Submit one (1) electronic copy The Technical Acceptability Information should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in the Addendum to FAR 52.212-2, Evaluation—Commercial Items of this RFQ. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors. All the requirements specified in the solicitation are mandatory. By your offer submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your offer. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

1. Subfactor – Plan of Action: The offeror shall explain their methodology for accomplishing the requirements of the PWS by describing your proposed organizational structure and management approach, emphasizing how you propose to accomplish and control the effort necessary for fulfillment of the PWS requirements. Of particular interest in this Plan of Action is the offeror’s approach to storing as many as 12,000 laundered items at the Contractor’s facility while awaiting return delivery to the Laundry Pick-Up and Delivery Service Point on Joint Base San Antonio (JBSA), Fort Sam Houston (FSH).

Describe your plans for tracking and controlling work and for supervising and monitoring performance including methods for monitoring, maintaining, and enhancing the quality of services. Describe any proposed subcontracting and or cooperative business arrangements, their operational and technical benefits to the Government, and the effectiveness of your proposed approach for managing these arrangements to ensure meeting the requirements of the PWS.

(b) Subfactor – Quality Control (QC) Plan: The offeror shall submit a description of how quality and timeliness shall be tracked and controlled, and the method of interaction and reporting to the Government. The QC plan must also address how the work efforts of subcontractor, if proposed, shall be managed for quality and timeliness.

2. PART II – PRICE QUOTE - Submit one (1) electronic copy

(a) This section is to assist you in submitting pricing data that is required to evaluate the reasonableness (and, if applicable, realism, balance, and/or affordability) of your proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your offer. Note that unrealistically low or high-proposed costs or prices, initially or subsequently, may be grounds for eliminating an offer from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic offer. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s quote. Offers should be sufficiently detailed to demonstrate their reasonableness (and, if applicable, realism, balance, and/or affordability). The burden of proof for credibility of proposed prices rests with the offeror.

(b) By submitting a quote, the offeror accedes to the contract terms and conditions as written in the RFQ.

(c) Insert proposed unit and extended prices in Section B for each Contract Line Item Number (CLIN) or Sub CLIN (SCLIN), including all option periods. All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny. The extended amount must equal the whole dollar unit price multiplied by the number of units. The quotes(s) must be submitted for a base plus four (4) option years.

(d) Complete the necessary fill-ins and certifications in the applicable provisions/clauses on the attached RFQ.

(e) NOTE: Significant tailoring of this portion of the template is required to ensure you request only the minimum amount of information in support of proposed costs or prices necessary to perform the price/cost reasonableness and cost realism evaluation you describe in Section M. Much of what follows may not be applicable to your acquisition, depending on the nature of the goods or services acquired, the type of contract(s) contemplated, and the expectation of competition. For firm fixed price acquisitions, approval to obtain information other than cost or pricing data from offerors shall be obtained from the DAS(C) - see AFFARS 5315.402.Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the quote designated as the Price volume. Under no circumstances shall this information and documentation be included elsewhere in the quote.

E. Small Business Subcontracting Plan: In accordance with FAR 52.219-9 offerors that are Other Than Small Business (OTSB) under the North American Industry Classification System Code 812320, which is designated for this acquisition, are required to submit a Small Business Subcontracting Plan upon the request of the Contracting Officer. Submission of the subcontracting plan is not required at the time designated for quote submission. However, failure to provide the subcontracting plan upon the request of the Contracting Officer or failure to negotiate a subcontracting plan acceptable to the contracting officer within the time limit prescribed by the Contracting Officer, shall make the offeror ineligible for award of a contract.

In reviewing the plan, the Government will consider the completeness of the information included, small business representation in the industry, and the DoD Small Business Goals. The subcontracting plan must be in accordance with FAR Part 19.704, FAR 52.219-9 and DFARS 252.219-7003. All subcontracting goals must be plausable and assure that small business concerns are provided the maximum practicable opportunity to participate in the performance of this requirement. The offeror must identify distinct subcontracting goals for all small business categories for the base year and each option year seperately. This requirement is not applicable to small business concerns under NAICS Code 812320.

(End of FAR 52.212-1 Addendum)