AE_SOW_-_NBAFS.docx

A/E SOW

3 March 2014

Statement of Work For Indefinite Delivery Indefinite Quantity (IDIQ) Architect-Engineer Services 3 March 2014

23 SOPS / CEP

New Boston Air Force Station, NH

Contents

1. GENERAL REQUIREMENTS

1.1 PROFESSIONAL SERVICES

1.1.1 This contract is an Indefinite Delivery Indefinite Quantity (IDIQ) open-end contract for professional architectural and engineering (A/E) services against which delivery orders for specific project requirements will be issued.

1.1.2 The definitive scope of each individual study, investigation, design, project inspection or other services will be as defined in a Project Description provided with a request for proposal for each delivery order. The Description will include the overall intent of the individual delivery order. Equipment lists and/or layouts may be provided but are for information only. It is the A/E’s responsibility to recommend better efficient and cost effective equipment or layouts.

1.1.3 The A/E shall perform any combination of the following: (1) Design Services (Title IA Investigatory & Title IB Design), (2) Construction Supervision and Inspection (Title II), (3) other services. All services shall include travel, provide all labor and materials except as hereinafter stated, using criteria and scope definition provided by the CE Design Manager, under each delivery order issued in accordance with this contract.

1.1.4 Under Title IA Investigatory and Title IB Design services the A/E shall perform engineering studies, site investigation, verification of existing conditions, production of as-built conditions and design services. They shall furnish the Government with complete project documents consisting of drawings delivered in AutoCAD Map 3D 2013 as well as in Adobe Acrobat, technical specifications, design analysis and construction cost estimates and other documents as defined in this Statement of Work.

1.1.5 Title II services are construction inspection which include submittal and shop drawing review and field inspection as defined in the project description furnished by the Government.

1.1.6 Other A/E services cover a broad range consisting of preparing design projects performed either in conjunction with or as a supplement to Air Force personnel.

1.2 TARGET CONSTRUCTION COST

1.2.1 The target construction cost for each project will be defined in the Project Description. This cost the Government’s planning and programming cost estimate used to prepare preliminary construction budgets and will be provided for information only.

1.2.2 The A/E shall design each project to provide as much detail as possible about the requested scope without exceeding the target construction cost for the project.

1.3 A/E FEES

1.3.1 The A/E will negotiate with the Government, labor rates for specific engineering disciplines for both the basic and option years. These rates will be used for calculating the total firm fixed price for each delivery order.

1.3.2 Prior to the issuance of any Delivery Order (DO), a project description defining the specifics of the individual project will be provided to the A/E.

1.3.3 The A/E agrees to participate in utility company rebate and incentive programs.

1.3.4 For firm fixed price delivery orders, a request for proposal will be forwarded to the A/E. A site visit will be conducted by the CE Design Manager for the A/E to see the scope of work required. The A/E shall submit man-hour proposals with the line items defining labor categories and rates established in the basic contract. The project description will form the basis of the firm fixed price calculated by the A/E proposing disciplines and man-hours to accomplish the delivery order tasks at the previously negotiated labor rates. This proposal shall be submitted by the A/E for negotiations and subsequent issuance of each Delivery Order. The A/E’s Proposal should include a detailed narrative that clearly states their assumptions, clarifications, or exceptions to the RFP.

1.3.5 The total firm fixed price fee proposed is to be based strictly on the effort required to accomplish the scope defined in the project description in accordance with all the requirements outlined in this statement of work. There are statutory limits on the delivery order value for Title IB design services as it relates to the target construction cost. However, at no time should the proposed fee be solely calculated as a portion of the construction cost, nor will the fixed price be adjusted after delivery order award solely on variation of the construction cost.

1.3.6 The fee for each project's delivery order shall include all costs for the A/E to meet criteria, services, and submittal requirements per this Statement of Work and specific requirements of the project description.

1.3.7 All design drawings must be created in and worked on in AutoCAD Map 3D 2013 and conversions from another software package will not be accepted. Additionally, the A/E will be required to convert a copy of the final AutoCAD Map 3D 2013 drawings into Adobe Acrobat using the same scale as the native files. Finally, all design features at and outside the exterior walls of building require geo-referenced attributes.

1.3.8 Title IA fees shall consist of all investigatory services including engineering studies, field investigations and surveys, such as electrical monitoring, topographical surveys, soil analysis, subsurface explorations, environmental analysis and report on the results of the Title IA investigation, etc. It includes all work to provide concepts including drawings, narrative and preliminary construction cost estimate and to provide information required by the Title IA submittal. Special services (permitting etc.) if required, will be specified in the individual project description. Fees for any special services identified shall be incorporated into the Title IA fee. The Title IA services will be a firm fixed price based on the man-hours negotiated prior to the issuance of the delivery order. Upon the successful completion and acceptance of the Title IA services, the firm fixed price will be paid.

1.3.9 Title IB fees shall consist of design services required to provide a complete set of construction documents with design analysis and estimates. A statutory limitation fee of six (6) percent of the target construction cost applies to services defined as plan production; it excludes any portion of the Title IB that is not related to actual production of the specifications and drawings. All modifications to the delivery orders must fall within the six percent limitation for the work that is related to the production of the specifications and drawings.

1.3.9.1 The A/E must note that an increase in target construction cost does not constitute an increase in fee unless there is a definitive change in scope associated with the increase in construction cost.

1.3.9.2 Only the Contracting Officer (CO) may authorize an increase in fee.

1.3.9.3 The Title IB services will be paid upon the acceptance of each submittal based on the firm fixed price negotiated prior to issuance of the delivery order.

1.3.10 When preparing a Title IA and Title IB proposal the A/E shall review the target construction cost. If for any reason the A/E should disagree with the target construction cost the A/E should submit with his proposal a letter stating his position on the target construction cost versus scope. Backup data to support the A/E's opinion must accompany the letter.

1.3.11 Title II fees for technical support of construction activities shall be on a fixed price based on estimated man-hours to complete the tasks described by Title II services and as defined in the project description. Title II deliverables will consist of trip reports, submittal recommendations etc. as defined in the project description. Title II invoicing for fixed price shall be based on receipt of deliverables as defined in the project description. The Government will not be responsible for man-hours in excess of the delivery order amount.

1.3.12 Other A/E Services shall be firm fixed price based on the estimated total man-hours required to prepare deliverables and tasks defined in the project description or on a fixed price basis as defined by the project description. Deliverables will include but not be limited to reports, drawings and written recommendations etc. Invoicing for fixed price will be based on receipt of deliverables as defined in the project description.

1.3.13 The A/E shall note that incomplete submittals will be rejected and resubmission is required at no additional fee.

1.3.14 The A/E shall note that when the final original documents are submitted, all comments must be incorporated. If the Government finds that comments are not incorporated, the Government reserves the right to make all corrections and charge the A/E for Government engineering and drafting time at the rates agreed upon in the basic contract.

1.4 DELIVERY ORDER MODIFICATIONS

1.4.1 Should the A/E receive review comments from either the CE design manager or a Government representative that the A/E believes are outside the original scope as defined hereinafter including the individual project descriptions, the CO should be immediately notified. No work shall be done on these items until clarification is received from the CO.

1.4.2 Changes in scope will be provided in writing to the A/E and a fee proposal for the change shall be submitted to the CO.

1.4.3 Items 4.1 and 4.2 apply to scope changes only, changes required due to clarification, insufficient detail or information or failure to meet all requirements of this statement of work do not constitute a basis for additional fee.

2. ADMINISTRATION

2.1 GENERAL

The CO is responsible for this Statement of Work and all delivery orders. No changes in scope will be made without direction or authorization of the CO

2.2 USING AGENCY

Each project will have a specific Using Agency listed in the project description which will be the personnel that will occupy the space or the particular entity to be constructed. The attempt of each project is to best satisfy the requirements of the Using Agency. It is the responsibility of the A/E to meet with the Using Agency and CE Design Manager to gain an understanding of the requirements. The A/E shall design the project to best meet the using Agency’s authorized requirements. However, the A/E shall not add to or change the negotiated scope based upon direction from the Using Agency. Should any changes in scope be brought to the A/E by the Using Agency or CE Design Manager, the A/E must immediately notify the CO for clarification.

2.3 CE DESIGN MANAGER

Each project will have a CE Design Manager listed in the project description. The CE Design Manager will be the technical representative. The CE Design Manager develops the scope, initiates scope changes and is the point of contact for all technical matters. The CE Design Manager will conduct submittal reviews and answer all technical questions throughout the project.

2.4 A/E PROJECT MANAGER

2.4.1 The A/E shall appoint a contract Project Manager to serve as the single point of contact for all work under the individual delivery orders and this contract Statement of Work.

2.4.2 Should contact with A/E design engineers be necessary, both the A/E and CE Design Managers must partake in the discussions.

2.4.3 A/E Project Review: Prior to submitting any documents to the Government, the A/E Project Manager is required to review the material for technical adequacy, coordination of disciplines, regulation compliance, errors/omissions, etc. Each submittal must be accompanied by a statement within the transmittal letter indicating the documents were reviewed by the A/E Project Manager.

2.4.4 Conferences: The A/E may at any point during the design request a conference via the CO. This may be to discuss questions, scope confusion, or any concerns the A/E has. The A/E should prepare alternative solutions to the problems to be discussed.

2.4.5 The A/E Project Manager shall be required to provide the CO the following notifications:

2.4.5.1 A 10 day notice on all delivery orders as they approach 90% of the total delivery order value.

2.4.5.2 A 30 days notice prior to the expiration of the period of performance on any delivery order.

2.4.5.3 Upon request from the CO a weekly status report on all projects.

2.4.5.4 Release of claims upon the final completion and final payment of the project.

2.5 PERSONNEL QUALIFICATIONS

The A/E shall provide qualified personnel subject to the approval of the CO. The individuals to be utilized must be those that were listed in the A/E’s SF 330 forms submitted prior to contract award. Should the personnel to be utilized on any delivery order change from those submitted on the SF 330 forms, the resume of the new person must be submitted to and accepted by the CO. Personnel shall meet the minimum qualifications below.

2.5.1 PRINCIPAL: Professional registration is required. Must be classified as a principal or owner of the firm.

2.5.2 PROJECT MANAGER: Professional registration in Architecture or Engineering in the State of New Hampshire is required. The Project Manager must have a minimum of ten years prior design experience, and of those ten years, at least three years must be prior project management experience.

2.5.3 SENIOR ARCHITECTS AND ENGINEERS: Minimum of ten years experience in the applicable discipline. Professional registration in the State of New Hampshire in the appropriate discipline is required.

2.5.4 ARCHITECT AND ENGINEERS: Minimum five years experience in design of the applicable discipline. Successful completion of the Fundamentals of Engineering examination is the appropriate discipline is required.

2.5.5 JUNIOR ENGINEERS: Minimum of one year experience in design of the applicable discipline.

2.5.6 TECHNICIANS: Technicians must have a technical degree in the appropriate discipline or a minimum of five years construction experience.

2.5.7 CADD OPERATOR: CADD Operator must have a minimum of 1 year experience with AutoCAD Map 3D 2013.

2.5.8 DRAFTSPERSON: Must have a minimum of one year experience in the drafting of facility projects, a degree is not required.

2.5.9 TYPIST: Must have a minimum of one year clerical/typing experience in word processing, a degree is not required.

2.5.10 ASBESTOS AND LEAD BASED PAINT PERSONNEL: These individuals must be certified by the State of New Hampshire.

2.5.11 LAND SURVEYORS: Professional registration in the State of New Hampshire is required.

2.6 SUBMITTAL ACCEPTANCE / REJECTION

2.6.1 At each submittal, submit copies of all documents for review as defined in the Project Description.

2.6.2 An incomplete and/or rejected submittal is defined as one with any of the following conditions.

2.6.2.1 Comments that provide a major impact to the design.

2.6.2.2 One that is missing one or more of the submittal requirements.

2.6.2.3 One that in the opinion of the CO has an excessive amount of errors or omissions resulting in a large amount of comments for that particular point in design.

2.6.2.4 The 95% submittal shall be considered incomplete if it fails to constitute a complete, biddable package.

2.6.2.5 All rejected submittals will require a complete resubmittal at no additional cost to the Government.

2.6.3 Attend a review conference scheduled by the CO at each submittal unless otherwise noted in the Project Description.

2.6.4 Final 100% Comments Not Incorporated:

2.6.4.1 Should the CE Design Manager find that all previous comments were not incorporated the Government reserves the right to make corrections in-house. The engineering and drafting time required to correct previous comments not incorporated may be charged to the A/E at the A/E's negotiated labor rates.

2.6.4.2 Should the CE Design Manager return contract documents and disks to the A/E for correction all said corrections shall be made at no cost to the Government.

2.7 SCHEDULE

The schedule of submittals dates will be included in the project description for each delivery order. Should the A/E disagree with the schedule, the A/E must indicate so during the proposal stage for that delivery order.

2.8 LIABILITY

2.8.1 The CE Design Manager or CO will notify the A/E if a potential design deficiency exists. The A/E will have 48 working hours (2 working days) to respond to the CO.

2.8.2 If the CO determines that the problem is a design deficiency, the A/E will be required to provide a corrected design within seven (7) working days. This will include complete clouded revisions to the drawings and specifications with a construction cost estimate for the corrected work.

2.8.3 The A/E shall note that the CO may at his discretion seek reimbursement up to the dollar value of said change to the construction contract.

DESIGN CRITERIA

3.

3.1 GENERAL

3.1.1 The facilities to be designed must be functional and aesthetically pleasing in appearance scale and use. The design should be creative and reflect the regional and local architecture in as much as it complies with the base General Plan. The interior environment must respond to human and organizational needs. The exterior and interior design should be fully integrated and should project the appropriate image in accordance with the General Plan. Modern construction techniques and architectural treatment may be incorporated into the design to ensure both quality and economy which provides a functional, complete energy efficient and usable facility.

3.1.2 Building components should be designed for ease of construction and maintainability and be both economical to build and maintain. The intent of design is to provide the best possible project with the lowest life cycle cost.

3.1.3 The A/E shall investigate the site, prepare all design analysis, drawings, specifications, and cost estimates all of sufficient detail and quality to provide a complete accurate bid package.

3.1.4 The Government retains the right to continue to provide input, clarification of requirements, within scope inputs and finalize the concepts up through the 60% design review. These inputs will be at no additional cost to the Government. Inputs are such things as variations within the existing scope, corrections to comply with Air Force regulations and codes etc.

3.1.5 The Government retains the right to continue to provide direction as to the quality and content of the documents through the 100% design at no additional cost. This is not dealing with scope but rather with technical adequacy. The intent is to get the complete and correct product the Air Force needs.

3.2 CODES / MANUALS / REGULATIONS

The following criteria and standards are to be applied to delivery orders. Notify the CO when there is conflict between requirements.

3.2.1 US Air Force and Air Force Space Command criteria. See http://www.wbdg.org/ccb/browse_org.php?o=33

3.2.2 Unified Facilities Criteria (UFC): The UFC shall be used as the standard building code and requirements. See http://www.wbdg.org/ccb/browse_cat.php?o=29&c=4.

3.2.3 Federal Mandates: comply with all such requirements, including Federal Acquisition Regulations (FAR) and Executive Orders (EO). See http://www.wbdg.org/ccb/browse_org.php?o=69.

3.2.4 State of New Hampshire Building Code.

3.2.5 State of New Hampshire Department of Transportation (NHDOT) standards and specifications. See http://www.nh.gov/dot/business/index.htm

3.2.6 The New Boston Air Force Station General Plan and Facilities Excellence Plans.

3.2.7 When not adequately described in the preceding requirements, work will follow concise industrial and/or commercial standards for maintenance, repair, and minor construction of government facilities.

3.2.8 Many government design specifications for previous projects are available at Base Civil Engineering. This information can be transferred to A/E provided compact Disk in a mutually agreed upon file format. The A/E shall allow a minimum of 3 working days and a maximum of 7 working days for this transfer. The Government does not guarantee that the information transferred will be formatted properly or compatible with the A/E's software and computer system.

3.2.9 Air Force Criteria must be adhered to as nearly as possible. However, it is the job of the A/E to provide the most modern and most economical project to build and maintain within the scope of services required. Should the A/E have a concept that will best satisfy the Government's needs yet be outside of the normal listed Air Force criteria, it should be brought to the attention of the CO and CE Design Manager immediately for consideration.

3.3 GOVERNMENT FURNISHED INFORMATION AND MATERIALS

The following information and materials will be made available to the A/E for the execution of this project work by the CE Design Manager.

3.3.1 A Project Description will be provided for each individual Delivery Order with the Request for Proposal for that particular Order.

3.3.2 Appropriately Signed Programming Documents (AF Form 332 or 1391).

3.3.3 Standard reproducible title and signature coordination blocks to be used for final contract drawings in an AutoCAD 2013 file.

3.3.4 Vicinity, Location and Base plans for the title sheet in an AutoCAD 2013 file.

3.3.5 CADD seed files, color table, font resource files used for the creation of CADD design files, including available geo-referenced data.

3.3.6 A sample Title Sheet and Second Sheet. These samples are to be strictly adhered to when formatting the title and second sheets for each project. The A/E will be required to edit the list of abbreviations.

3.3.7 Sample General Provisions sections. The General Provision sections are samples only and must be edited, added to and modified to fit each individual Delivery Order.

3.4 EXISTING DRAWING AVAILABILITY

3.4.1 Existing site plans, building plans, details and utility plan files will be made available to the A/E, usually in electronic format and occasionally paper. All documents provided by the government are record drawings and not necessarily as-built drawings.

3.4.2 When requesting, receiving or making hard or electronic copies of existing documents, the A/E understands the use of documents is for “Official Use Only”, that they will be responsible for document security, are responsible to disclose information only on an need to know basis, will properly dispose of documents upon completion of their work.

SCOPE OF SERVICES REQUIRED

4.

4.1 DRAWINGS

4.1.1 General: See UFC 1-300-09N. All drawings must be "D" size drawings, 34" X 22" actual size. All construction contract drawings must be prepared in AutoCAD Map 3D 2013. In some cases, the existing conditions may be generated from the Base’s drawings or by scanning. Manual drafting to modify reproducible material to show the actual existing conditions is acceptable. The requirement for scanning, manual drafting of reproducible materials or existing conditions are available on CADD files and will be defined in the project description.

4.1.2 Title Sheet Requirements: The title sheet shall include the project name and number. A digital file of the title sheet will be provided in AutoCAD Map 3D 2013. Any deviation from the format that the A/E wishes to incorporate must receive prior approval of the CO. Title lettering shall be 3/4 inch high Helvetica Bold lettering to match existing title sheet lettering for other projects. The A/E's name and address shall appear next to "prepared by" and "23 SOPS/CEP, New Boston AFS", shall appear next to "prepared for". This shall be located in the lower right hand corner above the title block.

4.1.3 Second sheet requirements: The second sheet of each drawing set shall have a list of drawings, a legend and abbreviation list for all sheets and disciplines, and general notes which are applicable to all drawings. The second sheet shall have on it a location plan, vicinity plan, and Base plan. Any additions to the legend, notes or abbreviations shall follow the same size and format as the existing sample and shall be the responsibility of the A/E. A digital file of the second sheet will be provided in AutoCAD Map 3D 2013.

4.1.4 Title Blocks on following sheets: The A/E's firm logo shall be located only in the blank square in the upper left hand corner of the title block. Spaces for the Project Manager shall be completed with the appropriate name. The file numbers of the firm shall only be placed to the left of the title block at the bottom of the sheet, below the margin. No other information shall occupy the space in the margin below the title block. The file numbers and drawing number spaces are for the Air Force use and should be left blank. The project number should be filled in with the project number provided to the A/E by the Air Force per the Project Description. A digital file of the title block will be provided in AutoCAD Map 3D 2013.

4.1.5 Lettering: Lettering shall be no smaller than 1/8 inch high for the entire project.

4.1.6 Blank Space: The A/E shall leave a minimum of 10 percent of each sheet blank to allow space for any additions required by construction changes.

4.1.7 Legend, Abbreviations and Symbols: The second sheets shall contain all legend, abbreviation and symbol information for the entire project. Any legend, etc., information appearing on any other sheet must be coordinated with the second sheet to ensure consistency is maintained.

4.1.8 Preliminary Drawings (Title IA drawings: Preliminary drawings represent an advanced state of design development or a refinement of concepts. They are intended to fix and illustrate size and character of the entire project as to plan and vertical relationships, functional layout based on workflow, kinds of materials and finishes, structural scheme and type of mechanical and electrical systems. Site plans shall consist of survey drawings overlaid with new work.

4.1.9 Working Drawings: Reproducible drawings to show the layout and clearly indicate the extent, type and detailed requirement for all work to be done. Separate drawings shall be prepared to cover all needed phases of architectural and engineering categories of work. Existing/demolition plans and new work plans shall be prepared for each discipline. Demolition work can be shown on the drawings for existing conditions as long as it is clearly definable. The minimum allowable scale for plan views is 1/8 inch to facilitate reduction to half size prints. Detail drawings shall be made where necessary or desirable to clearly indicate the extent of work to be performed.

4.1.10 The following details are outside the normal practice of the profession, but are specifically required by the Air Force. This list in no way limits the amount of detail required and represents only the type of additional detailing required. The A/E should note that more details are required for Air Force work than for most commercial work because Air Force personnel, not A/E personnel will inspect the work. Details must be abundant and clear so that the Air Force inspector can easily determine if the Contractor is installing items properly. Often construction details to show "how" the work is to be done will be required. The design documents must be of sufficient detail and clarity that the project may be bid without a site visit. The Air Force cannot require prospective bidders to visit the site.

4.1.10.1 Civil/Site: Boring logs indicating subsurface conditions and ground surface elevations must be on the drawings. All Civil/Site drawings shall have, on a unique level, four points which enclose the project site. Each point will have the New Hampshire State Plane Coordinate System coordinates adjacent to the point.

4.1.10.2 Electrical: Lighting layout, wiring layout, fire alarm layout and one line diagram must be shown on the drawings. Electrical panel schedules shall be arranged as constructed. Loads shall be balanced between phases. Circuit numbers shall be designated as they appear in panels (each pole shall occupy a separate circuit number, odd numbers on one side, even numbers on the other, etc.). A layout of a graphic enunciator must be provided.

4.1.10.3 Mechanical: A control diagram, sequence of operations, piping, instrumentation, and point list shall be on the drawing. All devices or components shall be clearly labeled and/or described.

4.1.10.4 Structural: Member sizes and ALL connection details must be shown. Design loads and minimum bending stress of members must be included in the structural general notes.

4.1.10.5 Details of the location and scope of any hazardous material abatement.

4.1.10.6 Details must be shown at a scale that is large enough to be able to easily read drawings even when reduced to half size.

4.1.11 Drawings must be in an orderly manner which is easy to follow. Details shall be easy to locate and shall be grouped together to depict the total requirement.

4.1.12 Neither the drawings nor specifications should indicate which work is the responsibility of which subcontractor. The Government maintains one contract with one prime contractor.

4.1.13 All sections and details must cross reference both the sheet from which section/detail is taken and where section/detail appears.

4.1.14 Should the drawings be unclear, difficult to follow or not concise in the opinion of the DE Design Manager, the A/E shall rearrange the drawings at no additional cost to the Government.

4.1.15 Final Drawings shall be complete set of biddable documents stamped and signed by a New Hampshire licensed Professional Engineer or Registered Architect. Each sheet must be stamped and signed.

4.2 CADD REQUIREMENTS

4.2.1 GENERAL: See UFC 1-300-09N. The Government will make available, whenever possible, drafted drawings or CADD files to the A/E for design purposes. The A/E shall also receive cell libraries containing the Government's standard cells, font resource files, and seed files for the creation of new design drawings. All CADD files shall be created such that the full functionality of the graphics program may be utilized. The A/E shall deliver digital files, CADD plots and related documents to comprise a complete set of drawings.

4.2.2 DRAWINGS:

4.2.2.1 CADD plots shall be delivered on 20 lb. bond paper. All material shall have sufficient contrast to reproduce clear and concise prints.

4.2.2.2 Drawing sheets must be cut to 34” X 22”. Drawing must be accomplished in black ink only.

4.2.3 DIGITAL FILES DELIVERABLES:

4.2.3.1 Graphic Digital Files shall be delivered in one of the following formats:

4.2.3.1.1 Recordable Compact Disc (CD-R), suitable for loading into an IBM compatible personal computer (PC).

4.2.3.1.2 Digital Versatile Disc Recordable (DVD-R), suitable for loading into an IBM compatible personal computer (PC).

4.2.3.2 All delivered data shall be labeled with the following:

4.2.3.2.1 Utility used for writing the files to disc.

4.2.3.2.2 Sequence number (for multiple discs’, etc.).

4.2.3.2.3 A short description of the contents.

4.2.3.2.4 Date the disc(s) were delivered.

4.2.3.2.5 The project number listed in the title block.

4.2.3.3 A transmittal sheet shall accompany ALL delivered data and shall contain the following information:

4.2.3.3.1 Information included on the labels, total number of disks/tapes; a list of files being delivered.

4.2.3.3.2 Complete instructions for restoring/transferring the files from the media.

4.2.3.3.3 Certification that all delivery media is free of known viruses, including the name(s) and release date(s) of the virus scanning software used and the date the virus scan was performed.

4.2.4 Upon acceptance of the CADD AutoCAD Map 3D 2013 files, the A/E shall convert a copy of those files into adobe acrobat format.

4.3 SPECIFICATIONS

4.3.1 Outline Specifications are specifically a table of contents indicating which sections are to be used in the final Technical Specification. Outline specifications are required at the 35% submittal.

4.3.2 Technical Specifications: See UFC 1-300-09N. The A/E shall prepare detailed specifications covering each category of work for each building trade to meet Government standards for competitive bidding.

4.3.3 The A/E shall prepare the Technical Specifications in accordance with the Unified Facility Guide Specifications and supplemented with commercial standards applicable to the specific project. The project number and designated date will be typed in the upper right hand corner of every page. The Technical Specifications shall be composed in clear, understandable language, free from grammatical errors, word omissions, blank spaces, extraneous material etc. Specifications shall be typed on white bond paper (8 1/2" X 11").

4.3.4 Technical specifications shall include the following:

4.3.4.1 Describe all work to be done to permit full and free competition among bidders.

4.3.4.2 The specifications should refer to ASTM's and other industry standards. When necessary to use the manufacturer's name and model number to describe a type of product, the manufacturer's name may be clearly spelled out to establish a level of quality and performance. Salient characteristics of the product must also be included in the specification.

4.3.4.3 Specifications referencing architectural finishes shall call out a manufacturer with exact finishes, color, grade, style, etc.

4.3.4.4 The specs shall state that an approved manufacturer's installer shall accomplish any work which requires an extended warranty of more than one year.

4.3.4.5 The technical provisions shall define all testing required and indicate that this testing is to be done by a qualified independent commercial testing laboratory, the costs of which are to be borne by the Contractor.

4.3.5 Upon completion of the design, the A/E shall submit one set of specifications electronically in Microsoft Word and Adobe Acrobat. The A/E shall also submit one set of specifications ready for electronic reproduction; the cover sheet shall bear the stamp and signature of a registered professional engineer or architect.

4.3.6 The CE Design Manager will provide a sample cover sheet, General Requirements, Environmental Protection, Submittal and Quality Control sections for inclusion in the specifications. These sections are strictly samples only and must be expanded or edited to be applicable to the particular project.

4.3.7 Submittals will include either a separate section or included in the general requirements section. In either case the A/E must provide a schedule of material submittals listing specific items requiring approval, individual items must be listed separately, listing an entire system is not acceptable. Each entry will be annotated as GA (Government Approval required) or FIO (For information only), indicate the specification reference (page and paragraph) for that item, not the reference to the submittal requirement. Items that are ordinary material/equipment which require UL labeling, etc. shall not be included as a material submittal. The list should be limited to those submittals necessary for adequate quality control. The importance of an item in the project should be one of the primary factors in determining if a submittal for that item should be required.

4.3.8 The A/E shall include the following items within the Technical Specifications:

4.3.8.1 Warranties: The A/E shall provide under separate cover via letter all information to indicate the items and the extent of each warranty/guarantee. If a manufacturers’ warranty is to be used, it should be so stated. The project will have a standard one year warranty of construction; however, if an extended warranty is required the additional information must be clearly stated.

4.3.8.2 Spare parts, Tools and Manuals; the specifications may require the furnishing of spare parts/tools and should allow at least 10% extra materials in the case of certain architectural items, e.g. ceiling tiles, carpet squares etc. In these instances the equipment must be carefully described. The specifications must indicate the Contractor will provide four copies of operations and maintenance manuals for each major piece of equipment. Additionally, there may be specified a training session coordinated with the CO for each piece of equipment.

4.3.8.3 Testing: The specifications must clearly indicate the Contractor is responsible for the procuring and the cost of all testing required by all sections of the specification. All testing must be performed by a Commercial Testing Laboratory, self-testing by the Contractor is not acceptable. Should test results not meet the specification requirements, the Contractor will be required to redo or modify the work. A consolidated list of all submittal requirements, e.g. test results, shop drawings, catalogue cuts shall be included as part of the general requirements section. A form submittal sheet to list all submittals required by the specifications will be provided to the A/E. The A/E must completely list each submittal as required in the specifications.

4.3.8.4 Government Furnished Equipment (GFE): Government furnished equipment must be clearly identified in a listing within the specifications. The Contractor must be aware that he/she is responsible for maintaining and protecting the GFE once it is on the construction site. It must be clear what the Contractor must install and if he/she must relocate the material from elsewhere on the Base. The type and pickup point or delivery schedule must be clearly spelled out in the appropriate section of the specifications.

4.3.8.5 Government Salvaged Material: All material to be salvaged and where it is to be delivered must be clearly spelled out in the specification. The Contractor will be responsible for the protection and delivery of material that is to be salvaged. The CE Design Manager should be contacted for a list of what is to be salvaged for each individual project.

4.3.8.6 Provide an asbestos and lead paint abatement specification which details the work practices to be utilized which shall eliminate the material hazards so that the proposed construction/demolition can be accomplished.

5. CONSTRUCTION COST ESTIMATES

5.1 The A/E shall prepare a cost estimate at each stage of design services (Title IA & Title IB) covering all material and labor costs overhead and profit incident to the planned and specified construction. See UFC Series 3-700.

5.2 Material labor and other direct costs for each item of work shall be spelled out. Include line items for mobilization/demobilization, if required etc. A contingency may be included during the design submittals, but by the 95% design a contingency should no longer be required. Labor and burden rates must be based on the most current Davis/Bacon labor rates.

5.3 The cost estimate should include subtotals for separate construction trades. A detailed estimate for asbestos and lead paint abatement must be provided.

5.4 For items where exact quantities may be impossible to determine without destructive testing or where additional amounts may be encountered during demolition (e.g. rock excavation, asbestos abatement etc.), separate unit prices must be provided. An estimated quantity that is in the A/E's estimation the most probable amount to be encountered must be provided.

5.5 The cost estimate shall be separated into appropriated funded work and non-appropriated funded work. The appropriated funded work shall be separated into those items that are classified as repair, maintenance and minor construction. The non-appropriated (NAF) funded work shall be separated into those items that are classified as repair, maintenance and minor construction. Each submittal shall include a separate total dollar amount for minor construction, maintenance and repair. When the A/E provides a detailed cost estimate at the 35%, the Project Manager will brief the A/E as to how the classification system defines each item. From that point on the A/E will be responsible to keep the items accurately accounted by classification.

5.6 Design will be controlled to provide a useable facility at the approved scope within the target construction cost limitation. If the entire scope cannot be attained within the target construction cost, the A/E may be requested to recommend optional bid items to the Government. The Government will decide on the feasibility and priority of the options.

5.7 If the project with options will not provide for a complete and usable facility, the A/E may be requested to submit recommendations for reducing the project scope. Upon review of recommendations, the CO will provide direction and the A/E shall revise the documents accordingly.

6. DESIGN ANALYSIS

6.1 The design analysis of the proposed design shall be comprehensive and qualify the major technical and aesthetic aspects such as architectural, structural, civil, electrical, mechanical, landscape architecture etc. It shall consist of a bound assembly of all material information, functional and engineering criteria design/study information and calculations to support the construction drawings, equipment selected, etc.

6.2 The design analysis shall be a stand-alone document, electronic and separately bound on 8 1/2" X 11" paper and adobe acrobat format except that larger sheets may be used when required for graphs or other special calculation forms. Each sheet shall be numbered, carry the title or description of the project, and the date completed with the designer's and checker's name. Cross referencing of sheets must be clear.

6.3 Each calculation shall be checked by an independent checker. Both the designer and checker names must be on each sheet of the calculations. At no time should the designer and checker be the same person.

6.4 All applicable codes and all reference material used for guidance shall be listed. When codes are not applicable or are not followed, the authority for the basic data or assumption shall be shown. The source of loading conditions and formulas shall be identified. Calculations shall begin with a discussion of the problem stating objectives and assumptions. Conclusions shall be stated and explained. All criteria, units, factors formulas, etc. shall clearly appear in the calculations.

6.5 When design analysis is used to compare alternative designs at the Title IA concept stage, there shall be an analysis for each concept and an analysis comparing all alternatives.

6.6 All calculations shall be stamped and signed by a New Hampshire licensed Professional Engineer in the applicable discipline (civil, electrical, mechanical, structural etc.).

7. LAND SURVEYING

7.1 GENERAL: See UFC 1-300-09N.

7.2 GIS (Geographic Information System) data on will include all information at and outside the exterior walls of building. Comply with the latest version of Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) available from the http://www.sdsfie.org. These data will be organized using SDSFIE 3.1 specifications for file, feature class and attribute nomenclature. Guidance on the latest version of SDSFIE is available from the installation’s Geo Integration Office (GIO). Information must be collected at no less than 1:1200 scale for base cantonment areas and 1:4800 scale for larger undeveloped base areas. Spatial data will meet or exceed National Map Accuracy Standards at those scales. Delivered data must meet these accuracy standards at no less than 95%. Metadata will be provided and will use Federal Geographic Data Committee (FGDC), Content Standards for Digital Geospatial Metadata (CSDGM) for organization.

7.3 Geospatial data must be delivered in a geo-referenced GIS geo-referenced file, geodatabase format (Environmental Systems Research Institute - ESRI), and CAD. All attribute data as specifically outlined in the task order contract must be included either in the GIS data file or as a separate table with a SDSFIE key variable that may be used to relationally join the separate table with the GIS data file (feature-based file structures with one-to-one cardinality between spatial records and attribute records). All geospatial data must be delivered in the North American Datum 1983 (NAD83) projection, New Hampshire State Plane Central Coordinate System, using feet coordinate units. Further guidance on mapping units, coordinate systems and projections is available from the Installation GIO.

7.4 Mapping- or Survey-Grade Global Positioning Systems (GPS) or comparable traditional survey methods will be used to collect geospatial data. The use of mapping- or survey-grade GPS will depend on the precision requirements of the product data. These requirements will be specified by DO for all contract activities where geospatial data are involved. In the case of contracts involving utility construction, location and attribute data will be obtained at the time of excavation. Storm water and waste water data collection must be collected at survey grade accuracy of 1 foot or less and include elevation (Z) values. Survey methods, any control data, and other information about data accuracy will be provided in documentation and within the metadata. Further information about precision requirements and base control should be obtained from the Installation GIO.

7.5 Source data and product data remain the property of the US Government. The A/E may be required to explain and demonstrate the company's process for protecting all geospatial data, including but not limited to geometry, attributes, metadata, topologies, and relational database schemas and operations used in association with this SOW. The A/E may be required to sign a non-disclosure agreement attesting to the same before source data are released. Further information about security and nondisclosure requirements should be obtained from the installation GIO. Some installation map data, source and/or product, may be considered by the government to be “sensitive, but unclassified.” The intent of this clause is to prevent intentional or unintentional dissemination of “sensitive, but unclassified” information to include unauthorized access to the source and product data by any entity wishing to do harm to the USAF or United States Government while the data resides on the A/E's computer network. The A/E is not authorized to release this information to any third party without the explicit consent of the Headquarters Air Force Space Command or its involved installation. All source information must be returned to the government POC or destroyed upon completion of this project.

8. ENERGY CONSERVATION

8.1 The A/E shall comply with the Executive Order 13423–Strengthening Federal Environmental, Energy, and Transportation Management, issued in January 2007, The Energy Independence and Security Act of 2007, Executive Order (E.O.) 13514; Federal Leadership in Environmental, Energy, and Economic Performance; issued in October 2009 and Federal Energy Management Program Sustainable Design and Operations to fullest extent possible. The A/E shall provide documentation with each submittal and technically quantify measurable energy efficiency, energy conservation, and indoor air quality improvements that the A/E has employed in project.

8.2 The A/E shall review utility company rebate and incentive programs to identify opportunities to offset project costs. These opportunities should be clearly listed within the Title IA Report and Design Analysis. Each rebate or incentive should be itemized to include:

8.2.1 Description of the incentive

8.2.2 Requirements to receive the rebate/incentive

8.2.3 Estimate value of the rebate/incentive

8.2.4 Expiration date of the rebate/incentive

8.3 The AE shall provide the Savings to Investment Ratio (SIR) and Simple Payback Period using “The Building Life-Cycle Cost (BLCC)” program available from the Federal Energy Management Program (www1.eere.energy.gov).

9. ASBESTOS AND LEAD BASED PAINT TESTING/ANALYSIS

9.1 Provide an asbestos survey service which shall identify asbestos containing material which must be removed, encapsulated, or repaired in order to eliminate the potential for creating an asbestos hazard during the proposed construction/demolition.

9.2 Asbestos surveys shall be conducted by certified asbestos consultants. Asbestos inspectors and analytic service providers shall be certified by the State of New Hampshire. Asbestos surveys shall at a minimum be conducted in accordance with the U.S. Environmental Protection Agency Guidance Document EPA 560/5-85-024 entitled Guidance for controlling Asbestos Containing Materials in Buildings.

9.3 Provide a lead based paint survey/testing service that shall identify all lead based materials which must be removed, encapsulated, repaired or abated in order to eliminate the potential for creating a lead hazard during or after the completion of the proposed construction/demolition.

10. ECONOMIC ANALYSIS

10.1 Provide an Economic Analysis Information Report that compares three…