SHOP_TOWELS_PWS_30_Aug_18_(004).docx

REQUIREMENTS DOCUMENT FOR

SHOP TOWEL SERVICE

96 MXG, EGLIN AIR FORCE BASE, FLORIDA

Table of Contents

SECTION 1

DESCRIPTION OF SERVICES

1. The contractor shall deliver professionally cleaned shop towels/rags and pick up used/dirty shop towels/rags in support of the 96 Maintenance Group. The contractor shall ensure services are in compliance with local, state, federal laws and regulations. Additionally, the contractor shall comply with security and environmental requirements applicable to the state of Florida and Eglin Air Force Base. Pick-up and delivery locations are listed in attachment 1. The contractor shall establish a pickup and delivery day (Tuesday, Wednesday or Thursday, 0700 – 1500) with the 96 Maintenance Group Contract Management Office (CMO) and make every effort to maintain that same day(s) throughout the course of this contract. If the contractor does not comply with the schedule agreed upon by the 96 Maintenance Group and the contractor, the 96 Maintenance Group CMO will notify the assigned AFTC/PZIOAB contract administrator (CA) and AFTC/PZIOAB contracting officer (CO).

1.2. If the delivery falls on an official government holiday (New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day), services required by this contract shall be performed on the first duty day immediately

1.3. Upon delivery of the shop towels/rags, the customer will advise the contractor on the number of shop towels/rags required to ensure their personal rag count is not in excess of the “not to exceed number” as seen in attachment 1. Clean rags will then be swapped out one-for-one except for Red AMU, AGE, ANG F-15 and Armament where rags will just be dropped as off as needed in a quantity not to exceed the number identified in Attachment 1.

1.5. The contractor and the shop representative shall conduct 100% count of shop towels/rags picked-up and delivered to ensure accountability. The contractor will document the number of rags delivered and/or picked at the shop and obtain a signature from the shop representative acknowledging receipt. Pick-up/delivery service frequencies are listed in Attachment 1. (The contractor shall not deliver towels/rags exceeding the “not to exceed number”)

1.6. The contractor shall provide an electronic monthly summary by the 5th day of the month to the 96 Contract Management Office (CMO). The report shall include the following:

1.6.1. Delivery log of quantity of rags delivered/picked up per shop with the shop representatives’ signature. (see sample on attachment 2)

1.6.2. Any conditions which may require immediate contracting attention.

1.7. The contractor shall provide the vehicles required to deliver/pick up shop towels/rags.

SECTION 2 GENERAL INFORMATION

2. The contractor shall provide the name and phone number of the contract manager, his/her assistant and employees accessing Eglin AFB to the CMO and assigned AFTC/PZIOAB CA prior to start of contract. The contractor shall submit any changes no later than 7 work days prior to change taking affect. The contract manager or alternate shall have full authority to act on all contract matters relating to the contract.

2.1. The selection, assignment, and management of contractor employees is the responsibility of the contractor; however, the contractor shall not employ any individual who is identified as a potential threat to the health, safety, security and general well-being, or operation of the installation's mission or personnel. Contractor employees shall present a neat appearance and be easily recognized as contractor employee by displaying the proper security identification. The contractor shall be responsible to ensure that all Federal, State, County licensing and certification requirements are met and kept current.

2.2. Any matter concerning a change in the scope, price, terms or conditions of the contract shall be referred to the assigned AFTC/PZIOAB CA and CO. The CO is the only one with authority to modify the terms and conditions of the contract.

2.3. The contractor shall provide the 96 Maintenance Group CMO and assigned AFTC/PZIOAB CA a list of individuals requiring access to the base. The AFTC/PZIOAB CA will forward the base access memorandum and individual affidavits to the 96th Security Forces Squadron (96 SFS) for processing. The current processing time for 96 SFS is 3-5 business days. Upon arrival to the base, the contractor employee shall go to the Visitor Control Center located either at the East or West Gate of Eglin Air Force base to obtain their access card. All contractor employees shall comply with current base access requirement and operate their vehicles in accordance with Eglin AFB, FL Base traffic rules and regulations. The Government reserves the right to limit or deny access to the installation as required.

2.4. The service provider shall not enter any restricted areas unescorted.

2.5. The contractor is advised to implement procedures to identify, prevent, and ensure non- recurrence of defective services.

2.6. If service is unsatisfactory, the 96 Maintenance Group CMO will notify the assigned AFTC/PZIOAB CA. Then, AFTC/PZIOAB will notify the contractor’s contract manager when the service is unsatisfactory. A written record of the problem will be issued and the contract manager will acknowledge it in writing (can be by electronic mail digitally signed), and request a corrective action.

2.7. The contractor shall take all necessary precautions to reduce the possibility of injury to contractor, government personnel or government equipment.

2.8. The contractor shall record and report promptly (within one hour) to the 96 Maintenance Group CMO or the AFTC/PZIOAB CA, all available factors relating to each instance of damage to Government property or injury to either contractor or Government personnel.

2.9. In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO. The contractor shall cooperate and assist the Government personnel in the conduct of investigation.

Contractor Manpower Reporting Application (eCMRA).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the secure data collection site (i.e. eCMRA). The contractor shall register in eCMRA within 30 days of contract award. The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the above eCMRA help desk.

Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. Data for Air Force service requirements must be input at the Air Force eCMRA link. However, user manuals for government personnel and contractors are available at the eCMRA link at http://www.ecmra.mil.

ATTACHMENT 1

POC

BACKSHOP

MXS

AMXS

AGE

ATTACHMENT 2

Signature

BACKSHOP

MXS

AMXS

AGE