TSI_PWS-6_May_2016.docx

ECOSYSTEM RESTORATION: TIMBER STAND IMPROVEMENT (TSI)

FY 16– FY21

PERFORMANCE WORK STATEMENT (PWS)

May 6, 2016

Solicitation No. FA2823-16-R-4021

Table of Contents

APPENDICES

Appendix A - Acronyms, Abbreviations and Definitions

1. DESCRIPTION OF SERVICES

The Contractor shall furnish all personnel, equipment, labor, tools, materials, supervision, transportation and other items and services necessary to perform Ecosystem Restoration for the 96 Civil Engineer Squadron, Eglin Air Force Base, Florida.

1.1. BASIC SERVICES

The Contractor shall furnish all personnel, equipment, tools, materials, supervision and other items and services necessary to perform all Ecosystem Restoration services, task and functions for Eglin AFB, as defined within this Performance Work Statement (PWS). The Government will furnish no materials, labor, service, or equipment unless specifically identified in the Government-furnished Property Clause (except as specified in Section 2.10). The Ecosystem Restoration services needed and described in this PWS are for Timber Stand Improvement.

1.2 PERFORMANCE PERIOD. Exact periods of performance are located in the solicitation and resulting contract document.

1.3 PLACE OF PERFORMANCE

The contractor shall perform the services in the Performance Work Statement at Eglin Air Force Base, Florida, located in Santa Rosa, Okaloosa, and Walton Counties, Florida.

1.4 TIMBER STAND IMPROVEMENT (TSI)

The contractor shall perform sand pine removal TSI (timber stand improvement) on roughly 1,000 to 8,000 acres per year by a manual crew, using chainsaws and brush saws in order to help restore native ecosystems on Eglin AFB.

1.4.1 CONTRACTOR’S EQUIPMENT AND SUPPLIES

The contractor shall maintain all equipment and supplies in good working order and will be inspected and approved by the COR. The Contractor’s equipment shall be conducive to the safe and successful fulfillment of the contract, as well as the protection of resources, improvements, Eglin’s mission, and the requirements.

1.4.2 TSI SCHEDULE AND PACE OF OPERATIONS

The Contractor shall furnish sufficient personnel, supervision, and working equipment to treat an average of 150 acres per week. Each crew shall have a competent supervisor on the work site who shall be the on- site Contractor’s Representative. The Contractor’s Representative shall communicate effectively, in English, with the COR and CO. The Contractor shall make every effort to treat units in closed areas prior to units located in open areas of the reservation,

1.4.3 TSI OPERATIONS

The contractor shall treat designated areas by felling or girdling all live sand pine trees in the treatment areas, in accordance with (IAW) the specifications below. Felling or girdling shall be accomplished with chainsaws, brush saws, or hand tools.

Live sand pine trees six inches (6”) and taller shall be felled by cutting the stem/trunk completely through. This includes all seedlings, saplings, and trees of a wide range of sizes. The Contractor shall ensure that all felled trees lie on the ground. All felled trees and cut/felled tree branches shall be cut (lopped) to lay no higher than 3 feet above ground level. Stumps shall be cut below the lowest branch and shall be left no higher than 4 inches above ground level.

The contractor may girdle sand pine trees that are 8” dbh or greater, provided that: the subject trees are not within falling distance of roads, buildings, improvements, or other areas where the future snags created by girdled trees may endanger person or property.

Trees shall be girdled twice at the base of the tree; the two girdle cuts shall be located between 4 and 6 inches apart; and the girdle cuts shall completely encircle the tree, completely severing the cambium.

Trees near roads shall be felled away from the road; all roads shall remain clear and free to travel. The Contractor shall not damage or suppress any longleaf pine trees, saplings, or seedlings.

1.4.4 TSI UNIT BOUNDRIES

The Government, using GPS, will determine accurate acreage. Boundaries of areas to be treated are designated by flagging tape, firelines, natural boundaries, roads, or as directed by the COR. The Government will provide map(s) showing areas for timber stand improvement to the Contractor. Areas or portions of areas may be dropped, added, or exchanged by the government due to mission, environmental, funding, or other requirements.

2. Service Summary (SS)

2.1 GENERAL

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. Unless indicated elsewhere these performance objectives will be measured monthly/quarterly/yearly. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

2.2 PERFORMANCE EVALUATION

Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost to the Government is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to the “Inspection of Services” clause.

TIMBER STAND IMPROVEMENT

Performance Objective

Threshold Method of Surveillance

SS

Section

Felling and Girdling of all Sand Pines

1.4.3, 1.4.4

95% of all live sand pines felled or girdled within GPS marked boundary area.

Periodic/Random sampling Surveillance by Visual inspection

Protection of Resources and Improvements

4.8

100% of all natural and cultural resources and Improvements shall be protected.

Protection of Resources and Improvements

4.8

All trash/debris shall be disposed of properly and immediately.

Protection of Species and Habitats

4.9

100% of protected animals, plants, and habitats shall be protected.

Pace of Work

1.4.2

Complete a minimum of 150 acres per week

Periodic/Random sampling Surveillance by Visual Inspection. If necessary, GPS used for completed work to measure true acreage.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

Government will provide map(s) showing areas for timber stand improvement to the Contractor. No other government furnished property or services will be provided for this requirement.

4.1 GENERAL INFORMATION

The Contractor shall adhere to federal, DoD, Air Force, state, and local laws, regulations, instructions, policies, and requirements concerning TSI procedures, as well as the requirements of this contract.

4.2 CONTRACTOR PERSONNEL

4.2.1. Contract Manager: The Contractor shall appoint a Program Manager (PM) to provide daily supervision and quality control. The PM shall represent the Contractor and be responsible for the performance of the work throughout the term of the contract. The name of this person, and an alternate(s) who shall act for the Contractor when the PM is absent, shall be designated in writing to the CO and the COR. The PM shall be able to speak, read, write and understand English. The PM shall be able to effectively communicate with Contractor employees.

4.2.2. Contractor Employees: The Government reserves the right to restrict the employment under this contract of any Contractor employee, or prospective Contractor employee who is identified as a potential threat to health, safety, security, general wellbeing or the operational mission of the installation and its population. Contractor shall perform background checks, at its own expense, to ensure that its employees have not been convicted of any sexual crimes or any crimes against children. Contractor employees must also pass a government screening IAW EAFBI 31-101.

4.2.2.1. Special Qualifications: The Contractor shall, at its own expense, be responsible for obtaining any licenses and permits and for complying with any applicable Federal laws, codes, and regulations in connection with prosecution of the work. Contractor’s on-site Supervisor must be able to communicate effectively in English.

4.2.2.2. Identification of Contractor Employees: All contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

4.2.2.3. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.). They may perform evaluation services that may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

4.2.2.4. Key Contractor Personnel: A list of key contractor personnel such as the site supervisor and those authorized to contractually bind the company shall be submitted via email to the Contracting Officer within 7 (seven) business days after contract award.

4.2.2.5. Contractor Manpower Reporting Application (eCMRA)

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the secure data collection site (i.e. Contract Manpower Reporting Application). The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the above eCMRA help desk.

4.3 HOURS OF OPERATION

4.3.1 Normal Hours of Operation

The Contractor shall perform the services required under this contract during the following hours: Normal work hours are from 7 a.m. to 4 p.m. Central Time, Monday through Friday, excluding Government holidays. The Contractor may work at other times, if agreed to by the COR. Occasionally, areas closed due to missions must be accessed on weekends or after normal work hours

4.3.2FEDERAL HOLIDAYS

The Contractor is not required to provide services on the following federal holidays: New Year’s Day Martin Luther King’s Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day If the federal holiday falls on a Saturday or Sunday, it may be observed on Friday or Monday as directed.

4.3 QUALITY CONTROL (QC)

In compliance with the contract clause entitled "Inspection of Services" (FAR 52.246-4, Inspection of Services – Fixed Price (Aug 96)), the Contractor shall provide a Quality Control Plan that contains, as a minimum, the items listed in 4.4.1. to the contracting officer for acceptance not later than the pre- performance conference. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan (QCP) shall be submitted via email within 30 days after contract award to the Contracting Officer. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

4.3.1 Quality Control Plan (QCP)

The Contractor shall be required to submit a QCP within 30 days after contract award to the Contracting Officer. The Contractor’s quality control plan shall contain, as a minimum, the following items:

a. A description of the inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

b. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

c. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4.3.1.1. Quality Assurance

The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The Government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The Government shall also receive and investigate complaints from customers. The Government representative shall make the determination of the validity of all customer compliant (s) and the Contractor shall address/correct all valid complaints. The Government representative shall make the determination of the validity of all customer compliant (s) and the Contractor shall address/correct all valid customer complaints. The Government’s sampling will consist of visual inspections of the number of remaining green sand pine stems. All plots will be sampled by selecting random inspection locations.

4.3.1.2. Contracting Officers Representative (COR): The COR will be identified by separate letter with a copy sent to the contractor. The COR designation letter states the responsibilities and limitations of the COR especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The Primary function of the COR is to perform the following functions:

a. Maintains written and oral communications with the Contractor concerning technical aspects of the contract.

b. Issue written interpretations of technical requirements including Government drawings, designs, and specifications.

c. Assures the Contractor performs the technical requirements of the contract and performs inspection necessary in connection with contract performance.

d. Monitors Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies.

e. Provide site entry of Contractor personnel.

4.4 MEETINGS

Post Award Conference/Periodic Progress meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems. These meetings shall be at no additional cost to the government.

4.5 SAFETY AND HEALTH

Safety and Health Requirements: The Contractor shall perform the work in a safe and environmentally- acceptable manner and shall train contractor personnel on proper and safe work procedures. Crewmembers shall use/wear appropriate Personal Protective Equipment (PPE). The Contractor crews shall wear blaze/hunter orange while working on Eglin. Accidents or injuries shall be reported to the Technical Specialist. In case of Emergency, the Contractor shall dial 911

4.5.1. NOTICE TO CONTRACTOR – UNEXPLODED ORDNANCE (UXO) ON THE EGLIN RESERVATION

Eglin AFB lands have been used as a munitions test range since 1935 and unexploded but dangerous ordnance exists in the ground and in trees. Treatment areas may contain UXOs such as live bombs, missiles, and other ordnance material embedded in trees or soil. UXOs may kill or injure people and damage property.

Unexploded Ordnance (UXO) Briefing: Prior to working on the reservation, all crewmembers shall watch a film about UXOs and document the briefing. At the post award meeting, the COR shall sign a form stating that UXOs have been discussed and that the contractor acknowledges the UXO danger.

4.6 BASE ACCESS

NOTICE TO CONTRACTOR – PUBLIC HIGHWAYS, AIR FORCE ROADS, AND AIR FORCE LANDS ARE WITHIN AIR FORCE MUNITIONS RANGE SAFETY ZONES

Some lands and roads are frequently closed due to mission activity, and the Contractor may be required to perform work in such areas on Saturdays and Sundays. These work days shall be at no additional cost to the government.

Prior to entering any closed areas, crossing any range, and prior to proceeding through a closed range gate (normally a red gate), the Contractor shall call the Joint Test and Training Operation Control Center (JTTOCC), telephone (850) 882-4548, to obtain a "Z" clearance and required departure time. The Contractor shall vacate the subject area and contact the JTTOCC again to “call out” of the area by the time specified.

NOTICE TO CONTRACTOR -- CLOSURES AND CONTRACT SHUT-DOWNS FOR NATIONAL SECURITY AND OTHER REASONS

The Contractor is notified that all or part of Eglin AFB may have restricted access due to national security or any other purposes. Additionally, the contract may be shut-down due to national security or any other purposes.

4.7 COMMUNICATIONS

The Contractor shall ensure his/her crews maintain two-way communication, in English, with the Technical Specialist and the JTTOCC. The Contractor shall provide cell phone numbers for all crews prior to start of work. In the event the area is needed for military missions, the Contractor may be required to leave with short notice.

4.8 RESOURCE PROTECTION

The Contractor shall take appropriate actions and precautions to prevent pollution or degradation of all natural resources, cultural resources, and improvements. The Contractor shall be financially responsible for any degradation that results from his/her actions and those of his/her employees.

Supply containers shall not be stored or discarded on the Eglin Reservation. The Contractor is encouraged to recycle whenever possible.

All trash/debris, including lunch/snack trash, shall be disposed of properly and immediately. Trash/debris disposal is prohibited on the Eglin Reservation.

Historic and archeological resources shall be protected. If a historical/archeological site is found, the Contractor shall stop work, protect the site, and notify the Technical Specialist and COR. Work cannot be performed in that area until it is released by a Cultural Resources Manager. Arrowheads, bottles, turpentine pots and other artifacts shall not be collected on federal property.

4.9 PROTECTED ANIMALS, PLANTS, AND HABITATS

The red-cockaded woodpecker (RCW) is a federally-listed endangered species. Its cavity trees are normally marked with white bands at eye level. No RCW cavity trees, whether marked or unmarked, shall be damaged. Any unmarked RCW cavity trees located by the Contractor, his/her personnel, or subcontractor personnel, shall be reported to the Technical Specialists/COR or the Natural Resources Section. No work or equipment is allowed within 200 feet of an RCW cavity tree unless specifically directed by the contract and Technical Specialist.

The gopher tortoise is another protected species. A gopher tortoise burrow entrance is usually oblong, with an arching top half, and a flatter bottom half. A dirt-mound “apron” is located at the entrance. If the Contractor locates a gopher tortoise or burrow, the Contractor shall report the find immediately to the

Technical Specialist/COR, and shall protect the animal/habitat. No work will be allowed within 25 feet of a gopher tortoise mound unless specifically directed by the contract and Technical Specialist.

The eastern indigo snake is a large, thick, shiny black snake, with a red or white chin, throat, and side of head. Young snakes have a greater amount of red on the head. It will hiss when disturbed, but is non- poisonous. Notify the Technical Specialists if an eastern indigo snake is found, and do not disturb the snake.

Other Eglin species and habitats are also protected by various laws. Violation of laws may result in fines or other actions. A pamphlet will be handed out to the contractor with visual depictions of the protected wildlife.

4.10 SITE CONDITIONS

The terrain to receive treatment is flat to gently rolling. The soil is sandy. Access roads are available. In some treatment areas, most vegetation has been removed with a timber sale and slash from harvested timber remains on site. Other treatment areas have a high overstory, understory/midstory, and groundcover density. Existing longleaf pines are to be protected. Four-wheel drive vehicles may be required to access some areas of performance.

4.11 ACREAGE MEASUREMENT

Acreage is determined by using a global positioning system (GPS) and is considered accurate for purposes of this contract. Actual area may differ from the original map due to set aside areas for erosion control, existing regeneration, live oak domes or other reasons. The Government reserves the right to add, remove or change treatment areas or portions of treatment areas at its convenience. However, treatment acres will not exceed the acres agreed by contract unless authorized via a contract modification.

4.12 FOREST FIRE PREVENTION AND REPORTING

No fires shall be made at any time by the Contractor or his employees unless authorized by the Technical Specialist. Any fire that is observed by the Contractor or his employees shall be reported immediately by the quickest method available to the Natural Resources Division, telephone (850) 882-4164.

4.13 HUNTING AND OTHER USERS

The Eglin reservation also is used for non-military activities to include hunting, hiking and production of fill material (borrow pits). The Contractor should avoid conflicts with other users. The Contractor crews shall wear blaze/hunter orange when working on Eglin.

4.14 SPILLS

The Contractor shall be responsible for the cleanup of all spills, including fuel, oils, lubricants, chemicals and hazardous waste, regardless of the quantity/size. All spills immediately shall be reported to the Technical Specialist and the Eglin AFB Spill Response Program Manager. An Eglin AFB Spill Discharge Report shall be completed and hand-carried or faxed (882-7675) to 96 CEG/CEVCE, Bldg.

592 within 4 duty hours of the spill occurrence. Eglin AFB Spill Response Program Managers shall make any required off-base spill reporting notifications.

Eglin AFB Spill Response Emergency Contacts

Bruce Stippich

CELL: (850) 240-1628

Pager: (850) 885-2601 Office: (850) 882-7659 Fax: (850) 882-7675 Home: (850) 939-9709 Mike Vannoy

CELL: (850) 699-9053

Office: (850) 882-1856 Home: (850) 499-0393 Ron Hickman

CELL: (850) 212-0855

Office: (850) 882-6282 Tim Langley

CELL: (850) 699-9149

Office: (850) 882-7658 Home: (850) 302-0354

ADDITIONALLY, ANY SPILL THAT THREATENS LIFE, IS A SAFETY HAZARD, OR IS A FIRE HAZARD SHALL BE REPORTED TO THE EGLIN AFB FIRE DEPARTMENT IMMEDIATELY BY CALLING 911

APPENDIX A - ACRONYMS, ABBREVIATIONS AND DEFINITIONS

ACRONYMS

(AFB) - AIR FORCE BASE

(CARS) - CORRECTIVE ACTION REPORTS

(COR) - CONTRACTING OFFICER REPRESENTATIVE

(CMRA) - CONTRACTOR MANPOWER REPORTING APPLICATION

(DBH) – DIAMETER BREAST HEIGHT: THE DIAMETER OF A TREE AT 4.5 FEET ABOVE GROUND

(FY) - FISCAL YEAR

(GPS) - GLOBAL POSITIONING SYSTEM

(JTTOCC) - JOINT TEST AND TRAINING OPERATION CONTROL CENTER (OCI) - ORGANIZATIONAL CONFLICT OF INTERESTS

(PM) - PROGRAM MANAGER

(PPE) - PERSONAL PROTECTIVE EQUIPMENT (PWS) - PERFORMANCE WORK STATEMENT (QC) - QUALITY CONTROL

(QCP) - QUALITY CONTROL PLAN (SS) - SERVICE SUMMARY

(UXO) - UNEXPLODED ORDNANCE DEFINITIONS

CLOSED AREAS - AREAS WHERE ACCESS IS RESTRICTED TO AUTHORIZED INDIVIDUALS. AREAS ARE NORMALLY CLOSED TO CONDUCT MISSIONS OR TESTS, OR FOR SAFETY. HOWEVER, AREAS MAY BE CLOSED FOR ANY REASON.

CONTRACTOR – THE TERM “CONTRACTOR” INCLUDES THE CONTRACTOR’S PERSONNEL, SUBCONTRACTOR, AND SUBCONTRACTOR’S PERSONNEL.

IMPROVEMENTS – DEVELOPED RESOURCES SUCH AS TRAILS, BUILDINGS, ROADS, ETC. SNAGS – DEAD TREES; USUALLY STANDING.

DRIP LINE - DRIP LINE IS CONSIDERED THE AREA UNDERNEATH A TREE, EXTENDING FROM THE STEM OUT TO THE FARTHEST REACHES OF ITS BRANCHES