Subcontract_letter_checklist_Attachment_5.pdf

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DEPARTMENT OF THE AIR FOkCE

HEADQUARTERS AIR FORCE TEST CENTER (AFMC)

EDWARDS AIR FORCE BASE CALIFORNIA

15 September 2014

MEMORANDUMFOR: Large Business's Only

FROM: AFTC/PZIOC

308 West D. Ave, Ste. 130 (Bldg 260) Eglin AFB FL 32542-6862

SUBJECT: SolicitationNumber FA2823-15-R-4007, Request for Subcontracting Plan

1. This letter is to request your submission of your written Subcontracting Plan in accordance with FAR Clause 52.219-9 Small Business Subcontracting Plan and its Alt II. Use the below link to access the clause.

http://farsite.hi 11 .af.m i1/vffara.htm

In addition to the above, supplement FAR Clause 52.219-9 with DFARS 252.219-7003 Small Business Subcontracting Plan (DOD Contracts) as applicable. Use the below link to access the clause.

http://farsite.hill.af.mil/vfdfara.htm

2. There is a Deviation to clause 52.219-9. The deviation can be located in 52.219-9(l)(l)(2)(i)(C) and (D). The below paragraphs replaces para (C) and (D).

52.219-9, Small Business Subcontracting Plan (DEVIATION 2013-00014)

(C) If a prime contractor and/or subcontractor is performing work for more than one executive agency, a separate report shall be submitted to each executive agency covering only that agency's contracts, provided at least one of that agency's contracts is over $650,000 (over $1.5 million for construction of a public facility) and contains a subcontracting plan. For DoD, a consolidated report shall be submitted for all contracts awarded by military departments/agencies and/or subcontracts awarded by DoD prime Contractors.

(D) The consolidated SSR shall be submitted annually for the twelve month period ending September 30.

The report is due 30 days after the close of the reporting period.

3. FAR Part 19.7 represents the Small Business Subcontracting Program. The contracting officer will review the subcontracting plan in accordance with the above clauses and FAR Part 19.705-4.

4. The Electronic Subcontract Reporting System (eSRS) found at http://www.esrs.gov is a web-based government-wide subcontracting system that allows electronic submission, management (acceptance, revision, rejection), creation of reports and analyses of subcontracting data in a real-time paperless environment; such as, the following:

a. Register in eSRS

b. Provide Roles to Subcontracting Support staff

c. Assist contractors in need ofassistance

d. Review Subcontracting Reports

e. Approve or Reject Subcontract Reports

f. Monitor Subcontracting Accomplishments

g. Communicate with Contractor

h. In eSRS the government will use the "Accept or Reject Note field" within the report to communicate with the contractor.

i. The contractor will use the "Remarks Field" within the report to communicate with the government.

j. If the contractor has not met or are not on target to meet their goals request them to provide a plan of action within the subcontract report

5. Requirements after the contract award has been made:

a. If an offeror fails to use the Small Businesses that it referenced or relied upon in its proposal, the offeror must provide the contracting officer with a written explanation.

b. A prime contractor also must notify the contracting officer if it pays a reduced price to a subcontractor or payment to a subcontractor is more than 90 days past due.

6. You may post onto the Small Business Administration's web site, an electronic bulletin board for subcontracting opportunities without having to get approval and it is for free. Web site:

http://www.sba.gov/content/sub-net See attachment 2, for the web site screen shots.

7. General Subcontract Reporting Information:

a. Only report actual subcontractingaccomplishments, not good faith estimates or goals.

b. Reports are required when due, regardless of whether there has been any subcontracting activity for the reporting period.

7. We appreciateyour assistance and request to receive your Individual Subcontracting Plan with your proposal for Contracting Officer reviewand approval. The planwill be included and made part of the

Page 2 of3 resultant contract. The subcontracting plan shall be negotiated within the time specified by the Contracting Officer. Failure to submit and negotiate a subcontracting plan shall make the offeror ineligible for award of the contract. If you have any questions concerning this matter, please contact Joseph Free-land, (850) 883-7454 or by e-mail: Joseph.Freeland@us.af.mil.

MARK A. BROCK

Contracting Officer

See following: Subcontractiim Plan Checklist

Page 3 of3

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Individual Subcontracting Plan Checklist and Review Solicitation/Contract Number: FA2S23-I5-R-4007

Contractor:

Buyer/PCO: Joseph D. Frceland/Mark A. Brock Office Symbol & Phone: AFTC/PZIOC, 850-882-3144

Date: 27 May 2015

• If the contractor is participating in the Comprehensive SubcontractingPlan Test Program, individual plans are NOT required.

• The cumulative value of the basic contract and options is used to determine whether a subcontracting plan is required.

• Options require separate goals. See FAR 52.219-9(c) and 19.704(c).

• If there is a D Master Subcontracting Plan in effect for this contractor, items 4 through 11 below do not apply. Note: Master plans are effective for three years after approval by the contracting officer, but contractors must maintain and update the plans as necessary.

Changes must be approved by the contracting officer. See FAR 19.704(b).

Is this a commercial plan? DYes DNo See Far 19.704(d).

The PCO/buyer will review the subcontracting plan and coordinate as required with the contractor and the cognizant contract administration office.

After review, the PCO/buyerwill complete/sign the checklistand providethe originalchecklistand a copy of the subcontracting plan to the localAir Force Small Business Office (SB). The SB will review the plan and obtain advice and recommendation from the SBA Procurement Center Representative (PCR). After review and coordination, the SB will notify the PCO/buyer of the results of the review before the start of negotiations.

Y=acceptable; U=not acceptable; N=not included; NI=needs improvement; N/A=does not apply

Does Plan Include:

% Sub

Contract

PCO SB SBA Reference

1. Total Subcontracting Dollars:

(Insert proposed goals) $

% Total

Contrac tS

Y FAR 52.219-9(d)(2), 19.704(a)(2), 19.705

Total $ to SB

% % Y FAR 52.219-9(d)(2), 19.704(a)(2), 19.705

Total $ to SDB (includes 8a)

% % Y FAR 52.219-9(d)(2), 19.704(a)(2), 19.705

Total $ to WOSB $ % % N FAR 52.219-9(d)(2), 19.704(a)(2), 19.705

$ to Service Disabled VOSB $ % % N FAR 52.219-9(d)(2), 19.704(a)(2), 19.705

Total $ to Veteran OSB

% % N FAR 52.219-9(d)(2), 19.704(a)(2), 19.705

Total $ to HUBZone SB $ % % N FAR 52.219-9(d)(2), 19.704(a)(2), 19.705

For current DOD goals, see http://vvww.acq.osd.mil/osbp/statistics/soals.htm

2. Goals listed as a Percentage ofTotal subcontract value. Y FAR52.219-9(d)(l), 19.704(a)(1), 19.705

Goals listed as a Percentage ofTotal contract value.

AFFARS 5319.704(a)(1)

3. A description of the principal supplies/services to be subcon with sufficient detail to evaluate whether or not SB can do tr

(Include large business, nonprofit, and not-for-profit work.)

traded le work.

Y

"y

FAR 52.219-9(d)(3), 19.704(a)(3), 19.705

4. A description of the method used to develop goals. FAR 52.219-9(d)(4), 19.704(a)(4), 19.705

5. A description of the method used to locate potential supplie rs. FAR 52.219-9(d)(5), 19.704(a)(5), 19.705

6. Do the goals include indirect costs? No FAR 52.219-9(d)(6), 19.704(a)(6), 19.705

If indirect costs are included in the goals, does the plan inclu of the cost allocation method?

de a description N/A FAR 52.219-9(d)(6), 19.704(a)(6), 19.705

7. Name and duties of contractor's subcontracting plan administrator. Y FAR 52.219-9(d)(7), 19.704(a)(7), 19.705

8. Description of the efforts the offeror will make to assure tha an equitable opportunity to compete for subcontracts.

t SBs hav Y FAR 52.219-9(d)(8), 19.704(a)(8), 19.705

9. Flow Down assurances. FAR 52.219-9(d)(9), 19.704(a)(9), 19.705

Appropriate subcontract clauses will be used. Y FAR 52.219-9(d)(9), 19.704(a)(9), 19.705

Subcontractors will be required to submit a similar plan. Y FAR 52.219-9(d)(9), 19.704(a)(9), 19.705 r*-

Does Plan Include:

10. Assurance prime contractor will submit required reports and cooperate in studies and surveys.

11. Recitation of types of records maintained to show compliance with plan.

12. If the SDB goal for the basic contract is less than 5%, is approval one level above contracting officer attached?

13. For modifications, is approval attached if the SDB goal is less than 5%? (If SDB goal was below 5% for the basic contract and the reasons have not changed, a new approval is not required)

14. Has information and coordination from the ACO been obtained?

PCO

N/A

N/A

SB SBA Reference HFAR 52.219-9(d)(10), 19.704(a)(10), 19.705

FAR 52.219-9(d)(l 1), 19.704(a)(l 1), 19.705

DFARS 219.705-4

DFARS 219.705-4

FAR 19.706, DFARS 219.706(a)(i)

D Central Contractor Registration (CCR): To enhance small business outreach, the contractor should be encouraged to use the SBA Dynamic Small Business Search tool at the CCR web site: http://www.ccr.gov/.

Buyer/PCO Comments:

Buyer/PCO Signature and Date:

SB Comments:

Air Force Small Business Office Signature and Date:

SBA PCR Comments:

• If box is checked, SBAdoes nothave a copy of the current MasterSubcontracting Planon File. Please provideone.

SBA Procurement Center Representative Signature and Date:

SBAwill internally report this subcontracting plan,as submitted, as • acceptable D not acceptable D modified on to be acceptable before award.

SBA may contact the PCO/buyer regarding status of the subcontracting plan at time of award.

Please remember the post-award responsibilities of the Contracting Officer, which are listed in FAR 19.705-6.

The ProcurementCenter Representative can providethe addressesof the appropriate Area Directors.

(Ver. 7/31/2008)