Attachment_1_2015_AFRL-RW _LMCA_PWS_1_Oct_2014.pdf

FA2823-15-R-3000

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

LOGISTICS MATERIEL CONTROL ACTIVITY

(LMCA)

DATE: 1 Oct 14

SECTION 1

Logistics Materiel Control Activity (LMCA)

TABLE OF CONTENTS

SECTION TITLE PAGE

Section 1 Description of Services 4

1.1 Service Provider Responsibilities 4

1.1.1 LMCA Chief Function 4

1.1.2 Administrative Function 4

1.1.3 Procedures and Training Function 5

1.1.4 Automatic Materiel Control System (AMCS) and Information Assurance Function 5

1.1.5 Customer Support Function 5

1.1.6 Equipment Control Function 6

1.1.7 Material Handling Function 7

1.1.8 Logistics Support Stocks Function 8

1.1.9 Administrative and Janitorial Store Function 8

1.2 Building Manager Responsibilities 8

1.3 Deployment, Disaster Preparedness Exercises, and Other Contingencies 10

1.4 Environmental Controls 10

1.4.1 Environmental Compliance Assessment and Management Program (ECAMP) 10

1.4.2 Notification of Environmental Spills 11

1.4.3 Evaluate all 332s 11

1.4.4. Service Provider shall assist with asbestos management 11 Section 2 Services Summary 12 Section 3 Government-Furnished Property and Services 14

3.0 General 14

3.1 Government-Furnished Property 14

3.1.1 Facilities 14

3.1.2 Government-Furnished Materiel (GFM) 14

3.1.3 Government-Furnished Records, Files, Documents, and Work Papers 15

3.2 Government-Furnished Services 15

3.3 Vehicles 17

3.4 Property Control Procedures 17

3.5 Forms and Publications 17

Section 4 General Information 17

4.1 Orientation Period 18

4.2 Transition Period 18

4.3 Service Provider Personnel 18

4.3.1 Contract Manager 18

4.3.2 Service Provider Employees 19

4.3.3 Off Duty COR 19

4.4 Security Requirements 19

4.5 Employee Training 20

4.6 Top Management Meetings 21

4.7 Quality Assurance 21

4.8 Physical Security 22

4.9 Performance of Services During Crisis Declared by National Command 22 Authority or Overseas Combatant Commander

4.10 Material Storage and Use 23

4.11 Safety Requirements 23

4.12 Existing Work Backlog at Contract Start Date 24

4.13 Government Performance Of Service During Labor Strikes 24

4.14 Hours of Operation 24

APPENDICES

APPENDIX A Workload Estimates 25 APPENDIX B Maps and Work Area Layouts and Delivery Mileage 29 APPENDIX C Government-Furnished Property 30 APPENDIX D Applicable Publications and Forms 31 APPENDIX E Definitions and Acronyms 36 APPENDIX F Required Reports 46

Logistics Materiel Control Activity (LMCA)

1. DESCRIPTION OF SERVICES: The Service Provider shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the Logistics Materiel Control Activity (LMCA) function as defined in this Performance Work Statement (PWS), except items as specified as government furnished property and services, at the Air Force Research Laboratory, Munitions Directorate (AFRL/RW), Eglin Air Force Base, Florida. The Service Provider shall perform in accordance with (IAW) the contract, the PWS, and instructions and regulations cited and invoked. The PWS will supersede instructions and regulations if there are any disparities.

The historical workload estimates are listed in Appendix A, and Definitions and Acronyms are listed in Appendix E.

The Service Provider shall perform to the standards in this contract.

1.1. (Service Summary (SS-18)) SERVICE PROVIDER RESPONSIBILITIES: The Service Provider shall provide all LMCA Chief functions, administrative, training, Automatic Materiel Control System (AMCS), customer support, equipment control, material handling, pickup and delivery, receiving and storage, logistics support, bench stock, equipment maintenance, and building manager functions necessary to create and maintain a smooth and continuously functioning LMCA operation at Eglin AFB IAW this PWS and applicable guidance. The management team must possess the prerequisite skills, leadership, overall technical knowledge, and appropriate decision authorities to ensure timely, quality delivery of performance-based services and products. Employment and personnel programs ensure a steady-state of highly-qualified personnel capable of meeting the requirements of the

PWS.

1.1.1. LMCA CHIEF FUNCTION:

1.1.1.1. (SS-16) The Service Provider shall provide all LMCA Chief functions IAW this PWS and AFRLI 23-101.

The LMCA Chief shall also provide full-time on-site management of the day-to-day operations of the LCMA. The Chief shall continuously and closely manage all Directorate supply operations and advise the Contracting Officer Representative (COR), in writing, of deficiencies.

1.1.1.2. (SS-1)Act as Primary Equipment Custodian for all LRS accounts and Medical accountable equipment items for AFRL/RW.

1.1.1.3. Notify the Material Management Branch (LGRM) of LRS within 5 workdays for all equipment subject to Equipment Authorization Inventory Data (EAID) control that has been received from sources other than the Logistics Readiness Squadron (LRS). Annually review the Consolidated Custody Receipt List (R23) received from LRS, and return the original R-23 to LRS within 15 workdays of receipt. Annually receive the master Custodial Authorization/Custodian Authorization Listing from the hospital, verify sub-custodian inventory, sign and return to the hospital within 15 workdays of receipt.

1.1.1.4. Ensure the Monthly LMCA Status Report is submitted to the COR personnel. The first report will be submitted within 30 days after contract award and subsequent reports will be submitted NLT the 10th Business day of each subsequent month (See CDRL listed in appendix F).

1.1.2 ADMINISTRATIVE FUNCTION:

1.1.2.1. The Service Provider shall set up an administrative function to maintain a file plan, LMCA publications, and shall update all regulations, manuals, and other directives and instructional material related to AFRL Supply Support Services, IAW the most current Air Force supply Handbooks, Manuals and Instructions.

1.1.2.2. Review changes to governing publications, regulations and other directives related to AFRL supply support services. Distribute new or updated information to customers.

1.1.2.3. Prepare and process, after approval, by the Functional Director/Functional Commander (FD/FC) and COR, requests for waivers or supplements to regulations, publications and other directives.

1.1.2.4. Provide customers information to include, but not limited to, cut-off dates for submitting supply and equipment requirements, and changes or proposed changes to procedures affecting AFRL supply support services.

1.1.3. PROCEDURES AND TRAINING FUNCTION: The Service Provider shall:

1.1.3.1. (SS-17) Familiarize all LMCA personnel with the Standard Base Supply (LRS) System (SBSS) its successor Enterprise Supply System (ESS), any subsequent successor supply systems and LMCA procedures and management products. A few of the systems required to perform the duties listed in this PWS (other than the standard supply systems), are the Automatic Material Control System (AMCS), RW Information Technology System (RWITS), Asset Inventory Management Module (AIM), Wide Area Workflow (WAWF), Comprehensive Cost and Requirements System (CCARS), All members of the LMCA should be trained and qualified on the systems relevant to their duty positions as well as completing recurring training. Training is described more in-depth in section 4.5 of this PWS.

1.1.4. AUTOMATED MATERIEL CONTROL SYSTEM (AMCS) AND INFORMATION ASSURANCE

FUNCTION: The Service Provider shall:

1.1.4.1. Accomplish functional analysis to ensure applicability of AMCS products to the LMCA mission and recommend improvements to AMCS procedures and products to the AMCS Design Office/System Manager.

1.1.4.2. Document and report problems IAW AFRLI 23-101, section 2.11.2.

1.1.4.3. Automated Information Systems (AIS) equipment used by the Service Provider is governed by the EAFB Communications Squadron and AFRL/RWOC instructions/direction. The Service Provider shall ensure that all such systems receive approval before use through the appropriate Designated Approval Authority (DAA).

1.1.4.3.1. Service Provider shall provide access to all computers under the Service Provider's control, so the Computer Support Administrators (CSA) or Functional Support Administrator (FSA) can correct any system or Information Assurance vulnerabilities identified during the base Network Control Center's Internet Security Scans.

1.1.5. CUSTOMER SUPPORT FUNCTION: The Service Provider shall provide all Customer Support Unit functions IAW AFI 23-101, AFH 23-123V1-V3, AFRLI 23-101, and AFMAN 23-122 to include:

1.1.5.1. (SS-2) The Service Provider shall receive all requests for supplies and equipment IAW, AFRL/RW procedures, AFRLI 23-101 and AFH 23-123. All valid requests for supplies and equipment received by the LMCA shall be processed within the following time frames: Requisition priorities Ax will be processed ASAP but not exceeding 4 duty hours; Requisition priorities Bx will be processed ASAP but not exceeding 8 duty hours;

Requisition priorities Cx will be processed ASAP but not exceeding 16 duty hours.

1.1.5.1.1. GOVERNMENT PURCHASE CARD (GPC) CREDIT CARD PROCESSING FUNCTION: The Service Provider shall:

1.1.5.1.1.1. As the focal point for the Supply and Equipment responsibilities for the Directorate, Service Provider shall process and quality control government authorized GPC requests for the Munitions Directorate through the AFRL/RW Integrated Tool Set (RWITS) Supply and Equipment application to the government buyer and ensure compliance with all mandated supply and equipment guidelines.

1.1.5.1.1.2. (SS-3) Serve as a cross-check for GPC purchase requests for compliance with established AF GPC procedures. Once cross-check is complete, assign a LMCA control number. Forward purchase request to the RW government buyer authorized to place the order. The Service Provider shall then be responsible for the management of the purchase request to include: follow-up, close out, file control, and monthly reconciliation in RWITS. Service Provider shall provide assistance to government buyer in responding to GPC computer surveillance audits levied by Base GPC Office as well as Audit Agencies.

1.1.5.1.1.3. Develop a GPC quality control (QC) process to ensure that no purchase shall be made without the requesting document bearing annotation by appropriate credit card buyer and approving official.

1.1.5.1.1.4. Verify requests to ensure proper Directorate level authorizations and approvals, to ensure correct sources of supply, and to ensure LMCA Tracking number has been assigned. Ensure authorization has been obtained from designated government buyers authorized to purchase items above the micro-purchase thresholds and that items shall be obtained from pre-priced contracts and agreements only and does not exceed $25,000 per single purchase.

1.1.5.1.1.5. Input updates into the RWITS database, Supply and Equipment module.

1.1.5.1.1.6. Reconcile RW’s government central buyer and alternate’s credit card purchases in RWITS; use the commercial financial institution’s monthly statement of account, after the RW government buyer’s account information has been blotted out, and provide documentation to RW’s central government buyers.

1.1.5.1.1.7. Provide GPC transaction statistics to AFRL/RWF as required.

1.1.5.1.1.8. The LMCA and government buyer shall maintain Government buyer purchase files for reconciliation and archiving purposes.

1.1.5.1.1.9. Maintain a listing of personnel authorized to use the GPC.

1.1.5.2. (SS-3) Research all supply and equipment requests IAW AFRLI 23-101, Chapter 3.

1.1.5.3. Hazardous Materials. The Service Provider shall manage and handle special assets (such as hazardous materials, explosives and munitions) as required. The Service Provider shall develop operational procedures that will comply with the intent and requirements of a Hazardous Material Pharmacy and obtain the appropriate external coordination required to correctly process these items. The Service Provider shall comply with procedures as stated in AFMAN 91-201, AFJMAN 23-209, and Eglin AFB publications and successor applicable guidance when processing hazardous material.

1.1.5.4. The Service Provider shall utilize the Automated Business Services System (ABSS), Comprehensive Cost and Requirement System (CCARs) or the financial system (as identified by the government) to process Financial Documents. The Service provider shall establish and maintain a document control system to track direct procurements and decentralized purchases.

1.1.6. EQUIPMENT CONTROL FUNCTION. The Service Provider shall provide all Equipment Control Unit (ECU) functions IAW this PWS, AFRLI 23-101;Chapter 3, AFMAN 23-122, and AFI 23-101, to include:

1.1.6.1. (SS-4) Produce new Custodian Authorization/Custody Receipt Listing (CA/CRL) at least annually or out of cycle for the custodians. Ensure the custodians conduct a 100% annual inventory and that all account custodians have been trained NLT within 60 days of appointment. Conduct annual equipment custodian walkthrough inspections utilizing a Service Provider-developed checklist. Perform “wall to wall” inventory as necessary based on findings in annual inspections.

1.1.6.2. (SS-5) Develop a CA/CRL training plan to include those items listed in AFRLI 23-101. Schedule and conduct training and briefings as necessary throughout the calendar year. Perform custodian and supply representative training. Document each custodian’s training.

1.1.6.3. (SS-5) Present quarterly or semi-annual supply procedure classes for Equipment Account Custodians and other RW personnel interested in supply procedures. Classes shall address critical issues such as project material turn-in, equipment accountability procedures, RW Acquisition & Logistics Procedures, and other topics needing to be addressed based on inspection findings, staff assistance visits and LMCA observations.

1.1.6.4. (SS-2) The Service Provider shall receive, prepare and process documents to establish accountability for all accountable assets (Pilferable, EAID, other) received from sources other than through the LRS activity (i.e., GPC purchase, Local RW Form 1220, AF Form 601, Form 9, AFMC Form 36 and DD 1348-6) IAW applicable AF guidance.

1.1.6.5. Ensure accountable equipment items that are verified as directed below are marked with a Unique Item Identifier (IUID) and that the Unique Item Identifier (UII) label is serviceable, readable, and associated with the correct equipment data within AF Equipment IT System/Air Force Label.

1.1.6.5.1. The Service Provider will contact the base LRS on a monthly basis and provide a current list of new accountable equipment items requiring IUID labels. The provider will either transport the items to LRS for labeling or support LRS personnel with access to equipment so they can affix the IUID label. This will be accomplished based on the guidance provided by the LRS to the LMCA.

1.1.6.6. Manage the Report of Survey (ROS) program for lost, stolen, damaged or destroyed property (all accountable items) listed on the CA/CRLs for the Directorate. Coordinate ROS actions through the appropriate base equipment control or medical supply office and the base financial management section IAW applicable AF guidance.

1.1.6.7. Process EAID package deployment select card/equipment receipt transfer card (1ET/FED) transactions.

1.1.7. MATERIAL HANDLING FUNCTION. The Service Provider shall perform all Material Handling Unit functions (AFRLI 23-101, Chap 4)

1.1.7.1. Serve as the Directorate's central receiving point for supplies and equipment ordered by LMCA and AFRL/RWC and received from any source. The delivery points and mileage are listed in Appendix B.

1.1.7.2. (SS-6) Process local purchase receipts as quickly as possible, but no later than 3 workdays of receipt of the property. Resolve any discrepancies with the requestor within two workdays, prior to submittal to the appropriate agency.

1.1.7.3. (SS-7) Store supplies and equipment in assigned storage areas. Perform inventories and warehouse surveillance for corrosion control and shelf life. Operate and maintain storage and holding areas, and flammable storage IAW AFRLI 23-101, Chapter 4.3, 4.4.

1.1.7.4. Approve and oversee project holding areas. Review and approve by endorsing the request only after the holding area is physically inspected to ensure compliance with AFRLI 23-101, Chapter 4.3, 4.4 and AFRL/RW Guidance.

1.1.7.5. (SS-8) Manage and handle special assets (munitions, explosives, and hazardous materials) as required.

1.1.7.5.1. (SS-8) Obtain and affix bar code labels for all (hazardous material) HAZMAT direct receipts. For items received from SBSS verify Depot Maintenance-Hazardous Materiel Management System (DM-HMMS) labels attached.

1.1.7.5.2. (SS-8) Coordinate with 96LRS Hazmat Cell to provide information on hazardous materials so they may generate the HAZMAT labels from DM-HMMS.

1.1.7.6. PICKUP AND DELIVERY SERVICES. Provide Pickup and Delivery service for the Directorate IAW AFRLI 23-101 and pertinent EAFB and AF guidance.

1.1.7.6.1. Provide pick-up and delivery service for items purchased in the local area.

1.1.7.6.2. (SS-9) Delivering property received to the appropriate work center or customer and obtain signed receipt documentation. Deliver priority Ax as soon as possible but not to exceed 4 duty hours, and deliver priority Bx items

Not Later Than (NLT) eight duty hours after receipt. Priority Cx items are to be delivered NLT sixteen duty hours after receipt.

1.1.7.6.3. Provide pickup and delivery services for compressed gas cylinders to using organizations IAW AFMAN 91-201.

1.1.7.6.4. Pick-up and processing of non-accountable/accountable turn-in items from custodians in the specified 15 workday timeframe. Turn-in to LRS activity, Defense Logistics Agency (DLA) or other recipients identified by the directorate custodians (through the process specified by AFRLI 23-103 for excess non-national stock numbered LMCA equipment). Provide and maintain an area for storage and processing of items scheduled for turn-in.

1.1.7.6.5. Segregate scrap and prepare documentation as required, for disposition IAW appropriate guidance.

1.1.7.6.6. (SS-10) Process shipping requests. Process and ship priority requests within 2 workdays of receipt of request for shipment. Process and ship routine requests for shipment within 5 workdays. Accurately prepare off-line shipping documents and deliver assets to the installation shipping activity. Obtain fund cite(s) and approval from Directorate Financial Management office prior to shipment of assets. Arrange for, or prepare property for, movement and shipment IAW applicable Technical Orders. Hazardous material shall be prepared for shipment IAW AFMAN 91-201, EGLINAFBI 24-203, and any pertinent guidance.

1.1.7.6.7. Once a week check all halls of building 13 and 13A for non-accountable property marked for turn-in and transport to DLA Disposition Services (formerly Defense Reutilization and Marketing Office (DRMO)).

1.1.7.7. Receive, store and turn-in for recycling fluorescent light tubes and recyclable batteries.

1.1.7.8. Manage the precious metals recovery program within the Directorate (AFI 23-101, 6.3.3., and IAW DoD 4160.21-M).

1.1.7.9. Function as the focal point for carts and equipment to assist in the self-help movement of office furniture and other items by Laboratory personnel within Buildings 13 and 13A.

1.1.7.10. Perform end-of-day security check of all the assigned LMCA office space, warehouse space, and open storage area.

1.1.8. LOGISTICS SUPPORT STOCKS FUNCTION: The Service Provider shall:

1.1.8.1. (SS-11) Establish and maintain support stocks IAW AFRLI 23-101, (Chapter 4.1.8.10.6) and AFI 23-111.

Process all requests for Bench Stock, Component Stock, Working Stock and Project Material.

1.1.9. (SS-12) ADMINISTRATIVE AND JANITORIAL STORE FUNCTION: The Service Provider shall establish and maintain a centralized administrative and janitorial (A & J) stock area IAW AFRLI 23-101, Chapter 4.

1.1.9.1. (SS-12) Ensure that the A & J Stock Store, as a minimum, is open and attended by LMCA personnel every work day with core hours from 0730 to 1130. Hours may flex depending on time of year. Ensure procedures are in place to handle any emergency use of the store during other than normal hours. Establish internal controls to prevent fraud, waste, and abuse of administrative stocks.

1.1.10. ITE Accountability

1.1.10.1. Provide ITE asset accountability IAW AFMAN 33-153 Information Technology Asset Management.

1.1.10.2. Transition ITE effort to LMCA from government personnel. Perform duties as primary and alternate ITE custodians IAW AFMAN 33-153, Paragraph 1.2.14.

1.1.10.3. Contractor shall conduct a complete annual book to floor/floor to book inventory utilizing a Contractor-developed checklist.

1.1.10.4. Upon receipt of accountable ITE assets, ensure that item (s) are bar coded and added to the applicable ITE account and Asset Inventory Management Module (AIM) is updated at that time.

1.1.10.5. Process updates on all ITE transactions into AIM IAW AFMAN 33-153, Paragraph 1.2.11.3.

1.2. BUILDING MANAGER RESPONSIBILITIES

1.2.1. Function as building manager for Building 13/13A and Building 891, and be responsible for monitoring all work done on real property including self-help for assigned buildings. The building manager will also coordinate actions with DTRA, AFRL/RWGG KHILS, and AFRL/RWC focal points for the first, third, and fourth floors of Building 13/13A. This includes day-to-day maintenance and contacting CE about any problems that occur.

1.2.1.1. Service Provider shall perform building manager duties IAW the EAFB Building Manager’s guide.

Personnel performing building manager duties shall complete Facility Manager training available on-line at the 96 CEG website: https://96ceg.eglin.af.mil/FacMgr_v1.0/.

1.2.1.2. Service Provider shall submit work requests to CE according to the type work. Service Provider shall utilize the on-line automated AF Form 332 BCE Work Request application available at the 796 CEG website to submit work requests to CE for planned or self-help work. If the automated application is unavailable, the Service Provider shall initiate, coordinate and send an AF Forms 332 to 796 CES Programs Flight. The Service Provider shall submit an AF Forms 1219, BCE Multi-Craft Job Order to 796 CES/CEOF2, Multi Facility Team-2 (MFT-2) for routine maintenance and repair work. The Service Provider shall submit emergency and urgent work requirements to 796 CES Service Call.

1.2.1.3. The Service Provider shall brief the occupants/users on their collective responsibility for care, custody, and protection of the property, including monetary liability for loss and damage in excess of fair wear and tear unless it is the result of acts beyond their control.

1.2.1.4. (SS-13) Service Provider shall maintain the Buildings 13, 13A, 891 Work Order Tracking database.

1.2.1.4.1. Service provider will serve as the RW focal point for all work requests submitted for Building 13, 13A and 891 and serve as the liaison with CE for assigned buildings.

1.2.1.5. Service Provider shall coordinate with requestor to obtain a Job Order Number (JON) when required.

1.2.1.6. Service Provider shall provide any necessary follow-up action on work requests.

1.2.2. (SS-14) Service Provider shall serve in an administrative and advisory capacity, responsible for the care, custody, and protection of the assigned real property, safeguarding the property from damage or loss. The Building Manager is the primary point of contact for RW for all maintenance work and follow-up actions for Buildings 13/13A and 891.

1.2.2.1. (SS-14) Service Provider shall serve as the emergency contact for Building 13/13A and 891 during normal duty and after hours.

1.2.2.1.1. Upon notification after hours for the AFRL/RWGG KHILS first floor area, AFRL/RWC fourth floor area or other limited access areas (like DTRA), the Service Provider shall notify the appropriate point of contact.

1.2.2.1.2. Service Provider shall be identified as key essential personnel so they may access the base and perform Building 13/13A and 891 facility checks for damage due to severe weather. They shall also perform preventive measures prior to pending storms that result in severe weather advisories at Eglin AFB (e.g., sandbagging the known water leak areas).

https://96ceg.eglin.af.mil/FacMgr_v1.0/

1.2.2.2. (SS-14) Service Provider shall manage, coordinate, and monitor clearances/access for personnel who visit Bldg 13/13A to perform maintenance activities (verify clearance status as necessary).

1.2.2.2.1. Upon completion of any and all facility improvement projects, the Service Provider shall ensure residual materials are disposed of by either the Service Provider or the personnel performing the work.

1.2.2.3. Service Provider shall conduct monthly inspections of the assigned building or facility and its installed equipment with particular attention to doors, windows, glass, lights, plumbing, heating, ventilation, and air conditioning equipment to determine the condition of the property; and ensure an effective preventative maintenance program. Advise the respective Facility Maintenance Flight (796 CES/CEOF2) zone chief of needed maintenance and repair or other adverse conditions.

1.2.2.4. (SS-15) Conduct a fire prevention and protection program IAW EAFBI 32-2001 and AFRL/RW OI 32- 2001.

1.2.2.5. (SS-!4) Service Provider shall provide escort service for non-AFRL personnel for various maintenance requirements during and after duty hours. Prolonged maintenance activities that exceed 2 hours during normal duty hours will need to be coordinated with the requesting office to arrange escorts.

1.2.2.5.1. Service Provider shall provide escort services for 96 CG (communications) services for routine repairs/maintenance, i.e., telephone/communications repairs, network installations, as required.

1.2.2.6. Service Provider shall perform a Bldg 13/13A sweep with MFT-2 every 5-6 weeks and document all minor/routine maintenance problems on an AF Form 1219. Ensure as many as possible of the problems are fixed on the 3-4 day sweep. Coordinate with all AFRL/RW and DTRA building POCs for reported problems.

1.2.2.7. Service Provider shall monitor recycling program and refuse collection around facilities to ensure containers are emptied on schedule and trash is removed. Report any discrepancy to the proper authority.

1.2.2.8. Service Provider shall be the point of contact for the restroom deodorant contract and ensure scheduled upkeep is performed.

1.2.2.9. Service Provider shall monitor services provided by the custodial contract. Report custodial performance to the 96 CEG Service Contracts representative.

1.2.2.10. Service Provider shall ensure a Monthly Facility Maintenance Status Report is submitted to the COR NLT the 10th business day of each month. The report may be consolidated with the overall LMCA report.

1.2.3. Service Provider shall review and provide input to RW Operating Instructions related to Civil Engineering Work Order processes, as required.

1.2.4. Prepare, coordinate, and process all purchase requests for building services not provided by CE. Meet Service Providers at the base gate to escort them to Building 13/13A as required.

1.3. DEPLOYMENT, DISASTER PREPAREDNESS, EXERCISES, AND OTHER CONTINGENCIES. On occasion, the Service Provider’s services may be required to support an activation or exercise of contingency plans.

The Contracting Officer (CO) will approve and the COR will notify the Service Provider if this should occur.

Special or emergency situations (i.e., weather related situations, base closures, reduced activity around Christmas/New Year) may necessitate the Service Provider operating on a reduced basis. The CO will approve any schedule changes and the COR will notify the Service Provider of any reduced hours. If the activation or exercise requires effort outside normal duty hours or workload outside the parameters of any workload provisions of this contract, such as increase/decrease in services may result an upward/downward negotiated equitable adjustment.

1.3.1. The Service Provider shall provide supply support, upon notification by the COR, as required in various operation plans to support activation or exercise of contingency plans 7 days a week, 24 hours a day, if required, for the duration of the contingency.

1.3.2. The Service Provider shall use the priorities established by, but not limited to, various operational plans.

1.4. ENVIRONMENTAL CONTROLS. The Service Provider shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Service Provider shall be required to comply as such laws come into effect.

1.4.1. Environmental Compliance Assessment and Management Program (ECAMP). The Service Provider shall support and participate in external and internal ECAMP inspections.

1.4.2. Notification of Environmental Spills. If the Service Provider spills or releases any substance identified in 40 CFR 302 into the environment, the Service Provider or its agent shall follow spill procedures in EAFB Plan 32-6.

The liability for the spill or release of such substances rests solely with the Service Provider and its agent. The Service Provider shall follow manufacturers’ guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The Service Provider shall notify the CO or COR within two hours of spill or release. This includes hazardous materials.

1.4.3 Evaluate all 332s and coordinate with the RW/SE (Safety) Environmental Team whenever there is a potential for environmental hazards.

1.4.3.1. Building Manager for Bldg 13/13A shall ensure all hazardous materials or potentially hazardous materials are coordinated with the RW/SE Environmental Team prior to any construction contract or self-help projects generated from AF Form 332.

1.4.3.2. The Building Manager shall ensure any materials (Hazardous or not) utilized by any construction Service Providers, self-help, custodial personnel or materials utilized in any subsequent processes, are removed in the cleanup process by the construction Service Providers, self-help personnel or custodial staff prior to these personnel being released from the worksite. These residues or other materials must be disposed in accordance with all local, state, and federal laws and regulations. Should any residues or other material be left behind, the Building Manager shall coordinate with the RW/SE Environmental Team for final disposition or disposal/recycle of the residues.

1.4.4. Service Provider shall assist with asbestos management of their assigned facilities IAW EAFB Plan 32-3.

1.4.4.1. Service Provider shall work with the 96 AMDS/SGPB and 796 CES/CEOR to obtain an asbestos survey/report IAW EAFB Plan 32-3, at least annually.

2. SERVICES SUMMARY.

The Service Provider service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimum acceptable levels of service for each requirement. These thresholds are critical to mission success.

SS

NUMBER

PERFORMANCE

OBJECTIVE

PWS

REFERENCE

PERFORMANCE THRESHOLD

SS-1 Act as primary equipment custodian for all accountable property assigned to the Directorate.

Para 1.1.1.2 & 1.1.1.3.

Ensure annual review of the Consolidated Custody Receipt List

(R23) has been accomplished using a random sampling approach.

SS-2

Prepare and submit accurate and complete requests for supplies and equipment and process them within the following guidelines: Requisition Priorities

Ax ASAP but not to exceed 4 duty hours.

Bx ASAP but not to exceed 8 duty hours.

Cx ASAP but not to exceed 16 duty hours.

Para 1.1.5.1

Using a random sampling approach, verify requisitions processed during the month were properly prepared processed following Requisition Priorities guidelines. Not more defects per priority than listed below:

Ax – 0 Defects Bx – 1 Defect Cx – 2 Defects

Defects = missed response time

SS-3 Serve as cross-check and Research all supply and equipment requests.

Paras 1.1.5.2 1.1.5.1.1.2, 1.1.5.1.1.4

Verify valid requests are properly researched prior to purchasing on 100% of requests selected using a random sampling approach.

SS-4 Conduct annual equipment sub-custodian account walkthrough inspections.

Assist sub-custodians with their account inventory.

Para 1.1.6.1 Ensure all sub-custodian accounts are inventoried on a yearly basis with all account custodians trained NLT within 60 days of appointment.

Inventory can be verified by 100% inspection or impression after random sampling.

SS-5

Provide equipment custodian, supply representative, and general supply processes training.

Para 1.1.6.2.

and 1.1.6.3.

Ensure various customer training is conducted and documented as required for general supply awareness and offered at least semi-annually.

SS-6 Perform the receiving function.

Para 1.1.7.2 Using a random sampling approach.

Ensure 100% of purchase receipts are processed within 3 workdays following delivery without discrepancies.

SS-7

Store supplies and equipment in assigned Warehouse

Para 1.1.7.3 and 4.10

Establish and maintain assigned storage areas. Ensure property is physically secured and housekeeping practices are appropriate with 2 discrepancies allowed per surveillance visit.

SS-8 HAZMAT receiving and labeling.

Paras 1.1.7.5 thru 1.1.7.5.2.

Using a random sampling approach, Ensure compliance with HAZMAT procedures.

SS

NUMBER

PERFORMANCE

OBJECTIVE

PWS

REFERENCE

PERFORMANCE THRESHOLD

SS-9 Provide Pickup and Delivery services to the Directorate on a daily basis

Para 1.1.7.6.2 Using random samples, ensure 100% of sampled supplies and equipment received are delivered to the customer within the allotted time frames specified by the contract:

x - 0 Defects

Bx - 1 Defects Cx - 2 Defects.

SS-10 Receive and process property for shipment.

Para 1.1.7.6.6.

Ensure 100% of sampled property is logged and shipped properly (within timelines identified in 1.1.7.6.6.) each month.

SS-11

Establish and maintain support stocks.

Para 1.1.8.1 Establish and maintain support stocks per specified guidelines; ensure approval via letter signed by the

LMCA Chief. 2 allowed discrepancies per surveillance visit.

SS-12

Maintain the A&J stock

Para 1.1.9 thru 1.1.9.1

Verify A&J stock is inventoried at least monthly; using a random sampling of bins; ensure stock is maintained in 90% of bin locations.

SS-13 Function as Building 13/13A Manager for the Munitions Directorate, tracking all work requests received to ensure completion.

Para 1.2.1.3 Review the work order tracking Database and verify all work requests received are entered, tracked, and followed up on.

SS-14 Serve as primary point of contact for all maintenance work and follow-up actions. Provide escort during normal and after duty hours.

Para 1.2.2, thru 1.2.2.2.1 and 1.2.2.5.

Escorts are provided during and after normal duty hours for all maintenance work and follow-up actions. CE visits accomplished without customer complaint to COR.

SS-15 Perform and document monthly fire prevention inspections

Para 1.2.2.4. Review Log; Fire prevention inspections were conducted and documented 100% of the time.

SS-16

Establish, execute and maintain a complete Quality Control Program

(QCP).

Para 1.1.1.1 and 4.7.1.

The Service Provider shall document QCP inspections, findings and corrective actions, and present the documents to the COR upon request.

SS-17 Establish Internal Training Program to ensure personnel are thoroughly familiar with

SBSS/ESS/AFEMS/LMC

A procedures and management products

Para 1.1.3.1 and 4.5.3.1

Service Provider will maintain a document showing duty related and recurring training status. The Training program will ensure 100% of duty related training is accomplished within 90 days of personnel arrival.

SS-18 Maintains a steady-state highly-qualified workforce Para 1.1. Personnel vacancies are filled with highly-qualified fully trained personnel within 15 workdays from date of vacancy.

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

3.0 GENERAL. The government will provide, without cost, the facilities, equipment, materials, and/or services listed below or in Appendix C. Except for the items identified as government furnished, the Service Provider shall be responsible to furnish everything needed to perform this contract.

3.1. GOVERNMENT-FURNISHED PROPERTY:

3.1.1. Facilities. The government will furnish and/or make available facilities described in Appendix C.

Government facilities have been inspected for compliance with Occupational Safety and Health Act (OSHA). No hazards have been identified for which workarounds have been established. Should a hazard be subsequently identified, the government corrects OSHA hazards according to base wide government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that workaround procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibilities of the Service Provider. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Service Provider, and the government will assume no liability or responsibility for the Service Provider’s compliance or noncompliance with such responsibilities, with the exception of the aforementioned responsibility to make corrections according to approved plans of abatement subject to base wide priorities. Prior to any modification of the facilities performed by the Service Provider at his or her expense, the Service Provider must furnish the CO documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without specific written permission from the CO; however, in the case of alterations necessary for OSHA compliance, such permission shall not be unreasonably withheld. The Service Provider shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities shall only be used for performance of this contract.

3.1.2. Government-Furnished Materiel (GFM). The Government will provide the Service Provider property listed in Appendix C. Government furnished materiel/equipment designated in paragraph 3.1.2.1 below and Appendix C shall be managed IAW AFI 23-122. The procedures specified are in addition to those required by the Government Furnished Property clause of this contract.

3.1.2.1. Materiel/Equipment Inventory. An inventory of government-furnished material/equipment must be done within 10-calendar days after start of contract, any option periods, and no later than 30 calendar days before completion of the contract period. The Service Provider and a government representative (GR) or COR shall conduct a joint inventory of all government furnished equipment listed in Appendix C and the Service Provider shall sign a receipt for all equipment provided by the government. The Service Provider and a GR/COR shall jointly determine the working order and condition of all equipment. Items of equipment missing or not in working order shall be recorded and the CO notified in writing. The government will replace missing items and repair all items not in working order or the contracting officer will direct the Service Provider to replace the missing item(s) or accomplish the repair and the Service Provider shall be reimbursed therefore. The GR/COR will give disposition instructions for items beyond repair. The Service Provider and the GR/COR shall certify their agreement as to the working order of the equipment. If the Service Provider does not participate in the inventory, the Service Provider shall accept as accurate the listing and stated condition of equipment provided by the government. If the Service Provider participates in the inventory, but does not agree with the GR’s/COR’s determination as to the working order of the equipment, this failure of the Service Provider to agree on working order and defectives shall be treated as a dispute pursuant to the clause of this contract entitled, “Disputes”. The Service Provider shall be responsible for keeping enough materials on hand for the performance of the contract according to its terms. If additional materials are authorized by the contract, the Service Provider shall request such additional materials by providing a written request approval from the COR at least 60 calendar days before the required delivery date of the materials. At the conclusion of the contract period, including options, the Service Provider shall return all residual inventory to the government.

3.1.2.1.1. Information Technology Equipment (ITE). In addition to provisions of paragraph 3.1.2.1. above, the contractor shall designate an ITE custodian and alternate to manage a designated LMCA, ITE account. This account will be maintained IAW 96CS ITE Account guidelines and AFI 33-112. The ITE custodian shall receipt for all ITE provided by the Government effective on the contract start date. The contractor and a representative of the Government shall jointly inventory the listed equipment IAW AFI 33-112, Information Technology Hardware Asset Management. Contractor ITE custodian shall be trained by the Government on how to take and maintain ITE inventory.

3.1.2.1.2. Equipment Accountability. Government furnished material/equipment assigned Equipment Management Codes 2 through 5 are accounted for on EAID under the provisions of AFRLI 23-101. The Service Provider shall designate custodians and alternates to receipt and account for government furnished EAID equipment on CA/CRLs of these details. EAID equipment is designated in Appendix C. The Service Provider shall provide the custodians and their alternate’s initial equipment custodian training IAW AFI 23-101.

3.1.2.1.3. Equipment Pool. The service provider (LMCA) will maintain an equipment pool for directorate wide checkout of Audio-Visual assets. Those equipment items are maintained on Subaccount 463 EP. A current copy of this equipment account listing will be maintained by the government COR, and the service provider will provide updated copies of this listing in the event of any equipment changes. Any changes (Additions/Turn-ins) will be described by the service provider with copies of the appropriate documentation provided to the COR.

3.1.2.2. Obtaining Additional or Replacement of Government-Furnished Materiel/Equipment. The Service Provider shall submit requests for replacement of government furnished materiel/equipment to the COR for processing. Such requests shall specify the reason for the replacement request.

3.1.2.3. Property Accountability. In the case of loss or damage to Government Property by the contractor, the amount of compensation due the government by the contractor shall be the actual cost of repair, provided such amount does not exceed the economical repair value (75 percent of the costs to replace such items). In the case of items lost or damaged beyond economical repair, the contractor’s liability shall be the depreciated replacement value of the item. Any failure of the contractor to agree with such determination shall be treated as a dispute pursuant to the clause of this contract entitled “Disputes.”

3.1.2.3.1. Disposition of Property. When government-furnished property is determined to be beyond economical repair (as specified in paragraph 3.1.2.3 above) it shall be certified by the COR as condition condemned and reported to the Service Provider for disposition. Upon completion of the contract, all remaining government property shall be reported to the CO IAW Federal Acquisition Regulation (FAR) 45.6.

3.1.3. Government-Furnished Records, Files, Documents, and Work Papers. All records, files, documents, and work papers provided by the government or generated in support of this contract are government property and shall be maintained and disposed of per the Air Force Records Disposition Schedule. At the time of disposition the contractor shall box, label contents, and turn them over to the COR. (NOTE: THESE RECORDS MAY INCLUDE

PENDING REQUISITIONS FOR EQUIPMENT TO BE FURNISHED TO THE CONTRACTOR, PENDING

PROJECT CASE FILES REQUIRED FOR CONTRACT PERFORMANCE OR CONTROL LOGS OR

REGISTERS ON WHICH THE SERIALLY SEQUENCED ENTRIES MUST BE CONTINUED BY THE

CONTRACTOR. SF 135, RECORDS TRANSMITTAL AND RECEIPT, WILL BE PREPARED FOR ALL

RECORDS TRANSFERRED, UNLESS A DUPLICATE RECORD COPY IS KEPT BY THE GOVERNMENT.

RECORDS TRANSFERRED TO THE CONTRACTOR WILL BE RETURNED TO THE GOVERNMENT ONLY

IF SPECIFICALLY REQUIRED TO BE RETURNED BY THIS PWS.)

3.2. GOVERNMENT FURNISHED SERVICES:

3.2.1. Utilities. The Government will furnish water, natural gas, sewage services, and electricity to the Service Provider for performance of this contract. The Service Provider shall use Government furnished utilities in a prudent manner.

3.2.2. Postal Services. The government will provide on-base mail distribution and United States Postal Service and United Parcel Service for (but limited to) official government mail matter, required under terms of the PWS.

3.2.2.1. Installation Distribution. The Service Provider may use the Official Mail Center (OMC) to process and deliver administrative communications and containers between distribution offices and organizations on Eglin AFB and supported activities. Standard Form 65 (B or C) , US Government Messenger Envelope (Holy Joe), will be addressed with the office symbol.

3.2.2.2. The Service Provider may also use the OMC for delivery and pickup of mail and small parcels. The OMC will receive and dispatch mail and small parcels from the servicing post office and small parcel delivery service.

OMC will meter mail and parcels submitted in the performance of this contract. The OMC shall not be used for Service Provider company mail and postage for company mail shall be at the Service Provider’s expense. The Service Provider shall not use the “Postage and Fees Paid” indicia. The return address on all official Government mail dispatched in the performance of the contract will contain the Service Provider’s name followed by the applicable functional office symbol.

3.2.3. Telephone. The government will provide telephone service consisting of 5 Class A telephone lines. A waiver will be requested for the contractor use of Defense Switched Network (DSN) within the Continental United States (CONUS). Phone use is limited to matters related to the performance of this contract.

3.2.3.1. The contractor shall appoint primary and alternate Telephone Control Monitors who will be the contact for telephone/data communication services. The appointment letter will be sent to AFRL/RWOR and the COR.

3.2.4. Custodial Service. The Government will provide custodial service to the extent provided in the Base Custodial Contract(s) for the facilities provided.

3.2.5. Refuse Collection. The Government will provide bulk refuse collection service through an existing contract.

Refuse will be limited to those items authorized in the refuse collection contract.

3.2.6. Real Property Maintenance. The government will provide maintenance and repair of real property facilities. The contractor shall call Civil Engineering, at 882-2477 to request maintenance and repair of real property.

3.2.7. Base Civil Engineering. The government will provide fire prevention and protection, inspection and maintenance of government-furnished fire extinguishers and systems, pest control and grounds maintenance. The Fire Department telephone extension is 911 for emergencies, and 882-5856 for routine calls.

3.2.8. Emergency Medical Service. The Government will provide emergency medical treatment and emergency patient transportation service for Service Provider personnel who are injured or become critically ill during the performance of this contract. The Service Provider shall reimburse the government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate, as appropriate.

3.2.9. Security Police. The government will provide general on-base Security Police service. Security police phone extension is 911 for emergencies, and 882-2502 for routine calls.

3.2.10. Information Technology Processing. The Service Provider shall provide operators for all ITE located in the LMCA.

3.2.10.1. The 96 Communications Group provides communications and computing services and is available for use by the contractor for needed services. The Eglin Base Help Desk, 882-2666, will provide customer service line and communication-computer systems trouble calls and assistance requests. Personal computer support will initially be provided by AFRL/RW Functional Support Administrator or Computer Support Administrator.

3.2.11. Transportation. The government will provide Traffic Management (TMO) support. These services will be available during normal transportation duty hours and subject to the limitation of availability, operating hours and routes established by base transportation.

3.2.12. Equipment Maintenance. All equipment maintenance for government provided equipment will be paid for by the government.

3.2.13. Printing and Duplicating Services. The government will provide printing and duplicating services as required by the Service Provider to accomplish the tasks outlined within contract specifications.

3.2.14. Internet, Servers, Local Area Networks (LAN). The government will provide existing hardware, software, and lines to provide Internet access through the government Local Area Net (LAN). The Internet shall be used for official government business relating to this PWS.

3.2.14.1. Local Area Network. Use of Government computers. DOD 5200.2.R, Para C3.6.2.1 requires, as a minimum, a National Agency Check for all personnel before…