OWS_PWS_22_May_2018.pdf

PERFORMANCE WORK

STATEMENT FOR

MAINTENANCE OF OIL-WATER

SEPARATORS AND GREASE TRAPS

May 22, 2018

Schriever, AFB Colorado

Table of Contents

Section Number and Title Page Number

1. Basic Services 3 - 12

2. Services Summary 13

3. Government Furnished Property and Services 14

4. Appendices 15

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE OF OIL/WATER SEPARATORS, AND

GREASE TRAPS

1. BASIC SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor necessary to maintain Oil/Water Separators (OWS) and grease traps located at Schriever Air Force Base (SAFB). Work shall comply with government and commercial standards. See Appendix A for location, size and frequency of cleaning of oil/water separators and grease traps and the water supply.

1.1. SPECIFICATIONS AND REGULATIONS.

The following list of federal regulations pertaining to liquid wastes is not all-inclusive.

• Resource Conservation and Recovery Act, 42 U.S.C. §6901 et seq. (1976), as amended by the Hazardous and Solid Waste Act of 1984. Subtitle C, “Hazardous Waste,” is of particular relevance.

• Oil Pollution Act of 1990, 33 U.S.C. §2701 et seq. (1990).

• The Clean Water Act, 33 U.S.C. §1251 et seq. (1972). Codified at 40 CFR 100-140, 401- 471, 501-503.

• Title 40 CFR 260-272, “Solid Wastes” addresses hazardous waste topics

• Title 40 CFR 273-282, “Solid Wastes” addresses waste management standards for universal waste, granular mine tailings, used oil, and undergrounds storage tanks

• Title 40 CFR 104-149 “Water Programs”

• Title 40 CFR 110, “Discharge of Oil”

• Title 40 CFR 112, “Oil Pollution Prevention”

• Title 40 CFR 401-471, “Effluent Guidelines and Standards”

1.2. OIL/WATER SEPARATORS. Prior to pumping or performing maintenance, the Contractor shall contact 50 CES/CEAN to confirm that analysis testing on the OWS has shown the contents to be non-hazardous. If such tests indicate a presence of Hazardous Waste (HW), the environmental office shall be responsible for disposal of hazardous contents. If non- hazardous, the contractor shall proceed with the cleaning. Pump all oil, oil residue, and remove other debris from OWS. Drain separator completely. Inspect all parts for problems. Wash and drain the separator and fill with clear water as required for the unique configuration of the separator. The Contractor shall be responsible to transport and dispose of all materials from oil/water separators to an approved off-base oil recovery and disposal facility.

1.3. GREASE TRAPS. Pump out all grease and residues from trap; remove residue build up from trap or pit walls and all associated equipment within the pit. Flush down with water and pump out remaining residue as required by the unique configuration of the grease trap. Residual or recharge water must be higher than lower inlets; clear obstructions in inlet/outlet pipes to ensure unrestricted flow. The Contractor shall be responsible to transport and dispose of all materials from grease traps to an approved off-base disposal facility.

1.3.1 Water Supply:

Water required to refill the OWS shall be drawn from the base fire suppression system (fire hydrants). Coordination must be made with CE to draw any water.

1.4. EMERGENCY SERVICE CALLS. Normally all work will be performed during normal operating hours on SAFB. Unexpected services may be required in the event of natural disasters or other unscheduled repairs to pipes or other infrastructure involving oil/water separators, and grease traps. In the event that servicing is required outside normal operating hours, the contractor shall begin the service within 12 hours after notification.

1.5. SAFETY AND HEALTH STANDARDS. The contractor shall initiate and maintain programs to comply with the provisions of the Occupational Safety and Health Standards Act (OSHA) concerning entry requirements in confined spaces and handling potential hazardous substances.

1.6 REPORTING. The Contractor shall submit OWS and grease trap initial check reports, pumping disposal tickets and other documents to 50 CES/CEAN NLT ten (10) calendar days from the date services were performed. Documents and reports shall be submitted in electronic format to the POCs listed in Section 1.19.

1.7 INVOICING: The Contractor shall submit monthly oil-water separator and grease trap invoices no later than the fifteenth day of the following month.

1.8 LABOR HOUR REPORTING: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported back no later than October 31 of each calendar year. Contractors may direct questions to the Electronic Contractor Manpower Reporting Application (ECMRA) help desk.

1.9. Quality Assurance: The Government will periodically evaluate the Contractor's performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the Contractor's performance through intermittent on-site inspections of the Contractor's quality control program and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates.

1.10. Quality Control (QC): The Contractor shall develop and maintain a QC inspection system that encompasses all functions of the contract. The QC inspection system shall satisfy the http://www.ecmra.mil/ requirements in the Inspection of Services clause in the RFP and resultant contract and shall be designed to keep the Contractor's management informed of all issues affecting quality.

The QC records of inspections shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

1.11. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (Feb 2012), for contractor’s failure to correct nonconforming services.

1.12. NORMAL OPERATING HOURS. 0730 Hours – 1600 Hours, Monday - Friday

1.13. SECURITY REQUIREMENTS:

1.13.1. The Contractor shall comply with all Schriever AFB (SAFB) security requirements.

SAFB is a controlled/restricted area and special security procedures are utilized to deter espionage, sabotage, and theft of Air Force resources. The Contractor shall be responsible for security of his work areas in cooperation with applicable base agencies.

1.13.2. The Contractor shall appoint, in writing to the CO, a Security Officer to arrange all needed security support for this PWS. The Contractor shall arrange all needed security support for this PWS. The COR will assist the Contractor to coordinate security matters with the 50th CES and other base agencies, as needed. Training and assistance from the 50th CES Security Manager and 50th Security Forces Squadron (SFS) personnel will be provided to the Contractor’s Security Officer when coordinated through the COR. The Contractor shall initiate unescorted entry authorization requests and National Agency Check (NAC) no later than 30 calendar days after employee start date. The Contractor shall limit the number of designated escort officials (“E” badges) to no more than 25% of the permanent work force.

1.13.3. The Contractor shall request, obtain, and properly use vehicle passes for all vehicles used in the performance of this contract, in accordance with AFI 31-218 (22 May 2006), Air Force Motor Vehicle Traffic Supervision.

1.13.4. To qualify for unescorted entry to SAFB an employee shall obtain a favorable NAC.

NAC paperwork must be submitted by the contractor 30 days prior the contractor employee receiving an unescorted badge. The contractor shall initiate the NAC by completing a Standard Form 85P, using the latest version of the Electronic Personnel Security Questionnaire (EPSQ) program (available for download at Website www.dss.mil). The NAC requires the employee to authorize an “employment,” “residence,” and “criminal” history records check, and submit to fingerprinting. The Government shall conduct and cover the cost of the actual NAC. Upon favorable adjudication of the records check results, interim unescorted entry may be granted pending completion of NAC. Unescorted entry based on a favorable records check will be limited to Area 7 (main base portion of SAFB).

1.13.5. The Contractor shall direct each eligible employee to personally report to the COR/50 CES Security Manager for completion of the AF Form 2586, Unescorted Entry Authorization Certificate. Contractor employees will not be allowed unescorted entry to SAFB secured buildings until these procedures have been completed.

1.13.6. Employees without unescorted entry authority will be continuously escorted while in a restricted area. The restricted/controlled area badge shall only be valid for the employee’s term of employment or for the duration of the contract, whichever is shorter. Upon employee termination, the Contractor shall surrender the restricted/controlled area badge to 50th SFS Building 15, Pass and Registration Office, no later than 4:00 p.m. on the following workday.

1.13.7. When inside restricted area, Contractor personnel shall, at all times, display restricted/controlled area badges on their outer garments above the waist. Remove and secure the restricted/controlled area badges immediately upon departure from the restricted area to prevent loss. Incidents of a person not properly displaying badges or violating escort procedures (e.g.

working out of view of escort) shall be treated as a breach of security and that person shall be susceptible to apprehension, search and detainment. Any person inside a restricted area without a restricted/controlled area badge will be detained or apprehended, searched, removed, and turned over to appropriate authorities for disposition.

1.13.8. Access to classified information by Contractor personnel during performance of this contract is prohibited. However, Contractor performance shall be within controlled areas that shall require Contractor compliance with various levels of security and require certain established personnel security entry control procedures.

1.13.9. The installation commander reserves the right to deny entry to SAFB to any person whose NAC is unfavorable or upon disclosure of information that indicates the individual’s continued entry to SAFB is not in the best interest of the USAF. Additionally, the violation of, or deviation from established security procedures by any Contractor employee may result in the confiscation of restricted/controlled area badges and denial of future entry to SAFB.

1.13.10. Restricted/Controlled Area badges issued to Contractor personnel are subject to recall for inventory and verification purposes. Contractor personnel shall surrender restricted/ controlled area badges to government personnel conducting such inventory and/or verification immediately upon notification.

1.13.11. The Contractor shall provide an Entry Authorization Listing (EAL) to the CO and the COR by the second workday of each month, or as requested. The EAL shall be maintained current and correct at all times and shall include the name of each employee and their restricted/controlled area badge number, and vehicle listing with description. The EAL shall be on company stationery and signed by the Contractor’s Security Officer or an officer of the company.

1.13.12. 50th SFS personnel will verify the identity and entry authorization of each Contractor employee and vehicle, and may conduct a search of any baggage, articles, or vehicles on SAFB.

1.13.13. Contractor employees requiring entry, but not requiring unescorted entry, will be issued a visitor badge and will be under direct surveillance, at all times, of a Contractor employee possessing a restricted/controlled area badge with escort authority. Contractor employees entering SAFB will obtain their visitor badge from the 50th SFS, Building 15. The visitor badge will be returned to the entry controller each time the employee departs the SAFB controlled area.

While within the SAFB controlled area, Contractor personnel will display the visitor badge on their outer garment above the waist and shall remain at all times within view of the escort official.

1.13.14. The Contractor shall immediately report the occurrence of lost badge(s) to the COR, who will in turn report to SFS. If the COR is not available, the loss shall be reported directly to 50th SFS within one duty day of loss. Replacement badge will not be issued until reporting procedures are satisfactorily completed.

1.13.15. All costs incurred by the Contractor associated with security requirements (with exception of the NAC investigations) including submission of necessary security investigation paperwork, routine entry/exit delays, and operational delays due to contingencies or exercises, are to be anticipated by the Contractor and shall be included in the price of the contract. Exercises are estimated to occur approximately fifteen (15) workdays per year; however, during contingencies and exercises the contractor’s work will normally be rescheduled.

1.13.16. The Contractor shall obtain all necessary cards, passes, buttons, decals, or other items required for access to the area or areas in which work will be performed. The Contractor shall apply for all vehicle and individual identification media at the SAFB Security Forces Squadron, Visitor Control Center, and Building 15. All personnel operating a vehicle on SAFB shall obtain a vehicle registration pass. The Contractor shall provide proper state registration, proof of insurance, valid driver’s license, and proof of vehicle emissions testing in order to register the vehicle and drive on base. Upon completion or termination of the contract, or an individual’s employment on the job, the Contractor shall immediately retrieve the identification media issued above and surrender it to the Security Forces, SAFB Visitors Control Center, and Building 15.

1.13.17. Per DFARS 211.106, Service contracts shall require contractor employees to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. In addition, contracts shall require contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.14. WORK SITE MAINTENANCE

The Contractor shall maintain the work site to prevent the spread of contamination, provide for the safety of all individuals in the vicinity of the work site areas, and prevent the release of any contamination to the environment. The work site shall be well marked to prevent inadvertent entry into all work areas. Access to work areas shall be monitored and thoroughly controlled.

Standard work zones and access points for controlled operations shall be established and maintained as the site conditions warrant. The Contractor shall ensure compliance with any federal, state, and local regulations and QA/QC protocols and procedures for decontaminating tools, equipment, or other materials, as required. The Contractor shall keep the work area free from accumulation of waste and non-essential hazardous materials. The Contractor shall remove non-essential equipment from the work site when not in use. The work site shall be maintained to present an orderly appearance and to maximize work efficiency. Before completing the work at each work location, the Contractor shall remove from the work premises any rubbish, tools, equipment, and materials that are not the property of the government.

1.15. MINIMIZE IMPACTS TO EXISTING OPERATIONS

The Contractor shall cooperate fully with other contractors and government employees. The Contractor shall not commit any act that will interfere with the performance of work by any other contractor or government employee. The COR will resolve work schedule conflicts between this contract and other contracts. The COR will provide written directions to the Contractor to reschedule work when required.

1.16. WORK SITE COORDINATION/SITE ACCESS BADGES

The Contractor shall coordinate work site activities to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions. The Contractor shall provide physical security to each work area with security equipment and personnel, as needed. SAFB is a secure facility, therefore, when extensive work onsite is required, the Contractor shall make the necessary arrangements with the 50 CES/CEOES to gain base entry. Access to the base can be time consuming; therefore, the Contractor should schedule for possible delays. There are access restrictions to SAFB, including the high security section regulated as a Restricted Area (RA).

The Contractor shall submit a visit authorization request letter through 50 CES/CEOES a minimum of two weeks before site work begins. The letter must be on company stationery/letterhead and include: justification for requiring entry, contract number, project title, number and name(s) of personnel requiring entry, areas to be visited at SAFB, and contact person(s) (primary and alternate).

The Contractor shall monitor its employees to ensure all information remains current and to ensure all security badges or passes are returned to 50 SFS Visitor Center upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer authorized (e.g., upon removal of contracted personnel from specific projects).

1.17. HAZARDOUS MATERIALS

HAZMART PARTICIPATION (Reference: AFI 32-7086, 4 FEB 15 )

1.17.1. If in the performance of this Purchase Order/Delivery Order/Contract, there is “any hazardous material” brought onto Schriever Air Force Base (SAFB), the contractor SHALL comply with the following, as it applies to the hazardous material in question and to the degree necessary to be compliant. The contractor shall provide trained personnel to perform environmentally related duties. The contractor shall report to 50 CES/CEIE any act or omission that will violate environmental law. The contractor shall participate in the SAFB Pollution Prevention Program.

The contractor shall comply with all applicable Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), state/local regulatory guidance on pesticide storage, disposal and applications, DoDI 4150.7, DoD Pest Management Program, 29 May 2008, and AFI 32-1053, Integrated Pest Management Program, 20 November 2014.

1.17.2. The contractor shall implement measures to achieve reductions in hazardous materials/waste generation, use of ozone depleting chemicals and solid waste volumes. The contractor shall turn in all Hazardous Waste (HAZWASTE) generated from its operations for disposal in accordance with federal, state and local environmental laws and regulations.

1.17.3. Hazardous Material Pharmacy (HAZMART) Enrollment: The Contracting Officer (CO) (after coordinating with the HAZMART and 50 CES/CEV) will direct the contractor’s method of reporting of Hazardous Materials (HAZMAT) on a material by material basis. To this end the contractor shall provide the CO a comprehensive list of ALL Hazardous Material to be brought onto SAFB within ten (10) business days of award of this contract, unless otherwise authorized by the CO.

a. Fourteen (14) days prior to transporting HAZMAT onto SAFB property, the contractor shall forward to the HAZMART a completed AF Form 3952 and Safety Data Sheet (SDS) for each HAZMAT the contractor anticipates using during the contract performance period. The contractor must receive government approval, prior to transporting any HAZMAT onto SAFB property.

b. If the contractor wants to procure a new potentially hazardous material not previously identified and/or approved, the contractor shall request this material by completing AF Form 3952 and forwarding it, with the material safety data sheet (MSDS), to the HAZMART. See AFI 32-7086 (4 Feb 2015) After review of the contractor’s material request, the government will, within ten

(10) working days of receipt, document on the AF Form 3952 “Chemical/Hazardous Material Request Authorization Form” the procurement classification. After the government’s initial procurement classification for a specific chemical, the contractor shall make all future procurements of the same material according to the initial procurement classification. The contractor is not required to submit AF Form 3952 and the MSDS for a chemical that has previously received a procurement classification from the government.

c. Exceptions: There may be times when the HAZMART cannot obtain a material designated “Through the HAZMART” by the required delivery date. If this is the case, 50 CES/CEV will coordinate with 50 CONS to authorize the contractor “in writing” to procure materials designated “Through the HAZMART” from a commercial vendor. This authorization will be valid only for material purchases associated with the specific project and will expire when the project is complete. The contractor shall provide to the HAZMART the quantity of the material and its SDS within one business day of transporting it onto SAFB property.

d. Consumption reporting: The contractor will call the HAZMART, at phone number 567-7490 or 567-3476, as needed to report empty containers.

1.17.4. Solid Waste: The contractor is responsible for handling and disposal of all solid waste generated at the job site. The contractor shall make all arrangements for disposal of any wastes including wastes requiring special handling such as asbestos, rubble, etc. The contractor is responsible for all required laboratory testing/sampling and any documentation submittals required by the landfill owner. Colorado State Department of Public Health and Environment written approval is required for any non-inert materials such as asphalt containing materials, asphalt roofing materials, steel containing materials, etc., that are to be disposed of in a Class III landfill site.

a. The contractor shall dispose of all non-recoverable construction/demolition and related solid wastes, garbage, and refuse at an off-site solid waste disposal facility possessing the appropriate City or County Certificate of Designation unless otherwise specified.

b. No waste or materials shall be left on the installation after completion of any project under this contract.

c. All non-hazardous wastes shall be properly disposed of through a licensed landfill site unless specific provision at the installation allows for disposal on the installation property. Demolition rubble shall not be buried anywhere on base or at the work site without permission from the CO.

Any cleanups and the costs of these cleanups of improper waste disposals or removals of improperly placed hazardous or landfill restricted waste materials shall be the responsibility of the contractor.

d. The contractor shall participate in the base recycling program or develop a contractor recycling program. In any event, coordination must be accomplished with the installation environmental office (50 CES/CEIE). The Base Recycling Coordinator, 567-4242, will provide assistance on current recycling procedures.

e. The contractor shall strive to meet a 50% diversion of solid waste from landfills.

f. New paint shall not contain lead or chromium, and shall be water based paint.

g. No paints or epoxies may contain isocyanates (an ingredient of polyurethane).

1.17.5. HAZARDOUS MATERIALS/WASTE: All hazardous or toxic material used, removed or handled and wastes generated by the contractor shall be managed in accordance with Federal, State and local laws and Air Force regulations.

1.17.6. Hazardous Materials: Pre-construction/installation hazardous material reporting requirements. All hazardous materials to be brought on-site by the contractor shall be subject to pre-approval by the installation environmental office (50 CES/CEV). The approval process application requirements are at the discretion of the installation environmental office utilizing the AF form 3952 process.

a. The installation reserves the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and/or the environment.

b. The installation also reserves the right to prohibit the use of hazardous materials due to the type and/or quantity of hazardous wastes potentially generated from the materials. In the event a hazardous material is not approved for use on installation, the installation may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. All installations promote waste minimization and pollution prevention practices and the contractor shall take appropriate actions to comply with this policy.

c. A minimum of ten (10) business days prior to commencement of work on site, the contractor shall submit to the CO a listing of hazardous materials that shall be brought on site during the performance of the contract. The listing shall include estimated usage and estimated quantities for each hazardous material.

d. The contractor shall identify any “extremely hazardous substances” to be used during the execution of the contract and indicate if the amount of the chemical exceeds the threshold planning quantity. The contractor shall also supply a Safety Data Sheet (SDS) for each hazardous material and the contractor shall give a brief description of how the hazardous material shall be used and disposed.

e. The contractor shall, at all times, maintain an up-to-date hazardous material inventory with copies of SDSs for all materials used on the job site.

f. Hazardous Waste:

(1) The contractor shall coordinate all hazardous waste (HAZWASTE) disposals with the installation environmental office.

(2) If there is any question about whether or not a substance is classified as hazardous, the Contractor shall contact the installation environmental office.

(3) It shall be the responsibility of the contractor to pay for the disposal of hazardous waste unless otherwise specified.

(4) The contractor shall handle, accumulate, and manage hazardous waste in accordance with all regulatory requirements. Questions regarding the proper storage, handling and disposal may be directed to the environmental office (50 CES/CEIE) through the CO.

(5) Hazardous Wastes manifested for disposal must be reviewed and authorized through the environmental office (50 CES/CEIE).

1.17.8. The contractor shall, when applicable, have a HAZCOM program required by CFR 29 (OSHA) regulation.

1.17.9. Questions pertaining to these requirements can be addressed to 50 CES/CEIE, 719-567- 3910/-3944/-4028/-3360.

1.18. POINTS OF CONTACT.

2.0. SERVICES SUMMARY.

Performance Objective PWS Para Performance Threshold Clean and Maintain Oil/Water Separators and Grease Traps. Document initial check.

Document all safety hazards on all separators and traps prior to pumping. Remove and properly dispose of non- hazardous oil, grease, and sludge. Clean all systems and fill with clean water as required. Ensure systems are in good working order.

1.1. - 1.3. No more than 3 customer complaints per service month.

Emergency Service Calls.

Service calls handled within 12 hours of call and all work completed as specified.

1.4. No deficiencies permitted.

Reporting. Reports, pumping tickets, etc.

submitted to 50 CES/CEAN NLT 10 calendar days from the date service was performed.

1.6. No deficiencies permitted.

Invoicing.

Invoices must be submitted in Wide Area Work Flow no later than the 15th day of the month after services were performed.

1.7. No deficiencies permitted

2.1 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

NONE

50 CES/CEAN Waste Water Program Manager 50 CES/CEAN Waste Water Program Coordinator 50 CES/CEOIU Utilities Section NCOIC/Supervisor 50 CES/CEOIU Utility Apprentice 50 CES/CEOES Service Contract Manager

3. APPENDICES.

Appendix A

ANNUAL PERFORMANCE AND LOCATION OF OWS AND GREASE TRAPS

Oil Water Separators

Bldg #

Capacity

Frequency Total

Gallons

600 1000 Gallons Annual 1000 600 North 700 Gallons Annual 700 600 West 1500 Gallons Annual 1500

651 9000 Gallons Twice Annually 18000 700 1500 Gallons Annual 1500 717 1200 Gallons Annual 1200 36 500 Gallons Annual 500

Grease Traps

Bldg #

Capacity

Frequency

60 50 Gallons 2 Times a Month 1200 300 2000 Gallons Monthly 24000

**NOTE: All Oil Water Separators and Grease Traps must be pumped out 100% during each visit. The gallons in the above tables are estimates only.

APPENDIX B

ESTIMATED WORKLOAD DATA

ITEM

DESCRIPTION

GALLONS TIME FRAME

1 Clean and maintain oil/water separators 24,400 Per Year

2 Clean and maintain grease traps 25,200 Per Year

**NOTE: The gallons in the above tables are estimates only.