COMBO_Oil_Water_Separator_June_13,_2018.pdf

Combined Synopsis/Solicitation for Commercial Services

Oil-Water Separator and Grease Trap Cleaning and Maintenance Services, Schriever AFB, Colorado

This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and offers are now being requested by means of this announcement. The solicitation number for this requirement is FA2550-18-R-2012, and is hereby issued as a Request for Proposal (RFP) using FAR Part 13, Simplified Acquisition Procedures.

The 50th Civil Engineer Squadron, Schriever AFB, Colorado, requires a contract for the following: A six-month, four-day base period and 4 one-year options, with the possibility of a 6-month option to extend services. This work is for oil-water separator and grease trap cleaning and maintenance services. See the attached Performance Work Statement (PWS), dated 22 May 2018, for specific details. Any option periods will be exercised in accordance with FAR 52.217-8, Option to Extend Services, and FAR 52.217-9, Option to Extend the Term of the Contract.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98 and Air Force Acquisition Circular 2018- 0525. The North American Industry Classification System (NAICS) code is 562991, “Septic Tank and Related Services.” The small business size standard is $7.5 Million.

This procurement is a 100-percent small business set-aside. Woman-owned, service-disabled veteran-owned, small-disadvantaged businesses, HubZone small businesses, economically-disadvantaged women-owned, 8(a), and other small businesses are strongly encouraged to submit proposals. The Government intends to issue a firm-fixed-price contract to the responsible offeror whose lowest-priced and technically-acceptable proposal that conforms to the solicitation. Only technically acceptable offers will be considered.

The Government intends to evaluate proposals and make award without discussions;

however, this does not preclude the Government from having discussions if it is in the best interest of the Government. All interested parties must propose on all items.

Government Points of Contact (POCs): Submit offers and any questions in writing to the primary and alternate POCs:

Primary POC: Ms. Yvonne Cook, Contracting Officer, 50th Contracting Squadron; Base Support Flight; 210 Falcon Parkway, Room 237; Schriever AFB, Colorado 80912.

yvonne.cook@us.af.mil mailto:yvonne.cook@us.af.mil

Alternate POC: Ms. Nicole Mintus; 50th Contracting Squadron; Base Support Flight; 210 Falcon Parkway, Room 237; Schriever AFB, Colorado 80912. nicole.mintus@us.af.mil

Delivery Address: The service contracted for shall be performed for, and delivered to, the 50th Civil Engineer Squadron, 50 CES/CEOES, 500 O’Malley Avenue, Schriever

AFB CO 80912.

Site Visit:

A site visit is not required as a prerequisite to proposing, however, on Wednesday, June 20, 2018 at 9:00 a.m. to 11:00 a.m. Mountain Standard Time, a site visit will be held for prospective offerors. Participants will meet in Conference Room 211, Building 210, 210 Falcon Parkway, Schriever AFB, CO 80912. Submit the names of all attendees to Ms. Yvonne Cook, the Contracting Officer, no later than close of business, Monday, June 18, 2018. This information is requested to ensure that all interested parties are present, and that government-provided transportation is sufficient to accommodate all site visit attendees. Please ensure that vehicle proof-of-insurance and registration are current and bring a government-issued photo ID, e.g., state-issued driver’s license, retired military ID, etc., or you will not be allowed access to the base.

Information provided at the site visit will not alter the terms and conditions of this combined synopsis and solicitation, or the Performance Work Statement (PWS). Terms of the synopsis/solicitation and PWS remain the same unless either is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. All questions shall be submitted to the Contracting Officer by e-mail on Thursday, June 21, 2018, within 24 hours after the site visit ends, unless otherwise directed. Please submit questions only by e-mail, and be as clear and concise as possible. Reference sections of the Combined Synopsis/ Solicitation or PWS, including page and paragraph, to ensure an accurate response. A record of the site visit will be made available to all prospective offerors on the Federal Business Opportunities website. The record will include minutes of the site visit, the sign-in sheet, questions and answers, on a non-attribution basis. Questions asked verbally, or other than by e-mail, will not be addressed.

Suspense for Receipt of Proposals:

Proposals must be received by the Contracting Officer, Ms. Yvonne Cook, or her Alternate POC, no later than 5:00 p.m. MST on Monday, July 2, 2018. Proposals received after this time cannot be considered. The method of delivery shall be e-mail, mail or hand-delivery, with a copy to the Alternate POC listed herein.

Anticipated Date of Award:

The anticipated date of award is Thursday, July 12, 2018.

mailto:nicole.mintus@us.af.mil

IAW FAR 52.212-1, Instructions to Offerors, the Offeror shall submit a proposal that includes all of the following:

(1) The solicitation number “FA2550-18-R-2012.”

(2) The offeror’s identifying information: company name, address and telephone number, remit-to address, if different than mailing address, points of contact, Cage Code, DUNS number, size of business and the offeror’s small business designation, for example: “veteran-owned.”

(3) A price proposal, including the base period and all option periods. The Price Proposal must reflect all requirements of the Performance Work Statement, with its appendices. To support the price provided for the firm-fixed-price contract line items, please provide a separate, price breakdown explanation in sufficient detail to show the cost elements that make up the total proposed contract line item pricing. The extended amount must equal the unit price multiplied by the number of units. Add the prices for the base period and each option period together and provide the final total price. The Government may determine that an offer is unacceptable if option period prices are significantly unbalanced. The Government will evaluate offers by adding the total price for the basic requirement and the total price for all options periods.

(4) A technical proposal, which shall consist of a technical capability statement and a technical description of the services being offered. The technical capability statement must describe capabilities, experience, training or certifications relating to the Performance Work Statement. The technical services being offered must be described in sufficient detail to allow the Government to evaluate compliance with the Performance Work Statement requirements. Product literature, or other documents, may be included, if necessary. Technical capability will be evaluated on an acceptable/unacceptable basis.

(5) The Offeror is to complete the fill-in provisions of FAR 52.209-11 “Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law,” and provide with his/her proposal.

(6) The Offeror is to review FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, at http://www.sam.gov/portal. Only paragraph (b) of that provision must accompany the proposal if the offeror has completed the annual representations (reps) and certifications (certs) electronically in the System for Award Management. If the offeror has not completed the annual on-line reps and certs, then the offeror shall complete paragraphs (c) through (u) of this provision. The offeror shall provide either the paragraph (b) information or the (c) through (u) information along with the proposal.

(7) Format of Proposal. Offers may be submitted on company letterhead stationery, or a Standard Form 1449 with all appropriate blocks completed.

(8) Acknowledge any Solicitation Amendments issued. If the solicitation should be http://www.sam.gov/portal amended, the offeror will be responsible to acknowledge receipt of the Amendment prior to the hour and date specified in the Amendment. Instructions on how to acknowledge receipt of an Amendment will be contained in the Amendment.

(9) Include a statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation. Proposals that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(10) Provide in the proposal a statement, “The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.”

(11) Provide a letter of authorization for the Contracting Officer to verify the offeror’s financial responsibility. Include financial institution’s name, address, primary point of contact and phone number.

(12) An authorized company agent must sign and date the offer.

Other Instructions:

SAM Registration: Prior to contract award, the offeror must complete registration and be active in the System for Award Management, (https://www.sam.gov)

Communications with the Government: Formal communications, such as requests for clarification and information concerning this solicitation, shall be conducted via email; oral questions will not be accepted in order to ensure an even playing field.

Questions and Answers will be posted on FedBizOpps.

Basis for Award: 52.212-2 Evaluation -- Commercial Items:

Award will be based on the lowest price, technically acceptable (LPTA) offer, meeting or exceeding the requirements of the solicitation. The following factors will be used to evaluate offers: (1) Technical Acceptability and (2) Price.

PRICING: Provide a price for each of the following Contract Line Items and a Total Price (fill in the blanks).

BASE PERIOD (PoP: 26 SEP 2018 – 31 MAR 2019)

CLIN Item Description Estimated Gallons in 6 months

Price of Services per Gallon

Extended Price of Services

0001 Clean & Maintain Oil/Water Separators

12,450 https://www.sam.gov/

0002 Clean & Maintain Grease Traps

12,600

Period Total

25,050

OPTION PERIOD 1 (PoP: 01 APR 2019 – 31 MAR 2020)

CLIN Item Description Estimated Gallons in 12 months

Price of Services per Gallon

Extended Price of Services

1001 Clean & Maintain

24,900

1002 Clean & Maintain

25,200

50,100

OPTION PERIOD 2 (PoP: 01 APR 2020 – 31 MAR 2021)

Gallons in 12 months

Price of Services per Gallon

Extended Price of Services

2001 Clean & Maintain

2002 Clean & Maintain

OPTION PERIOD 3 (PoP: 01 APR 2021 – 31 MAR 2022)

Gallons in 12 months

Price of Services per Gallon

Extended Price of Services

3001 Clean & Maintain

3002 Clean & Maintain

OPTION PERIOD 4 (PoP: 01 APR 2022 – 31 MAR 2023)

Gallons in 12 months

Price of Services per Gallon

Extended Price of Services

4001 Clean & Maintain

4002 Clean & Maintain

Total Proposed Price for Base Period and All Options: $_______________

The following FAR provisions apply to this solicitation and are included in full text:

52.217-8 -- Option to Extend Services. (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days.

52.217-9 -- Option to Extend the Term of the Contract. (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. The following Federal Acquisition Regulations provisions apply to this combined synopsis/solicitation and offerors shall comply with all instructions contained therein:

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full texts available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with his or her offer. In lieu of submitting the full text of any provision, the offeror may identify the provision by the paragraph identifier and provide the appropriate information with his or her offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil.

Provisions Incorporated by Reference:

The following Federal Acquisition Regulation (FAR) provisions apply to this solicitation and are incorporated by reference. Upon request, the Contracting Officer will make their full texts available. The full texts may also be accessed electronically at this address: http://farsite.hill.af.mil.

FAR 52.204-7, System for Award Management FAR 52.204-9, Personal Identity Verification of Contractor Personnel FAR 52.204-13, System for Award Management Maintenance FAR 52.204-16, Commercial and Government Entity code Reporting FAR 52.204.18, Commercial and Government Entity Code Maintenance FAR 52.204-19, Incorporation by Reference of Representations and Certifications FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations FAR 52.212-4, Contract Terms and Conditions--Commercial Items FAR 52.217-5, Evaluation of Options FAR 52.219-28, Post-Award Small Business Program Representation FAR 52.222-21, Prohibition of Segregated Facilities FAR 52.222-26, Equal Opportunity FAR 52.222-35, Equal Opportunity for Veterans FAR 52.222-36, Equal Opportunity for Workers with Disabilities FAR 52.222-40, Notification of Employee Rights under the National Labor Relations Act FAR 52.222-41, Service Contract Labor Standards FAR 52.222-50, Combating Trafficking in Persons FAR 52.222-55, Minimum Wages under Executive Order 13658 FAR 52.222-62, Paid Sick Leave under Executive Order 13706 FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-13, Restrictions on Certain Foreign Purchases FAR 52.232-33, Payment by Electronic Funds Transfer--System for Award Management FAR 52.233-4, Applicable Law for Breach of Contract Claim FAR 52.247-34, F.O.B. Destination FAR 52.252-6, Authorized Deviations in Clauses

The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated by reference:

http://farsite.hill.af.mil/ http://farsite.hill.af.mil/

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7000, Disclosure of Information DFARS 252.204-7003, Control Of Government Personnel Work Product;

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.204-7015, Disclosure of Information to Litigation Support Contractors;

DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports DFARS 252.243-7001, Pricing of Contract Modifications

The following DFARS provision applies to this solicitation and is included in full

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2-in-1 COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F3R3D0

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F03000 Issue By DoDAAC FA2550 Admin DoDAAC FA2550 Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) F3R3D0 Service Acceptor (DoDAAC) F3R3D0 Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

yvonne.cook@us.af.mil david.barnett@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

For technical Wide Area Work Flow assistance, contact the WAWF Help Desk at 866- 618-5988.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

The following AFFARS clauses apply and are incorporated by reference or full

5352.223-9001, Health and Safety on Government Installations;

5352.242-9000, Contractor Access to AF Installations;

5352.242-9001, Common Access Cards (CACs) for Contractor Personnel.

5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any mailto:yvonne.cook@us.af.mil mailto:david.barnett@us.af.mil other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Center/MAJCOM/DRU or AFISRA ombudsmen, AFICA/KS SCO, 150 Vandenberg Street, STE 1105, Peterson AFB, CO 80914, phone 719-554- 5300, Fax 719-554-5299, Email afica.ks.wf@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause) http://www.whitehouse.gov/omb/circulars/a076/a76_rev2003.pdf