A-E Sources Sought Synopsis.pdf

I. INTRODUCTION AND OVERVIEW OF REQUIREMENT

Thule Air Base (AB), Greenland is seeking a minimum of one (1) qualified firm to provide professional Architectural and Engineering (A&E) services (Title I Design, Title II

Services, and other A&E services to include incidental related work associated with design for construction/repair of real property). Projects will require multi-discipline engineering services in accordance with Air Force Instruction (AFI) 32-1023. Contractor shall furnish all labor, transportation, tools, materials, equipment, and supervision required to provide A-E services for

Thule AB, Greenland. A&E services for architectural, civil, structural, interior, landscaping, electrical, mechanical, environmental, communications and fire protection may be required.

Other professional services for comprehensive planning, programming, estimating, studies, surveying, testing, mapping reproduction, electronic document posting, geo-technical, investigations, and construction management/administration may be required. Projects will vary by type, scope, and complexity, requiring the use of various and multiple facility design disciplines and related technical services. Services provided by the A&E will be primarily for execution of sustainment, restoration and modernization (SRM) projects; minor construction

(addition/remodel); maintenance (repair/alteration) of existing real property; and/or support of

Government in-house designs. IDIQ contracts for design services provided within an engineering discipline may be awarded under this synopsis. The contract will provide a 12-month base period of performance with four 1-year options. Construction cost limitation, if needed, will be specified for each task order in the scope of work. The guaranteed minimum for the life of the contract is $5,000.00, to be awarded at time of contract signing. The maximum amount for the life of the contract shall not exceed $5,000,000.00 and may not exceed

$1,000,000.00 per year. Task orders issued against the IDIQ contract will be a firm fixed price.

The estimated award date is between Aug 2012 and Oct 2012. The NAICS code is 541310.

II. EVALUATION CRITERIA

Significant evaluation factors in accordance with FAR 36.602-1 in order of relative importance are as follows:

(1) Professional qualifications of the staff to be assigned to the project(s), including qualifications and experience of subcontractors/consultants. Consideration of the type and quality of projects the staff has been involved with and their ability to provide innovative and imaginative solutions.

(2) Recent specialized design experience by discipline (Mechanical, Electrical, Civil, Architectural, Structural, etc.). Consideration of prior design projects completed by the firm, how the construction management went, and how well the completed facilities are functioning.

(3) Capacity to accomplish the work in the required time frame.

(4) Past Performance:

(a) Firms will be evaluated on the volume of work previously awarded to the firm within the past 60 months.

(b) Past performance includes performance on U.S. Department of Defense and other contracts in terms of quality work, compliance with delivery schedules, history of working relationships with subcontractors, timely technical support and overall cooperativeness and responsiveness.

(5) Location:

(a) Knowledge of probable site conditions and local requirements

(b) Knowledge of the local permitting processes and the ability to obtain requirement permits

(c) Geographic locations of key personnel and Professional Staff to ensure timely response to requests for on-site support

(6) CADD and GIS capabilities: Capability to complete designs with the latest version of

AutoCAD, Spatial Data Standards for Facilities, Infrastructure and Environment (SDSFIE)

Geospatial Civil Standards and Facility AEC Standards.

(7) Demonstrated success in prescribing the use of recovered materials and achieving waste reduction and energy efficiency in facility design (Sustainable Development).

(8) Previous construction inspection experience for projects that are similar to Thule Air Base, Greenland (i.e multidisciplined experience in arctic/near arctic conditions).

III. RESPONSE PROCEDURES

Each firm will indicate selected consultants to include, but not limited to, the following design disciplines: Architectural (including Landscape Architects), Civil Engineer (General and

Airfield Design), Structural, Mechanical (HVAC, Plumbing & Fire Protection), Environmental

(Hazardous Waste Identification and Design), and Electrical (Building Design, Fire Detection &

Alarm Systems, Exterior Lighting, and Underground Distribution). Consultants, joint ventures, or complete in-house capability of the listed design disciplines are acceptable. A&E firms that meet the requirements described in this synopsis are invited to respond to this announcement.

Each A&E's response must include: Two (2) copies of SF 330, Architect-Engineer

Qualifications, with a cover letter, not to exceed fifty (50) pages in length, summarizing their qualifications, experience, and capabilities. All correspondence shall be conducted in English.

Forms are available at www.gsa.gov (GSA Forms Library). The cover letter should also provide the name of a point of contact that can respond to questions about the response. Include a phone number and e-mail addresses for the points of contact. Be sure to include information on awards and other recognition for designs or other work relevant to the requirements set out in this synopsis. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective response are not desired.

Responses and submittals must be received at the Detachment 1, 21st Contracting

Squadron office at American Embassy, Dag Hammarskjolds Alle, 24, 2100 Copenhagen as an attachment to the SF 330. Firms desiring consideration should be multi-disciplined in nature or clearly indicate their consultants.

IV. OTHER INSTRUCTIONS AND INFORMATION

No projects have been authorized for design and funds are not presently available for any contracts.

The Government intends to evaluate firms who respond to this source sought notice using the procedures set out in FAR 36.602 and AFI 32-1023. These procedures include use of an evaluation board. The evaluation board may require interviews: either in person, by telephone, or by written reply to written questions: as part of the final selection evaluation. Detachment 1, 21st Contracting Squadron will then issue a request for proposal to the most qualified firm. This

Sources Sought Notice is not a Request for Proposal (RFP).

Potential Offerors are responsible for monitoring this site for amendments to this synopsis.

Potential Offererors MUST register at https://www.fbo.gov/ in order to receive automatic notification of changes to the synopsis. All Contractors MUST be registered in the Central

Contractor Registration database and ORCA database prior to award of any contract. Early registration is highly encouraged. Contractors can obtain further information on the Central

Contractor registration (CCR) and ORCA registration at web site http://www.ccr.gov/ and http://orca.bpn.gov/. This notice does not obligate the Government to award a contract nor does it obligate the Government to pay for any bid/proposal preparation costs.

NOTICE TO OFFERORS: The Government reserves the right to cancel this Sources Sought notice either before or after the closing date.

5352.201-9101 OMBUDSMAN APR

(IAW AFFARS 5301-9103)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the

Center/MAJCOM or AFISRA ombudsmen, AFSPC/A7K, 150 Vandenberg Street, Peterson

AFB, CO 80914, (719) 554-5250, Fax (719) 554-5299, A7K.wf@peterson.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or

ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air

Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number

(703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

http://www.whitehouse.gov/omb/circulars/a076/a76_rev2003.pdf