STARBASE_SOO_AV_equip.pdf

SERVICES

STATEMENT OF OBJECTIVE FOR

STARBASE Audio & Visual Equipment Installation

Date: Sept 18, 2019

This project consists of installing an Audio/Visual Equipment in the newly renovated STARBASE program located at Patrick Air Force Base, FL.

TABLE OF CONTENTS:

1. Purpose…………………………………………………………………………………………….3

2. Scope...…………………………………………………………………………………………….3

3. AV Control System...........……………………………………………………….………………...4

4. Presentations.....................................................…………...……………………………………….5

5. Audio System……………………………………………………………………………………...5

6. Classroom and Computer Lab……………………………………..........…………………………6

7. Entrance Hallway.......................………………………………………….……………………….6

8. Basic Requirements List……………………………………….............………………………….6

9. Safety and Security……………………………………………....………………………………..6

10. Schedule…………….…………………………………………......……………………………….6

1. Purpose – This Statement of Objective (SOO) outlines the services to be provided by the Contractor for STARBASE located at Patrick Air Force Base, Florida.

2. Scope – The successful Contractor is required to furnish all labor, hardware, electrical installation/removal, electronics installation/removal, material, supervision, tooling, miscellaneous mounting hardware and consumables for a complete audio/video solution within the room as detailed in the following Statement of Objective (SOO). The Contractor shall maintain current status with the warranting manufacturers for the duration of the project. After installation, the Contractor shall submit all documentation, including operation and maintenance manuals, to support the warranty in accordance with the manufacturer’s warranty requirements and to apply for said warranty on behalf of the customer.

The system(s) warranty will cover the components and labor associated with the repair/replacement of any failed piece of equipment or cabling as a result of a defective product when a valid warranty claim is submitted within the warranty period. Contractor is responsible for the following tasks:

a. Review the SOO, attachments, and references to ensure constructibility.

b. Submit a RFQ to the Contracting Officer.

c. The Contractor shall establish a single point of contact (POC) with the Customer who will be responsible for reporting progress and updating the Customer’s technical representative with issues that must be addressed to facilitate the installation.

d. Contractor will perform a site visit to verify existing conditions and dimensions of the work areas prior to the development of shop drawings for fabrication and installations. The Contracting Officer shall be notified of all discrepancies and these items resolved prior to fabrication. Provide a Field Inspection Report that substantiates any field condition that significantly differs from the drawings within five (5) days of approval to begin work. The Contractor must show that these differing field conditions will result in an adverse financial and/or time schedule effect before any changes in the contract are considered. Any resulting changes will not automatically be the basis for a contract Change Order.

e. The Contractor shall maintain the Customer’s facility in a neat and orderly manner during the installation of the system.

f. The Contractor shall comply with the current codes, standards and regulations required by local, city, county, state, and federal governments and utilize the best commercial practices in the audio-visual integration industry.

g. Contractor will conform to all requirements outlined in 45th Space Wing Instruction, 33-113, Communications and Information, COMMUNICATIONS ROOMS INSTALLATION STANDARDS, including Building Industry Consulting Service International (BICSI) requirements.

h. Contractor will build and test any assembly units prior to installation at site.

i. Contractor is responsible for pulling and terminating all A/V and electrical cabling.

j. The AV Contractor shall install all cabling between hardware components per the industry standards and manufactures recommendations. At a minimum, all cabling shall be plenum rated.

k. The Contractor shall provide and install all components related to system connectivity.

l. All cabling will be out of sight when possible, providing an aesthetically pleasing installation appearance.

m. Contractor will test all connections and power before connecting equipment.

n. Contractor will perform all control system or other necessary programming including any re-programming necessary after completion and before final acceptance by the customer.

o. Contractor will test all control options and all equipment for proper operation and adjust all equipment to customer’s satisfaction.

p. Contractor will provide an project overview schedule for all installation activities and weekly written status reports that will include scheduled work for the following two weeks.

q. Contractor will hold a final acceptance walk-through with customer representative at project completion including the submission of all final design documents and marked-up “as built” drawing sets indicating equipment placement/type and cable placement/labels.

r. Contractor will execute the work specified in the attached Design Package. All new materials shall be used and all work shall be accomplished in accordance with the drawings, specifications, and details.

The finished product must meet the intent and purpose of this project as described in this SOO and as detailed on the drawings.

s. Contractor will provide training to the customer on all installed equipment.

3. AV Room Control System – A wired touch panel at the table will be used as the room controller of all system functions and associated devices in the room. The touch panel shall accurately reflect the current status of the system in use (room mode, microphone status, video call status, source and destination routing status, etc).

a. Standard control features will include:

(1) GUI interface

(2) Mode selection

(3) Default mode – for users coming to into the room to use only the projection system (No VTC)

(4) Source selection

(5) Individual source volume control and mute function

(6) Display control

(7) Microphone control and status

(8) Master mute and un-mute

(9) Manual source to destination routing (any source to any display)

(10) Favorites manager (save, name and recall favorite video/audio layouts)

4. Presentations

a. The system will include the ability to provide high quality local briefings and presentations of all available sources in the native resolution of the projector (1080P or better), along with the monitor displays.

b. Standard presentation outputs will include:

(1) One (1) Short throw projector (HDMI)

5. Audio System

a. The audio system will require six to eight (6 to 8) ceiling speakers which will need to be powered by a power amplifier.

The speakers will be balanced in order to provide maximum uniform coverage throughout the room.

The touch panel interface will provide the ability to route a single source audio feed to all speakers. A master volume slider and master speaker mute/un-mute icon will be provided for control. If acoustically this does not work the contractor is to provide a recommendation to the customer for their approval.

b. The room will have 1-2 wireless handheld microphones to be stored in the A/V rack until use. The microphones and the audio mixer will need to be configured to provide maximum audio coverage throughout the room. If acoustically this does not work the contractor is to provide a recommendation to the customer for their approval.

6. Classrooms and Computer Lab

a. There will be an magnetic whiteboard and classroom projectors installed in each of the classrooms and the computer lab. Each projector will have available connections for the Teacher/Presenter’s computer or device to be displayed.

7. Entryway Hallway

a. a. Two 65” monitors will be installed by the entryway as digital signage.

b. b. Each monitor will have its own Brightsign digital I/O player on which to load signage media

8. Basic Requirements List – The following is a summary of basic requirements included in the scope of work.

a. Large presentation Room Audio/Visual Equipment

b. Supply and install ceiling mounted projectors

c. Supply and install all rack related equipment for the large presentation room

d. Supply and install Wireless microphones (1 to 2)

e. Reconnect existing speakers (6 to 8) in ceiling to amplifier in the A/V rack

f. Supply, install and program Touch Panel Controller for large presentation room screen

g. Supply and install Classroom Projectors and Everwhite boards

h. Supply and install digital signage monitors in entryway of the building

9. Safety and Security

a. All personnel, while on site, must comply with all applicable federal, state, and local laws, rules and regulations, and Department of Defense guidance, policy, and procedures.

10. Schedule - Period of Performance is 90 days after contract award.

Attachment 1 - Notional Room Layout