AFI__32-1051_20_Jan_16_AFICA_Mandatory_Use_Policy.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS UNITED STATES AIR FORCE

WASHINGTON DC

AFI32-1051_AFGM2016-01

20 January 2016

MEMORANDUM FOR DISTRIBUTION C - MAJCOMS/FOAs/DRUs/PSUs

FROM: HQ AF/A4

1030 Air Force Pentagon Washington, DC 20330

SUBJECT: Air Force Guidance Memorandum to AFI 32-1051, Roof Systems Management

By Order of the Secretary of the Air Force, this Guidance Memorandum immediately implements changes to AFI 32-1051, Roof Systems Management, 17 October 2014. Compliance with this memorandum is mandatory. To the extent its directions are inconsistent with other Air Force publications; the information herein prevails, in accordance with AFI 33-360, Publications and Forms Management.

The Air Force Civil Engineering Commodity Council (CECC) has established Indefinite Delivery Indefinite Quantity (IDIQ) contracts to consolidate buying activities for roof repair and replacement construction on CONUS USAF installations where the USAF is the lead agency.

The Air Force Installation Contracting Agency (AFICA) is administering these contracts.

Effective immediately, this guidance memorandum establishes policy directing CONUS-based Air Force Contracting Officers (COs) to evaluate all large (>$150K) roof replacement and repair requirements against the capacity and capabilities of the AFICA IDIQ Contracts when developing their procurement strategy. Additionally, this guidance memorandum mandates the use of the AFICA Roof Replacement and Repair IDIQ contracts on CONUS AF-Led installations when the standing exemption criteria outlined below are not met, waivers have not been granted, and the capacity and capabilities exist on the AFICA Roof Replacement and Repair IDIQ contract vehicles to fulfill the requirement. Finally, this guidance memorandum directs CONUS AF-Led installations to migrate to the AFICA Roof Replacement and Repair IDIQ contracts once existing IDIQ contract ordering periods expire if sufficient capacity and capabilities exist to fulfill requirements. Compliance with this policy is only required for work on existing CONUS USAF installations where the USAF is the lead agency. Contracting Officers may award roof replacement and repair projects under the $150K threshold through existing contracts without the requirement to evaluate them against the AFICA IDIQ Contracts.

(Tier 1)

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AFI32-1051_AFGM2016-01 20 January 2016

There are several standing exemptions to the policy mandated in this guidance memorandum. No waivers are necessary when any of the following conditions exist:

1. Requirements contracts that are in the current ordering period*

2. Local bases with 8(a) IDIQ contracts with an effective date prior to the effective date of this roof repair and replacement IDIQ contract*

3. Roofing projects under $150K (Simplified Acquisition Threshold)

4. Local bases with Base Operations Support (BOS) contracts / Base Maintenance Contracts

(BMCs) where roofing repair and replacement is in-scope

5. Joint bases where the AF is not the host Service (procurement performed by host service)

6. Roof repair and replacement projects where non-roofing direct construction costs exceed

20% of the total project costs (non-roofing e.g.: HVAC, electrical, removal of asbestos, lightning protection, fall protection, structural repairs, ladders, and any other items of work not in Division 7 of the UFGS). For example, total project cost is estimated at $1M, with direct roofing costs est. $650K and non-roofing costs est. $350K. No waiver is required to do the project on a different contract since non-roofing costs are 35% of the total project costs (i.e. > than 20%).

7. Building renovation where roofing is not the major feature of work

8. Emergency acquisitions allowed by FAR Part 18, like tornadoes, floods and other “Acts of God”

∗ Note: AF recommends that local bases meeting conditions 1 and 2 above migrate to the enterprise roofing IDIQs following the end of their current ordering period and do not exercise available option years.

Outside of the standing exemptions, local bases may submit waiver requests through AFCEC for the mandates set forth in this guidance memorandum. Waivers approval authority has been delegated by HAF/A4 to AFCEC. Please note that a waiver request which uses as its justification a non-specific adverse mission impact or perceived ability to achieve a reduced spot-buy price for a single base, does not constitute a valid justification for a waiver. (Tier 1)

The AFICA IDIQ Contracts ensure the requirements outlined in FAR 19.502 are satisfied as there is the expectation that each Request for Task Order Proposal will obtain offers from two

(2) or more small business concerns whose eligibility and technical capability have previously been determined at the IDIQ contract level. A blanket DD2579, Small Business Coordination Record, and a blanket Small Business Administration Offering and Acceptance letter are in place and will streamline awarding task orders to 8(a) roofing contractors across USAF CONUS bases.

Guidance, training, the waiver process, and contract information pertaining to the AFICA IDIQ Contracts are accessible at the link below:

https://cs1.eis.af.mil/sites/afcc/AFICA/AFCECC/SiteCollectionDocuments/roofing.aspx

ATCH 10 (2 of 4) https://cs1.eis.af.mil/sites/afcc/AFICA/AFCECC/SiteCollectionDocuments/roofing.aspx

For additional information, please email the AFICA Roofing Program Manager at: AFICA.Roofing@us.af.mil

This memorandum becomes void after one-year has elapsed from the date of this memorandum, or upon publication of an Interim Change or rewrite of the affected publication, whichever is earlier.

JOHN B. COOPER, Lt Gen, USAF DCS/Logistics, Engineering & Force Protection

Attachments:

1.) Additional References for Attachment 1, AFI 32-1051

ATCH 10 (3 of 4) mailto:AFICA.Roofing@us.af.mil mailto:AFICA.Roofing@us.af.mil

Attachment 1

The following references will be added to Attachment 1 of AFI 32-1051 during the next publication update.

1. DD2579, Small Business Coordination Record

2. FAR Part 18 – Emergency Acquisitions

3. FAR Part 19 – Small Business Programs

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