Q&A_-_Grounds_Maint_Rev_1docx.docx

FA2521-17-B-0005

Grounds Maintenance Contract, Patrick AFB Questions and Answers Site Visit Conducted 15 Jun 2017 Rev 1

The site visit was conducted on 15 Jun 17 at 9:00am, Patrick AFB grounds bus tour. The purpose of this site visit was to allow prospective offerors the opportunity to inspect the site where the work is to be performed, in accordance with clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work.

The following are a list of questions received. The Government’s responses are italicized.

Q1: Canals that are located on the base, are contractors responsible for their upkeep? Does the same apply for blowing / street sweeping of the airstrip and tarmac or within the camping areas that include asphalt?

A1. Mow up to the edge of canals preventing scalping or errosion. All areas are to be blown off after service.

Q2: How can we obtain what is needed for the technical portion of this solicitation? What pages need to be included in attachment three and four? Is the past performance information needed? If so, what is being sought after?

A2. Maps were provided. Refer to Section M, page 127.

Q3: How can we obtain Airfield Coordination Airfield Management approved schedule times for work?

A3. See Performance Work Statement 1.2.3. Company POCs will be given Airfield Coordination contacts after award.

Q4: CLIN 0018 - Special Services / Events - Policing / Debris Pick Up: is this service for after a storm or general policing of trash and debris?

A4. Special events.

Q5: CLIN 0020 - Xeriscaping / Planting - Furnish and Install Mulch: what type of mulch is this?

Triple Shredded Hardwood?

A5. See PWS Paragraph 1.4.1

Q6: CLIN 0020 Xeriscaping / Planting - PLANTING: what size are the Sea Grapes?

A6. Three Gallon

Q7: CLIN 0020 - Xeriscaping / Planting - Planting of Plants, Trees/Palms, and Ground Cover/Flowers: Should this price include supplying the plants, trees/palms, and ground cover/flowers?

A7. Cost of plant only labor under separate clin.

Q8: CLIN 0005 - Pest / Weed Control: Is the intention of this service to be for turfgrass or paved areas to remain pest/weed free?

A8. All areas.

Q9: The CLINs for Option Year 1 appear to be incorrect. Please advise.

A9. Not enough information provided to answer question. 7 Jul 17 Correction: The CLIN numbers have been revised. Please see Exhibit A(1) Pricing Schedule Rv 1.

Q10: CLIN 0007 states that the contractor should prune shrub and other plants. Can the government please clarify what "other plants" means?

A10. All except for large trees.

Q11: CLIN 0018 - Special Services / Events - Unscheduled states "Pruner (Fully Burdened)". Is the government referring to a tree or shrub pruner?

A11. Price accordingly for both tree and shrub pruner.

Q12: The quantity listed appears to be short by a significant amount. Is the contractor to prune only the numbers of shrubs listed, or will there be an updated count?

A12. Use PWS and price schedule, both show quantity of 6300.

Q13: The improved area is predominantly weeds and non-target vegetation. The removal and control of this area would render the large majority of improved grounds as dirt. Is the contractor responsible for the re-growth of grass, if the weeds are removed?

A13. Restore grounds made barren where weeds are removed to the level of care of the surrounding area, see PWS Paragraph 1.1.8.1.

Q14: After completing services at the area above, is the contractor required to enter the base from contractor entrance on A1A. Due to traffic, the large equipment normally gets trailered and that expense is what I am accounting for in regards to the question?

A14. Contractor trucks and equipment must enter PAFB through the truck entry gate on Highway A1A.

Q15: Currently the “Warfit” field is not contained within the requirement. Is this area being added, and if so does it include the irrigation system. Current contractor is believed to be Brevard Achievment?

A15. Provided maps are color cordinated to show areas the contractor is responsible for. Grounds contractor is responsible for outside of inner track and the “Warfit” field will NOT be added.

Q16: Are the Palm trees considered under this section as part of the FFP. If not, will they be covered under a Task order?

A16. Provided maps are color cordinated to show areas the contractor is responsible for. Grounds contractor is responsible for outside of inner track and the “Warfit” field will NOT be added.

Q17: The site visit stopped short of the structures and areas where D.V. stay including the club house and recreation buildings / areas. Is the contractor responsible for the inside areas of that location. Additionally, Is the contractor responsible for the mowing/edging/trimming inside the main building by the east entrance (command Building)?

A17. All areas are serviced.

Q18: Concerning “Phase one” & Phase Two notifications, is the contractor required to adhere to the Phase warnings of the base?

A18. Yes.

Q19: Is the contractor required to adhere to the “Red Flag, Black Flag work requirements. Historically, this requirement has cost in excess of 2000 hrs of lost production while still compensating the employee’s?

A19. No.

Q20: The metrics show #3,875 shrubs to be trimmed. Upon experience and belief, the number falls far short of the actual numbers being cared for at the present time. Question, shall we bid on the number provided due to a change in work requirements, or will the number be up-dated for this proposal?

A20. The PWS and price schedule show a quantity of 6300.

Q21: Can the government specify the type of grass that will be required to be used as turf replacement in the event of renovation? If there are several different types of grass, please identify the species to better provide a more accurate price proposal?

A21. Please refer to the pricing schedule.

Q22: Are there specific hours that will be allotted to service the airfield? Is night mowing allowed on the airfield? What are the current hours allowed to mow the airfield to avoid interfering with operations?

A22. Please refer to PWS Paragraph 1.2.3.

Q23: The current fuel tanks onsite observed during the site visit- do those belong to the government or the contractor? If they belong to the government, we just want to confirm that requests can be approved to install a tank and have commercial refueling deliveries on base?

A23. The current fuel tanks belong to the Government and the contractor will NOT be allowed to install a tank. 17 Jul 17 CORRECTION – The tanks belong to the contractor. The contractor will not be allowed to install a tank.

Q24: The current fuel tanks onsite observed during the site visit- do those belong to the government or the contractor? If they belong to the government, we just want to confirm that requests can be approved to install a tank and have commercial refueling deliveries on base?

A24. The current fuel tanks belong to the Government and the contractor will NOT be allowed to install a tank. 7 Jul 17 Correction – duplicate question and answer.

Q25: Is the space provided able to be locked and secured? And does it have access to potable water source?

A25. The space provided is able to be locked and secred but does not have a potable water source.

Q26: The acquisition documents provided do not contain a Collective Bargaining Agreement for the contract staff. The RFP does not mention any unions. Can the government please confirm that this is indeed a non-union contract?

A26. This is a non-union contract.

Q27: Does the base have a lightening protocol? Does lightning cause outdoor operations to stop on base?

A27. The base does have a lightening protocol and it will cause outdoor operations to stop on base.

Q28: Does the base have a lightening protocol? Does lightning cause outdoor operations to stop on base?

A28. Patrick AFB does have a lightening protocol and it will cause outdoor operations to stop on base. 7 Jul 17 Correction – duplicate question and answer.

Q29: Does the current PWS differ from this solicitation’s PWS in any way?

A29. Yes.

Q30: Can you confirm that only price will be considered in the award of this contract? (i.e. no technical, past performance, key personnel, etc., need to be included in the bid submittal)

A30. Please see Section M of the Solicitation

Q31: Once a “defect” is reperformed within the allotted time period and to the satisfaction of the government, will it be recorded on a PAR report?

A31. No.

Q32: Considering Unscheduled Services, would you like a lump sum rate for the entire estimated quantity of each line item, or would you like the unit to be broken out into each i.e. per hour rate? Example: The estimated quantity is 80 Labor Hours for a Pruner (Fully Burdened) Is the unit price for 1 labor hour or for the entire 80 labor hours?

A32. Unit Price.

Q33: Unscheduled Grounds Maintenance: Should these items be more specific as far as quantities? For example, there should be a quantity, unit, unit price and then an extended price just as the regular CLIN pricing.

A33. Price schedule is unit price. Clin will be billed as Lot.

Q34: Some plant sizes are not specified on the Unscheduled Services, can you please clarify? (i.e. Sea Grapes: 3 gallon, 7 gallon, etc.)

A34. Three gallon.

Q35: Will it be required of the contractor to purchase/provide the backflow prevention device, or will the government supply the device?

A35. Refer to PWS Paragraph 3.2.1.

Q36: Will the base be in compliance upon award of the contract?

A36. The contractor should identify areas of concern that do not seem to be in compliance with the PWS prior to contract performance.

Q37: In “Special Cuts” it refers to mow, trim, edge for the DV and special cuts. In Exhibit A(1) CLIN 0019 the unit is “Lot”. Can you please explain what is included in this? Should this be priced per Acre?

A37. Price schedule is unit price. Clin will be billed as Lot. 7 Jul 17 Revision – Prices should be based upon the instructions located at the top of the attachment. “CONTRACTOR SHALL PROPOSE AS FOLLOWS: The unit prices are to be used for pricing of TASK ORDERS. Application of estimated quantities will be used for evaluation purposes of UNSCHEDULED SERVICES. The Government does not guarantee any amount of quantities for this item. Unit price shall include labor, materials, supplies, supervision, overhead and profit for each item listed (FULLY BURDENED). DO NOT INCLUDE prices on SF 1449 Schedule in the Solicitation/Contract.

Q38. Added 7 Jul 17. It states in the Instructions to Offerors that we are to include an Attachment 4: Provisions and Clauses filled-in with required information. Can you please clarify what section is being requested to be filled in for Attachment 4, provisions and clauses.

A38. Added 7 Jul 17. Please see Section K of the solicititation.