FA2521-13-B-0019_0003 _Amendment__3.pdf

45 CONS/LGCAC

14640 HANGAR ROAD

CCAFS 1704 ROOM 2102B MS2037

PATRICK AFB FL 32925-2206

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to correct the answ er to question 18 f. w hich reads as follow s:

Can the government provide historical data for the actual number of 17.4 cubic feet containers actually serviced the last few years?

Answ er: 2010 - 48, 2011 - 50, 2012 - 64, 2013 - 52. Revision dated: 19 Sep 13.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Sep-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA2521-13-B-0019

X 9B. DATED (SEE ITEM 11)

23-Aug-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Sep-2013

CODE

45 CONS/LGCBB

1201 EDWARD H WHITE II ST

PATRICK AFB FL 32925-3237

FA2521 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE FA2521

FACILITY CODECODE

EMAIL:TEL:

FA2521-13-B-0019

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

QUESTIONS AND ANSWERS

17 SEP 13

Q & A for Patrick AFB & CCAFS, FL – INTEGRATED SOLID WASTE MANAGEMENT

SOLICITATION - FA2521-13-B-0019

1. PWS Section 1.1.1 States: Empty MSW containers/dumpsters based on historical data. The data provided is not the historic frequencies (see Q3), we request the Government consider either modifying Table A2 to reflect current service levels or delete this requirement.

Answer: Empty MSW container/dumpsters based on Appendix A, Table A-2 (estimated workload) for the first 30 days.

2. PWS Section 1.1.1 seems to indicate that we will be able to change service frequencies, subject to approval. This is reinforced in Section 1.1.7 “The Contractor is encouraged to identify to the capacity of the containers and/or pick up frequency to improve the overall efficiency of MSW removal,” However, during the site visit we were advised that we would have to adhere to the service schedule provided in A2 please confirm which is accurate.

Answer: Adhere to the PWS only – any undocumented information during the site visit is not acceptable.

3. PWS Section 1.1.1 States: Historical Frequency tables are located at Appendix A Table A2. The tables provided do not show the historical service frequencies for most of the containers.

Answer: Reference the PWS, Appendix A, table A2 as an estimated workload.

4. Could you please clarify whether this is to be a performance based contract or whether we are simply required to service the containers in accordance with the information provided in A2.

Answer: This is a Performance-based contract. Reference #2 Service Summary

5. PWS Section 1.1.3.6 Unscheduled additional pickups states..”the contractor will be compensated at a unit rate based on the container size.” There is no schedule provided that allows us to provide unit or container size pricing. Please provide the document for this pricing, or adjust the Section B to allow for unit pricing to be provided by container size and type.

Answer: Reference 1.1.3.1 Unscheduled Pick-up and Special Events. Incorporate pricing for dumpsters under CLIN 0010. Incorporate pricing for roll-offs under CLIN 0011

6. PWS Section 1.1.10 “The contractor shall be reimbursed for tipping fees according to the submitted invoices.” Currently the Government is billed directly by the County for disposal fees. Please confirm that it is the Government’s intent that this is changed and that the Contractor will pay for disposal and then be reimbursed by the Government.

Answer: Yes, the contractor shall be reimbursed for tipping fees according to submitted invoices.

7. PWS Section 1.1.10 “The contractor shall be reimbursed for tipping fees according to the submitted invoices.” Please confirm that the Contractor will be reimbursed for all of the actually incurred disposal costs or whether disposal will be paid for based upon the pricing provided in CLIN x0015?

Answer: This is based upon the weight slips of the disposal from the Brevard County Landfill.

8. PWS Section 1.3.1 Indicates that disposal reimbursement will be made via CLIN 0021. There is no

CLIN 0021.

Answer: This will be corrected to CLIN 0015.

9. PWS Section A2 Service Summary. There appears to be verbiage missing from the table. It states “Dispose of Municipal Solid Waste in accordance” please provide the missing details.

Answer: The sentence will be completed to read: “Dispose of Municipal Solid Waste in accordance with the established schedule.”

10. PWS Appendix A Table A2 Malabar Annex has a 6 yd container that is serviced “within 24 hours of COR request”. Please confirm that this service should be included in the FFP line Item CLIN x002 and not IDIQ.

Answer: Yes, service shall be included under CLIN 0002.

11. PWS Appendix A Table A2 Roll Offs. The Construction and Demolition Debris and Green Waste roll off services will be paid for IDIQ under CLIN x011, under which CLIN should service to the roll offs containing Bulk Solid Waste be billed? At the site visit it was indicated that these too would be paid for using an IDIQ line item, please identify which one.

Answer: the roll offs containing Bulk Solid Waste also to be billed CLIN 0011.

12. PWS Appendix A table A2 Roll Offs. The estimated frequencies for all of the roll offs indicate a total fo 317 pulls per year, however CLIN 0011 only contains a quantity of 300.

Answer: Price for quantity of 300.

13. CLIN X0010 Special Events. We respectfully request that the Government make provision for bidders to provide separate IDIQ pricing for roll off containers, front load containers and public/common use containers. The price to provide each of these services is very different.

Answer: The request is declined. Bid in accordance with the CLIN structure.

14. CLIN X0010 Special Events. Please confirm that the one Unit of measure, EACH, will be used for each single container service. Eg an 8yd put out for a special event and serviced three times would be paid for as 3 times the Unit price; & 4 beach side 35 gallon containers serviced one time would be paid for as 4 times the Unit price.

Answer: Yes, unit is each container serviced.

15. CLIN X0010 Special Events. Under the current contract there is a specific special event for Beach Side Collection that is provided on Holiday weekends. Is this service required under the new contract? If so under which CLIN would it be paid for? If CLIN x010 is to be used for this service please confirm that the servicing of each 35 gal and 8yd containers will be paid for as an individual special event item?

Answer: No. Holidays are predictable and should be priced according with the PWS under CLIN 0012. Examples of special events are air shows and designated beach clean-up days.

16. CLIN X0010 should the definition of this CLIN be expanded to include vegetative waste?

Answer: No, vegetative waste is considered bulk waste under CLIN 0011.

17. CLIN x015 Please note that the Unit of Measure “Net Ton” is not an acceptable Unit of Measure in

WAWF, the use of it has caused a delay in processing a number of our invoices, recently. We respectfully request the Government consider changing the Unit to “Ton”.

Answer: Our contract writing system does not allow “ton”. Any invoicing issues will be addressed at the time of WAWF submission.

1 8 . Can you please explain the process for the regulated waste on the project?

a. Can the government provide the specifications for government approved, contractor provided, 17.4 cubic feet regulated waste containers?

Answer: Containers must conform to 7 CFR 330.400 – 7CFR330.403 and 9 CFR

94.5. See website

http://www.aphis.usda.gov/import_export/vrs/regulated_garbage.shtml for details.

b. Can the government provide historical data for the number of bags disposed annually in recent years?

Answer: We cannot provide number of bags, but we can provide cubic feet: 2010 – 61 CuFt, 2011 – 86 CuFt, 2012 – 226 CuFt, 2013 – 0 to date.

c. Is all of the regulated waste required to be bagged by the customer?

Answer: Yes

d. Is the contractor required to supply any of these bags, if so, can the government provide a specification requirements for the bags?

Answer: Contractor is not required to supply bags.

e. Can the government provide an estimate for the number of regulated waste bags the customer may dispose of in each 17.4 cubic feet container?

Answer: No, it would depend on the size of the bag, how much trash and what type of trashed is bagged.

f. Can the government provide historical data for the actual number of 17.4 cubic feet containers actually serviced the last few years?

Answer: 2010 – 48; 2011 – 50; 2012 – 64; 2013 – 52

19. Please reference paragraph 1.1.10 of the PWS. Will the contractor be reimbursed for the tipping fee based on the amount bid in the unit price of the bid schedule, or will the reimbursement be based on the exact amount of the invoice from the landfill without markup?

Answer: The reimbursement will be based on the exact amount of the invoice from the landfill without markup.

http://www.aphis.usda.gov/import_export/vrs/regulated_garbage.shtml

20. If the government intends to reimburse the contractor the exact amount of the landfill tipping fee, per the dollar value of the contractor’s invoice from the landfill, will the government consider estimating the dollar value of the tipping fees, line items x015 for all years, and price/extend these line items out in full, which will factor out disposal fees for competition?

Answer: No. The bidder will need to contact the landfill to obtain rates and fees for disposal.

21. Please reference paragraph 1.3.1 of the PWS (Off Base Disposal). The last sentence incorrectly references line item 0021 for the line item associated with landfill reimbursement.

Answer: The last sentence will be changed to read “line item 0015” by amendment to the Invitation to Bid.

22. Will the government provide the dollar value of the current service contract, including modifications?

Answer: The scope of work has changed significantly from that of the current contract awarded in 2008; therefore, the contract value has no relevance to the current Invitation for Bid.

23. How often does the government require the containers to be painted?

Answer: There is no periodic requirement for painting or cleaning. However, containers must be maintained in a serviceable condition and not emit objectionable odors. Containers may not have missing lids or bung plugs and any holes that allow leakage must be taken care of as soon as they are found. Container enclosures (where supplied) must be kept clean of sand and debris.

24. How often does the government require the food containers to be cleaned?

maintained in a serviceable condition and not emit objectionable odors. Containers may not have

25. How often does the government require the non-food containers to be cleaned?

maintained in a serviceable condition and not emit objectionable odors. Containers may not have

19 SEP 13

Q & A for Patrick AFB & CCAFS, FL – INTEGRATED SOLID WASTE MANAGEMENT

SOLICITATION - FA2521-13-B-0019

1 1.1.1 States: Empty MSW containers/dumpsters based on historical data. The data provided is not the historic frequencies (see Q3), we request the Government consider either modifying Table A2 to reflect current service levels or delete this requirement.

Answer: Empty MSW container/dumpsters based on Appendix A, Table A-2 (estimated workload) for the first 30 days…

2 Section 1.1.1 seems to indicate that we will be able to change service frequencies, subject to approval. This is reinforced in Section 1.1.7 “The Contractor is encouraged to identify to the capacity of the containers and/or pick up frequency to improve the overall efficiency of MSW removal,” However, during the site visit we were advised that we would have to adhere to the service schedule provided in A2 please confirm which is accurate.

Answer: Adhere to the PWS only – any undocumented questions during the site visit are not acceptable.

3 1.1.1 States: Historical Frequency tables are located at Appendix A Table A2. The tables provided do not show the historical service frequencies for most of the containers.

Answer: Reference the PWS, Appendix A, table A2 is an estimated workload

4 Could you please clarify whether this is to be a performance based contract or whether we are simply required to service the containers in accordance with the information provided in A2.

Answer: This is a Performance Work Statement. Reference #2 Service Summary

5 1.1.3.6 Unscheduled additional pickups states..”the contractor will be compensated at a unit rate based on the container size.” There is no schedule provided that allows us to provide unit or container size pricing. Please provide the document for this pricing, or adjust the Section B to allow for unit pricing to be provided by container size and type.

Answer: Reference 1.1.3.1 Unscheduled Pick-up and Special Events. Provide price for dumpsters under CLIN 0010. Provide price for roll-offs under CLIN 0011

6 1.1.10 “The contractor shall be reimbursed for tipping fees according to the submitted invoices.” Currently the Government is billed directly by the County for disposal fees.

Please confirm that it is the Government’s intent that this is changed and that the Contractor will pay for disposal and then be reimbursed by the Government.

Answer: Yes, the contractor shall be reimbursed for tipping fees according to submitted invoices.

7 1.1.10 “The contractor shall be reimbursed for tipping fees according to the submitted invoices.” Please confirm that the Contractor will be reimbursed for all of the actually incurred disposal costs or whether disposal will be paid for based upon the pricing provided in CLIN x015?

Answer: This is based upon the weight slips of the disposal from the Brevard County Landfill.

8 1.3.1 Indicates that disposal reimbursement will be made via CLIN 0021. There is no

CLIN 0021.

Answer: This will be corrected to CLIN 0015.

9 2 Service Summary. There appears to be verbiage missing from the table. It states “Dispose of Municipal Solid Waste in accordance” please provide the missing details.

Answer: The sentence will be completed to read: “Dispose of Municipal Solid Waste in accordance with the established schedule.”

10 Appendix A Table A2 Malabar Annex has a 6 yd container that is serviced “within 24 hours of COR request”. Please confirm that this service should be included in the FFP line Item CLIN x002 and not IDIQ.

Answer: Yes, service shall be included under CLIN 0002.

11 Appendix A Table A2 Roll Offs. The Construction and Demolition Debris and Green Waste roll off services will be paid for IDIQ under CLIN x011, under which CLIN should service to the roll offs containing Bulk Solid Waste be billed? At the site visit it was indicated that these too would be paid for using an IDIQ line item, please identify which one.

Answer: the roll offs containing Bulk Solid Waste also to be billed CLIN 0011.

12 Appendix A table A2 Roll Offs. The estimated frequencies for all of the roll offs indicate a total fo 317 pulls per year, however CLIN 0011 only contains a quantity of 300.

Answer: Price for quantity of 300.

13 CLIN X0010 Special Events. We respectfully request that the Government make provision for bidders to provide separate IDIQ pricing for roll off containers, front load containers and public/common use containers. The price to provide each of these services is very different.

Answer: The request is prohibited. Bid in accordance with the CLIN structure.

14 CLIN X0010 Special Events. Please confirm that the one Unit of measure, EACH, will be used for each single container service. Eg an 8yd put out for a special event and serviced three times would be paid for as 3 times the Unit price; & 4 beach side 35 gallon containers serviced one time would be paid for as 4 times the Unit price.

Answer: Yes, unit is each container serviced.

15 CLIN X0010 Special Events. Under the current contract there is a specific special event for Beach Side Collection that is provided on Holiday weekends. Is this service required under the new contract? If so under which CLIN would it be paid for? If CLIN x010 is to be used for this service please confirm that the servicing of each 35 gal and 8yd containers will be paid for as an individual special event item?

Answer: No, holidays are predictable and should be priced according with the PWS, CLIN

0012. Examples of special events are, air shows and designated beach clean-up days.

16 CLIN X0010 should the definition of this CLIN be expanded to include vegetative waste?

Answer: No, vegetative waste is considered bulk waste, CLIN 0011.

17 CLIN x015 Please note that the Unit of Measure “Net Ton” is not an acceptable Unit of Measure in WAWF, the use of it has caused a delay in processing a number of our invoices, recently. We respectfully request the Government consider changing the Unit to “Ton”.

Answer: Our contracting writing system does not allow “ton”. Any invoicing issues will be addressed at the time of WAWF submission.

1 8 . Can you please explain the process for the regulated waste on the project?

e. Can the government provide the specifications for government approved, contractor provided, 17.4 cubic feet regulated waste containers?

Answer: Containers must conform to 7 CFR 330.400 – 7CFR330.403 and 9 CFR 94.5. See website http://www.aphis.usda.gov/import_export/vrs/regulated_garbage.shtml for details.

f. Can the government provide historical data for the number of bags disposed annually in recent years?

Answer: I cannot give number of bags but can give cubic feet. 2010 – 61

CuFt, 2011 – 86 CuFt, 2012 – 226 CuFt, 2013 – 0 to date.

g. Is all of the regulated waste required to be bagged by the customer?

Answer: Yes

h. Is the contractor required to supply any of these bags, if so, can the government provide a specification requirements for the bags?

Answer: Contractor is not required to supply bags.

e. Can the government provide an estimate for the number of regulated waste bags the customer may dispose of in each 17.4 cubic feet container?

Answer: No, it would depend on the size of the bag, how much trash and what type of trashed is bagged.

http://www.aphis.usda.gov/import_export/vrs/regulated_garbage.shtml

f. Can the government provide historical data for the actual number of 17.4 cubic feet containers actually serviced the last few years?

Answer: 2010 – 48, 2011 – 50, 2012 – 64, 2013 – 52 to date.

19. Please reference paragraph 1.1.10 of the PWS. Will the contractor be reimbursed for the tipping fee based on the amount bid in the unit price of the bid schedule, or will the reimbursement be based on the exact amount of the invoice from the landfill without markup?

Answer: The reimbursement will be based on the exact amount of the invoice from the landfill without markup.

20. If the government intends to reimburse the contractor the exact amount of the landfill tipping fee, per the dollar value of the contractor’s invoice from the landfill, will the government consider estimating the dollar value of the tipping fees, line items x015 for all years, and price/extend these line items out in full, which will factor out disposal fees for competition?

Answer: No. The bidder will need to contact the landfill to obtain rates and fees for disposal.

21. Please reference paragraph 1.3.1 of the PWS (Off Base Disposal). The last sentence incorrectly references line item 0021 for the line item associated with landfill reimbursement.

Answer: The last sentence will be changed to read “line item 0015” by amendment to the Invitation to Bid.

22. Will the government provide the dollar value of the current service contract, including modifications?

Answer: The scope of work has changed significantly since the current contract was awarded in 2008; therefore, the contract value has no relevance to the current Invitation for Bid.

23. How often does the government require the containers to be painted?

Answer: See below

24. How often does the government require the food containers to be cleaned?

25. How often does the government require the non-food containers to be cleaned?

Answer: There is no periodic requirement for painting or cleaning. However, containers must be maintained in a serviceable condition and not emit objectionable odors. Containers may not have missing lids or bung plugs and any holes that allow leakage must be taken care of as soon as they are found. Container enclosures (where supplied) must be kept clean of sand and debris.

(End of Summary of Changes)