Attachment 1 PWS - ESCIII 1 Dec.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

ENVIRONMENTAL SUPPORT CONTRACT III

45 CES/CEA

01 Dec 2011

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 ENVIRONMENTAL SERVICES CONTRACT 3

SUB-SECTION 1 - ADMINISTRATIVE SUPPORT SERVICES 3

SUB-SECTION 3 – ENVIRONMENTAL SUPPORT TASKS 42

4 GENERAL INFORMATION 55

5 APPENDICES 63

DESCRIPTION OF SERVICES The contractor shall provide all management, tools, supplies, equipment, and labor necessary to assist the 45th Space Wing (45 SW) in the implementation and maintenance of environmental programs.

SECTION 1 – ENVIRONMENTAL SERVICES CONTRACT

SCOPE OF WORK The contractor shall provide contract management, administration, supervision, labor, materials, supplies, and equipment, except those designated as government-furnished, necessary to assist the 45th Space Wing (45 SW) in the implementation and maintenance of environmental programs. The contractor shall perform support services under the direction of the 45 CES/CEA (Asset Management Flight) at installations to include, but not limited to, the Florida mainland sites of Cape Canaveral Air Force Station (CCAFS), Patrick Air Force Base (PAFB), Jonathan Dickinson Missile Tracking Annex (JDMTA), Malabar Transmitter Annex (MTA), TEL IV at Kennedy Space Center (KSC), and three tracking stations at Cocoa Beach, Patrick Beach and Melbourne Beach, Ascension Auxiliary Airfield and Antigua Air Station as requested by the government. Additional taskings may be performed at a tracking facility on the Island of Bermuda at the request of the government.

Unless otherwise noted in this document, all recurring requirements identified are to be performed at CCAFS and 45 SW mainland annexes except for paragraphs 1.2.3.2, 1.6.9.2 and 1.6.11.1, and Sections 1.6.2 and 1.17 which includes PAFB. Indefinite Environmental Support Tasks as described in Section 1.7 may be requested at all 45 SW locations.

Support services shall be conducted in accordance with this Performance Work Statement, federal, state, and local laws, regulations, permits, and agreements and meet the intent of Air Force regulations, instructions, plans and programs including but not limited to Federal Affirmative Procurement requirements.

SUB-SECTION 1 - ADMINISTRATIVE SUPPORT SERVICES

1.1. Basic Services

The contractor shall comply with all the affirmative procurement requirements promulgated by Environmental Protection Agency (EPA), Executive Order (EO) 13423 and Air Force Instruction (AFI) 32-7080. At a minimum, all paper must be 50% recycled content. The contractor shall review all lists on the EPA Comprehensive Procurement Guidelines (CPG) and determine what other items would be applicable.

1.1.1. Recurring Support Services

Administrative requirements shall apply to all recurring technical support services as referenced in this contract. Recurring services shall be provided by the contractor on a continual basis with minimal direction from the government to support and coordinate 45 SW environmental requirements.

1.1.2. Environmental Support Tasks (EST) Support Services

Individual support requirements shall be performed as requested by the government dependent upon the level of support effort required. The contractor shall perform Environmental Support Tasks stated in Section 1.7 as Emergency or Routine (as indicated in the particular request for proposal) in support of this Performance Work Statement. Taskings may vary in nature, scope, discipline, and may involve different types of environmental investigations, consultations, studies, reports, and environmental engineering design.

1.1.2.1 Timeline

The contractor shall provide the work proposal and cost estimate for Routine ESTs within 10 working days of the request or as negotiated. The contractor shall provide the work proposal and cost estimate for Emergency ESTs within 48 hours of the request or as negotiated.

1.1.2.2 Rework

ESTs that have been unsatisfactorily completed due to poor contractor technical performance or quality of deliverables will be classified as rework calls. The contractor shall accomplish rework at no additional cost to the government. The government will re-inspect the project results after performance of the rework.

Workload Data:

19 - 44 routine ESTs per year 2 – 5 emergency ESTs per year

1.2 Contract Management

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The contract manager shall be designated as key personnel and shall maintain the necessary security clearance to access installations and government computer systems. Contract manager shall have at least a PhD or Masters degree with 5 years experience or a Bachelor’s degree with 10 years of total experience. Highest degree earned shall be in a technical discipline applicable to this contract or in business management from an accredited university/college. The contract manager position requires at least 3 years of direct program management experience managing a program similar in size and scope to this contract.

The contract manager or alternate shall provide the government a 24/7 telephone access number. The contract manager or alternate shall be available during normal duty hours within 60 minutes to meet on PAFB or CCAFS with government personnel (designated by the contracting officer) to discuss problem areas. After normal duty hours, the manager or alternate shall be available within 2 hours. The contract manager shall provide notification to the contracting officer of any extended absences.

1.2.1 Subcontractor Management

The contractor shall ensure that their subcontractor activities meet the requirements of this Performance Work Statement and all federal, state, and local laws and regulations, and the intent of Air Force policy and guidance. Subcontractor performance will be assessed according to established performance standards and thresholds – the prime contract will be held ultimately responsible for meeting these standards and thresholds.

1.2.2 Quality Management

The contractor’s Quality Management program is required by FAR 52.212-4 and must extend oversight to all work on the prime contract as well as performance – whether performed by prime or subcontractor. (ITEM A001)

1.2.3 Information Management:

1.2.3.1 Automated Data Processing (ADP)

1.2.3.1.1 45 SW Computer Hardware, Software and other Information Technology Equipment (ITE) The government monitors, approves and disapproves information technology (IT) installations and changes that affect 45 SW network architecture. The contractor shall use the government approved requirements process to request access (new or changes) to the network or changes to Hardware, Software, Local Area Network (LAN), Data, Voice, and Video configurations.

1.2.3.1.2 Network Account and Access

The contractor shall comply with Air Force and 45 SWI 33-108, 45th Space Wing Enterprise Network (ENTNET) Policy for network account and access to the 45 SW ENTNET. The government will provide For Official Use Only (FOUO) intranet and internet access for accomplishment of work in support of this PWS.

1.2.3.1.3 Government-Furnished Computer Hardware, Software and Other Information Technology Equipment (ITE) The contractor shall notify the Contracting Officer by letter not later than 30 days after contract award: the name and appropriate contact information of the primary and alternate point of contact (POC) for all computer hardware, software and other ITE related issues.

1.2.3.1.4 Desktop Computers and Other ITE

The government will provide desktop computers and other ITE as identified in Appendix F. All additional ITE requirements including life cycle replacement ITE shall be purchased by the contractor. The contractor shall use the government AFWAY/NETCENTS contract to purchase required ITE not identified in Contract Appendix F. The contractor shall consider/use the 45SW virtual servers prior to purchasing separate servers as part of contractor’s cost business analysis. Functional servers and equipment configuration required to support this PWS shall comply with Air Force network directives, policies and guidance.

1.2.3.1.5 Software Management

The Contractor shall manage the software inventory IAW AFI 33-114, Software Management. The Contractor shall maintain a listing of all Commercial-Off-The-Shelf (COTS) computer software in use and a central repository of original delivered copies of all COTS computer software, and authorized upgrades for the duration of the contract.

1.2.3.1.6 IT Equipment Management

The contractor shall comply with AFI 33-112, Information Technology Hardware Asset Management. The Contractor Equipment Control Officer (CECO) will be trained within 30 days of appointment. The 45 SW Equipment Control Officer (ECO) will be notified of ADPE trouble tickets, maintenance or replacement requirements. The contractor shall establish inventory, identify accountability, transfer, and acquire disposition instructions for Government-furnished ITE. The contractor shall identify and track candidate equipment for lifecycle replacement on a quarterly basis.

1.2.3.1.7 Information Assurance

The contractor shall comply with DD Form 254, Department of Defense Contract Security Classification Specification and the Computer Security Act of 1987. Contractors are required to report personnel's IA certification status and compliance with DoD 8570.01-M Information Assurance Workforce Improvement Program Manual. Personnel with limited privileged access on information systems, Information Technology (IT) IT-1 & IT-II Positions, must comply with DoD Instruction 8500.2, Information Assurance Implementation, Table E3.T1 for investigative levels for users with Information Assurance Management Access to DoD Unclassified information systems. These privileged user assignments comply with personnel security criteria established in DoD 5200.2-R Personnel Security Program (i.e. SSBI, NACLC).

1.2.3.1.8 COMPUSEC Compliance

Contractor shall ensure objectives of COMPUSEC are met; to protect & maintain the confidentiality, integrity, availability, authentication, and non-repudiation of information system resources and information processed throughout the system’s life cycle. Contractor shall provide administration, implementation, and maintenance for database and applications servers IAW COMPUSEC policies, regulations, and local supplements.

1.2.3.1.9 Adherence to the Electronic Government Act

Title III of the Electronic Government (e-Gov) Act of 2002, Federal Information Security Management Act (FISMA) directs the annual information technology security reviews: perform annual tests on contingency plans & security controls and document a plan of action & milestones for all system level weaknesses. Certify & accredit all information systems IAW Interim DoD Certification & Accreditation (C&A) Process Guidance (DIACAP) dated 6 July 2006.

1.2.3.1.10 Approval for Processing DoD or Air Force Information Contractors submit DIACAP Package (i.e. Comprehensive Package or Executive Package) to the 45 SW Certifying Authority to obtain approval to operate from the Designated Approving Authority before processing DoD, or Air Force information.

1.2.3.1.11 AFI 33-219 Compliance

Contractors shall comply with, and assure adherence to, AFI 33-219 which governs the Telecommunications Monitoring and Assessment Program (TMAP). All telecommunications systems, to include telephones, cellular phones, radios, facsimile machines, pagers, computer networks and other wired or wireless electronic devices affixed with a notice and consent to monitoring banner IAW AFI 33-219 and any local supplements.

1.2.3.1.12 Computer Security

The contractor shall comply with DD Form 254, Department of Defense Contract Security Classification Specification. IT security planning, implementation, and compliance is integral to all work performed at CCAFS and therefore, is the responsibility of the entire contractor workforce. Report to the government any observed suspicious network protocol/traffic behavior for further investigation or initiate IT security incident response action with-in one hour of detection.

1.2.3.1.13 Postal Service

Official government-contractor mail that is generated as a result of this contract shall be provided to the contractor. The government will provide the Service Provider with postage service while performing official business on behalf of the government. Each item shall be appropriately marked IAW DoDM 4525.8 and AFMAN 33-306, para. C3.6. The Official Mail Center (OMC) shall not be used for contractor company mail and postage for company mail shall be at the contractor’s expense. The Contractor shall use this service for Official government mail only. No personal or Service Provider business mail shall be sent through the government OMC. The contractor will received official mail through central location designated by the government.

1.2.3.1.14 Telephone Service

The contractor may use existing telephone equipment and services in government-furnished facilities. The Government will furnish on-base and local area off-base telephone service, including Defense Switched Network (DSN). FTS 2001 commercial long distance service will be provided on a reimbursable basis. Commercial long distance calls can only be made when the party cannot be called via DSN capability. Government-furnished telephone service will not be used for personal business. The Contractor must provide its own non-Government telephone service through off-base switching equipment for personal or unofficial business. Specific service requirements will be requested through the base communications requirements process.

1.2.3.1.15 Forms and Publications

Air Force forms and publications are located at http://www.e-publishing.af.mil/ Contractor shall process publications and forms IAW AFI 33-360. This regulation has established guidance and procedures for Air Force publications and forms management, to include the publishing process.

1.2.3.1.16 Communication Focal Point Support (CFP)

The contractor shall call CFP, 494-2666 for network, telephone (Patrick AFB Only), LMR, and computer issues. CCAFS customers with telephone outages shall call, 853-4001.

1.2.3.2 Geographical Information Systems (GIS)

The contractor shall maintain, update, develop metadata for, conduct and report quality control on compliance and natural/cultural resource feature datasets including standalone attribute tables listed in the Environmental Mission Data Sets (MDS) within the Air Force Space Command’s (AFSPC) Asset Management and Installation Geospatial Information & Services (IGI&S) Environmental MDS Development and Maintenance Strategic Plan. The contractor will use the most current Spatial Data Standard for Facilities, Infrastructure, and the Environment (SDSFIE) developed through the CADD/GIS Technology Center by Army Corps of Engineers Research and Development Center recognized and used by the Department of Defense (DoD) as an enterprise standard across the DoD mission. . SDSIFE is now managed by the Defense Installations Spatial Data Infrastructure (DISDI) Group that reports to the DoD Installations & Environment Investment Review Board. The existing MDS datasets (entity sets) that shall be included in this contract, found in the SDSFIE, are cultural, ecology, environmental_hazards, fauna, flora, hydrography, land_status, landform, soil and utilities (permitted storm and wastewater system components only). The contractor shall provide database management assistance for environmental geodatabases as needed. The contractor shall also maintain, update, conduct and report quality control on MDS databases housed through Oracle as well as standalone databases and attribute tables that may not currently be linked to geographic raster or vector data (Geographic Information System). (ITEM A002)

Work Load Data:

10 MDS –Datasets 7 MDS – Standalone attribute tables 1 Non-MDS- Standalone MS Access database (Prescribed Burn/Mech Treatment) 6-8 per yr - Database management technical assistance

1.3 Record Keeping File Management

The contractor shall maintain copies of environmental program documents related to this contract. All document copies shall be turned over to the government at the termination of this Contract. Document copies maintained by the contractor include:

a) Physical maintenance of environmental facility documents, compliance documentation, inventories, et al.

b) Document the inspection of all Air Force operations, tenants, other contractors, and launch operations for maintenance of all necessary environmental compliance documentation in accordance with regulations and management plans.

c) Develop and maintain a document management plan identifying content, location, security, and disposition of environmental program document copies.

d) All databases used to record environmental compliance inspections, permits and permit applications, spatial data, asbestos and lead based paint data, hazmat and hazardous waste data.

e) Contractor shall maintain copies of all electronic file submittals and provide access to the government with minimal contractor interaction.

1.3.1 Budgeting and Cost Accounting

1.3.1.1 Budgeting

The contractor shall identify multiyear environmental funding requirements to the government for validation and enter validated requirements into the Air Force environmental budgeting system. The contractor shall track validated environmental program requirements (projects) to ensure execution within government time constraints. The contractor shall prepare all associated government required documentation including AF Forms 332 and 813.

Workload Data:

10 -20 projects per year

1.4 Training and Licensure

The contractor shall maintain all professional training and licensure as required by federal, state, and local laws or regulations, and Air Force and DoD instructions to perform the requirements of this Statement of Work (e.g., Professional Engineer, Asbestos Consultant, etc.). The contractor shall be capable of performing work in areas to include, but not be limited to:

environmental engineering environmental sciences environmental sampling asbestos consulting hazardous, universal and controlled waste geology computer network security

1.5 General Administrative Support

1.5.1. Program Evaluation and Tracking

The contractor shall recognize and evaluate potential problems and recommend corrective actions to the 45 SW, other contractors, tenant organizations, and commercial space operations on environmental issues and requirements pertaining to their operations for the technical fields associated with the recurring portion of this contract. The contractor shall inspect commercial space operations upon specific direction of the CO or an authorized 45 SW representative. The contractor shall document environmental deficiencies, recommend corrective actions, and track those that have been initiated and completed by the responsible organization, tenant, or contractor, in a timely manner. The contractor shall not implement any corrective actions that may incur additional cost to this contract without approval from the CO.

1.5.1.1 Program Status Reporting

The contractor shall track the status of environmental programs using tracking databases accessible by the government. The government shall have capability to access program status information as required with minimal contractor interaction (ITEM A002). The government reserves the right to modify the information requirements within each database. Databases shall be maintained and updated within three working days of receipt of updated information. Items tracked by the contractor shall include, but not be limited to:

-Environmental Permits (track expiration/renewal dates and certifications for all permits and all required permit compliance reports) -Hazardous waste (Waste Tracker & EESOH-MIS [Enterprise Environment Safety Occupational Health Management Information System]) -PCB manifest log and inventory -ESOHCAMP (current government database) -Storage tank and oil container location inventory -Non-compliance issues, environmental deficiencies & corrective action dates -Spills -Asbestos and heavy metals surveys and abatement activities.

-Environmental sampling data results

1.5.2 Regulatory Support

1.5.2.1 Regulatory Interaction

The contractor shall provide technical capability to interface with federal, state and local regulatory agencies, and Air Force agencies. The contractor shall provide technical capability for regulatory activities such as:

a) Attend and provide necessary coordination and technical support for regulatory inspections of permitted, registered and proposed Air Force facilities and activities.

b) Perform pre-inspections prior to scheduled regulatory inspections to identify and coordinate corrective actions of any deficiencies.

c) Update environmental database for regulatory inspection reporting. Database shall be maintained and updated within 4 hours of inspection completion. (ITEM A003)

d) Attend and provide necessary documentation and coordination and technical support for permit and compliance related regulatory agency meetings and agency conferences and seminars, including partnering workgroup meetings.

e) Provide support in technical and operational negotiations with regulatory agencies.

f) Develop and maintain a document management plan identifying content, location, security, and disposition of environmental program document copies.

1.5.2.1.1 Regulatory Correspondence Submittal

The contractor shall submit regulatory correspondence reports, permit applications and renewals, etc. to the government for review and submittal unless otherwise requested by the government. Once the documents are finalized/signed by the Air Force, the contractor shall prepare them for Certified Return Receipt mail delivery by following the current wing Environmental Office Certified Mail Standard Operating Procedure. The Contractor shall prepare each submittal consisting of (1) original package for mail delivery meeting regulatory requirements, (1) copy for Air Force record file including all signature pages, (1) copy for contractor file and (1) copy of signed cover letter for wing Environmental Office read file. All packages shall be prepared for electronic filing according to the current approved Environmental Office procedures. Contractor will hand deliver packages on a case by case basis to the Regulatory Agency as deemed necessary due to critical time constraints. Area of coverage for hand delivery includes Orlando, Palm Bay and local area offices. (ITEM A004)

1.5.2.1.2 Regulatory Contact

The contractor shall not directly contact the regulatory agencies concerning AF issues, inspections, spills or releases unless specific authorization is received from the government.

Workload Data:

15 - 20 regulatory inspections per year 12 - 15 Air Force inspections per year 20 - 25 regulatory meetings and negotiations per year 6 - 10 conferences and seminars per year

1.5.2.2 Regulatory Information

The contractor shall stay up to date with the status of all federal, state and local environmental laws and regulations. The contractor shall inform the government in writing when changes to laws and regulations affect the 45 SW. The contractor shall identify the impacts and provide recommendations to the government to maintain compliance.

1.5.3 Communications

1.5.3.1 Meetings

The contractor shall schedule, coordinate, and/or attend meetings as required in the performance of this contract. Meetings are not limited to those identified in the individual program requirements. At no time shall the contractor commit the government to any binding agreements during these meetings.

1.5.3.2 Meeting Agenda/Minutes

The contractor shall prepare agenda/minutes for 45 CES Environmental office and contractor sponsored meetings as required. Agendas shall be prepared and distributed in advance of the meetings and meeting minutes shall be prepared and distributed. (ITEM A005)

1.5.3.3 Example of Meetings

Contractor shall attend the 45 SW Environment, Safety, Occupational Health Council (ESOHC) meetings and prepare minutes for the environmental portion of the meeting on behalf of the 45 CES Environmental office.

Workload Data ESOHC meeting– 1 – 2 Hour Quarterly Others – 1-2 Hours per meeting

1.5.4 Badging/Escort Support

The contractor shall provide escort on CCAFS, JDMTA, MTA and TEL IV Sewage Treatment Plant (STP). The contractor shall escort regulatory agencies, vendors and other contractors as requested by the government, unless the area requires special access. Badging of regulatory agencies, vendors and other contractors will be provided by Air Force. Contractor shall obtain authority for temporary badging.

Workload Data:

30 – 40 hours/yr

1.5.5 Operational Exercise and Inspection Assistance

The contractor shall provide technical capability and operational assistance as required during inspections and operational exercises. Assistance provided shall be concurrent with recurring performance requirements.

1.5.5.1 Emergency Operations Center (EOC) Support

Contractor shall respond as needed with technical support and physical presence when the CCAFS EOC is activated and environmental support is required. Contractor shall provide this support during, but not limited to, all emergency response exercises, and real world emergencies.

Workload Data:

8-10 emergency response exercises/year 3-5 HURCON exercises/year 1-2 real world emergencies/year

1.5.6 Phase-In

The Phase-In period for the Recurring Support Services shall be during the last 30 days of the Interim Environmental Support Contract. During this time, the contractor shall work closely with the incumbent staff to observe work flows and processes for day to day operations in preparation of assuming full contract responsibilities at the end of the Phase-In period. The contractor shall begin the process of obtaining badges, computer access, other clearances, supplies and equipment as required to ensure a seamless transition between contracts. Additional Phase-In requirements for government furnished property are included in Appendix C.

1.5.7 Phase-Out

1.5.7.1 If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be. During the Phase-Out familiarization period, the incumbent will be fully responsible for the continued operation of all contract requirements.

1.5.7.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

SUB-SECTION 2 – RECURRING TECHNICAL SUPPORT SERVICES

1.6 Technical Support Services

Recurring technical support services shall include daily planning, engineering, technical support, studies, plans, compliance inspections and monitoring, tracking, record keeping, submitting contract deliverable items (ITEM), and other environmental support services defined herein, or as requested by the Contracting Officer (CO), to include his/her designated representatives. The contractor shall coordinate environmental support with other contractors, Air Force organizations, tenants, and commercial space operations. Support services shall be conducted in accordance with (IAW) this Performance Work Statement, federal, state, and local laws, regulations, permits, and agreements and meet the intent of Air Force regulations, instructions, plans and programs.

1.6.1 Environmental Planning

1.6.1.1 Administration

The contractor shall review and comment on National Environmental Policy Act (NEPA) documentation, including Environmental Assessments (EAs), Environmental Impact Statements (EISs), Findings of No Significant Impact (FONSIs), Notices of Intent (NOIs), Records of Decision (RODs), and program introductions,(ITEM A006) as requested by the government. Technical experts shall ensure that all documents reviewed are technically complete and without error for the technical fields associated with the recurring portion of this contract.

1.6.1.1.1 Preliminary Documentation

The contractor shall provide the technical capability required to review, and coordinate all AF forms, including AF Forms 103, 332 and 813, (ITEM A007) for the technical fields associated with the recurring portion of this contract. AF documents shall be reviewed within 7 days.

Workload Data:

Review of 50-100 AF Forms 103 per year Review of 250 - 350 AF Forms 332 per year Review of 100 -130 AF Forms 813 per year

1.6.1.1.2 NEPA Documentation

The contractor shall review and comment on all required NEPA documentation to ensure it meets all AF, state and federal requirements for the technical fields associated with the recurring portion of this contract. All NEPA documents shall be reviewed within 7 days. (ITEM A006)

Workload Data:

3-5 EA/FONSIs per year 1 - 2 NOIs per year 1 - 2 EIS/RODs per year

1.6.1.1.3 Other Environmental Documents

The contractor shall review Environmental Baseline Surveys (EBSs) for all facilities for the technical fields associated with the recurring portion of this contract. Comments on reviews shall be submitted within 7 days of receipt of the document. (ITEM A006)

Workload Data:

1 - 5 EBS/EBS waivers per year

1.6.1.2 Design Review/Construction Inspection

The contractor shall be involved in design reviews and construction inspections. Technically qualified staff shall provide comments and ensure comments are implemented. The contractor shall attend design review meetings, as well as pre-construction and pre-final construction meetings as requested by the government, to evaluate environmental issues ensuring compliance with design constraints associated with environmental concerns for the technical fields associated with the recurring portion of this contract. The contractor shall review site plans and dig permits to ensure environmental compliance as well as attend the weekly review meeting for this permitting process. The contractor shall maintain a copy of an accessible database to track the design review/construction inspection process for and as requested by the government. (ITEM A006)

Workload Data:

35-50 projects per year 40-60 meetings per yr

1.6.1.3 Review of Plans and Programs

The contractor shall review all plans and programs, including new program introductions at CCAFS, PAFB and other wing facilities, and operating plans to ensure compliance with all federal, Air Force, state and local environmental requirements for the technical fields associated with the recurring portion of this contract. The contractor shall assist with review and revisions to the Cape General Plan with regard to environmental concerns for the technical fields associated with the recurring portion of this contract.

Workload Data:

5-10 Plan Reviews per Year

1.6.2 Waste Management Services

1.6.2.1 Resource Conservation and Recovery Act (RCRA) Hazardous and Non- hazardous Waste Recurring Support

1.6.2.1.1 Administration

The contractor shall review and assist with the preparation of documents as requested by the government. All copies of environmental program documents shall be turned over to the government at termination of this Contract. The contractor shall ensure the maintenance of environmental program document copies as requested by the government to include:

a) Physical maintenance of environmental facility records, compliance documentation, inventories, et al.

b) Inspecting all Air Force operations, tenants, other contractors, and launch operations (excluding commercial entities) for maintenance of all necessary environmental compliance documentation in accordance with regulations and management plans.

c) Develop and maintain a document management plan identifying content, location, security, and disposition of environmental program document copies. (Excluding PAFB).

d) Input hazardous waste data into the AF electronic Hazardous Waste system (currently EESOH-MIS), maintain wing HazWaste data as required by use of the EESOH-MIS HazWaste tracking system.

e) Verify and file all original hazardous waste, non-hazardous waste, PCB and universal waste records at PAFB.

f) Review electronic training database at least semi-annually and as program changes occur, document and provide CEAN with recommended changes/updates to training modules.

g) Scan all prior year hard copy records into electronic format on archival disks with a corresponding electronic table of contents within 90 days after the end of the calendar year. (ITEM A028)

1.6.2.1.1.1 Review/Maintain/Implement the 45 SW Management Plan 19-14 The contractor shall update and maintain the 45 SW Petroleum Products and Hazardous Waste Management Plan (45 SW Management Plan 19-14). The plan must incorporate applicable current Department of Defense (DoD), Air Force, EPA, Occupational Safety and Health Administration (OSHA), Department of Transportation (DoT), state, and local requirements regarding the management of hazardous waste as they relate to environmental protection, worker safety, and transportation. The plan shall be reviewed and updated by the contractor and submitted to the government for review/approval at least annually, 90 days prior to the anniversary of the document approval date. Due to the nature of this plan, Interim updates are necessary and shall be submitted to the government within 30 days of identification. (ITEM A008)

1.6.2.1.1.2 Renewal/Modification of Permits

The contractor shall prepare renewal or modification of applicable RCRA hazardous and non-hazardous waste permits. Assistance shall include, but not be limited to, providing records, reports and analysis of hazardous and non-hazardous activities and completion of permit applications. As part of monitoring hazardous waste operations, the contractor shall prepare the required renewal application for RCRA Part B permit/ Subpart X permit/ Hazardous and Solid Waste Act (HSWA) permit for CCAFS and RCRA Part B permit for PAFB. Information to accomplish HSWA portion of permit applications will be provided to contractor by 45 CES/CEAN. Permit renewal/modification applications shall be submitted to the government 60 days prior to regulatory due date mandated by Florida Department of Environmental Protection (FDEP), for review and consultation. (ITEM A009)

1.6.2.1.1.3 Reports- RCRA Regulatory/Permit Discrepancy/Exception Reports The contractor shall prepare and submit to the government RCRA Permit Discrepancy/Exception Report for CCAFS, PAFB, MTA and JDMTA as required. These reports shall be IAW applicable state and federal regulatory guidelines and permit requirements and kept on file for the duration of this contract. (ITEM A010)

1.6.2.1.1.4 AF Quarterly Metric Reports

The contractor shall prepare a spreadsheet that identifies the various wastes disposed of each quarter on CCAFS, PAFB, MTA and JDMTA. The spreadsheet shall conform to the sample provided by the government and include but not be limited to the specific categories identified, e.g., Month, Manifest Number, Process/Recurring Waste (lbs), HAZMAT Turn-ins as Waste (lbs), IRP Cleanup Generated HazWaste (lbs), Weapon System Waste (lbs), Universal Waste Mercury Containing Lamps (lbs), Universal Waste Batteries and Hg containing devices (lbs), PCB Process Waste (lbs), Cleanup Generated PCB Waste (lbs), Chem Demil Waste, Conventional Munitions Waste (Total NEW in lbs), Aerosols Special Permit Waste (lbs) DoT 11296. Report shall include data for waste shipped under all DoT Special Permits. Data is due to the government no later than (NLT) the third day following the reporting period. Complete and provide to the Government the 45 SW HazWaste 25% Candidate Waste Stream Reduction form once annually with the Oct-Dec AF Quarterly Metrics Report. (ITEM A011)

1.6.2.1.1.5 Biennial Reports

The contractor shall prepare a biennial hazardous waste report (EPA Form 8700-13A/B) for CCAFS, PAFB, JDMTA and MTA to the government NLT 30 days prior to applicable regulatory due date. The report shall contain all required information as outlined in 40 Code of Federal Regulations (CFR) § 262.41 and § 264.75, and produced in a government-compatible electronic format as well as hard copy. (ITEM A012)

1.6.2.1.1.6 Permit Required Reports

The contractor shall prepare and/or review for submittal all reports required by the CCAFS and PAFB RCRA permits. These reports shall be IAW applicable state and federal regulatory guidelines and permit requirements and be kept on file for the duration of this contract. The contractor shall prepare required reports and submit to the government NLT 30 days prior to the due date required by the permit. (ITEM A015)

Workload Data:

12 - 20 meetings per year 2 RCRA Part B permits/HSWA permits 1 Subpart X permit 2-3 exception/discrepancy reports per year

1.6.2.1.2 Coordination of 45 SW Waste Management Issues

The contractor shall coordinate solid and hazardous waste issues IAW applicable state and federal laws and regulations and the 45 SW Management Plan 19-14.

1.6.2.1.2.1 Waste Sampling and Analysis

The contractor shall provide coordination support for required sampling and analysis services to assist with the characterization of wastes.

1.6.2.1.2.2 Waste Identification/Determination

The contractor shall assist waste generators in the proper identification, determination, and management of wastes IAW the 45 SW Management Plan 19-14. Assistance shall include but not be limited to reviewing shop processes, material safety data sheets (MSDS) and or hazardous material used to ensure all possible waste streams are identified. Contractor shall use EESOH-MIS HAZMAT tracking system to identify potential hazardous waste generators. When new generator is verified, contractor will initiate the hazardous waste management process.

1.6.2.1.2.3 Waste Disposition

The contractor shall assist hazardous waste generators with the proper disposition of wastes IAW procedures outlined in 45 SW Management Plan 19-14. Contractor staff shall be available for day-to-day interface with waste generators and the Environmental Coordinators of waste generating activities to address waste storage, transportation, and disposition questions and concerns.

1.6.2.1.2.4 Incidental Waste Clean-Up

The contractor shall provide clean-up of CCAFS beaches (approximately 16 miles) in support of 45 SW scheduled beach cleanup activities a minimum of two times a year (approximately Apr & Sep) and in response to all discoveries of potential hazardous waste on beaches at both CCAFS and PAFB. The contractor shall remove all hazardous materials/waste and universal wastes which may have been deposited on the beach at both CCAFS and PAFB. The contractor will properly characterize, manage and arrange for disposition of wastes removed from beaches.

1.6.2.1.2.5 Accumulation Site Inspections

The contractor will establish and implement an inspection program for all 90-day and satellite accumulation sites to be completed each quarter. The contractor shall attempt to coordinate inspections with site manager(s) prior to the inspection date. Inspections shall include review of accumulation site logs, inspection records, training records, required documentation and inspection of the site itself to ensure compliance with requirements identified in federal, state, local regulations, AFI 32-7042 and the 45 SW Management Plan 19-14. Contractor shall review shop processes, material safety data sheets (MSDS) and/or hazardous material used to ensure all possible waste streams are identified. Deficiencies identified shall be documented, tracked to completion and corrective action(s) verified in the AF Deficiencies Database. Contractor shall update the AF Deficiencies and HazWaste Site Master Databases within three working daysof inspection, deficiency identification, corrective action(s) implementation and recommended closure.

1.6.2.1.2.6 Continuous ESOHCAMP Audit Process

During the Accumulation Site Inspections, the contractor shall review the waste generator Tier One monthly ESOHCAMP inspection checklist and document its effectiveness based on the inspection outcome. The contractor shall copy all deficiencies identified at CCAFS and PAFB into the ESOHCAMP electronic database. Deficiencies identified shall be documented, tracked to completion and corrective action(s) verified in the AF ESOHCAMP Database. The contractor shall update database within three working daysof deficiency identification, corrective action(s) implementation and recommended closure. At least once annually as part of the continuous ESOHCAMP process the contractor shall inspect the 45 CES/CEAN hazardous waste program records, plans, TSDFs, satellite accumulation sites, permit compliance and training program to ensure compliance with regulatory requirements.

1.6.2.1.2.7 Hazardous Waste/Container Management

The contractor shall verify, on a quarterly basis, that generators accumulate or store hazardous waste in properly labeled, DOT-approved containers or tanks and follow container management procedures outlined in 45 SW Management Plan 19-14, including the requirement to inspect containers at least weekly for potential releases or problems. If hazardous wastes are stored in tanks, procedures must be those outlined in federal and state regulatory guidance. Excess empty containers must be managed IAW the 45 SW Management Plan 19-14.

1.6.2.1.2.8 Thermal Treatment Unit (CCAFS only)

The contractor shall conduct quarterly/ESOHCAMP inspections of the thermal treatment unit (TTU) on CCAFS as identified in 1.7.1.2.5 and 1.7.1.2.6. The contractor shall coordinate each inspection with TTU manager prior to the inspection date. The inspection shall include, at a minimum, the operating records, permit compliance, training records and inspection records. Deficiencies identified shall be documented, tracked to completion and corrective action(s) verified in the AF Deficiencies and ESOHCAMP Databases. Contractor shall update the AF Deficiencies Database within three working daysof deficiency identification, corrective action(s) implementation and recommended closure.

Workload Data:

80 - 100 waste streams 80 - 100 accumulation sites

1.6.2.1.3 Universal Waste Accumulation Site Management and <90-day Accumulation Site(s) Management The contractor shall manage the Universal Waste Accumulation Site and <90-day accumulation site(s) IAW with procedures outlined in 45 SW Management Plan 19-14 and applicable state and federal regulatory guidance.

1.6.2.1.3.1 Waste/Container Management

The contractor shall manage wastes and containers at the Universal Waste Accumulation Site and <90-day accumulation site(s) on CCAFS and PAFB. The contractor shall make available to customers proper containers for storage of universal waste. The contractor shall provide technical assistance to organizations for the disposal of empty 55-gallon drums, the puncturing and/or collection of and disposal of aerosol cans, the collection, crushing (where applicable) and disposal of spent fluorescent, high intensity discharge lamps, low sodium vapor lamps, and the collection and disposal of other wastes including but not limited to used oil, Ni-cad batteries, mercury batteries, lithium batteries, and compressed gas cylinders. Physical custody of empty 55-gallon drums will be required on an as needed basis. All unused containers will remain the property of the government upon completion of contract.

1.6.2.1.3.2 Coordination & Record Keeping

The contractor shall provide guidance and support, set schedules, and operate the facilities to accommodate customer needs. The contractor shall keep records of universal waste shipments to include a log, manifest, bill of lading and other shipping documents that may be available. These records shall be maintained and provided to the government at the completion of the contract.

1.6.2.1.3.3 Weekly Inspection

At a minimum, the contractor shall conduct weekly inspections to ensure proper waste/container management. Deficiencies identified shall be documented, tracked to completion and corrective action(s) verified in the AF Deficiencies Database. Contractor shall update the AF Deficiencies Database within three working daysof deficiency identification, corrective action(s) implementation and recommended closure.

Workload Data:

1 universal waste accumulation site at CCAFS 1 universal waste accumulation site at PAFB 5 - 10 offsite shipments per year 8 - 15 hours of operation per week

1.6.2.1.4 Permitted Facility Management at CCAFS and PAFB

The contractor shall manage the permitted storage facilities in compliance with all federal and state regulatory guidance, the 45 SW Management Plan 19-14, and the current FDEP permit. The contractor shall ensure that wastes stored in the permitted facilities are specifically defined in the permit for the appropriate facility.

1.6.2.1.4.1 Waste/Container Management

Container management shall follow procedures outlined in the 45 SW Management Plan 19-14. The contractor shall ensure proper packaging, labeling, and segregation of incompatible wastes. The contractor shall be responsible for movement of wastes into, out of, and within the facilities. On PAFB, contractor is responsible for pickup of containers at generating sites and transporting to permitted Air Force facility, 90-day accumulation site, and/or universal waste consolidated storage location as applicable. The contractor shall assist generators to ensure all hazardous, controlled and universal waste management is compliant with federal, state, AF and local regulatory requirements. The contractor may reject leaking or non-compliant containers containing hazardous waste prior to acceptance into the permitted storage facility. The contractor shall ensure that the facility maximum storage capacity is not exceeded and that proper government-provided emergency equipment including over packs, spill equipment and spare drums is maintained and readily available. The contractor shall monitor storage time limitations and coordinate as required to ensure off-site shipment of wastes for treatment/disposal.

1.6.2.1.4.2 Coordination and Document Maintenance at CCAFS and PAFB The contractor shall ensure that permitted facilities have available a copy of the current FDEP hazardous waste permit, the site-specific hazardous waste contingency plan, 45 SW Hazardous Material (HAZMAT) Emergency Response Plan, and the 45 SW Management Plan 19-14. The contractor shall maintain facility operating documents as defined in the facility RCRA operating permit, 40 CFR 264.73, and the 45 SW Management Plan 19-14. The contractor shall maintain a log for each permitted facility in compliance with 45 SW Management Plan 19-14. The contractor shall ensure that detailed chemical and/or physical analysis or documented data for each type of waste handled is maintained. NOTE: (Air Force personnel will maintain official records whereas contractor will maintain copies.)

1.6.2.1.4.3 Prepare, Track & Maintain External Manifests and Land Disposal Restrictions (LDR) The contractor shall ensure that Uniform Hazardous Waste Manifests (EPA Form 8700-22) accompany all waste shipped offsite. The contractor shall ensure that the Uniform Hazardous Waste Manifests are signed by properly authorized personnel to include ESC HazWaste personnel. The contractor shall maintain and track the manifests for all hazardous waste, PCB waste, non-hazardous waste, and universal waste shipments from PAFB facilities, CCAFS facilities and 45 SW mainland annexes; maintain and track properly completed LDR certifications for any LDR hazardous wastes manifested shipments from PAFB facilities, CCAFS facilities and 45 SW mainland annexes; and maintain all associated reports for PAFB facilities, CCAFS facilities and 45 SW mainland annexes. Contractor shall ensure the government receives all required properly completed copies of the Uniform Hazardous Waste Manifests (EPA Form 8700-22). (ITEM A013)

1.6.2.1.4.4 Prepare and Maintain Internal Manifests

The contractor shall assist generators or Environmental Coordinators with problems encountered with receiving, sampling, analysis or waste pickup support. The contractor shall provide assistance and oversight of the Process Waste Questionnaire and Technical Response Package (PWQ/TRP) process. The contractor shall review all shipments (verify waste, label, manifest and TRP all match) of waste prior to pick-up and transport. The contractor shall ensure that an Internal Hazardous Waste Manifest accompanies each waste received. The contractor shall maintain the required forms submitted with every waste turn-in.

1.6.2.1.4.5 Weekly Inspections

The contractor shall conduct inspections at least once every 7 days at each permitted facility. The inspection shall ensure compliance with 45 SW Management Plan 19-14, all federal and state regulatory guidance, and the current FDEP permits. The contractor shall utilize the inspection checklist contained in the 45 SW Management Plan 19-14.