FA251723Q0005 Combined Synopsis_Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

14 Dec 2022

FROM: 21 CONS/PKA

135 Dover Street, Ste 2225

Peterson AFB, Co 80914-1055

SUBJECT: FA2517-23-Q-0005: REQUEST FOR QUOTATION (RFQ) REAL PROPERTY SUPPORT

SERVICES

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice and the simplified acquisition procedures at FAR 13.5. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

ii. This Request for Quotation (RFQ), FA2517-23-Q-0005 is for the 21st Civil Engineering Squadron

(21 CES) at Peterson Space Force Base (PSFB), CO for Real Property Support Services to be completed in accordance with (IAW) the Performance Work Statement (PWS) (Addendum A).

iii. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2022-08, effective October 28th, 2022.

iv. A single award will be made as a result of evaluation of quotations received. This requirement is a

100% small business set-aside. The NAICS code for this requirement is 531390 - Other Activities

Related to Real Estate, Size Standard $17M. The PSC for this requirement is R402- Support-

Professional Real Estate Brokerage.

v. This requirement includes four option periods, with the option to extend for 6 more months of service. The base period of performance will be 1 February 2023 – 31 Jan 2024.

Table 1 - Period of Performance

Base Period 1 February 2023 – 31 January 2024

Option Period 1 1 February 2024 – 31 January 2025

Option Period 2 1 February 2025 – 31 January 2026

Option Period 3 1 February 2026 – 31 January 2027

Option Period 4 1 February 2027 – 31 January 2028

6-Mo. Extension Period 1 February 2028 – 31 July 2028

vi. Services will be rendered at:

Building 1324

Peterson Space Force Base, CO 80814

vii. A detailed description of the Real Property Support Services required for PSFB, CO can be found in the PWS (Addendum A).

viii. Electronic invoicing. The WAWF system will be used as the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition

Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

ix. Addendum to: Provision at FAR 52.212-1, Instructions to Offerors – Commercial Items

(Nov 2021)

a. To ensure timely and equitable evaluation of quotations, offerors must follow the instructions and meet all solicitation requirements, including terms and conditions, and representations and certifications. This section provides general guidance for preparing quotations as well as specific instructions on the format and content of quotation submission. The offeror’s quotation must be submitted in accordance with (IAW) the instructions. Any offeror who submits an incomplete quotation or does not conform to the instructions may be considered non- compliant and may not be evaluated.

b. Offerors are advised to submit adequate information to enable evaluators to fully determine the offeror’s capability to perform the requirements of the solicitation. The quotation shall be clear and include sufficient detail for effective evaluation and for substantiating the validity of the technical approach. The data submitted in the quote shall be accurate, complete, and concise.

c. Please provide a Firm Fixed-Price Quotation, which specifies the associated CLIN for each item included in the quotation.

d. Please provide a 90-calendar day acceptance period for your quotation. Paragraph c in provision 52.212-1 is changed from 30 calendar days to 90 calendar days.

e. Responsibility Determination: Information obtained from sources such as System for

Award Management (SAM), Federal Awardee Performance and Integrity Information

System (FAPIIS), and Contractor Performance Assessment Reporting System (CPARS) may be used as part of the responsibility determination made IAW FAR 9.104-1.

f. Offeror shall submit a quotation that addresses the required items from Factors 1 and 2, detailed in FAR 52.212-2 below. Quotations shall be submitted via email to both points of contact listed in paragraph xvi. Hard copies of quotations will not be accepted. Soft

Copy file formats are limited to Microsoft Excel, PDF, or Microsoft Word. The

Government reserves the right to obtain information relative to present and past performance on its own.

g. All communications with the requiring activity concerning this solicitation shall cease until the award is announced. During this period, interaction is only allowed with the

Contracting Officer. Please submit all questions in writing via e-mail to the Contracting

Officer and courtesy copy the Contract Specialist. Ensure the RFQ number and title are referenced in the subject line.

h. Amendment(s) to the Solicitation (if applicable): The Government reserves the right to revise or amend the solicitation documents prior to the date of receipt of quotations.

Amendments to the solicitation will be posted to SAM.gov. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation.

Changes to the solicitation can only be made by the issuance of an amendment. If this

RFQ is amended, all terms and conditions not revised will remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment(s) in conjunction with the offeror’s quote. Any unacknowledged amendment(s) in the offeror’s quote may render the offeror’s quote non-compliant and perhaps ineligible for award.

i. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

j. To assure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts: Volume I – Technical Capability and Volume II – Price.

k. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offerors, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional price information will be necessary. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information other than pricing data to support a determination of price reasonableness.

l. Volume I- Technical Capability volume shall consist of the following:

1. Format.

• The quote shall conform to the following size: 8 ½ x 11

• A page is defined as one single sided, double-spaced sheet of paper containing relevant information

• Font size shall be no smaller than 10 pt.

• Electronic files submitted with quote shall be in either Adobe (.pdf), Microsoft Word or Excel

• 9 page limit total for technical Volume I, (5 pages for technical sub-factor 1, and 2 pages for technical sub-factor 2, and 2 pages for technical sub-factor 3)

2. Technical Capability – using the format described above, please provide the following: Contractor shall provide sufficient explanation/documentation to demonstrate their ability to meet or exceed the standards for each Technical Sub-

Factors listed below.

Technical Sub-Factor 1: Inventory: The offeror shall provide a description of how they intend to provide real property support services to accomplish the inventory tasks identified in paragraph 4.4 of the PWS and DAFI 32-

9005, table 5.1. Narrative shall encompass how the offeror will complete the entire inventory process identified in DAFI 23-9005, table 5.1. Narrative shall also include a comprehensive approach to evaluate the following elements within table 5.1:

- Real Property Asset Allocation Current Use Category Code

- Real Property Asset Space Utilization

Technical Sub-Factor 2: Experience: Each Offeror shall submit no more than two (2) efforts (e.g. task order, purchase order, contract, etc.) on the

Experience Form (Addendum G) performed or managed by the offeror as either a prime contractor or subcontractor. Offeror may submit information for a single effort or overlapping combined efforts.

Technical Sub-Factor 3: Professional compensation plan: Offerors shall provide a professional compensation plan (see Addendum C) for the acquisition IAW FAR subpart 22.11 and provision 52.222-46. This provision requires that offerors submit for evaluation a total compensation plan setting forth proposed salaries and fringe benefits for professional employees working on the contract. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure. The professional compensation plan shall be incorporated into the resultant contract and offer shall, at a minimum, provide this compensation to their employees for the duration of the contract.

m. Volume II- Price: Offerors shall complete the attached Pricing Worksheet (Addendum

B) or submit pricing volume in their own format. If using company format, offerors shall submit (at a minimum) the level of detail included in Addendum B. Offerors shall make every attempt to round all calculations to the nearest dollar. A quotation submitted with extended figures hidden or set to display to the nearest dollar without rounding may not be accepted. Price must be determined fair and reasonable (IAW FAR 15.404 and FAR

31.201-3 and balanced (IAW FAR 15.404-1) to be eligible for award.

(End of Provision)

x. FAR 52.212-2, Evaluation Criteria – Commercial Items (Nov 2021).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the services offered to meet the Government requirement;

(ii) price;

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (Nov 2021)

The following additions are included:

(a) Basis for Contract Award: The Government intends to award a contract resulting from this

Request for Quote to the responsible Offeror, whose offer conforming to the Request for Quote will be most advantageous to the Government, price and other factors considered. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Award shall be made to the

Offeror with the lowest fair and reasonable price and whose quote receives an 'acceptable' rating for all technical subfactors. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certification and requirements, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Initially, the Government will review all quotes to determine if each timely received quote meets the requirements of the Request for Quote, PWS, and Government standards and regulations pertaining to the Request for Quote and its requirements to determine if the Offeror is responsive.

Failure to meet the requirements of this Request for Quote may, at the Government's sole discretion, result in the quote being determined unacceptable, being ineligible for award and eliminated at this point from the competition and further consideration

Next, the responsive quotes will be ranked from lowest to highest price (including all options).

Prices will be determined to be fair and reasonable by adequate price competition among offers unless the contracting officer has requested other than pricing data per addendum to 52.212-1 above. The lowest priced quote will be evaluated for technical acceptability. If that quote is determined technically acceptable, then it will be evaluated for price fair and reasonable, and balanced IAW FAR 15.404-1.

If the lowest price evaluated offeror is judged to be “acceptable” on all technical factors and price has been determined fair and reasonable and balanced, that offer will be deemed most advantageous to the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration to any other. If the lowest priced offeror is not technically acceptable or price is not fair and reasonable then the next lowest priced offeror will be evaluated and the process will continue until a technically acceptable proposal with a fair and reasonable price is evaluated.

(b) The Government technical evaluation team shall evaluate the technical information submitted by the lowest price offeror on an Acceptable/Unacceptable basis. Any offeror determined unacceptable in any Factor or sub-factor will be ineligible for award. These are the definitions for the Technical Evaluation Ratings:

Acceptable – Meets all solicitation requirements, eligible for award.

Unacceptable – Does not meet all solicitation requirements, ineligible for award.

(c) Technical capability will be determined by the following:

(1) Contractor shall provide sufficient documentation to demonstrate their ability to provide the qualifications for each Technical Sub-Factors listed below.

Technical Sub-Factor 1: Inventory: To be technically acceptable, the offeror shall demonstrate their understanding of, and an approach or methodology to, accomplishing an inventory in accordance with paragraph 4.4 of the PWS and DAFI

32-9005, table 5.1. Narrative shall encompass how the offeror will complete the entire inventory process identified in DAFI 23-9005, table 5.1. Narrative shall also include a comprehensive approach to evaluate the following elements within table

5.1:

- Real Property Asset Allocation Current Use Category Code

- Real Property Asset Space Utilization

Technical Sub-Factor 2: Experience: The be technically acceptable, offerors shall clearly demonstrate experience required to perform real property support services.

Offeror may submit information for a single effort or overlapping combined efforts

(no more than two) which, at a minimum, meet ALL of the following criteria:

1. Services shall be ongoing or completed within the past three (3) years from the issuance date of the Request for Quote

2. Services shall be for a minimum annual value of $300K over a 12-month period for a single effort or overlapping combined efforts.

3. Include narrative which provides a general scope of the overall contract as well as summarize work/tasks performed relevant to support this effort

Technical Sub-Factor 3: Professional compensation plan: To be technically acceptable, a professional compensation plan shall clearly show how the offeror will be able to provide uninterrupted high-quality work and show ability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives. Plans indicating unrealistically low or high professional employee compensation may be rated as unacceptable and be ineligible for award.

(d) Offerors are cautioned to submit sufficient information and in the format specified in the quote preparation instructions to permit a meaningful assessment of technical capability. Offerors may be asked to clarify certain aspects of their quote. Communication conducted to resolve minor or clerical errors will not constitute discussion and the contracting officer reserves the right to award a contract without the opportunity for quote revision(s).

(End of Provision)

xi. Offerors shall indicate on Addendum F, Contractor Submittal Form, if representations and certifications IAW FAR 52.212-3 (Oct 2022), Offeror Representations and Certifications --

Commercial Items, are current in SAM.gov.

xii. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 2021), applies to this acquisition.

xiii. Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders (Oct 2022) -- Commercial Items, applies to this acquisition (See

Addendum D).

xiv. Provisions and Clauses. The following provisions and clauses also apply to this acquisition.

Please reference the Federal Acquisitions Regulations at https://www.acquisition.gov.

a. The Provision FAR 52.217-5 -- Evaluation of Options (Jul 1990), applies to this acquisition except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

b. Clause FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000), the

Government may extend the term of this contract by written notice to the Contractor within 15 days of expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the

Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

c. AFFARS 5352.201-9101 OMBUDSMAN (Oct 2019)

i. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the https://www.acquisition.gov/ ombudsman does not participate in the evaluation of quotations, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

ii. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

iii. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/OL-SPC Director or Deputy Director of Contracting

250 S Peterson Blvd, Peterson AFB, CO 80914

(P) 719-554-5300, (F) 719-554-5299

Workflow e-mail: afica.ks.wf@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy

Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571)

256-2431.

iv. The ombudsman has no authority to render a decision that binds the agency.

v. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the

Contracting Officer.

d. Additional applicable clauses and provisions can be found at Addendum D and E.

xv. Please submit all questions in writing via e-mail to the Contracting Officer and courtesy copy the Contract Specialist. Ensure the RFQ number and title are referenced in the subject line.

All questions must be submitted no later than (NLT) 19 December 2022 by 10:00 AM

Mountain Time.

Quotations are due no later 28 December 2022, by 10:00 AM Mountain Time. Ensure the

RFQ number and title are referenced in the subject line. Quotations must contain the pricing worksheet (Addendum B) detailing item price, extended price and total price, as well as documentation that addresses the required items from the solicitation.

mailto:afica.ks.wf@us.af.mil

xvi. Contact Information:

Contracting Officer: Tracie Winfree; tracie.winfree@spaceforce.mil

Contract Specialist: Jill Latham; jillian.latham@spaceforce.mil

Tracie Winfree

Contracting Officer

List of seven (7) Addenda:

A - Performance Work Statement, dtd 13 Dec 2022

B - Pricing Worksheet

C - Professional Compensation Plan

D - Applicable Clauses and Provisions

E - AFFARS Clauses

F - Contractor Submittal Form

G – Experience Worksheet mailto:tracie.winfree@spaceforce.mil mailto:jillian.latham@spaceforce.mil