Combo Plant Maint Amend One Signed.pdf

21 January 2020

AMENDMENT ONE

RFQ FA2517-20-R-0004

Headquarters Air Force Space Command

Building One (1) Plant Maintenance

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. This Request for Quotation (RFQ) FA2517-20-R-0004 is for all labor, tools, material, and transportation necessary to conduct weekly inspection and maintenance of all live foliage/plants in accordance with (IAW) the Performance

Work Statement (PWS) (Attachment 1).

iii. The solicitation shall incorporate provisions and clauses that are in effect through Federal Acquisition Circular

(FAC) 2020-02, 15 January 2020.

iv. This requirement will be a 100% Small Business set-aside. The anticipated award will be a firm-fixed-price contract, the award will be made based on the lowest priced, technically acceptable offer received. Provisions and clauses may be obtained via internet at https://www.acquisition.gov/. The North American Industry Classification System

(NAICS) code is 561730. The small business size standard for this code is $8.0 Million.

NOTICE TO OFFEROR(S)/SUPPLIER(S): FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS EFFORT.

NO AWARD WILL BE MADE UNDER THIS SOLICITATION UNTIL FUNDS ARE AVAILABLE. THE

GOVERNMENT RESERVES THE RIGHT TO CANCEL THIS SOLICITATION, EITHER BEFORE OR AFTER

THE CLOSING DATE. IN THE EVENT THE GOVERNMENT CANCELS THIS SOLICITATION, THE

GOVERNMENT HAS NO OBLIGATION TO REIMBURSE AN OFFEROR FOR ANY COSTS.

v. As detailed below this requirement includes a base period, four option periods and an option to extend services IAW

52.217-8. The contract line items numbers (CLINs) are detailed below in Table 1.

Table 1 – Contract Line Items

CLIN Line Item Description Unit Quantity

Plant Maintenance for building 1, Peterson AFB, CO, IAW the Performance Work Statement. Period of Performance: 01

February 2020 - 31 January 2021

Month 12

Plant Maintenance for building 1, Peterson AFB, CO, IAW the Performance Work Statement. Period of Performance: 01

February 2021 - 31 January 2022

Month 12

Plant Maintenance for building 1, Peterson AFB, CO, IAW the Performance Work Statement. Period of Performance: 01

February 2022 - 31 January 2023

Month 12 https://www.acquisition.gov/

Plant Maintenance for building 1, Peterson AFB, CO, IAW the Performance Work Statement. Period of Performance: 01

February 2023 - 31 January 2024

Month 12

Plant Maintenance for building 1, Peterson AFB, CO, IAW the Performance Work Statement. Period of Performance: 01

February 2024 - 31 January 2025

Month 12

Plant Maintenance for building 1, Peterson AFB, CO, IAW the Performance Work Statement. Period of Performance: 01

February 2025 - 31 July 2025

Month 6

vi. A detailed description of the plant maintenance can be found in the PWS dated 15 January 2020 (Attachment 1).

vii. Performance shall take place on Peterson AFB IAW with the PWS (Attachment 1)

viii. FAR 52.212-1, Instruction to Offerors Commercial Items (Jan 2017) Addendum:

This document and any applicable attachments must be returned to the following Government Points of Contact by email:

Contract Administrator: Contract Specialist Contracting officer:

Dominic Impallaria, CS, USAF

Telephone: (719) 556-6110

Email: dominic.impallaria@us.af.mil

Christin Figueroa, CS, USAF

Telephone: (719) 556-0851

Email: christin.figueroa@us.af.mil

Sheri Burks, Flight Chief, USAF

Telephone: (719) 556-4789

Email: sheri.burks@us.af.mil

1. All quotes must be marked with RFQ number and title as well as the following information;

2. Quotes submitted shall contain the following information: Solicitation Number; Time Specified for Receipt of

Offers; Expiration of Quotation; Name; Address; Telephone number of offeror; Terms of available warranties;

Price, including delivery cost included unless specified otherwise; Payment terms, Any discount terms, volume discounts; F.O.B. destination, Expected delivery date, CAGE code, DUNS number, and acknowledgement of all solicitation amendments;

3. Quotes must indicate quantity, unit price and total amount. Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration;

4. All price quotations must be firm and state any expiration dates if applicable;

5. RFQ submission must be in accordance with the solicitation;

6. Offerors must be registered in the System for Award Management (SAM.gov) to be eligible for award (Ref.

DFARS 252.204-7004, Required Central Contractor Registration); CAGE Code/ DUNS information can be found by contacting the Small Business Administration at www.sba.gov or System for Award Management at www.sam.gov.

7. Questions concerning this notice should be submitted to the Points of contact as indicated in this announcement.

8. If possible, please provide a 60 day acceptance period for your quote.

ix. FAR 52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

(a) The government will award a contract resulting from the solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The method of evaluation will be: Lowest Price Technically Acceptable

The following factors shall be used to evaluate offers:

(b) Factor 1 - Technical Acceptability:

mailto:christin.figueroa@us.af.mil http://www.sba.gov/ http://www.sam.gov/

i. Technical Acceptability will be based on the below subfactor. All subfactors must be rated acceptable to be considered for award. Quotes that receive an unacceptable rating for either of the subfactors may not be considered for award.

a. Subfactor 1: To be rated “Acceptable”, the quote shall provide an acceptable approach, to meeting the minimum stated requirements in the PWS and also include a statement that the contractor understands the requirements specified and will meet the performance standards and requirements therein.

b. Subfactor 2: Performance: To be rated “Acceptable”, professional industrial type plant watering equipment is required. The quotes must state what professional watering equipment will be used. Use of buckets, pales, etc. will be unacceptable.

(c) Factor 2 - Price:

i. The quoted price for the base period, option periods, and six month extension will be evaluated in order to determine if the initial total evaluated price is reasonable in accordance with FAR 13.106-

3(a). Pricing for technically unacceptable quotes may not be evaluated.

(d) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base period. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(e) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(f) Award Process

i. First, the Government will rank the proposals from lowest price to highest price, in order to establish an Initial

Total Evaluated Price (I-TEP). The I-TEP will be calculated as the sum of the contractor’s prices submitted for the base period, all option periods and all optional CLINs, including the 6-month Option to Extend Services (FAR

52.217-8). Next, the Government will evaluate the technical volumes on an acceptable or unacceptable basis, starting with the proposal with the lowest I-TEP. Any subfactor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore not awardable. If the proposal with the lowest I-TEP is determined technically acceptable, the Government will evaluate the contractor’s price, to include all options, for price reasonableness, as described above. If the lowest priced proposal is technically acceptable and the I-TEP is reasonable, this contractor’s proposal represents the best value to the Government and award will be made to that contractor. If the lowest priced proposal is not technically acceptable, the Government will evaluate the next lowest priced proposal for technical acceptability, followed by an analysis of their I-TEP to verify reasonableness and completeness. The evaluation process will continue until reaching a technically acceptable proposal with an I-TEP that is lowest priced and reasonable, or until all proposals are evaluated.

x. Offerors shall include a completed copy of the provision at FAR 52.212-3 (Oct 2018), Offeror Representations and

Certifications -- Commercial Items, with their offer.

xi. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition.

xii. Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders (Oct 2018) -

- Commercial Items, applies to this acquisition.

xiii. Provisions and Clauses. The following provisions and clauses also apply to this acquisition. Please reference the

Federal Acquisitions Regulations at https://www.acquisition.gov.

https://www.acquisition.gov/

a. The Provision FAR 52.217-5 -- Evaluation of Options (Jul 1990), applies to this acquisition except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

b. Clause FAR 52.217-8 -- Option to Extend Services (Nov 1999), the Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

c. Clause FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000), the Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

d. Clause FAR 52.232-18 -- Availability of Funds (Apr 1984), Funds are not presently available for this contract.

The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the

Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

e. AFFARS 5352.201-9101 OMBUDSMAN (Jun 2016)

i. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of Quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

ii. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

iii. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KS SCO, 150 Vandenberg Street, Peterson AFB CO 80914, (P) 719-554-5300, (F)

719-554-5299, afica.ks.wf@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS)

(Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571)

256-2395, facsimile number (571) 256-2431.

iv. The ombudsman has no authority to render a decision that binds the agency.

v. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

e. Additional applicable clauses and provisions can be found at Attachment 2.

xiv. RESERVED

xv. Please submit all questions in writing via e-mail to the Contracting Officer and courtesy copy the

Contract Specialist. Ensure the RFQ number and title are referenced in the subject line. All questions must be submitted no later than (NLT) 21 January 2020 by 10:00 AM Mountain

Time.

Quotes are due no later 24 January 2020, by 10:00 AM Mountain Time. Ensure the RFQ number and title are referenced in the subject line. Quotes must detail unit/item price, extended price and total price, as well as documentation that addresses the required items from the PWS.

Site Visit Information: A site visit is scheduled for 23 January 2020 at 10:00 AM Mountain

Time. If you are interested in this site visit please contat Dominic Impallaria at dominic.impallaria@us.af.mil for all details NLT 11:00 AM 22 January 2020.

xvi. Contact Information:

Contracting Officer: Sheri Burks; sheri.burks@us.af.mil

Contact Specialist: Dominic Impallaria; dominic.impallaria@us.af.mil

Contact Specialist: Christin Figueroa; christin.figueroa@us.af.mil

SHERI L. BURKS

Contracting Officer

List of Attachments (2):

Attachment 1 - Performance Work Statement dated 15 January 2020

Attachment 2 - Additional Applicable Clauses and Provisions

21 January 2020 mailto:dominic.impallaria@us.af.mil mailto:christin.figueroa@us.af.mil