PWS_18_May_2016.docx

PERFORMANCE WORK STATEMENT

FOR

ARCTIC-RELATED ACADEMIC SERVICES

AT

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

Final as of: 5/17/2016 6:18:00 PM

SOLICITATION: FA2517-16-R-6008

Arctic-Related Academic Services Table of Contents

SECTION I

DESCRIPTION OF SERVICES

General. This is a non-personal services contract to provide Arctic Academic Services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

Overview Description of Services/Introduction. The Contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary to perform Arctic-Related Academic Services as defined in this Performance Work Statement, except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resource application to accomplish all tasking under the contract. The Contractor shall maintain communication with the Contracting Officer (CO) and immediately notify the CO of any problems that would prevent timely performance of this contract. The Contractor shall implement and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

Background Command Relationships. Alaskan Command (ALCOM), located at Joint Base Elmendorf-Richardson (JBER), Alaska, is a subordinate unified (subunified) command of U.S. Northern Command (USNORTHCOM), located at Peterson AFB, Colorado. In October 2014, Alaskan Command was reassigned from USPACOM to USNORTHCOM and assumed all mission responsibilities previously assigned to Joint Task Force Alaska (JTF-AK). At the same time, JTFAK was disestablished.

Increasing Arctic Interest. In response to escalating Arctic activity caused by seasonal increases in the amount of open water in the Arctic Ocean, ALCOM and USNORTHCOM have become more involved in analyzing current and projected Arctic activity, refining plans for potential U.S. military missions in the area, advocating for Arctic capability requirements, and hosting Arctic-related workshops, tabletop exercises, and other Arctic-related events that lead to closer partnerships. Potential DOD Arctic missions could be in the lead Federal agency role (e.g., homeland defense) or a supporting role to other agencies (e.g., defense support of civil authorities).

Arctic Knowledge Improvement. Increasing Arctic involvement has driven the requirement for increased Arctic knowledge within the commands. On-the-job training has proven to be an inefficient time consuming method of attaining and retaining Arctic knowledge within the commands. In August 2012, the Commander of USNORTHCOM directed the JTF-AK Commander to operationalize the USNORTHCOM Arctic line of effort. JTF-AK was specifically tasked to work with other relevant stakeholders (interagency, State of Alaska, University of Alaska, industry partners, etc.) in this endeavor. On 29 March 2013, the JTF-AK Commander signed a memorandum of understanding (MOU) on Arctic Information Sharing with the University of Alaska President, signaling the command's intention to work closely with the University on items of mutual interest. In July 2013, JTF-AK developed an Action Plan with the University of Alaska Fairbanks (UAF), and this Action Plan addressed development of an “Arctic 101” course to meet the educational needs of JTF-AK and USNORTHCOM personnel.

Previous and Ongoing Contracting Efforts. Under a previous contract, UAF produced the Arctic Domain and Security Orientation (ADSO) course curriculum, satisfying the related “Arctic 101” JTF-AK/ UAF Action Plan goal. A follow-on contract provided for maintenance and presentation of the two-day ADSO course at the JTF-AK and USNORTHCOM headquarters; the contract’s period of performance ends on 24 Aug 16. Over the past two years, it has become apparent that academic services beyond maintenance and presentation of the ADSO course are required; this Performance Work Statement (PWS) addresses those additional requirements.

Objective. Increase understanding and awareness of the Arctic region by utilizing academic subject matter experts (SMEs) to prepare for and conduct training; perform limited-scale research activities; and host Arctic-related workshops, conferences, tabletop exercises, and other Arctic-related events with the aim of increasing knowledge and enhancing partnerships.

Scope. Provide Arctic subject matter expertise to increase understanding by integrating relative research into decision processes. Maintain an unclassified Arctic Domain and Security Orientation (ADSO) curriculum and present two-day courses of the ADSO curriculum. Develop other Arctic courses of instruction in response to changing requirements. Provide workshop support services, including facilitators as well as administrative functions required to host Arctic-focused workshops, tabletop exercises, and other Arctic-related events.

Inherently Governmental Functions. The Contractor shall not perform inherently Governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

Period of Performance. The period of performance for this contract is shown in Table 1.

Table 1 – Period of Performance

Specific Tasks Basic Services. The Contractor shall provide services that include development, maintenance, and presentation of Arctic curriculum; response to emergent requests for academic support; and assistance in the preparation for and conduct of Arctic-related workshops or conferences.

Specific Task Listing ADSO Presentation and Curriculum Maintenance Task Objective. Maintain and present an unclassified ADSO curriculum that supports a two-day course of instruction designed to enable an individual without Arctic experience to gain familiarity with the physical, cultural, geopolitical, and legal operational environment, as well as the history, of the Arctic. As currently configured, ADSO currently covers the following broad subject areas:

Economic Environment History of U.S. presence in the Arctic Legal Environment Physical Operating Environment Social Environment Strategic Environment ADSO Presentation Contractor shall present two-day courses of the ADSO curriculum with instructors well-versed in the subject matter. The Contractor shall plan on presenting two courses per year at both the ALCOM and USNORTHCOM headquarters. Additional two-day courses, potentially held at other locations, may be added with prior coordination with the Contractor. Subject to Government approval, Contractor may elect to have selected portions of the course that would benefit from specialized subject matter expertise presented as part of ADSO via video teleconference or teleconference.

Contractor-provided instructors shall currently hold (at a minimum) a valid SECRET security clearance in order to ensure the curriculum content remains current and to allow classified discussions to occur during the ADSO presentation when the course is being presented in a classified facility. This security clearance requirement does not apply to subject matter experts providing a portion of the training remotely via video teleconference or teleconference.

Contractor shall provide appropriate support materials (handouts) for the course of instruction. Contractor-provided handouts shall not include classified information. A maximum of 25 students shall be accommodated in each course presentation, although the Government may elect to “broadcast” the training via video teleconference to reach a wider audience.

Contractor shall design and administer a post-presentation survey to gather recipients’ inputs on course material and presentation.

Contractor shall provide point of contact for course scheduling. Government scheduling authority and direction for course presentation funded through this contract will come solely from ALCOM Plans, Policy, and Programs Directorate (J5) personnel.

Contractor shall provide a post-presentation report within ten working days of completion of course presentation. Included in the report will be the date and location of the presentation and a summary of post-presentation survey results. This report may be combined with an Arctic Domain and Security Orientation – Executive Session post-presentation report when the courses are held in conjunction with each other.

ADSO Curriculum Maintenance Contractor, following consultation with the Government, shall make adjustments to the course curriculum as a result of Government direction, postpresentation survey inputs, or developments in the topical areas of the course. The ongoing maintenance of curricula materials shall include revision to course modules of instruction as well as to both student and instructional material to maintain course currency and the effectiveness of student training. The Contractor shall provide proposed updates/changes to course materials to the Government for review and approval not less than one month prior to any scheduled course start date.

Contractor shall ensure the ADSO curriculum is coordinated with a parallel Department of Defense (DOD)-developed classified course which focuses on intelligence and capability subjects related to Arctic national strategic interests. The primary point of contact for coordination will be ALCOM J5 personnel. In order to ensure coordination and integration of the two courses and maximize cumulative effectiveness, course development personnel shall currently hold (at a minimum) a valid SECRET security clearance.

No classified documentation shall be produced in this course. The DD Form 254 relates to access to a secure building, for information provided in class discussions, and coordination with the DOD-developed classified course.

Use of ADSO Curriculum. Although the ADSO curriculum maintained under this contract is the property of the Government, the Contractor is not restricted from using this curriculum for other purposes. Likewise, the Government may incorporate portions of the course (e.g., Contractor-produced maps, graphics) into other Government-produced presentations or documents.

Arctic Security and Domain Orientation Executive Session (ASDOES) Development Task Objective. Develop and provide to the Government an unclassified ASDOES curriculum that supports a half-day course of instruction designed to give senior leaders without Arctic experience exposure to the physical, cultural, geopolitical, and legal operational environment, as well as the history of the Arctic.

Subject Areas. ASDOES curriculum should include, to the maximum extent possible within limited course presentation time constraints, the same broad subject areas as the full ADSO. The Contractor will coordinate with ALCOM J5 personnel during course development concerning priorities for inclusion.

ASDO-ES Presentation and Curriculum Maintenance Task Objective. Maintain and present an unclassified ASDO-ES curriculum that supports a half-day course of instruction designed to give senior leaders exposure to the physical, cultural, geopolitical, and legal operational environment, as well as the history, of the Arctic.

ASDO-ES Presentation Contractor shall conduct the half-day ASDO-ES with instructors well-versed in the subject matter. The Contractor shall plan on presenting one ASDO-ES per year at the ALCOM headquarters and two per year at the USNORTHCOM headquarters. ASDO-ES presentation will typically be held in conjunction with ADSO in order to minimize travel expenses. Additional ASDO-ES presentations, potentially held at other locations, may be added with prior coordination with the Contractor.

Contractor-provided instructors shall currently hold (at a minimum) valid SECRET security clearance in order to ensure the curriculum content remains current and to allow classified discussions to occur during the ASDO-ES when the course is being presented in a classified facility.

Contractor shall provide a point of contact for course scheduling. Government scheduling authority and direction for course presentation funded through this contract will come solely from ALCOM J5 personnel.

Contractor shall provide a post-presentation report via e-mail to the ALCOM J5 Director and Deputy Director within ten working days of completion of course presentation. Included in the report will be the date and location of the presentation and analysis of the feedback received from participants. This report may be combined with an ASDO post-presentation report when the courses are held in conjunction with each other.

ASDO-ES Curriculum Maintenance. Contractor, following consultation with the Government, shall make adjustments to the ASDO-ES curriculum primarily as a result of Government direction, changes to the ADSO curriculum, or post-presentation comments received from ADSO-ES participants. The Contractor shall provide proposed updates/changes to course materials to the Government for review not less than one month prior to any scheduled course start date.

Use of ASDO-ES Curriculum. Although the ASDO-ES curriculum maintained under this contract is the property of the Government, the Contractor is not restricted from using this curriculum for other purposes. Likewise, the Government may incorporate portions of the course (e.g., Contractor-produced maps, graphics) into other Government-produced presentations or documents.

Arctic-Related Academic Support Task Objective. Provide subject matter experts (SMEs) to perform Arctic research, to create and present Arctic lectures or seminars, and to provide information management to create and disseminate awareness that advances the understanding of Arctic issues with the aim of increasing personal and organizational awareness and effectiveness.

SME support will typically focus on both historical data and current changes as well as challenges arising from increased access and economic competition impacting the Arctic. SMEs will enable a problem-driven, interdisciplinary, multi-method approach to the creation of enduring knowledge that is both practical and applicable. The SME will summarize and promote new research methods and leverage capabilities to support the Command in the understanding of critical Arctic issues.

The Contractor shall provide personnel with guidance in Arctic research enabling personnel to effectively develop products and communicate their understanding of the Arctic issues being addressed. Personnel shall be able to properly utilize research methods and project management skills to produce Arctic-specific products.

Potential research methods and support include:

Collecting, analyzing, and reporting data to support an inquiry.

Capturing new and emerging Arctic science research and technologies.

Creating/maintaining accurate and complete electronic research records.

Creating customized databases.

Conducting briefings and facilitating small group discussions.

Supporting survey and research design.

Creating geospatial products and services.

The Contractor shall provide a point of contact for research, training, and information management projects. Government priority, direction, and task allocation authority for research, training, and information management projects funded through this contract will come solely from ALCOM J5 personnel.

The Contractor shall provide a Monthly Status Report (MSR) via e-mail to the ALCOM J5 Director and Deputy Director within ten working days of the beginning of each month when Arctic-Related Academic Support is being provided. The MSR will provide, at minimum, a brief status of research, training, and information management projects being accomplished by the Contractor in support of this contract during that month.

Arctic-Related Workshop/Conference Support Task Objective. Provide a location and assist in the preparation for and conduct of Arctic-related workshops, conferences, and tabletop exercises (hereafter referred to as workshops).

Arctic-based workshops will provide an important venue for building partnerships within the defense and security communities and select international, governmental, nongovernmental, academic, industry, State, local, tribal and private sector Arctic communities of interest (COIs). The broad goal of Arctic workshops will be to develop approaches to adapt to the growing challenges to safety, security, and defense operations caused by climate change within the Arctic. Workshops may focus on adapting to the direct and indirect impacts of the changing environment (melting permafrost, rising sea level, increasing health risks, altered climatologically events, increasing human activity) and their impact to our national security.

Workshops may also explore potential areas of public and private partnerships and other cooperative efforts which would enhance DOD homeland defense (HD) and by extension the defense support of civil authorities (DSCA) mission areas—supporting the citizens of our countries. Scenario / problem development will be done in close coordination with key stakeholders, in order to ensure that workshops are complementary to other conferences and exercises that include similar Arctic COI. The target number of attendees for these workshops will be 50 to 75 individuals. Through briefings and facilitated small group discussions, workshops may focus on obtaining a common understanding, data collection and sharing among defense, public and private organizations in order to address a changing Arctic environment to understand the area of operations and future requirements. Workshops will likely investigate the Arctic environmental changes and inter-organizational processes and will focus on enhancing cooperation between defense and the public and private sectors. Building strong ties among all stakeholders will enable utilization of aggregate strengths to mitigate individual gaps while maximizing the return on investment for all stakeholders.

Contractor, as detailed on a task order, shall provide workshop support services. Support services include the following:

Host and provide facilities for an Arctic-based workshop.

Host and provide facilities for workshop planning sessions (i.e., initial, mid, and final planning conferences) Following consultation with the Government, develop a workshop agenda.

Coordinate lodging information, blocking of rooms, and transportation requirements.

Facilitate initial workshop registration and perform other administrative functions required to host a workshop.

Provide recipients welcome packages. Welcome packages will, at minimum, include lodging information, directions to the venue, transportation information, and the workshop agenda.

Provide each recipient a copy of the presentations and course material on a CD prior to the conclusion of the workshop.

Contribute to an Arctic-based workshop by providing briefings and facilitating small group discussions. Briefing and facilitated small group discussion topics/scenarios as part of the Arctic Workshop will be worked out in detail with the Government as the specific theme and objectives of the Workshop are identified.

Design and administer a post-workshop survey to gather recipients’ inputs on course material, presentations, or any other improvements identified.

Provide a post-workshop report within fifteen working days following completion of Arctic workshop. The scope of the report may include: the date and location of the presentation, planning meetings, event agenda, participants (name, organizations, point of contact, bios (if available/applicable), presentations or speeches included in the planning meetings and event, ratio of U.S. to foreign participants, ratio of defense to other participants, description of the U.S. discussions with represented nations regarding the strategic value of integrating environment, safety and health factors into military planning and operations, enhancing environmental security, addressing climate change security implications, description of how this event will be leveraged in the future, executive summary, and summary of post-workshop survey results. Specific report requirements will be provided in a task order associated with this contract.

Historical Data. Other than ASDO presentation and maintenance, the tasks described above have not been performed in the past.

Deliverables Listing. Table 2 provides a list of deliverables under this contract.

1.7.2.3.3

1.7.2.3.2.4

Table 2 – Contract Deliverables

Data. The Government has unlimited rights to all deliverables of this contract.

Inspection. Deliverables will be inspected by the Government within five working days of receipt. Progress meetings may be held as required.

SECTION II

SERVICE SUMMARY

Contractor service requirements (provided in Table 3) are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

1.7.2.4.4

1.7.2.3.3

1.7.2.3.2

Table 3 - Contractor Service Requirements

SECTION III

GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

Government-Furnished Services. Not Applicable.

Government-Furnished Facilities. The Government will provide facilities for Arctic courses of instruction (i.e., ADSO, ADSO-ES) presentation as required.

Government-Furnished Equipment. The Government will provide required audiovisual equipment for course presentation. Security regulations prohibit the use of most removable media (e.g., thumb drive), with the exception of compact discs (CDs), in government computer systems. Government will provide projection capability for Contractor-furnished IT systems.

Government-Furnished Materials. The Government will provide the initial Arctic Domain and Security Orientation curriculum to be maintained.

SECTION IV

GENERAL INFORMATION

Scheduling Concerns Recognized Holidays. The Contractor is not required to provide course presentation on recognized holidays. These holidays include:

Note: If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

Hours and Dates of Performance ADSO, ADSO-ES, and other Arctic Curriculum Presentation. The Government and Contractor will negotiate the dates and hours of presentation at time of course scheduling.

Arctic Workshop. The Government and Contractor will negotiate the dates and hours of the Workshop at time of workshop scheduling.

Place of Performance. The work to be performed under this contract will be performed as follows:

All curriculum maintenance will take place at Contractor facilities.

Curriculum presentation will take place at Government facilities. The two primary locations are the ALCOM Headquarters – Joint Base Elmendorf-Richardson AK, and NORAD-USNORTHCOM Headquarters – Peterson AFB CO. Government and Contractor will negotiate scheduling of alternate or additional locations at time of course scheduling.

Arctic Workshops may take place at Contractor facilities or Government facilities. The Government and Contractor will agree upon Workshop location at time of scheduling.

Contract Manager The Contractor shall provide a Contract Manager or alternate(s) who are knowledgeable of Arctic-Related Academic Services. The Contractor shall submit the name, address, and telephone number of the Contract Manager to the Contracting Officer within two days of contract start date and within five days of personnel changes thereafter. The Contractor shall keep the list current throughout the life of the contract.

The Contract Manager or alternate(s) shall have full authority to act on behalf of the Contractor on all contract matters relating to daily operation of this contract.

The Contract Manager or alternate(s) shall be available by phone to discuss problem areas during normal duty hours. Expected Contractor Manager response time to a voice mail message is five business days from receipt.

Qualifications for the Contract Manager or alternate(s). The Contract Manager or alternate(s) shall have two years’ experience in Arctic-related matters and educational course development and presentation. Contract Manager/alternate shall have two years’ experience project management and or Project Management (PM) certification.

Contractor Employees English Language. Employees performing work on this contract shall be able to effectively communicate in English. This requirement is strictly for the purpose of efficiently performing the contract tasks.

Use of Government Employees Conflict of Interest. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the Contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

Employment of Spouses/Dependents. The Contractor shall not employ any person who is a spouse or dependent child of a Department of the Air Force or Department of Army employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

Off-duty Military Personnel. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

Identification of Contractor Employees. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

Privately-Owned Vehicles. Each Contractor employee driving a privately-owned vehicle on a military installation shall carry minimum liability insurance as required by the States of Alaska or Colorado. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on DOD installations for phone calls or texting. Use of seatbelts is mandatory. Any Contractor employee cited for driving under the influence shall have his or her driving privileges immediately revoked for a period to be determined by the installation commander.

Security Requirements Security Clearance Levels. Contractor personnel performing work under this contract shall have a Secret-level security clearance at time of the proposal submission, and shall maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD Form 254.

National Agency Check Investigations (NACI). The Contractor shall have current favorable National Agency Check investigations for its employees performing work under this contract, from the Government, by contract start date and throughout the life of contract. The Government will submit these investigations at no additional cost to the service provider.

Contractor Access to Military Installations. The Contractor shall arrange for visitor access to military installations with the ALCOM J5 when required during curriculum development, and through the hosting organization point of contact for course presentation.** Within thirty (30) days of contract award, notify all activities shown in the distribution block of the DD Form 254 including the host unit Activity Security Manager (ASM) and the 673 ABW Information Protection Office (IPO) as to:

The name, address, and telephone number of the Contractor’s representative and designated alternate in the U.S. or overseas area, as appropriate;

The contract number and military contracting command;

The highest classification category of defense information to which Contractor employees shall have access;

The Air Force installations in the U.S. (in overseas areas, identify only the APO number(s)) where the contract work will be performed;

The date Contractor operations shall begin on base in the U.S. or in the overseas area;

The estimated completion date of operations on base in the U.S. or in the overseas area; and Any changes to information previously provided under this clause.

**This requirement is in addition to visit request procedures contained in DOD 5220.22-M, National Industrial Security Program Operating Manual.

Prior to beginning operations on an installation identified on the DD Form 254 where the Contractor is not required to have a facility security clearance, the Contractor shall enter into a Visitor Group Security Agreement (or understanding) with the installation commander to ensure that the Contractor’s security procedures are properly integrated with those of the installation. As a minimum, the agreement shall identify the security actions that will be performed:

By the installation for the Contractor pertaining to security badges, visitor control, and investigation of security incidents.

Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, the Contractor shall secure Government facilities, equipment, and materials.

Information Technology Security. The Contractor shall arrange for Government permission to bring Contractor-owned IT systems into Government facilities when required (i.e., NORAD-USNORTHCOM Headquarters).

Operation Security (OPSEC). The Contractor shall follow OPSEC guidance from DODD 5205.02, AFI 10-701, and JBER OPSEC Guidance Letter #25 while handling Unclassified/For Official Use Only documents and Critical Unclassified Information (CUI) as identified on the Critical Information List (CIL). The JBER OPSEC Guidance Letter and CIL(s) will be provided as part of the Security Orientation Curriculum (3.4).

Quality Assurance. The Government shall evaluate the quality of the Contractor’s performance by reviewing Arctic course curriculum and materials and providing recommendations for changes; monitoring course presentation through presence at courses of instruction and reviewing of post-training survey results.

Miscellaneous Paragraphs Travel. In accordance with FAR 31.205-46 travel costs to be reimbursed at rates not to exceed the maximum locality per diem rates (the combination of lodging, meals and incidentals) in effect at the time of travel, as set forth in the Joint Travel Regulations (JTR), Federal Travel Regulations (FTR), and Standard Regulations, Section 925, as applicable. The appropriate Government Official or Contracting Officer shall approve travel. All invoices for travel reimbursement shall be accompanied by supporting receipts to the Government Official or the Contracting Officer. Travel related to presentation at JBER shall take place between October and May to avoid higher rates during the Alaska tourist season. Prior to incurring travel expenses, the Contractor shall obtain written approval from the Quality Assurance Personnel (QAP). The Contractor shall include information on approximate travel dates, origin and destination, purpose, estimated costs and number/names of personnel traveling.

Fire Prevention. The Contractor shall take all necessary precautions to prevent fires in the units and Contractor-furnished and Government-furnished facilities while performing any work under this contract. In the event fires do occur, the Contractor shall immediately notify the Base Fire Department at 911. The Contractor shall then notify the requiring activity and the CO. The Contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). The Contractor shall immediately bring any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, to the attention of the CO for forwarding to the PACAF FOIA Manager to ensure proper processing and compliance with the Act.

For Official Use Only (FOUO). The Contractor shall comply with DOD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

Notification of Debarment/Suspension Status. The Contractor shall provide immediate notice to the Contracting Officer in the event of being suspended, debarred or declared ineligible by any other Federal Department or agency, or upon receipt of a notice of proposed debarment from another DOD Agency, during the performance of this contract.

Post Award Conference. The Contractor agrees to attend any post-award conference convened by the Contracting Officer IAW FAR Part 42.5. These meetings shall be at no additional cost to the Government.

Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

Records. The Contractor shall maintain and make readily accessible all records created and received by the Contractor in the performance of this contract. Records shall remain the property of the Government.

Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The contract manager shall ensure specific safety requirements in AFOSH standards and Air Force technical orders are complied with by Contractor personnel when non-compliance would clearly present the potential to harm or damage Government resources. (See AFI 91-301, paragraph 9 and AFI 21-101 paragraph 2.16.) The Air Force is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

Section 508 Compliance. The Contractor shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their Contractor-owned privately-owned vehicles while on military installations.

APPENDIX A

Publications

· 5 U.S.C. 552 The Freedom of Information Act As Amended By Public Law No. 104-231, 110 Stat. 3048

· AFI 10-701, OPERATIONS SECURITY (OPSEC) All applies

· AFI 21-101 paragraph 2.16 , AIRCRAFT AND EQUIPMENT MAINTENANCE MANAGEMENT, Contracted Operations

· AFI 91-301, paragraph 9, AIR FORCE OCCUPATIONAL AND ENVIRONMENTAL SAFETY, FIRE PROTECTION, AND HEALTH (AFOSH) PROGRAM, Contractor Operations

· DD Form 254, DoD Contract Security Classification Specification

· DOD 5220.22-M, National Industrial Security Program Operating Manual from DODD 5205.02, All applies

· DoD 5400.7-R/AF Supplement, DoD Freedom of Information Act Program/ Air Force Supplement, All applies

· DOD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program Requirements

· FAR 31.205-46, Travel Costs - All applies

· FAR Part 42.5, Post Award Orientation

· FAR Subpart 7.5, Inherently Governmental Functions

· Federal Travel Regulations (FTR), All applies

· JBER OPSEC Guidance Letter #25, All applies

· Joint Travel Regulations (JTR), All applies

· Privacy Act, Title 5 of the U.S. Code, Section 552a

· Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d)

· Standard Regulations, Section 925

APPENDIX B

Acronym List