Pre-proposal Conference Slides 22 Jun 22.pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Test & Evaluation

Technologies for Ranges, Armaments and Spectrum

(TETRAS) II

Virtual Pre-Proposal

Conference CONTRACTING OFFICER: Angela Maher

DATE: 22 June 2022

Overview

Rules of Engagement

Acquisition Team

Acquisition description

Addendum to Section L

Addendum to Section M

Factor I Technical

Factor II Cost/Price

Questions & Answers

Rules of Engagement

Ensure your microphone and cameras are turned off.

Submit questions via the chat or in writing via e-mail to the PCO

If possible, the Pre-proposal conference will be recorded and the recording will be posted to SAM.gov.

Questions and Answers, Conference Minutes, and Amendments to the RFP (if any), will be posted to SAM.GOV

Disclaimer: If there are any inconsistencies between this briefing, the RFP will govern (unless amended)

Acquisition Team

Program Manager: Ms. Julie Slezia

Contracting Officers: Ms. Angela Maher/Mr. Tony Saporito

Cost/Price Analysts: Ms. Lacey McAlister/Ms. Sabrina McAlister

Legal Advisor: Ms. Carolyn Tolman

Policy Analyst: Ms. Donna Chesher

The COs are the only points of contacts for this acquisition

ALL CLARIFICATIONS, QUESTIONS, AND INQUIRIES MUST BE

SUBMITTED TO BOTH COs angela.maher@us.af.mil/anthony.saporito.1@us.af.mil

Acquisition Description

TETRAS II is a Research & Development (R&D) Follow-on, Multiple Award ID/IQ

Supports the continuous mission of the test community for the development and integration of highly specialized technologies necessary to meet DoD test user systems under test and facilities needs for Developmental Test (DT) and Operational Test (OT) capabilities in the following technology areas:

Command, Control, Communications, Computer, Cybersecurity, Intelligence, Surveillance, and Reconnaissance (C5ISR)

Munitions/Armaments (current and future) Electronic Combat/Threats/Cyber Spectrum Improvements/Relocation/Access

Ordering Period: 5 years

Contract Ceiling $999,950,435

Acquisition Description

TETRAS II contractors will be required to:

Find solutions for interfacing systems under test with the range infrastructure

Create leading edge technology capabilities for new weapon systems

Create leading edge virtual test methods and software packages

Develop technologies to support spectrum transitions; platform-to-platform, or range-to-range

Pull lab technologies from Technical Readiness Level (TRL) 3/4 to 7/8 to support engineering and warfighter assessments

Addendum to Section L Instructions to Offerors

L-1.0 Submission of Proposals-Follow Instructions Carefully Questions are due NLT Friday, 24 June, 2022

L-1.1 Instructions Proposals are due NLT 22 July 2022, 2:00 PM CDT Electronic Submittal via DoD SAFE

Offerors with authenticated DoD CAC may send files without coordination with CO

Offerors without authenticated DoD CACs shall request a drop-off request at least 5 calendar days prior to submission of proposal

Allow sufficient time to completely submit your proposal through DoD SAFE by the proposal due date and time!

The PCO will be available four hours prior to the proposal due date and time to confirm proposals were received. If your company does not receive a receipt notification from the PCO, please email the PCO without your proposal attached

Late submittal of proposals will may result in disqualification of the offer in accordance with FAR 15.208

L-1.2 General Information Proposal Acceptance Period

180 calendar days from the proposal submission date

Offeror’s Point of Contact Notify the CO in writing the name, phone number, and email address of the individual who shall receive Government notices

Participation by Foreign Firms In accordance with the National Industry Security Program

Operating Manual (NISPOM), foreign firms or U.S. Companies determined to be under Foreign Ownership Control, or Influence (FOCI) will not be permitted to participate

L-1.3 Proposal Organization

Volume I – Executive Proposal Section I - Narrative Summary: 10 page limit Section II - Contract Documentation: no page limit Section III - Exceptions to Solicitation Requirements: no page limit Section IV - Administrative Submissions

DD254: no page limit DD2345 Joint Certification Program: no page limit Small Business Subcontracting Plan (if applicable): 10 page limit OCI Mitigation plan: 10 page limit Representations & Certifications: no page limit Identification & Assertions: no page limit

L-1.3 Proposal Organization

Volume II – Factor I SOW Capabilities Written Presentation: 100 slide limit

Microsoft Power Point format Oral Presentation: 90 minute limit

Volume III – Factor II Cost/Price Introductory Documents IAW L-4.2: no page limit Completed Cost/Price Sheet (Attachment 3): Excel Template Cost/Price Supporting Data Narrative: no page limit Certified Cost and Pricing Data (if applicable): no page limit

Each volume shall be on a stand-alone basis

Ensure all required documentation is submitted

L-2.4.1 Security Requirements All contractors are required to hold at a minimum a facility clearance level of

TOP SECRET with safeguarding at SECRET. Offerors shall complete the DD254 (block 6, 7, and 8). To be eligible for award, an offeror must have the required clearance at the time of award or be eligible to obtain clearance requirements. Unfunded sponsorship may be granted

L-2.4.3 Small Business Subcontracting Plan Other than small business offerors shall submit a written small business subcontracting plan that complies with FAR 52.219-9, Small Business Subcontracting Plan; DFARS 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) – Basic; or DFARS 252.219-7004, Small Business Subcontracting Plan (TEST PROGRAM) if the Offeror has a comprehensive subcontracting plan. Small Business subcontracting goals must be expressed in terms of percent of total contract value in addition to percent of total subcontracted amount. The Offeror shall present a viable methodology for meeting or exceeding the DoD’s subcontracting goals located at:

https://business.defense.gov/About/Goals-and-Performance/

For small business categories where the offeror’s goal is less than the DoD’s goal, the offeror shall provide a substantiated rationale for not meeting the DoD’s goal. For other than small businesses, an approved Small Business Subcontracting Plan is mandatory for award and will be incorporated into any resultant contract as an attachment

L-2.4.4 Organizational Conflict Of Interest (OCI) Mitigation Plan Organizational Conflict of Interest (OCI) is a concern requiring specific attention. Offerors shall identify any existing or potential conflicts and provide a legible, clear, and coherent Organizational Conflict of Interest Mitigation Plan IAW the template provided in Attachment 5 to this solicitation.

The offeror’s proposal may be deemed unawardable if the offeror is unable to mitigate an actual or apparent OCI or fails to present a compliant OCI Mitigation Plan. The approved OCI Mitigation plan will be incorporated into the resultant contract and supplemented with each delivery order

Will not be evaluated as part of the technical evaluation; rather the CO will determine any apparent successful Offeror is awardable in light of OCI concerns, akin to a responsibility determination.

This determination focuses on OCI concerns relating to the Prime Contractor. OCI concerns relating to subcontractors will be primarily addressed as part to the consent to subcontracting process, which is a matter of contract administration

L-2.4.4 Organizational Conflict Of Interest (OCI) Mitigation Plan The OCI Mitigation Plan will be reviewed by the CO upon submittal by the

Offeror with their proposal. The OCI Mitigation Plan will not be evaluated as part of the source selection, but will be evaluated as a compliance item. The CO will review the plan for any potential issues with respect to OCI. Clarifications may be requested from Offerors and does not constitute discussions.

The OCI Mitigation Plan will be an administration action/issue – specifically the awardees will submit their OCI Mitigation Plan(s) and the Government will review the plan(s) for approval. Once the OCI Mitigation Plan(s) is/are approved by the Government the Plan will be incorporated into the contracts.

OCI Mitigation Plans will be formatted IAW Attachment 5, OCI Mitigation Plan Template

L-5 Oral Presentations Will begin approximately 14 calendar days after proposal closing date Will be held virtually or on-site within the Eglin AFB area Notify the CO in writing no later than 28 calendar days after release of the RFP (5 July 2022) to request to provide an oral presentation Will be scheduled based on receipt of request CO reserves the right to change the order if external events necessitate

Each company will present their written technical presentation One copy electronic copy of all presentation materials submitted as part of the proposal by the RFP due date No changes to the oral presentation charts/slides may be made after the proposal is submitted. Offeror may only brief charts/slides submitted with the proposal

Shall not submit any classified information in either proposals or during oral presentations

Will be audio/video recorded Cost/Price proposal and contract documentation SHALL NOT be included

L-1.6 Discrepancies If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as any remedies the offeror is asking the CO to consider related to the error or omission

L-1.7 Discussions The Government intends to evaluate proposals and award a contract (s)

WITHOUT discussions except for clarifications. IAW FAR 15.306(a).

Offeror’s initial proposal shall contain the offeror’s best terms from a price and technical standpoint

Clarifications, limited exchanges may be conducted where offerors may clarify given the opportunity to clarify certain aspects of their proposals

L-3.0 VOLUME II – FACTOR I: SOW CAPABILITIES

Offerors shall provide a clear, coherent, and legible narrative (in power point format) describing their specific approach to fulfill the technical requirements in accordance with statement of work paragraphs 1.3.1 through 1.3.6.6.4 and address the critical and non-critical items identified in Section L-3.0 and the criteria identified below (and in the following slides)

Project/Program Management. Offerors shall provide direct capability to perform Project/Program Management: Project/Program Management:

Offeror shall demonstrate processes for accomplishing project/program management IAW SOW paragraphs 1.3.5 through 1.3.5.5 and 1.3.6.1

Addendum Section L

L-3.0 VOLUME II – FACTOR I: SOW CAPABILITIES (Cont.)

In addition to providing Project management capability, the offeror shall provide narratives for two of the four technical areas: Design/Redesign, Hardware, Software, and Testing.

(1) Design/Redesign: The offeror is provided two avenues in which to provide Design and Redesign Test Capability - Hardware or Software. In accordance with SOW paragraphs 1.3.1 through 1.3.1.15 and paragraphs

1.3.6.1 through 1.3.6.3. The offeror’s proposal shall demonstrate:

Hardware: The ability to develop state of the art designs with accepted engineering practices and processes and the ability to develop state of the art hardware designs that meet test capabilities for weapons, spectrum or DoD test facilities.

OR

Software: The ability to develop state of the art designs with accepted engineering practices and processes and the ability to develop state of the art software designs that meet C5ISR, virtual, or electronic combat test capabilities.

L-3.0 VOLUME II – FACTOR I: SOW CAPABILITIES (Cont.)

(2) Hardware: Offeror’s proposal shall demonstrate the ability to develop, fabricate, integrate, and manufacture C5ISR, Spectrum and Munitions Test Systems for the successful delivery of hardware and demonstrate working knowledge and experience of a broad range of test capabilities for Weapon/ Munitions, Electronic Combat, Spectrum or Test Systems IAW SOW paragraphs 1.3.2 through 1.3.2.4 and 1.3.6.1 through 1.3.6.3

(3) Software: Offeror’s proposal shall demonstrate Software Development and Integration processes that evidence accomplishment for C5ISR, Spectrum, Electronic Combat, Threat Systems, Munitions Systems, or Test Systems and demonstrate working knowledge and experience of a broad range of test capabilities for C5ISR, Spectrum, Electronic Combat, Threat Systems, Munitions Systems, or Test Systems IAW SOW paragraphs 1.3.3 through 1.3.3.9 and 1.3.6.1 through 1.3.6.3.

L-3.0 VOLUME II – FACTOR I: SOW CAPABILITIES (Cont.)

(4) Testing: In accordance with SOW paragraphs 1.3.4 through 1.3.4.2.7 and

1.3.6.1 through 1.3.6.3, Offeror’s proposal shall demonstrate:

a. Working knowledge and experience of a broad range of DoD and commercial test processes

b. Processes for accomplishment of Test and demonstration activities

c. Working knowledge and experience of the Eglin Range Complex or equivalent DoD facilities

L-4.0 VOLUME III- FACTOR II: COST/PRICE

L-4.1 General Instructions Complete Cost/Price Sheet (Attachment 3 of RFP) Shall document labor rates and all indirect rates for the first 3 years of the ordering period Must propose on all Labor Category/Skill Level combinations for each year (3 years total) Shall be the highest burdened labor rates (BLRs), excluding fee or profit Rates proposed shall be the ceiling rates for the first 3 years of the contract Includes BLRs, Fixed Fee rate, Profit rate, G&A, and Material

Overhead rate (if applicable) Shall not be included in oral presentations Rates for years 4-5 will be negotiated via a streamlined process after contract award if determined necessary by the PCO Include supporting cost/price supporting data/narrative

Addendum to Section M Evaluation Factors for Award

M-1.0 Basis For Contract Award Lowest Price Technically Acceptable Award Without Discussions

M-3.0 Factor I Technical Evaluation Criteria - SOW Capabilities Project/Program Management Design/Redesign Hardware Software Test

Factor I Presented at Oral Presentation Briefing 100 page limit—anything over will not be evaluated 90 minute presentation time

Your time—evaluation team will hold all questions Recommend you brief in order defined in Section M Clarifications will occur after you have briefed You will be given time to “Phone A Friend”

Briefings will be scheduled in the order offers are received

Factor I: Technical-SOW Capabilities

To be determined technically acceptable for award, the Offeror’s Proposal must be technically acceptable in:

Project/Program Management and two (2) of the following technical areas:

Design/Redesign Hardware Software Testing

Adjectival Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

M-3.1.1 Sub-factor A

Program Management 5 critical items

4 of 10 non-critical items

Show examples from previously completed efforts

Highlight exceptional performance, staffing knowledge, depth of capability

Pick your strength areas

Offer multiple examples

To be considered acceptable for this criteria, the Offeror’s proposal presents a sound approach to meeting the criteria for ALL critical items (red bold) AND at least 4 non critical items.

M-3.1.2 Sub-factor B

Design/Redesign 1a 4 critical items 8 of 14 non-critical items Show examples from previously completed efforts

Highlight exceptional understanding and knowledge and depth of capability in technology areas selected

Pick your strength areas

Offer multiple examples

Meet the acceptability criteria in Area 1a OR Area 1b, NOT both, for Sub factor B SOW Capabilities Area 1 - Design/Redesign

Present a sound approach for meeting the criteria for all critical items (red bold) in Area 1a AND at least 8 non-critical items in Area 1a

M-3.1.2 Sub-factor B

Design/Redesign 1b 4 critical items 8 of 13 non-critical items Show examples from previously completed efforts

Highlight exceptional understanding and knowledge and depth of capability in technology areas selected

Pick your strength areas

Offer multiple examples

Meet the acceptability criteria in Area 1a OR Area 1b, NOT both, for Sub factor B SOW Capabilities Area 1 - Design/Redesign

Present a sound approach for meeting the criteria for all critical items (red bold) in Area 1b AND at least 8 non-critical items in Area 1b

M-3.1.3 Sub-factor C

Hardware Area 2 4 critical items 8 of 18 non-critical items Show examples from previously completed efforts

Highlight exceptional understanding and knowledge and depth of capability in technology areas selected

Pick your strength areas

Offer multiple examples

Present a sound approach for meeting the criteria for all critical items (red bold) in Area 2 AND at least 8 non-critical items from Area 2

M-3.1.4 Sub-factor D

Software Area 3 5 critical items 6 of 27 non-critical items Show examples from previously completed efforts

Highlight exceptional understanding and knowledge and depth of capability in technology areas selected

Pick your strength areas

Offer multiple examples

Present a sound approach for meeting the criteria for all critical items (red bold) in Area 3 AND address at least 6 non-critical items from Area 3

M-3.1.5 Sub-factor E

Test Area 4 3 critical items 3 of 16 non-critical items Show examples from previously completed efforts

Highlight exceptional understanding and knowledge and depth of capability in technology areas selected

Pick your strength areas

Offer multiple examples

Present a sound approach for meeting the criteria for all critical items (red bold) in Area 4 AND address at least 3 non-critical items from each of Area 4, 4a, and 4b

Test Area 4a 3 of 12 non-critical items Show examples from previously completed efforts

Highlight exceptional understanding and knowledge and depth of capability in technology areas selected

Pick your strength areas

Offer multiple examples

Present a sound approach for meeting the criteria for all critical

Test Area 4b 3 of 17 non-critical items Show examples from previously completed efforts

Highlight exceptional understanding and knowledge and depth of capability in technology areas selected

Pick your strength areas

Offer multiple examples

Present a sound approach for meeting the criteria for all critical

Factor II: Cost/Price

Offerors are instructed to complete the Cost/Price Sheet All rates on the cost/price sheet will be established as ceiling rates for the 1st three years of the ordering period.

Labor rates

Indirect rates

Profit

Fee

The current national estimates as of May 2021 can be reviewed at https://www.bls.gov/oes/current/oes_nat.htm.

Offerors shall escalate all proposed rates to reflect an anticipated start in CY 2023.

M-4.1 The Offeror’s cost/price proposal will not be rated or scored, however, it will be evaluated for:

Completeness Reasonableness Cost realism (direct labor only) Total Evaluated Price M-4.2 Most Probable Cost adjustment may be applied by the Government Although may be calculated and used for evaluation purposes, the awarded Offeror’s proposed cost/prices will be placed on contract

M-4.3 Round to the nearest penny The Government reserves the right to round the offeror’s rates to the hundredth decimal point

Each labor category will be compared to the OMB - SOC

Level 1 – 10%

Level 2 – 25%

Level 3 – 50%

Senior level – 75%

Unrealistic rates will be adjusted to the Office of Management and Budgets’ (OMB) Standard Occupational Classification (SOC).

Labor Category/Level

Company Job Title

Direct Labor Rate

Fringe Rate

Fringe Cost

O/H Rate

O/H Cost ($)

G&A Rate

G&A Cost

Total Labor (less

COM)

Total Labor Hours

Total Labor Cost

EXAMPLE

B C D E F G H I J K

BxC E(B+D) G(B+D+F) B+D+F+H I*J

Engineer Engineer $30.00 5% $1.50 5% $1.58 5% $1.65 $34.73 1920 $66,681.60

Engineer Lvl 2 Engineer II $37.29 5% $1.86 5% $1.96 5% $2.06 $43.17 1920 $82,882.25

OMB SOC 21 Engineer, all 17-2199

Total Evaluated Price (TEP) will be calculated using the Cost/Price Sheet

Example

Total Evaluated Price (TEP) will be calculated using the Cost/Price Sheet

Example

L-4.2.2 Estimating System Offerors shall provide a summary description of their standard estimating system or methods. The summary description shall separately cover each major cost element (e.g., Direct Material, Engineering Labor, Manufacturing Labor, Indirect Costs, Other Direct Costs, Overhead, and General and Administrative (G&A))

The offeror shall identify any deviations from the offeror’s standard estimating procedures in preparing the cost/price proposal, if applicable.

The offeror shall indicate whether the offeror’s system has Government approval and if so, provide evidence of such approval

L-4.2.3 Purchasing System

Offerors shall provide a summary description of their purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provisions are made to ensure quantity and other discounts)

Also, Offerors shall identify any deviations from standard procedures in preparing proposals, if applicable

Offerors shall indicate whether they have Government approval of their purchasing system and if so, provide evidence of such approval

L-4.2.4 Accounting System A Government approved Accounting system is required at time of award.

The preponderance of TETRAS delivery orders will be cost type contracts

Offerors are required to have an approved accounting system in order to be eligible to receive an award

The Offeror shall indicate whether they have Government approval of their accounting system and if so, provide evidence of such approval Most recent DCAA audit report must specifically state the Offeror’s accounting system is “adequate” to be considered standard of proof Audit report shall include all the indirect rate pools and associated allocation bases for those rates If the audit report does not include this level of information the

Offeror shall provide its proposal indirect rate pools and associated allocation bases.

Include all pages and not redacted The offeror shall identify any deviations from standard procedures in preparing this proposal, if applicable.

L-4.2.5 Disclosure Statements Provide a copy of the most recent approved CAS Disclosure

Statement, if applicable.

Provide a copy of the cognizant Federal agency official’s written determination regarding adequacy of the provided (and proposed in accordance with) Disclosure Statement in accordance with

FAR 30.202-6

L-4.2.6 Financial Capability Review Offerors shall submit the address, phone number, and point of contact of their cognizant DCMA and DCAA offices.

Offerors with current (within one year) Financial Capability Reviews shall provide a copy with their proposal.

Offerors shall have the financial resources necessary to perform the contract and be able to provide evidence of such, if requested

Cost/Price proposals will be evaluated on an incremental, first-in, first-out basis as proposals are received

Contractors are encouraged to submit proposals early

Q&A as of 21 June 2022

Questions Received To Date with Available Answers

Conclusion

Thank you for attending our Pre-proposal Conference