06 - Atch 4 TETRAS II Addendum to Section L 3 Jun 22.pdf

Attachment 4

FA248722RA002

Addendum to Section L

ATTACHMENT 4

ADDENDUM TO SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-1.0 SUBMISSIONS OF PROPOSALS

L-1.1 INSTRUCTIONS

a. To assure timely and equitable evaluation of proposals, Offerors shall comply with all instructions within Section L, Addendum to Section L, and all solicitation submission requirements, including submission requirements within the terms and conditions and representations and certifications for this Request for Proposal (RFP). Proposals shall be submitted in accordance with Table L-1.3 and addressed to both Contracting Officers (COs) listed below.

The COs for this acquisition are:

Ms. Angela Maher Mr. Tony Saporito E-mail: angela.maher@us.af.mil E-mail: anthony.saporito.1@us.af.mil

b. Electronic Proposal Submission. Offerors shall submit proposals electronically via DoD SAFE (Secure Access File Exchange) to both COs no later than 22 July 2022, 2:00 PM, Central Standard Time (CST). Mail in, hard copy proposals will NOT be accepted.

c. The website for DoD SAFE is found at https://safe.apps.mil/. DoD SAFE is a web-based tool that provides offerors the ability to send large files securely. Offerors with an authenticated DoD Common Access Cards (CAC) may send files without coordination from the COs. Offerors without authenticated DoD CACs shall email the COs for a drop-off request at least five calendar days prior to submission of proposals. After the drop-off request is received, offerors without authenticated CACs shall then submit proposals through DoD SAFE. Lack of an authenticated CAC shall not warrant an extension of the proposal due date and time. Offerors shall allow sufficient time to completely submit proposals through DoD SAFE by the proposal due date and time.

d. To avoid any ‘lost in transit’ situations, offerors shall e-mail the COs to confirm receipt of proposal immediately after submission. The COs will be available four hours prior to the proposal due date and time in order to ensure proposals submitted are received. If your company does not receive a receipt notification via e-mail from the contracting officer then please e-mail the contracting officer without the proposal attached.

f. Late submittal of proposals may result in disqualification of the offeror in accordance with Federal Acquisition Regulation (FAR) 15.208

g. Offerors shall apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data; FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information; and Defense Federal Acquisition Regulation Supplement (DFARS) 252.227-7016, Rights in Bid or Proposal

Information. Classified information shall not be submitted.

h. Pre-Proposal Conference. A virtual pre-proposal conference will be held approximately within 10 calendar days of issuance of the RFP. Offerors wishing to attend the pre-proposal conference shall e-mail the COs of their attendance no later than two business days prior to the pre-proposal conference.

i. Questions. Offerors shall submit all questions concerning this solicitation to the COs via e-mail no later than 14 calendar days after issuance of this solicitation.

L-1.2 GENERAL INFORMATION

a. The proposal shall be clear, concise, and shall contain sufficient detail for effective evaluation and substantiation of the validity of all stated claims. The proposal shall not simply rephrase or restate the Government’s requirements but instead shall provide convincing rationale to address how the offeror intends to meet the stated requirements. Technical proposals shall be orally presented. The Government will base its evaluation on the information submitted in the offeror's proposal, presented during oral presentations, and/or provided during clarifications, if applicable.

b. The offeror’s proposal shall be submitted in accordance with these instructions. Non-compliance with the instructions provided in this RFP may result in the proposal being determined ineligible for award.

The CO will review any deviations from the instructions to ensure that no offeror receives a competitive advantage. Deviations resulting in a competitive advantage for an offeror shall result in the proposal being determined noncompliant with the RFP requirements.

c. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired. Similarly, for oral presentations, elaborate productions are unnecessary and not desired.

d. The proposal acceptance period is specified in Block 12 of the Standard Form 33 of the solicitation.

The offeror shall make a clear statement in Section A of the solicitation that the proposal is valid for 180 calendar days from the proposal submission date.

e. In accordance with FAR 4.803, the Government will retain a copy of all proposals.

f. Government Point of Contact: The COs are the only points of contact for this acquisition. All questions or concerns shall be addressed to both COs. Written requests for clarification shall be e-mailed to both COs.

g. Offeror’s Point of Contact: The offeror shall notify the COs in writing of the name, phone number, and email address of the individual who shall receive Government notices.

e. The Government intends to award multiple contracts under this solicitation. However, the Government reserves the right to change the total number of contracts awarded, to include no award.

f. Participation by Foreign Firms: In accordance with the National Industrial Security Program Operating Manual (NISPOM), foreign firms or U.S. companies determined to be under Foreign Ownership, Control, or Influence (FOCI) will not be permitted to participate.

g. Joint Venture: The Offeror can be a prime contractor consisting of parties jointly owned and managed either by a partnership or a corporation established for the expressed purpose of entering into a contract with the Government. Neither party alone will have direct privity of contract with the Government; only the joint venture itself will have direct privity.

h. The Government estimates awarding 40+ contracts under this solicitation.

L-1.3 PROPOSAL ORGANIZATION/PAGE LIMITATIONS

a. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L-1.3 below). The titles and contents of all volumes are defined this table, to include required page limits and number of electronic quantities to be submitted. A coversheet for each volume shall be used to clearly mark the volume number, title, solicitation number, and the offeror’s name. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume.

The contents of each proposal volume are described in the Table L-1.3 below:

Table L-1.3 - Proposal Organization Volume / Section

Title Method of Submission

Quantity (Electronic)

Page/ Time Limit

Volume I Executive Proposal

Section I Narrative Summary Written 1 10 Pages Section II Contract Documentation Written 1 No limit Section III Exceptions to Solicitation

Requirements Written 1 No limit

Section IV Administrative Submissions Written 1 No limit Security Requirements/DD254-

Attachment 2 Written 1 No limit

Joint Certification Program (JCP)/

DD2345

Written No limit

Small Business Subcontracting Plan (if applicable)

Written 1 10 Pages

Organizational Conflict of Interest (OCI) Mitigation Plan – Attachment 5

Written 1 10 Pages

Representations & Certifications Written 1 No limit Identification and Assertions Written 1 No limit Volume II Factor I – SOW Capabilities

Written/ Oral Presentation1

1 100 slides/ 90 minutes

Volume III Factor II - Cost/Price 1 No limit Introductory Documents IAW L-4.2 Written 1 No limit Completed Attachment 3 –

Cost/Price Sheet Excel Template

1 Not Applicable

Cost/ Price Supporting Data/ Written 1 No Limit

Narrative Certified Cost and Pricing Data

(if applicable) Written 1 No Limit

1 Oral presentations shall NOT exceed 90 minutes.

b. A page/slide is defined as a face of a sheet of paper containing information. When both sides of a slide display printed material, it shall be counted as two pages. Excess pages submitted beyond the page limitation stated in the table above will not be evaluated and discarded by the CO. If Evaluation Notices (ENs) are required, page limits shall be placed on any responses. Specific page limits for responses will be identified in the letter forwarding the ENs to the offeror. Excess pages submitted in response to ENs will be removed and disposed of by the CO.

c. To the greatest extent possible, each volume shall be on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes in the proposal. Information required for proposal evaluation not found in its designated volume shall be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

d. Each volume shall contain a glossary of all abbreviations and acronyms used.

L-1.4 WRITTEN PROPOSAL AND ORAL PRESENTATION SLIDE FORMAT

a. The cover page, table of contents, glossary of abbreviations and acronyms, and cross- reference matrix are excluded from the page count limitations.

b. Oral presentation material. Oral presentation shall be briefed using Microsoft Power Point. The font shall be Times New Roman. Line spacing shall be set at 1.0 or greater. Text size shall be 14- point or larger. Formatting is left up to the offeror as long as all other instructions in this section are adhered to.

In the header on the upper right corner of all slides/pages, include: RFP number, part and/or subdirectory title and page number. Company name and proprietary information notices shall be placed in both top and bottom margins.

c. Written proposal material. The font shall be Times New Roman. Line spacing shall be set at 1.0 or greater. Text size shall be 12-point or larger. Margins on all four (4) edges of each page shall be at least 1 inch. In the header on the upper right corner of all pages, include: RFP number, part and/or subdirectory title and page number. Company name and proprietary information notices shall be placed in both, top and bottom, margins.

d. Electronic proposal materials. Electronic files shall be submitted in in Microsoft (MS) Office Word, Power Point, Excel, or in Adobe Acrobat and compatible with MS Office 2016. It is the sole responsibility of the Offeror to ensure that electronic files are virus free. All content shall be READ ONLY. Files shall not be compressed or locked, encrypted, zipped, or otherwise contain barriers to opening. All Price Sheets must be submitted in MS Excel format on the Cost/Price Sheet Template, Attachment 3 to this solicitation. The title of electronic files submitted shall include the CAGE Code, Volume, Section, Title (i.e. CAGE CODE_Volume #_Section_Title).

L-1.5 ORAL PRESENTATIONS (FAR 15.102)

a. Each offeror shall notify the CO in writing of their intent to provide an oral presentation no later than 28 calendar days after release of the RFP. The subject line of the email shall contain the following:

“Source Selection Information – See FAR 2.101 and 3.104.” Failure to notify the CO may result in the inability of the offeror to present their Oral Presentation and may render the offeror ineligible for an award.

b. Oral Presentations shall not exceed 90 minutes and 100 slides in accordance with Table L-1.3. Offers shall structure their oral presentations to follow the order of items in Section M-3. One electronic copy of all presentation materials shall be submitted as part of the proposal by the due date and time identified in paragraph L-1.1. (b) Above. Briefing charts/slides are to provide structure to the oral presentation. All information contained in the slides must be presented. Any information contained in the slides not orally presented will not be considered as part of the offeror’s oral presentation evaluation. No changes to the oral presentation charts may be made after the proposal has been submitted. The offeror may only brief the charts/slides that were submitted in the proposal.

c. Offerors shall not present any classified information in either their proposals or during oral presentations.

d. Oral presentations will begin approximately 14 calendar days after the proposal closing date and will be held virtually or within the Eglin AFB area. The offeror shall notify the CO, in writing, of the name, phone number, and email address of the individual who will receive Government notices regarding proposal and oral presentation schedules.

e. The CO will schedule each oral presentation based on receipt of request. Receipt of time and date on the e-mail request will be used to establish the order. The CO will notify offerors approximately seven calendar days after receipt of request the offeror’s date, location, and time of presentation. The CO reserves the right to change the order of oral proposal presentations if external events necessitate.

f. The Government reserves the right to ask clarification questions after the 90 minute presentation following a break for consultation. The question and answer (Q&A) session will be considered in the offeror’s oral evaluation. Q&A sessions do not constitute formal discussions.

g. All oral presentations will be video/audio recorded.

h. Cost/Price Proposal and contract documentation information shall NOT be included in the oral presentations. All cost or pricing shall be addressed ONLY in the Cost/Price Volume.

L-1.6 DISCREPANCIES

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as any remedies the offeror is asking the CO to consider as related to the error or omission.

L-1.7 DISCUSSIONS

The Government intends to evaluate proposals and award a contract without discussions with offerors

(except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal shall contain the Offeror’s best terms from a price and technical standpoint. The Government may conduct clarifications, limited exchanges where offerors may be given the opportunity to clarify certain aspects of their proposals. Offeror responses to ENs will be considered in making the source selection decision.

L-1.8 DEBRIEFINGS

a. Pre-award Debriefings. The CO will notify Offerors in writing when their proposals are excluded from the competition in accordance with FAR 15.503. Upon notification, excluded Offerors may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competition may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competition are entitled to no more than one debriefing for each proposal.

b. Post-award Debriefings. The CO will notify unsuccessful offerors of the source selection decision in accordance with FAR 15.503. After receipt of notification, unsuccessful offerors may request and receive a post-award debriefing in accordance with FAR 15.506.

c. Offerors desiring a debriefing shall make their request in accordance with the requirements of FAR

15.505 or 15.506, as applicable.

L-1.9 ELECTRONIC REFERENCE DOCUMENTS

Documents for this solicitation are available on the System for Award (SAM) website at https://sam.gov/content/home. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L-1.10 COMMUNICATIONS

a. The COs will control all exchanges of source selection information between the Government and Offerors. Exchanges with industry may be written and transmitted via encrypted e-mail, DOD Safe website referenced above, or orally with telephonic or face-to-face meetings.

b. The Contracting Officers (COs), Ms. Angela Maher and Mr. Tony Saporito, are the only points of contact for this acquisition. Address any questions or concerns you may have to the COs.

c. Email may be used to transmit information to offerors only if the email can be sent and received encrypted and includes “CONTROLLED UNCLASSIFIED INFORMATION (CUI): SOURCE SELECTION INFORMATION – See FAR 2.101 & 3.104” in the subject line.

L-2.0 VOLUME I – EXECUTIVE PROPOSAL

L-2.1 SECTION I: NARRATIVE SUMMARY

a. The offeror’s proposal shall include a narrative summary of the entire proposal that is concise, to include addressing significant risks and highlighting any key or unique features, excluding cost/price.

The narrative content shall relate to the evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements any portions of any other volume of the proposal and will not be evaluated.

b. Authorized Offeror Personnel: The offeror shall provide the name, title, and phone number of the company point of contact possessing the authority to make decisions regarding the offeror’s proposal and to obligate the company contractually. An organizational e-mail address for the TETRAS contract is highly encouraged. For example, TETRAS@xyzcorp.com.

c. Government Offices: The offeror shall provide the name, mailing address, phone number and facility codes for their cognizant Contract Administration Office, DCAA, DCMA Administrating Contracting Officer, and Government Paying Office.

d. Company/Division Address, Identifying Codes, and Applicable Designations: The offeror shall provide the company/division’s street address, county and facility code; Commercial and Government Entity (CAGE) code; Tax Identification Number (TIN); size of business (large or small) using North American Industry Classification System (NAICS) 336419; and labor surplus area designation. This same information shall be provided if the work for this contract will be performed at any other location(s). List all locations, along with their CAGE codes, where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor. The Government is not restricting subcontracting opportunities after award.

NOTE: On April 4, 2022, the unique entity identifier used across the Federal Government changed from the Data Universal Numbering System (DUNS) Number to the Unique Entity ID (generated by SAM).

The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity by SAM.gov. As part of this transition, the DUNS Number has been removed from SAM.gov. For more information about this transition, please see SAM.gov or the Federal Service Desk, FSD.gov.

L-2.2 SECTION II: CONTRACT DOCUMENTATION

a. The offeror’s proposal shall include a signed copy of the SF 33 (to include clause fill-ins), Sections A through K. The offeror shall complete blocks 13 through 16 and sign and date blocks 17 and 18 in Section A of the SF 33. Signature by the Offeror on the Standard Form 33 constitutes an offer, which the Government may accept. In doing so, the Offeror agrees to the contract terms and conditions as written in the RFP Sections A through K. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed.

b. This contract is an Indefinite-Delivery-Indefinite-Quantity (IDIQ) contract with baseline clauses and conditions. The specific prices, contract type(s), delivery requirements and period of performance will be determined at the delivery order level.

L-2.3 SECTION III: EXCEPTIONS TO SOLICITATION REQUIREMENTS

Offerors shall meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors shall clearly identify any exception to the solicitation terms and conditions. Each exception shall be specifically related to a specific paragraph and/or specific part of the solicitation to which the exception is taken. Offerors shall provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

Please be aware that if any exceptions are taken to the solicitation, your proposal may be deemed unawardable. This information shall be provided in the format and content of Table L-2.3 below:

Table L-2.3 Offeror Solicitation Exceptions Solicitation Document Page/Paragraph Requirement/Portion Rationale

SF33, SOW, DD254,

etc.

Applicable page and paragraph numbers

Identify the requirement/portion to which exception is taken

Describe why the requirement/portion could not or will not be met

*If no exception is listed, it is understood that the offeror can meet ALL solicitation requirements.

L-2.4 SECTION IV: ADMINISTRATIVE SUBMISSIONS

L-2.4.1 SECURITY REQUIREMENTS/DD254

All contractors are required to hold at a minimum a facility clearance level of TOP SECRET with safeguarding at SECRET. Offerors shall complete the DD254 (block 6, 7, and 8), Attachment 2 to this solicitation. To be eligible for award, an offeror must have the required clearance at the time of award or be eligible to obtain clearance requirements. Unfunded sponsorship may be granted.

L-2.4.2 JOINT CERTIFICATION PROGRAM (JCP)/DD2345

Technical Requirements Documents (TRD) are made exclusively available to DoD contractors who are certified under the Defense Logistic Agencies (DLA) Joint Certification Program (JCP). Certification under the JCP establishes the eligibility of a U.S. or Canadian contractor to technical data governed, in the U.S., by DoD Directive 5230.25 and, in Canada, by the Technical Data Control Regulations (TDCR). A certification is required by U.S. or Canadian contractors that wish to obtain access to unclassified technical data disclosing militarily critical technology with military or space application that is under the control of, or in the possession of the U.S. DoD or the Canadian Department of National Defense (DND).

Contractors must submit a copy of the DD Form 2345 to the U.S./Canada Joint Certification Office, along with a copy of the company’s State/Provincial License, Incorporation Certificate, Sales Tax Identification Form or other documentation which verifies the legitimacy of the company.

L-2.4.3 SMALL BUSINESS SUBCONTRACTING PLAN

Other than small business offerors shall submit a written small business subcontracting plan that complies with FAR 52.219-9, Small Business Subcontracting Plan; DFARS 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) – Basic; or DFARS 252.219-7004, Small Business Subcontracting Plan (TEST PROGRAM) if the Offeror has a comprehensive subcontracting plan. Small Business subcontracting goals must be expressed in terms of percent of total contract value in addition to percent of total subcontracted amount. The Offeror shall present a viable methodology for meeting or exceeding the DoD’s subcontracting goals located at:

https://business.defense.gov/About/Goals-and-Performance/.

For small business categories where the offeror’s goal is less than the DoD’s goal, the offeror shall provide a substantiated rationale for not meeting the DoD’s goal. For other than small businesses, an approved Small Business Subcontracting Plan is mandatory for award and will be incorporated into any resultant contract as an attachment.

L-2.4.4 ORGANIZATIONAL CONFLICT OF INTEREST (OCI) MITIGATION PLAN

a. Organizational Conflict of Interest (OCI) is a concern requiring specific attention. Offerors shall identify any existing or potential conflicts and provide a legible, clear, and coherent Organizational Conflict of Interest Mitigation Plan IAW the template provided in Attachment 5 to this solicitation.

b. The offeror’s proposal may be deemed unawardable if the offeror is unable to mitigate an actual or apparent OCI or fails to present a compliant OCI Mitigation Plan. The approved OCI Mitigation plan will be incorporated into the resultant contract and supplemented with each delivery order.

c. Offeror’s OCI mitigation plan will not be evaluated as part of the technical evaluation; rather, the CO will determine whether any apparent successful Offeror is awardable in light of OCI concerns, akin to a responsibility determination. This determination focuses primarily on OCI concerns relating to the Prime Contractor. OCI concerns relating to subcontractors will primarily be addressed as part of the consent to subcontracting process, which is a matter of contract administration. The only time OCI concerns relating to subcontractors will be included in the responsibility-like determination is if the Prime Offeror’s proposed use of subcontractors demonstrates a fundamental lack of understanding of the agency’s OCI concerns. This determination is concerned both with ensuring objectivity and with avoiding any unfair competitive advantage that could result from unequal access to nonpublic information. It is a significant objective of this acquisition to promote customer confidence that Government activities are unencumbered by potential OCI in the use of customers’ competition-sensitive or proprietary information. That confidence among industry customers is vital to TETRAS II contractors’ access to sensitive and proprietary customer information which in turn is vital to the effective fulfillment of TETRAS II program requirements. The contract likewise requires the Contractor to exercise judgment to assist the Government in matters (such as drafting specifications or assessing another Contractor’s proposal or performance) where the Contractor’s objectivity is vital. For instance, the successful Offeror shall not be in a position to evaluate its own products or services, those of an affiliate, or those of a competitor of either the Offeror or one of its affiliates without proper safeguards to ensure objectivity to protect the Government’s interests. In some cases, however, safeguards are not sufficient to mitigate an OCI. The Offeror shall ensure its submission contains sufficient information to enable the Government to make the determination in these regards.

d. The following information will be used both in determining whether any Prime Contractor is awardable and as the starting point to assessing the OCI aspect of the consent to subcontracting process.

After surveying subcontractors’ and the Offeror’s own business units, and applying the principles of FAR Subpart 9.5, the Offeror shall assess whether there is an actual or potential organizational conflict of interest associated with the offer it plans to submit, including any potential Subcontractor. The Offeror shall disclose business activities for itself, its affiliates, its teammates, and affiliates of its teammates. The Offeror shall specifically identify those which may create at least the appearance that (a) any participant on the Offeror’s team might therefore be motivated to use the Government customer’s information improperly, or (b) the judgment of any participant on the Offeror’s team might be impaired in its fulfillment of requirements of the TETRAS II delivery orders. An affiliate includes any person or organization with which the Contractor is associated through an ownership, control, or direct financial interest. It includes any parent organization (to include the parent organization reflected at www.usaspending.gov ), and any organization majority owned or controlled by such parent (to include organizations of a common parent as reflected at www.usaspending.gov). The Offeror shall:

-Identify any teammate for whom there is any doubt whether it qualifies as a “Covered Government Support Contractor” (see DFARS 252.227-7013 and 252.227-7014) for programs supported either directly or indirectly under this acquisition, and identify the business activity (or activities) that might prevent the team member from qualifying; and

-Identify whether any teammate or any affiliate of a teammate has, within the past three years, participated as a Prime or major Subcontractor in furnishing end items or services of the type developed or produced on any program or effort for which TETRAS II requiring activities may furnish testing support. (Reference DFARS 252.209-7009, Organizational Conflict of Interest – Major Defense Acquisition Program).

-“Business activities” shall be described with specificity as to customers served, products and services provided, and dollar volume of sales including contracts/sales by date and amount which are representative of each such activity;

-Provide evidence of facts and circumstances which it believes mitigates concerns related to the appearance and/or presence of business activities which may create at least the appearance of a potential or an actual organizational conflict of interest.

-To the extent the Offeror identifies any potential or actual organizational conflicts of interest, the Offeror shall explain the actions it intends to use to address concerns about potential or actual conflicts.

The Offeror shall submit proposed approaches to mitigating the effects of any potential or actual conflicts of interest arising out of the business activities disclosed.

e. The OCI Mitigation Plan will be reviewed by the CO upon submittal by the Offeror with their proposal. The OCI Mitigation Plan will not be evaluated as part of the source selection, but will be evaluated as a compliance item. The CO will review the plan for any potential issues with respect to OCI. Clarifications may be requested from Offerors and does not constitute discussions. The OCI Mitigation Plan will be an administration action/issue – specifically the awardees will submit their OCI Mitigation Plan(s) and the Government will review the plan(s) for approval. Once the OCI Mitigation Plan(s) is/are approved by the Government the Plan will be incorporated into the contracts. OCI Mitigation Plans will be formatted IAW Attachment 5, OCI Mitigation Plan Template.

L-2.4.5 REPRESENTATIVE AND CERTIFICATIONS

Offerors shall ensure all required representations and certifications have been filled-in/completed and are provided in their proposal.

L-2.4.6 IDENTIFICATION AND ASSERTIONS

Offerors shall identify and assert any data rights for the contract level. Specific data rights will be addressed at the delivery order level, when applicable.

L-3.0 VOLUME II – FACTOR I: SOW CAPABILITIES

a. Offerors shall provide a clear, coherent, and legible narrative (in power point format) describing their specific approach to fulfill the technical requirements in accordance with statement of work paragraphs

1.3.1 through 1.3.6.6.4 and address the critical and non-critical items identified in Sections

b. Project/Program Management. Offerors shall provide direct capability to perform Project/Program Management:

Project/Program Management: Offeror shall demonstrate processes for accomplishing project/program management IAW SOW paragraphs 1.3.5 through 1.3.5.5 and 1.3.6.1.

c. In addition to providing Project management capability, the offeror shall provide narratives for two of the four technical areas: Design/Redesign, Hardware, Software, and Testing.

(1) Design/Redesign: The offeror is provided two avenues in which to provide Design and Redesign Test Capability - Hardware or Software. In accordance with SOW paragraphs 1.3.1 through 1.3.1.15 and paragraphs 1.3.6.1 through 1.3.6.3. The offeror’s proposal shall demonstrate:

Hardware:

The ability to develop state of the art designs with accepted engineering practices and processes and the ability to develop state of the art hardware designs that meet test capabilities for weapons, spectrum or DoD test facilities.

Or

Software:

The ability to develop state of the art designs with accepted engineering practices and processes and the ability to develop state of the art software designs that meet C5ISR, virtual, or electronic combat test capabilities.

(2) Hardware: Offeror’s proposal shall demonstrate the ability to develop, fabricate, integrate, and manufacture C5ISR, Spectrum and Munitions Test Systems for the successful delivery of hardware and demonstrate working knowledge and experience of a broad range of test capabilities for Weapon/ Munitions, Electronic Combat, Spectrum or Test Systems IAW SOW paragraphs 1.3.2 through 1.3.2.4 and 1.3.6.1 through 1.3.6.3.

(3) Software: Offerors proposal shall demonstrate Software Development and Integration processes that evidence accomplishment for C5ISR, Spectrum, Electronic Combat, Threat Systems, Munitions Systems, or Test Systems and demonstrate working knowledge and experience of a broad range of test capabilities for C5ISR, Spectrum, Electronic Combat, Threat Systems, Munitions Systems, or Test Systems IAW SOW paragraphs 1.3.3 through 1.3.3.9 and 1.3.6.1 through 1.3.6.3.

(4) Testing: In accordance with SOW paragraphs 1.3.4 through 1.3.4.2.7 and 1.3.6.1 through 1.3.6.3, Offeror’s proposal shall demonstrate:

a. Working knowledge and experience of a broad range of DoD and commercial test processes;

b. Processes for accomplishment of Test and demonstration activities, and;

c. Working knowledge and experience of the Eglin Range Complex or equivalent DoD facilities.

L-4.0 VOLUME III - FACTOR II: COST/PRICE

L-4.1. COST AND PRICING INSTRUCTIONS

L-4.1.1 GENERAL INSTRUCTIONS

a. The offeror shall provide a cost/price volume of the proposal IAW Table L-1.3. The proposal shall fully and clearly demonstrate and document reasonableness and realism of Attachment 3 – Cost/Price Sheet. Cost/ price proposal shall be submitted IAW Attachment 3 – Cost/Price Sheet. The Total Proposed Amount will include the Government established initial delivery order for a FFP amount of $1,000.00. The cost/price proposal shall document labor rates and all indirect rates for the first three years of the ordering period. Failure to submit a completed Attachment 3 – Cost/Price Sheet in the provided Excel template may result in an offeror not being selected for award; no other price template will be accepted. All information relating to proposed cost/price shall be included in Volume III in the Pricing Narrative. After contract award, the Government may negotiate rates for Years 4 and 5 if determined necessary.

b. Offeror shall use Attachment 3 to show how their Burdened Labor Rates (BLRs) are calculated and to multiply the BLRs by the total annual hours provided by the Government (hours are used for evaluation purposes only). BLRs shall be calculated for the first three years of the contract. In proposing rates, Offerors may not consider uncompensated overtime.

c. Although this IDIQ is not considered an Advisory &Assistance Services (A&AS) or a services contract, labor is anticipated on future DOs to provide final products. The labor categories provided in Attachment 3 – Cost/Price Sheet represent several of the anticipated labor categories that may be commonly required under this IDIQ contract. The Offeror must propose on all Labor Category/Skill Level combinations for each year (3 years total).

d. The Offeror’s proposed rates shall be the highest BLRs (excluding fee or profit) for the Offeror’s team.

The rates proposed shall be considered the ceiling rates for the first three years of the contract. This includes BLRs, Fixed Fee rate, Profit rate, G&A, and Material Overhead rate (if applicable).

e. The cost/price submissions shall be complete and in compliance with the solicitation. Cost/Price information shall NOT be included in oral presentations.

L-4.1.1 PRICE REASONABLENESS AND COST REALISM

These instructions are to assist offerors in submitting data other than cost or pricing data that is required to evaluate the reasonableness and realism of proposed Cost elements. Compliance with these instructions is mandatory and failure to comply may result in rejection of the proposal. Note that unrealistically low, or high, proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from the competition either on the basis that the Offeror does not understand the requirement or has made an unrealistic proposal. The Offeror’s proposal shall be sufficiently detailed to demonstrate their reasonableness and realism.

L-4.1.2 COMPLETENESS

The Government will review the pricing submissions for completeness and compliance with Section L of the solicitation. It is important to follow the instructions that are provided in the “Read First” Tab in Attachment 3 – Cost/Price Sheet. Failure to do such may exclude an Offeror from award.

L-4.1.3 FORMAT

The Cost/Price proposal shall, at a minimum, contain the information specified below IAW the following general outline:

-Introductory Documents IAW L-4.2 -Cost/Price Spreadsheet (in MS Excel format, with numbers rounded to the hundredth decimal place).

-Cost/ Price Supporting Data/ Narrative -Certified Cost Pricing Data, if required

L-4.2 COST/PRICE INTRODUCTORY DOCUMENTS

L-4.2.1 INDEX/TABLE OF CONTENTS

The Offeror shall provide an Index/table of contents to include, as a minimum, summary descriptions of estimating, purchasing, and accounting systems; any deviations to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement.

L-4.2.2 ESTIMATING SYSTEM

Offerors shall provide a summary description of their standard estimating system or methods. The summary description shall separately cover each major cost element (e.g., Direct Material, Engineering Labor, Manufacturing Labor, Indirect Costs, Other Direct Costs, Overhead, and General and Administrative (G&A)). The offeror shall identify any deviations from the offeror’s standard estimating procedures in preparing the cost/price proposal, if applicable. The offeror shall indicate whether the Offeror’s system has Government approval and if so, provide evidence of such approval.

L-4.2.3 PURCHASING SYSTEM

Offerors shall provide a summary description of their purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provisions are made to ensure quantity and other discounts). Also, Offerors shall identify any deviations from standard procedures in preparing proposals, if applicable. Offerors shall indicate whether they have Government approval of their purchasing system and if so, provide evidence of such approval.

L-4.2.4 ACCOUNTING SYSTEM

A Government approved Accounting system is required at time of award. It is anticipated that the preponderance of TETRAS delivery orders will be cost type contracts; therefore, offerors are required to have an approved accounting system in order to be eligible to receive an award. The Offeror shall indicate whether they have Government approval of their accounting system and if so, provide evidence of such approval. The Offeror’s most recent DCAA audit report must specifically state the Offeror’s accounting system is “adequate” to be considered standard of proof. The offerors audit report shall include all the indirect rate pools and associated allocation bases for those rates. If the report does not include this level of information the Offeror shall provide its proposal indirect rate pools and associated allocation bases. The report shall include all numbered pages and not be redacted. The offeror shall identify any deviations from standard procedures in preparing this proposal, if applicable.

L-4.2.5 DISCLOSURE STATEMENTS

The Offeror shall provide a copy of the most recent approved CAS Disclosure Statement, if applicable.

Additionally, the Offeror shall provide a copy of the cognizant Federal agency official’s written determination regarding adequacy of the provided (and proposed in accordance with) Disclosure Statement in accordance with FAR 30.202-6.

L-4.2.6 FINANCIAL CAPABILITY REVIEW

Offerors shall submit the address, phone number, and point of contact of their cognizant DCMA and DCAA offices. This information is necessary for the Government to potentially request a Financial Capability Review. Offerors with current (within one year) Financial Capability Reviews shall provide a copy with their proposal. Offerors shall have the financial resources necessary to perform the contract and be able to provide evidence of such, if requested.

L-4.2.7 GROUND RULES AND ASSUMPTIONS

The Offeror shall provide Ground Rules and Assumptions used in preparing the Cost/Price Proposal.

L-4.3 COST/PRICE SPREADSHEET

L-4.3.1 LABOR SKILL MIX AND HOURS

The Offeror shall complete the Cost/Price Sheet, Attachment 3 to this RFP. The Government has provided the anticipated skill mix required for the work in the Cost/Price Sheet. The Government provided man years consisting of 1,920 hours are for evaluation purposes only. The Offeror shall not deviate from the skill mix and number of hours provided. The skill mix and number of hours are the same for the first three years of the contract.

L-4.3.2 DIRECT LABOR

The following table shows the correlation between the TETRAS II labor categories and the Office of Management and Budgets’ (OMB) Standard Occupational Classification (SOC). Any Direct Labor category proposed that takes exception to the following table must be adequately justified through supporting documentation using a narrative or chart.

TETRAS Labor Category

OMB

SOC

TETRAS Labor Category OMB SOC

Scientific, Engineering, & Technical Skills Technical Support Skills

Aerospace Engineers 17-2011 Aerospace Engineering and Operations Technicians

17-3021

Chemical Engineers 17-2041 Electrical and Electronics Engineering Technicians

17-3023

Computer Hardware Engineers 17-2061 Electro-Mechanical Technicians 17-3024 Electronics Engineers, Except Computer

17-2072 Environmental Engineering Technicians

17-3025

Mechanical Engineers 17-2141 Industrial Engineering Technicians 17-3026

Engineers, All Other 17-2199

Calibration Technologists/Technicians, Engineering Technologists/Technicians, Except Drafters, All Other

17-3098

Computer Network Architects 15-1241 Surveying and Mapping Technicians 17-3031 Computer Occupations, All Other 15-1299 Electrical and Electronics Drafters 17-3012 Operations Research Analysts 15-2031 Mechanical Drafters 17-3013 Data Scientists and Mathematical Science Occupations

15-2098

Computer and Information Research Scientists

15-1221 Other Non-Technical Skills

Computer Systems Analysts 15-1211 Technical Writers 27-3042 Computer Programmers 15-1251 Financial Clerks, All others 43-3099 Information Security Analyst 15-1212 Executive Secretary 43-6011 Software Developers and Software Quality Assurance Analysts and Testers

15-1256 Secretary 43-6014

Desktop Publishers 43-9031

Each labor category consists of four (4) skill levels (Senior level, Level 3, Level 2, and Level 1) IAW the SOW. The table below shows the correlation between the skill level and the OMB SOC National Wage Data.

Percentile Skill Level 10% 1 25% 2 50% 3 75% Senior

Proposed rates that significantly deviate from the OMB SOC percentile wage estimates shall be supported with applicable data in the narrative. At the time of this RFP release, the OMB SOC publication is dated May 2020. The current national estimates can be reviewed at https://www.bls.gov/oes/current/oes_nat.htm. Offerors shall escalated all proposed rates to reflect an anticipated start in CY 2022.

Offerors shall provide a narrative describing direct labor escalation. Any escalation proposed shall be consistent with the average annual Bureau of Labor Statistics (BLS) Employment Cost Index (ECI) for the previous three years. Any proposed escalation that deviates from the BLS ECI shall be supported with applicable data in the narrative. If any other indices are used to determine escalation, the index shall be identified in the narrative.

L-4.3.3 INDIRECT COSTS

All indirect costs shall be proposed by category and by year consistent with Attachment 3. Offerors shall provide, at a minimum, one of the following to document the reasonableness and realism of their indirect rates: provisional billing rates, forward pricing rate agreements (FPRAs), or base and pool calculations consistent with the Offeror’s cost accounting system. Offerors are encouraged to provide all pertinent indirect data that has been verified by the Government and shall provide evidence of the Government verification. Offerors shall provide a table listing the indirect rates by calendar year used to complete Attachment 3.

L-4.3.4 BURDENED LABOR RATES (BLRs)

Offeror’s Burdened Labor Rate (BLR) build-up shall be calculated for each labor category identified in Attachment 3 as follows: Direct Labor Rate plus all applied indirect rate percentage amounts (excluding profit or fee). Offerors shall propose all BLRs pricing per hour and the annual labor cost based on the hours provided by the Government. Offerors are to round all rates to the nearest hundredth (2 places to the right of the decimal point). Labor categories shall not be combined into composite categories. Under no circumstances will composite labor rates or categories be accepted. All labor proposed must be discretely identified by category, rate, and year utilized. All BLRs will be incorporated as the ceiling rates for the first three years of the contract.

L-4.3.5 FIXED FEE AND PROFIT

For the purposes of evaluation, Fee and Profit rates shall be calculated on 50% of the total annual labor costs for Firm Fixed Price (FFP) and 50% of the total annual labor costs for Cost Plus Fixed Fee (CPFF).

The fee and profit rate shall be established as the ceiling for the first three years of the contract. The Offeror’s Fee & Profit rates shall be expressed as a percentage and proposed in dollars & cents.

Actual rates fee and profit rates will be negotiated at the delivery order level.

L-4.3.6 MATERIAL OVERHEAD

For the purposes of evaluation, material is estimated at $30,000,000 per year. Half of the material cost ($15M) shall be applied to Firm Fixed Price calculations and the other half applied to Cost Plus Fixed Fee calculations. The Offeror shall propose a material overhead rate consistent with their disclosed accounting practices. If the offeror does not have a material overhead rate, then the rate shall be zero percent, which will be the ceiling rate.

L-4.3.7 COST SPREADSHEET

Total Labor Cost (TLC) The sum of all Labor Costs on all labor categories and skill levels.

FFP Calculation 1 Adjusted Labor Cost

(ALC)

Divide Total Labor Cost by 2 (50% of TLC)

2 Material (MAT) Government-established amount of $15,000,000.00 3 Material Overhead (MAT

OH)

Apply proposed Material Overhead rate to Government established Material amount, if not applicable enter zero.

4 Material G&A Apply proposed Material G&A rate, if not applicable enter zero.

5 Material Total Cost Subtotal MAT+ MAT OH + MAT G&A costs 6 Subtotal Subtotal ALC + Material Total Cost 7 Facility Capital Cost of

Money (FCCOM) Apply proposed FCCOM rate to the subtotal at item 6, if not applicable, enter zero.

8 Profit total Apply proposed Profit Rate to the ALC (Line 1)

9 Total FFP Price Total Subtotal at item 6, item 7, and item 8.

CPFF Calculation 1 Adjusted Labor Cost

(ALC)

Divide Total Labor Cost by 2 (50% of TLC)

2 Material (MAT) Government-established amount of $15,000,000.00 3 Material Overhead (MAT

OH)

Apply proposed Material Overhead rate to Government established Material (MAT) amount of $15,000,000.00, if not applicable enter zero.

4 Material G&A Apply proposed Material G&A rate, if not applicable, enter zero.

5 Material Total Cost Subtotal MAT+ MAT cost + MAT G&A costs 6 Subtotal Subtotal ALC + Material Total Cost 7 Facility Capital Cost of

Money (FCCOM) Apply proposed FCCOM rate to the subtotal at item 6, if not applicable, enter zero.

8 Fee total Apply proposed Fixed Fee Rate to the ALC (Item 1)

9 Total CPFF Price Total Subtotal at item 6, item 7, and item 8.

Total Annual Price Total sum from #9 on the FFP Calculation and #9 on the CPFF

The Offeror shall repeat the above calculations for years 2 and 3 1 Total Proposed Price Total Annual Price for years 1, 2, and 3 2 Initial Delivery Order Government-established amount of $1,000.

3 Total Proposed Amount Add Total Annual Price for three years plus the

Government-established amount for the initial Delivery Order.

L-4.4 DATA OTHER THAN CERTIFIED COST OR PRICING DATA AND CERTIFIED COST

OR PRICING DATA

The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors will be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price in the form of Certified Cost and Pricing Data IAW DFARS 215.371-3(a) (b) (c).

L-5.0 MINIMUM DELIVERY ORDER

In accordance with AFFARS 5316.504(a) (2), a delivery order for the post-award conference will be placed at the time of award of the IDIQ contract. The delivery order will have a Government established firm-fixed-price amount of $1,000. Pricing for the delivery order shall be incorporated into the Total Proposed Amount and will be evaluated as a part of this source selection prior to the award. The TETRAS II minimum order value is $1,000 and will be met with the award of the first delivery order.

The post-award conference will be held in-person and/or by video/teleconference. The Statement of Work for the post-award conference for the first delivery order is provided at Attachment 6 to this solicitation.

L-6.0 INCREMENTAL/FIRST-IN-FIRST-OUT EVALUATIONS

Offerors are encouraged to submit proposals early. The Government intends to conduct evaluations on an incremental, first-in-first-out basis as proposals are received. The Government will not make an award to any Offeror prior to the solicitation closing date and time in order to allow contractors to update the proposal and/or to correct any discrepancies discovered after early submission.