PWS_Project_Manager_Amend01.pdf

PERFORMANCE WORK STATEMENT

FOR

PROJECT MANAGER

1.0 Organizational Analysis:

Air National Guard (ANG):

Source: (http://www.ang.af.mil/)

Vision is to be “A ready, reliable, and relevant force, now and into the future”

Mission is "To provide combat capability to the war fighter and security to the homeland.” Specifically, to provide ready units to the state and nation in three critical roles:

Federal Role: To maintain well-trained, well-equipped units available for prompt mobilization during war and provide assistance during national emergencies

State Role: To protect life and property, and to preserve peace, order, and public safety.

Community Role: To participate in local, state, and national programs that add value to America

2.0 Technical Specifications:

The following technical specifications are provided to demonstrate the task environment in which the services will be delivered. The following specifications are not directives on how the services are to be provided but an example of what traditionally has been required to successfully support the objectives.

The contractor is encouraged to surpass the minimal technical specifications as well as demonstrate technical, operational, and administrative expertise to support the customer in exceeding organizational and departmental objectives.

2.1 Assistance in Preparing Project Documentation for Design Projects:

2.1.1 Project documentation shall be completed in accordance with applicable directives and implement design policy.

2.1.2 Monitor and/or inspect complex project and substantial new construction, renovations and improvement to real property facilities.

2.1.3 Maintain surveillance over project to ensure compliance with contract documents.

2.2 Project Technical Support:

2.2.1 Construction management services shall include submittal reviews, site observations, and progress meetings attendance and documentation.

2.2.2 Ensures continuous surveillance of contractor's project is accomplishment for adherence to schedules, compliance with specifications, contractual provisions, and safety requirements.

2.2.2.1 If applicable, maintain daily inspection records in a timely and accurate manner.

2.2.2.2 Maintain/Manage a non-compliance log and provide to Contracting Officer for appropriate action. Log should be updated on a regular basis detailing status of issues.

2.2.3 Performs final inspection of projects for technical adequacy, accuracy, compliance with contract provisions, and recommends final acceptance or disapproval.

http://www.ang.af.mil/

2.2.4 Reviews architectural drawings, sketches, and specifications for technical adequacy, constructability, maintainability, operability, and interpretation in terms of requirements for manpower, supplies, and equipment.

2.2.5 Assist the Government staff with technical design reviews to include change order reviews.

2.2.6 Technical review shall include reviews of drawings and specifications for all engineering disciplines for conformance to the project documents, design policy, applicable codes, and constructability.

Conformance to cost limits shall also be confirmed.

2.3 GIS and AutoCAD Drawing Support

2.3.1 Maintain and update Base Common Installation Plan (CIP) to include project updates.

2.3.2 Maintain and update Base Master Plan Drawings to include project updates.

2.3.3 Maintain and update Building floor plans to include project updates.

2.3.4 Provide, as directed, drawing support for other Base organizations.

2.3.5 Maintain physical and electronic record drawings.

2.4 ERM

2.4.1 Develop a filing system to transfer existing Project Data to the ERM System as required.

2.4.1.1 Applicable requirements are included in:

2.4.1.1.1 AFI 33-321 - Authentication of Records

2.4.1.1.2 AFI 33-322 - Records Management Program

2.4.1.1.3 AFI 33-332 - Privacy Act Program

2.4.2 Complete 1 CBT for Records Custodian on the AF E-Learning website by AFI 33-322 Record Management.

2.4.3 Coordinate development and implementation of the system with PANGB Records ERM personnel.

2.5 Additional Requirements and Notes:

2.5.1 Bachelor’s degree in engineering is required with a minimum of 2 years of practical experience in engineering and construction management in design and construction at military installations are required.

2.5.2 Possess Army/Air National Guard experience/knowledge directly related to the requirements of the contract.

2.5.3 The Contractor shall have extensive working knowledge of Federal, DoD, Army and Air National Guard engineering regulations, instructions and technical letters and knowledge of the Federal and DoD Acquisition Regulations; agency standard operating procedures and safety issues.

2.5.4 The Contractor shall comply with the following Government directives in order to successfully complete the tasks:

Federal Acquisition Regulation (FAR)

Defense Federal Acquisition Regulation Supplement (DFARS)

Army Federal Acquisition Regulation Supplement (AFARS)

National Guard Federal Acquisition Regulation Supplement (NGFARS)

ANG Engineering Technical Letters and Series 32 Regulations and Instructions

NGB Acquisition Policy Letters

Office Operating Instructions

NGR 5-1 / ANGI 63-101

2.5.5 Services are for multiple design and construction projects on site. Work hours may vary- no min/max established. No overtime is authorized. Period of performance is one base year- 12 months with two options for additional 12 months. Total period of performance NTE 36 months.

2.5.6 No travel is anticipated for this contract. A modification to the contract will be issued if travel is required.

2.5.7 Federal position equivalent is GS-12 or higher, Project Manager. Location of work is PANGB, Portland, OR

2.5.8 Contractor will be provided with an open office space located at 142nd CES , PANGB, OR, including a complete workstation and chair, expendable supplies, computer hardware and software (and support), internet/intranet/Local Area Network (LAN) (and support), telephone and fax, copy machine and printer, mail service and postage. All government furnished supplies and services shall be for official use only.

2.5.9 During the performance of this contract the contractor may be required to utilize and sign for the following, but not limited to, government furnished equipment (GFE) in the performance of their duties:

LMR Radios, Digital Camera, Various Testing Equipment and access to Government vehicles as needed.

2.5.10 The contractor and Government representative shall conduct an inventory of all Government furnished equipment within ten days of commencement. The contractor shall sign a receipt for all furnished equipment. The contractor and Government representative shall determine the working condition of all equipment. The Government will replace and/or repair any item not in working order.

3.0 Security Requirements:

3.1 A National Agency Check with Inquiries (NACI) is required and a favorable completion of FBI fingerprint History Check must be completed.

3.2 Contractor shall work with the contracting office for processing into the Contractor Verification System

(CVS).

3.3 Contractor shall obtain a Restricted Area Badge.

3.4 Contractor shall obtain a Military Driver’s License.

3.5 In accordance with DoDM 5200.01,V-4 DoD Information Security Program: Controlled Unclassified Information (CUI), AFI 16-1404 Air Force Information Security Program and AFI 16-1406 Air Force Industrial Security Program.

3.5.1 Security Manager will ensure Initial Orientation and Refresher Training is provided to contractor employee(s) upon initial assignment to the unit. Contractor employee(s) will complete the ADLS course: "Protecting Sensitive Information (ZZ133078) and will provide successful completion training certificate to the security manager.

3.5.2 Security Manager will integrate contractor employee(s) as an unclear member of the unit to the units Information Security Program.

4.0 AT Level I Training.

4.1 All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract award.

4.2 Certificates of completion for each affected contractor employee and subcontractor employee shall be submitted to the Contracting Officer’s Representative.

4.3 AT level I Awareness Training will be performed at the Base SFS Building (145). If the Contractors personnel is unable to attend this Base Training, the Contractor personnel shall complete the training at the following website: https://atlevel1.dtic.mil/at.

5.0 OPSEC Training.

5.1 In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 – OPSEC Fundamentals) and refresher training (Security Administration) are both available on the ADLS website.

6.0 Information Assurance (IA) / Information Technology (IT) Training.

6.1 All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Awareness Cyber Awareness Challenge before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Air Force training requirements in DoDD 8570.01, DoD 8570.01-M and AFPD 33-2 within 15 days of the start of contract performance.

6.2 Complete Total Force Awareness Training in ADLS.

7.0 Miscellaneous:

7.1 The contractor is cautioned that if off-duty active military personnel are hired under this contract, they may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The absence of such employees shall not constitute an excuse for nonperformance under this contract. Contract employees shall not work contracted duties while in an active duty/ annual training/ or any other type of military status (Title 10 or 32) (on-orders) or while performing required military training. (Unit training days or training makeup days). It is the responsibility of the contract employee to notify their employer in an adequate time in advance of such requirements and the contractor shall contact to the COR to determine if a replacement will be needed.

7.2 Hours of Operation: The contractor shall normally perform the services required under this contract within core operating hours which are 0600-1800hrs Mon thru Fri. However, with the prior approval of the COR the work schedule may be shifted (with no pay differential or overtime) to accommodate the progress of assigned projects. The contractor will work a 40 hour work week NTE 2080 hours a year.

7.3 No accumulation of compensatory time is authorized. The Government will provide the Contractor with a quality assessment on a monthly basis as a minimum. Rating definitions are shown below.

Contractor employee shall present the Quality Assessment sheet that follows to the COR at the end of each month of performance. The COR will complete and provide to the Contract Manager and Contracting Officer within 3 days of receipt.

7.4 Contractor Manpower Reporting (CMR)

7.4.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the AIR FORCE collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil.

7.4.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil.

7.4.3 Unit Identification Code (UIC) for the Requiring Activity: F8T3CE

7.4.4 Issuing Office DoDAAC: W912JV

7.4.5 Information regarding CMR, including contractor guides, can be found at the following website:

https://cmra.army.mil/help/glossary.html

Provide Civil Engineering Flight Support services. Services will be for the engineering Flight Chief.

The Contractor shall perform project management and inspection tasks for MILCON and SRM projects for the 142nd Civil Engineer Squadron. Place of performance will be Portland Air National

Guard Base (PANGB), Portland, OR to include the Warrenton, Oregon Geographically Separated

Unit (GSU) for daytime support. Other services shall include GIS and AutoCAD drawing support and Electronic Records Management.

Deliverable Performance

Standard

Acceptable Quality Level (AQL) Method

Used /

Frequency

Monitor/

Inspect

Projects

Technical

Specification

2.1.3- 2.1.4

Monitor and/or inspect complex projects and substantial new construction, renovations and improvement to real property facilities. Ensure all evaluations and recommendations are technically complete and on time with 99% accuracy

Maintain surveillance over projects to ensure compliance with contract documents. Ensure close out documents are signed, validated and forwarded to the BCE office within 45 days of substantial completion date.

Project

Technical

Support

Technical

Specification

2.2 - 2.2.7

Project designs, to include change orders, performed by Architect Engineer firms require a local technical review. The contractor shall perform technical reviews of designs to confirm compliance with applicable technical directives and general constructability. Assessments & reports are accurate and meet suspense’s 95% of the time.

Review of project designs are completed and returned within 5 days of receipt.

Ensures continuous surveillance of contractor's project is accomplishment for adherence to schedules, compliance with specifications, contractual provisions, and safety requirements

GIS and

AutoCAD

Drawing

Support

Technical

Specification

2.3-2.3.5

Update and maintain existing databases. These includes CIP, Base master plans and building floor plans.

Maintain record drawings

Incorporate project data into above items.

Electronics

Records Technical

Specification

Complete Records Custodian CBT

Management)

ERM

2.4-2.4.3 Develop Enterprise Risk Management Plan

Maintain and update ERM project files on the R drive