Chapel I AV Upgrades PreBid 5SEP08.docx

Attendees:

· Andrew Bang, EIDIM

· Eric Jones, SAV Inc.

· George Turner, SAV Inc.

· Grant Cossey, Southland Technology

· James Blake, Rossco, LLC

· Jon Blake, Rossco, LLC

· SSgt. Robert Hangley, USAF

· Terri Waywell, USAF

· Tracy Kahandmen, RAT Sound

Administrative Matters

· Terri Waywell is the Contract Specialist for this buy. Any communications shall be routed through her. Additional site visits shall be coordinated through Ms. Waywell. Terri.waywell@vandenberg.af.mil; ph: 805 606 6367; fax: 805 606 5193.

· Bid package shall include spec sheets or product item number with description.

· SUBCLINS may be added to delineate specific equipment to be used.

· Contractors shall be registered in CCR to be eligible for award.

· The solicitation does call for attendance at all services on one Sunday to program presets and provide training.

· As noted in the solicitation, bids will be evaluated on technical acceptance and price. The contractor may choose to submit more than one bid.

· Bids are due 10 SEP 08, at 12:00 pm.

Building Walk-thru

· Speakers are currently equipped with phone cabling.

· There is a light above the projector screen site that could be a possible power source for the electric screen.

· The contractor must maintain the same number of audio inputs that are currently provided in the boxes next to the piano and next to the podium, at the front of the sanctuary.

· There is an external conduit that runs along the side of the building from the front of the sanctuary to the balcony. There is no additional known conduit to house cabling for the projector screen. Wiring on the opposite side of the sanctuary runs above a ceiling grid. There is approximately three feet from the ceiling grid to the ceiling.

· Side speakers mounted on sanctuary walls are called to be replaced. The location shall be suggested by the contractor. If need be, the speakers may be reused.

· One subwoofer is called for in the solicitation. Again, placement is to be recommended by the contractor.

Building Walk-thru (con’t)

· The sound board is to be replaced, and the contractor shall program presents for each service.

· The existing CD and tape deck will not be replaced.

· The system shall be able to accommodate two handheld microphones and two lapel microphones simultaneously. Contractor shall provide wireless mics and receivers.

· The projector shall accommodate DVD, computer VGA inputs, at minimum – video input is not required but desired. The projector shall have smooth transitions when switching between inputs.

· Light controls for the sanctuary are located at the front and the rear of the sanctuary. Only the lights at the front of the sanctuary can be dimmed.

· The chapel sound system is currently used for training, ministry musicals, Catholic Mass, contemporary services with guitar and drums, and Gospel worship.

· The projector must be located in the balcony and may be bolted to the floor.

· Additional space may be found in the storage closet behind the sound rack. No HVAC runs into the closet; there is a mesh screen to allow for air circulation.

· The organ is not part of the scope of work.

· When the amp is turned off, a large boom is emitted. The new system should silence that boom. No heat sequencer is required.

· An additional rack may be added; however the DVD, CD, and tape decks must be readily and easily accessible to the user.

· Four monitors are part of the scope of work.

· The government will be responsible for disposing of old equipment. The contractor will be responsible for removing the equipment from its current location to one directed by the government. The contractor will dispose of wiring.

· Past projects have found that bringing a lift into the chapel has been difficult. Scaffolding has been used.

· The aesthetics of the Chapel must be maintained.

· The curtains at the front of the sanctuary will remain manual.

· Average chapel attendance is between 60-275 on Sundays and 450-550 on Christmas. The Chapel staff has approximately 30 minutes between services to set-up.

· It is approximately 110’ from the balcony to the altar.

· The contractor may move the antennas for the wireless microphones.

· The government shall provide electrical schematics, floor plans, and elevations as soon as they are available.

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