FA4814-17-R-0003_Solicitation_Amendment.pdf

FA4814-17-R-0003

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

A. Revise PWS (dated 2/2/2017) to incorporate minimum qualification requirements (Reference Section 1.3).

B. Added clause 52.222-42, Statement Of Equivalent Rates For Federal Hires (MAY 2014) C. Extend the proposal due date and time to 15 Feb 2017 by NLT 12PM (EST).

POC: Melissa Biggar 813/828/7492 melissa.biggar@us.af.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Feb-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4814-17-R-0003

X 9B. DATED (SEE ITEM 11)

20-Jan-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Feb-2017

CODE

6TH CONTRACTING SQ

2610 PINK FLAMINGO AVE

MACDILL AFB FL 33621-5119

FA4814 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Feb-2017 12:00 AM to 15-Feb-2017 12:00 PM.

The following have been added by full text:

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

EMPLOYEE CLASS HR

MEDICAL APPOINTMENT CLERK GS-4 $12.23

(End of clause)

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS SOLICITATION

PROVISIONS ADDENDUM

The following additions/changes are made to FAR provision 52.212-1, which is incorporated by reference.

Information found in this addendum supersede FAR 52.212-1.

1.0 General Information

(a) Solicitation number: FA4814-17-R-0003

(b) Requests for clarification. Address any questions or concerns you have to the CO or CA. Written requests for clarification may be sent by e-mail to melissa.biggar@us.af.mil or ramon.jimenez.7@us.af.mil or by mail to the address located in block 9 of the standard form 1449. No phone calls will be taken. All requests for clarification/questions are due no later than 27 January 2017 at 12:00 PM Eastern Standard Time.

(c) Receipt of offerors. Offers are due no later than 15 February 2017 at 12:00 PM Eastern Standard Time to the 6th Contracting Squadron, 2610 Pink Flamingo Avenue, Building 147, MacDill AFB, FL 33621- 5119. No faxed offers will be accepted. The offeror is solely responsible to make sure their offers are received by the deadline.

(d) “Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

(e) Points of Contact – The Contracting Officer (CO) and Contract Administrator (CA) are the sole points of contact for this acquisition. The CA for this solicitation is Mrs. Melissa Biggar and she can be reached by phone at (813) 828-7492 or by email at melissa.biggar@us.af.mil. The CO for this solicitation is Mr.

Ramon Jimenez and he can be reached by phone at (813) 828-7483 or by email at ramon.jimenez.7@us.af.mil.

(f) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

2.0 General Instructions

(a) This section provides general guidance as well as specific instructions on the format and content of an offerors submissions. The offeror’s submission must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package will be considered non-responsive to this solicitation and will not be evaluated for award. For the purposes of this solicitation, non-responsiveness refers to (but is not limited to): Failure to follow submission procedures and format (as contained/described herein), Failure to provide a Unit Price and Extended Total/Amount for each Contract Line Item, failure to provide the required number of past performance references required by this solicitation and/or failure to comply with section d(vi) of FAR 52.212-2 (if applicable). The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS).

(b) Offers shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s submission.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful submissions. The Government will destroy extra copies of such unsuccessful submissions.

(e) Discrepancies – If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale.

The offeror is reminded that the Government reserves the right to award this effort based on the initial submissions, as received, without discussion.

(f) Each past performance references submitted must idenitfy the contract number, dollar value, point of contact (w/telephone number & email address), and a short description detailing the work performed.

3.0 Organization/Number Of Copies/Page Limits

(a) The offeror shall prepare submissions as set forth in the organizational table below. The titles and contents of the volumes are defined in the below table, all of which shall be within the required page limits and with the number of copies shown below.

VOLUME VOLUME CONTENTS COPIES PAGE LIMIT

I

Original Plus three (3) Copies

No limit

Contract Documentation, Cost/Price

1 Digital Copy on a Compact Disk

II

Past Performance

Original Plus three (3) Copies

1 Digital Copy on a

Compact Disk

(b) Page Limitations – Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read nor considered in the evaluation of the proposal and (for paper copies) will be returned to the offeror as soon as practicable. Each page shall be counted except the following: cover page, table of contents, tabs, and glossaries.

(c) Cost or Pricing Information – All cost or pricing information shall be addressed only in Volume I.

Information shall be limited to Contract Line Item Number (CLIN), including unit and extended pricing, as specified in this solicitation.

(d) Past Performance Information – All past performance information shall be addressed only in Volume II.

(e) Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

(f) Page Size and Format – A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 X 11 inches, not including foldouts. Pages shall be single spaced and text size shall be no less than 12 point. Use at least 1 inch margins on top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by volume. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 X 17 inches in size. Foldout pages shall fold entirely within the volume and count as a single page. Foldout pages shall not be used for text. These limitations shall apply to both electronic and hard copy submissions.

(g) Binding and Labeling – Each volume should be separately bound in a three-ring loose leaf binder. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror’s name. 1.2.7 Electronic Offers – The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments if any. Electronic copies shall be submitted in a format readable by Microsoft Office.

(h) Electronic Offers – The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments if any. Electronic copies shall be submitted in a format readable by Microsoft Office.

(i) Distribution – The “original” offer shall be identified. Offers shall be addressed to the Contract Specialist and mailed to: 6th Contracting Squadron, 2610 Pink Flamingo Ave., MacDill AFB, FL 33621-5119.

PERFORMANCE WORK STATEMENT

Attachment #1

PERFORMANCE WORK

STATEMENT

FOR

PATIENT APPOINTING SERVICES

MacDill AFB, Florida

2 February

SECTION 1.0 DESCRIPTION OF SERVICES

1.1 Scope of Work:

1.1.1 Provide quality Patient Appointing Services (PAS) to all eligible beneficiaries serviced by the 6th Medical Group at MacDill AFB, FL. The contractor will provide all necessary PAS in accordance with the applicable Department of Defense (DoD) standards and the expectations of the 6th Medical Group. The contractor will staff the PAS center to accommodate MacDill AFB’s catchment area of more than 250,000 eligible beneficiaries. Reference Appendix E for estimated volume of monthly calls.

NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL SERVICES.

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

1.2 MacDill Specific Requirements

1.2.1 The contractor will provide all personnel necessary to answer calls that will result in booking an appointment or documented verification that an appointment is not available. The contractor will also be responsible for creating telephone consults and MTF or patient cancellations.

1.2.2 The contractor will be responsible for monitoring the “Appointment Request” inboxes through the duty day for each clinic submitted through MiCare (Relay Health). The clinics include, but are not limited to: Family Health, Internal Medicine and Pediatrics. Once a secured message arrives, the request is opened and the appointing agent will review the message and/or assign an appointment through CHCS; an email will then be sent to the patient stating date and time of the appointment or if an appointment cannot be made, the reason why.

1.2.3 Attendance at Meetings. A contract representative (i.e. designated lead) shall attend meetings conducted jointly with the government, to discuss PAS operations and provide recommendation for service improvement. These meetings will include but are not limited to Monthly Access Management Team meetings and Monthly Readiness Training. The designated lead may be called upon to brief telephone statistics during these or other meetings as directed.

1.2.4 Appointment Line contract personnel must meet the standards identified in AFI 44-176, Access to Care Continuum, dated 30 October 2014. Reference Appendix A

1.2.5 The designated lead will generate reports from the Automated Call Distribution System and present this information to the Contracting Officer Representative (COR). The designated lead will produce and provide monthly status reports to the COR no later than the 3rd of each month for inclusion in the each months Performance Assessment Report.

1.3 QUALIFICATIONS: Contractor personnel must meet the below listed qualifications.

1.3.1 Mandatory knowledge and skills.

1.3.2 A fully qualified typist (computer keyboard) with a minimum of 50 WPM is required.

1.3.3 Speak and understanding the English language.

1.3.4 Standard office equipment, such as personal computers, copiers, fax machines, and telephone systems.

1.3.5 General medical ethics, telephone etiquette, and excellent communication and customer service skills.

1.3.6 Education. High school diploma or General Educational Development (GED) equivalency. Medical terminology desired.

1.3.7 Experience. At least 6 months of experience in medical office scheduling. Customer Service Training/experience preferred.

1.3.8 Work Environment/Physical Requirements. The work is mainly sedentary, but may require walking, bending, standing, and/or carrying of light items such as files, manuals, and medical records.

SECTION 2.0 SERVICES SUMMARY: The following is a list of the contractual Performance Objectives to be validated by the COR. Each Performance Objective includes a government-determined Performance Threshold and the Surveillance Method used by the COR to perform the verification.

Services Summary

Performance Objectives

PWS para. Performance Threshold Method of Surveillance

1 Percent of Abondoned Calls

Appendix A, 9.2.1.1

Less than or equal to 18%

Periodic

2 Service Level Appendix A, 9.2.1.2

90% of Calls answered within 90 seconds

Periodic

SECTION 3.0 GOVERNMENT-FURNISHED PROPERTY (GFP) AND SERVICES:

3.1 The federal government will provide the following items to the contractor.

3.1.1 Telephony Equipment. The MTF uses the PLANTRONICS/AASTRA headsets.

3.1.2 Telephony Systems in Use. AVAYA

3.1.3 Phone Numbers. 827/828-CARE

3.1.4 The federal government will provide adequate desk, computers and phones and headsets. The federal government will also provide adequate office supplies for the contractor to meet contract needs.

SECTION 4.0 GENERAL INFORMATION

4.1 Location for Services.

4.1.1 Locations are the MacDill Clinic on 3250 Zemke Ave, Bldg 1078 MacDill AFB FL 33621 and the Brandon clinic on 220 Grand Regency Blvd Brandon FL 33510.

4.2 Hours of Operation

4.2.1 Appointment Services shall be staffed with personnel Monday through Friday, 0700-1630.

3 Average Speed to Answer

Appendix A, 9.2.1.3

Less than or equal to 45 seconds

Periodic

4 Average Talk Time

Appendix A, 9.2.1.4

Between 3 to 5 minutes Periodic

5 Utilization Appendix A, 9.2.1.5

Greater than or equal to 70%

Periodic

6 Automatic Call Distribution System Report Generation

1.2.5 Received NLT 3rd day of

each month

Periodic

4.3 Operational Hours

4.3.1 6th MDG Training Day Closures. The MTF closes the 4th Monday of every month for staff wide training. The Appointment Line will NOT provide Appointing services on training day, however, Appointment Line personnel will be required to attend and be active participants in Appointment Line specific training and 6th MDG training as required by the Group. Training schedules may vary IAW with Group policy and directive.

4.4 Authorized Absences

4.4.1 AMC Family Days and Down Days. The 6th MDG participates in AMC Family Days and Down Days approved by Air Mobility Command and the 6th AMW/CC. On Family Days or Down Days the Appointment Line will be offline and the contractor shall NOT provide services.

4.4.1.1 CY17 Family/Down Day Schedule (subsequent years are expected to be similar):

30 May 2017 3 Jul 2017 5 Sep 2017 24 Nov 2017 26 Dec 2017

4.4.2.2 Holidays. The contractor shall NOT provide services for Federal Holidays:

New Year’s Day (1 January) Martin Luther King’s Birthday (third Monday in January) President’s Day (third Monday in February) Memorial Day (Last Monday in May) Independence Day (4 July) Labor Day (First Monday in September) Columbus Day (Second Monday in October) Veteran’s Day (11 November) Thanksgiving Day (Fourth Thursday in November) Christmas Day (25 December)

SECTION 5.0 APPENDICES:

Appendix A. AFI 44-176, Access to Care Continuum, dated 30 October 2014 Appendix B. 6 MDG MacDill and Brandon Clinic Appointing Guidelines Appendix C. 6 MDG T-CON Guide Appendix D. 6 MDG Policy Letter for No Show and Late Arrival Appendix E. Historical Data, Monthly Volume of Calls Appendix F. MacDill Contractor Security

APPENDIX A

AFI 44-176, Access to Care Continuum, dated 30 October 2014 (Seperately Attached)

APPENDIX B

6 MDG MacDill and Brandon Clinic Appointing Guidelines (Seperately Attached)

APPENDIX C

6 MDG T-CON Guide (Seperately Attached)

APPENDIX D

6 MDG Policy Letter for No Show and Late Arrival (Seperately Attached)

APPENDIX E

PATIENT APPOINTING SERVICES

HISTORICAL DATA

Month CALLS

OCT 14000.00

NOV 14000.00

DEC 14000.00

JAN 14000.00

FEB 14000.00

MAR 14000.00

APR 14000.00

MAY 14000.00

JUN 14000.00

JUL 14000.00

AUG 14000.00

SEP 14000.00

TOTAL 168000.00

APPENDIX F

CONTRACTOR SECURITY

MACDILL AIR FORCE BASE, FLORIDA

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

The following appendix provides information from Air Force Instruction 31-101 and local supplements on requirements for entering and conducting business while on MacDill Air Force Base (MAFB), Florida.

1. Contract Award.

1.1. Upon award of a contract, all contractors (including Small Purchase contractors), will have background checks conducted on all employees (including subcontractors or temporary employees) requiring access to MAFB.

1.2. The base Point of Contact (POC) is the unit or the base contracting office administratively who services the contract. The authorized format used for submitting employee personal information for background checks is located at Attachment 1, Request for Background Check.

1.3. The contractor is responsible for providing their employees’ personal information to their base POC. Failure to provide all personal information required or providing fraudulent information will result in the employee’s base access being denied.

1.3.1. Full name to include middle names or any known alias.

1.3.2. Date of Birth.

1.3.3. Social Security number.

1.3.4. Driver’s license number and state of issue.

1.3.5. Project name and contract number.

1.3.6. Requestor’s name.

1.4. Each base POC is appointed by their commander or management director on DD Form 577, Appointment/Termination Record – Authorized signature, and forwards a signed copy to the Visitor’s Reception Facility (VRF) annually.

1.5. The base POC sends a request, via email, to the 6 SFS/Background Check email address, which can be located on the Global Listing (MacDill). Personal employee information will be included on Attachment 1, Request for Background Check/Entry Access List (EAL).

1.6. The 6th Security Forces Squadron (6 SFS) will, upon receiving the EAL from the base POC, conduct a background check of contractor personnel using the approved local, state, and federal government web sites.

1.7. Any contractor employee found to have a criminal conviction listed below or have an outstanding warrant(s) will not be allowed entry to the base.

1.7.1. US Citizenship, immigration status, or Social Security Account Number that cannot be verified.

1.7.2. Barred from entry/access to any military installation or facility.

1.7.3. Wanted by federal or civil law enforcement authorities, regardless of offense/violation.

1.7.4. Name appears on any federal agency’s "watch list or “hit list” for criminal behavior or terrorist activity.

1.7.5. Any conviction for firearms or explosive violations within the last three years.

1.7.6. Incarcerated for 12 months or longer within the past three years, regardless of the offense.

1.7.7. Any conviction of espionage, sabotage, treason, terrorism, murder.

1.7.8. Conviction of a sexual assault, armed assault/robbery, rape, child molestation or kidnapping.

1.7.9. Drug possession with intent to sell or drug distribution.

1.8. Upon completion of the background check, the results will be electronically mailed to the requesting base POC. The email response will state whether the applicant is approved, denied, or pending further review by 6 SFS/S5 and base legal. Contract employee(s) approved for base access will report to the VRF, Building 1089 to retrieve the AF Form 75, Visitor Pass.

1.9. Background checks are valid for two years unless the person is terminated from the job, or is involved in a serious offense as listed paragraph 1.7. Requests for base access exceeding the two year period will require another background check.

1.10. The base POC identifies and appoints responsible contractor supervisors to sponsor sub-contractors and contract workers on base to perform services for no more than five business days (short-term) without a completed background check. Subsequent sponsorship (long-term) will require the proper completed background check by the VRF.

1.11. The base POC is responsible for identifying and retrieving all AF Form 75’s from the contract employees once the contract has expired or the contract employee’s employment is terminated and returns the passes to the VRF.

2. Contractor Visitor Passes for Entry to MAFB

2.1. The base POC completes Attachment 2, Request for Issuance of AF Form 75, and the contract employee hand carries the request to the VRF for issuance of the AF Form 75 for the duration of the contract, not to exceed one year.

2.2. Contractors must possess the proper photo identification media (driver’s license/state identification card, military identification card, or other authorized U.S. governmental photo media) to be issued a base pass. Non-U.S. citizens must provide original Immigrations & Naturalization Service photo media and Social Security card.

3. Contractor Vehicle Passes for Entry to MAFB.

3.1. Operators of vehicles must provide the following documentation to register vehicles.

3.1.1. Valid driver’s license.

3.1.2. Valid vehicle registration or rental agreement.

3.1.3. Valid insurance (except fleet vehicles) or rental agreement.

3.1.4. Drivers of borrowed vehicles must present a valid registration, insurance card (or policy), and power-of-attorney in the owner’s name.

3.2. Operators are required to sign a consent to search and impoundment disclaimer upon receiving their vehicle pass.

4. Contract, Commercial, and/or Oversized Vehicles

4.1. All contractor, commercial, and oversized vehicles must enter MAFB through the Tanker Way Gate located off Interbay Boulevard.

4.2. The following are considered “commercial or oversized” vehicles.

4.2.1. All vehicles registered and licensed with “commercial” license plates, regardless of state of issue.

4.2.2. All vehicles, regardless of type, license plate, or size having more than two axles.

4.2.3. All vehicles displaying a commercial plaque, logo, or emblem.

5. Contractor Vehicle and Personnel Processing Requirements

5.1. The Tanker Way Gate is open for personnel and vehicle processing from 0530 – 1700 hours Monday through Friday and 0530-1000 on Saturday. Holiday hours are 0530-1000;

Thanksgiving, Christmas Eve, Christmas and New Year’s Day the gate will be closed.

5.2. During closure of Tanker Way Gate, contractor/commercial vehicles requesting entry will use the Dale Mabry Gate.

6. Subcontractors

6.1. All subcontractors are required to follow the same instructions listed above for their personnel.

6.2. Contractors with an immediate access requirement for a short-term subcontractor must coordinate with their base POC prior to access authorization.

6.3. Short term subcontractors will be issued a pass not to exceed one week.

7. Contractors working in USAF Restricted Areas

7.1. Contract employees will be required to obtain a favorable National Agency Check (NAC).

Contract employees will be required to complete a Standard Form 85P, a Questionnaire for Public Trust Position, before being granted access to restricted areas.

7.1.1. Contract employee/s will coordinate with the unit Security Manager (SM) to complete the

SF 85P.

7.1.2. The SM will complete an AF Form 2583, Request For Personnel Security Action. The medical records check portion of this form is not required.

7.2. The SM will make an appointment with 6 SFS/S5I, Personnel Security office, for the contract employee to submit SF 85P.

7.2.2. After completion of a favorable local files check the contract employee will be eligible for the issuance of a restricted area badge on an interim basis based on submission of the SF 85P to S5I. Coordinate with the SM to complete Phase I Orientation Training as outlined in AFI 31- 101, para. 7.2.2. The SM will provide the contract employee with AF Form 2586, Unescorted Entry Authorization Certificate, with instructions on completing the form.

7.3. The contractor will return to 6 SFS/S5R, Bldg 528, to obtain a Air Force Entry Control Card

(AFECC).

7.4. Issues identified during the course of the investigation may result in immediate revocation of restricted area access.

7.5. Any work on or near the flightline will be coordinated through the MacDill Flightline Constable located in bldg 528. The Flightline Constable will verify the need to access the restricted area and determine if a Free Zone can be established.

7.6. Access to Tenant Units.

7.6.1. For contractors requiring unescorted access to USCENTCOM facilities, a favorable NAC is required for entry to the facilities and contractors must be US citizens. For issuance of badges for entry into USCENTCOM facilities, contractors will contact USCENTCOM Personnel Security office at (813) 827-6281 for the issuance of the appropriate USCENTCOM badge. In this instance, paragraphs 7.3 and 7.4 do not apply.

7.6.2.. For contractors requiring access to USSOCOM facilities, personnel will report to the front or back guard post in building 501 and be issued a white badge with black border that will authorize them limited unescorted access to common areas of building 501 and 501 C only.

Contractor personnel who require access to all other areas within USSOCOM must be escorted.

A NAC and US citizenship is not required to enter USSOCOM facilities. The Contractor will provide USSOCOM Security with an access list of contractor personnel performing under this contract. Only personnel on this access list will be allowed entry into USSOCOM facilities. It is the responsibility of the contractor to maintain an updated list.

7.6.3. For contractors requiring unescorted access to MARCENT facilities, a favorable NAC is required for entry to the facilities and contractors must be US citizens. Badges will not be issued to contractors entering this facility. The Contractor will provide MARCENT Security with an access list of contractor personnel performing under this contract. Only personnel on this access list will be allowed entry into MARCENT facilities. It is the responsibility of the contractor to maintain an updated list.

7.6.4. For contractors requiring unescorted access to SOCCENT facilities, a favorable NAC is required for entry to the facilities and contractors must be US citizens. Badges will not be issued to contractors entering this facility. The Contractor will provide SOCCENT Security with an access list of contractor personnel performing under this contract. Only personnel on this access list will be allowed entry into SOCCENT facilities. It is the responsibility of the contractor to maintain an updated list. Personnel will not be allowed unescorted entry into any portion of SOCCENT facilities. SOCCENT personnel will provide escort for contractor personnel.

8. Flightline Driving.

8.1. Only authorized contracted or privately owned vehicles with colored cones are authorized on the flightline. Base operations will issue colored cones. The cone must be visible at all times when operating a vehicle on the flightline. The cone must be secured when not in use.

8.2. Contractors will never enter restricted areas unless properly escorted or authorized by the installation commander or designee through the issuance of an AFECC.

8.3. If security forces or a military member detains a contractor or contract employee at any time or for any reason, the contractor will comply with their request and will not become combative or argumentative.

9. Miscellaneous Requirements

9.1. All requests for additional contract employees must meet the same requirements listed in paragraph 1, before vehicle passes will be issued.

9.2. The 6th Contracting Office will be notified when personnel leave the contractor company for any reason. The 6th Contracting Officer will provide that information to the VRF to ensure the EAL is updated.

9.3. The contractor is responsible for the return of all identification media and vehicle passes at the end of the contract or when personnel depart for any reason. All identification media and passes issued by security forces will be returned to the VRF. CAC cards issued will be returned to the Trusted Agent (TA). Failure to comply with these requirements may result in withholding of final payment.

9.4. During increased Force Protection Conditions (FPCONs) there may be limited entry to the installation.

9.5. Contractors ARE NOT AUTHORIZED to escort (vouch) any personnel entering MAFB unless designated by base POC.

9.5.1. Exceptions to this rule will be addressed on an as needed basis through the Contracting Officer.

9.5.2. The escorting contractor will be responsible for all individuals they escort onto the installation. Contractors with installation access vouching authority will be authorized to vouch for personnel not to exceed one week.

9.5.3. Contractor escort privileges will be revoked if it’s determined the contractor is attempting to supersede normal installation access requirements.

9.6. Any contractor found in violation of this requirement will be escorted off the installation.

They will be removed from the company EAL and not be allowed to reenter MAFB without the written permission of the installation commander.

9.7. Contractors are required to obey all entry requirements, traffic rules and regulations IAW AFI 31-204, MACD SUP 1, Traffic Supervision. Failure to comply with requirements could result in banishment from the installation.

9.8. Where applicable, the contractor must establish and maintain a Visitor/Vehicle Pass tracking system. This list shall be provided to the Contracting Officer prior to the contract start date and made available during contract performance on request.

10. Badges and Identification Media

10.1. Common Access Cards (CAC) will be issued in accordance with Air Force Federal Acquisition Regulation Supplement (AFFARS) Subpart 5352.242-9001, CACs for Contractor Personnel to all contract employees requiring network computer access. All contractor employees requesting a CAC will be required to obtain a favorable National Agency Check (NAC). Follow guidance in paragraph 7.1 and 7.2 above when submitting an employee for a NAC. Contractor personnel request for CACs will be submitted through the organization TA utilizing the Contractor Verification System (CVS). The TA will initiate and approve the request in CVS. Once the request is approved, the contractor will report to the Military Personnel Flight, 6th Mission Support Squadron, Bldg 373 to receive a CAC.

11. Contact Information.

11.1. Questions regarding base access will be directed to VRF, (813) 828-2737 or (813) 828- 3809.

11.2. Security related matters should be directed to the Security Forces Control Center,

(813) 828-3322-/3323/3324.

Attachment 1

YOUR COMPANY LETTERHEAD

DATE:

FROM: (Your Company Address Information)

MEMORANDUM FOR 6 SFS/VISITOR RECEPTION FACILTIY

SUBJECT: Request For Background Check/Entry Access List (EAL)

1. The (Your Company Name) will be working on Contract Number (Example: FA4814-06-C- 0092) for the purpose of building the new Temporary Lodging Facility near bldg 2717 from 1 May 2006 through 31 May 2008.

2. My onsite POC will be: (first & last name), and their on site phone number is (xxx) xxx-xxxx.

3. The MacDill AFB Unit POC is: (first & last name) from the (insert unit name example: 6 SFS, 819 GRS, (6 CES), their phone number (xxx) xxx-xxxx.

4. The Procurement/Administrative Contracting Officer is: (first & last name) and their phone number is (xxx) xxx-xxxx.

5. The following personnel will be required to access MacDill AFB on a daily basis for the length of the contract.

LAST

NAME

FIRST

NAME

MIDDLE

NAME

DOB SSN

DRIVERS

LICENSE #

ISSUING

STATE

Doe John NMI 07/17/78 262-26-6732 D400-212-55-72-0 FL Johnson Robert D 10/12/55 264-89-5672 J515-758-59-65-0 FL

6. If there are any questions, please contact me at (xxx) xxx-xxxx.

Signature Block of Company Approving Official

MEMORANDUM FOR 6 SFS/S3GEV DATE:

(Pass Request not valid 15 days from date.)

FROM:

SUBJECT: Request for Issuance of AF Form 75

1. Request an AF Form 75 be issued to the person indicated below:

NAME: ____________________________________________________________ _

(Last, First, Middle Initial) (Indicate if Supervisor/Escort Privileges are required)

SSN: ______ Date Of Birth (Mon/Day/Yr): _______ _

DRIVER LICENSE OR ID CARD/STATE: _________________________________

SPONSOR’S NAME: __________________________________________________

PURPOSE/PROJECT: __________________________________________________

COMPANY NAME/CONTACT NUMBER: _________________________________

LOCATION OF EMPLOYMENT ON BASE: _____________

EXPIRATION DATE OF PASS / AUTHORIZATION: ________________________

(NOT TO EXCEED ONE YEAR)

HOURS/DAYS AUTHORIZED ON BASE: __________________________________

2. I certify the above individual is on base for employment as noted and approve the request for issuance of a base pass for the period indicated above. A vehicle pass will be issued with the understanding that the individual identified herein will be the exclusive driver of that vehicle.

Certifying Official Full Name (Printed)/Title/Phone Signature

TO: 6 SFS Visitor’s Reception Facility

I have provided true and accurate information in order to obtain a temporary pass. I also understand my pass can be confiscated by Sponsor or MacDill AFB Security Forces at any time.

Employee Signature Date

Information protected by the “Privacy Act of 1974”

IMPORTANT: The possession and use of the AF form 75 is intended solely for the individual listed above during performance of contractual duties. Any other use or transfer of the pass is strictly prohibited.

(End of Summary of Changes)

FOR OFFICE USE ONLY:

BACKGROUND CHECK: ___________

CREDENTIAL ISSUED: _________