STATEMENT_OF_WORK_22_STS_Resiliency_Retreat_Dec_2012.docx

STATEMENT OF WORK

24 SOW RESILIENCY RETREAT (22 STS Post-deployment) Hurlburt Field, Florida 6 December 2012

1. DESCRIPTION OF SERVICES: The contractor shall provide lodging with 4-star/deluxe amenities in accordance with paragraph 1.4, meeting spaces in accordance with paragraph 1.2, meals provided throughout the retreat and the meeting spaces in accordance with paragraph 1.3. The location shall be within 175 miles of McChord Field, WA.

1.1 Description Of Service: The contractor shall provide lodging, meals, and meeting spaces for the dates and number of participants noted in paragraph 1.5. Parking shall be provided by the hotel, within one block of the facility.

1.2 Meeting Space: The contractor shall provide (1) adult meeting room with audio visual support, round tables and chairs to accommodate participants in accordance with paragraph 1.5 from 5:00 p.m. - 9:00 p.m. on Sunday; 8:00 a.m. - 1:45 p.m. on Monday; and 8:00 a.m. - 12:00 p.m. on Tuesday. The audio visual support will include: power cord, projection screen, projector cart, iPod audio-in jack, and sound and onsite technical support for the adult meeting room. Two childcare rooms are required to facilitate younger and older children. Both childcare rooms shall have (1) TV/DVD player each. Childcare rooms will be adjacent to adult room.

1.3 Meals: The contractor shall provide 5 meals for each participant: 2 breakfasts, 1 lunch, and 2 dinners. Full hot breakfast buffets with a minimum of two (2) hot selections, buffet lunch and dinner buffets with a minimum of two (2) different meat selections for each meal and day. Contractor employees working with food shall have a food handler’s permit in accordance with state laws. Proposals shall include proposed Contractor shall provide a recommended food selection for adult and children meals for each meal per day with proposal.

1.3.1 Coffee, juice, fresh fruit, and snacks will be provided in adult meeting room throughout the retreat.

1.3.2 Childcare snacks will entail 100% juices, milk (regular & chocolate) and healthy snacks.

1.4 Lodging: The contractor shall provide the number of lodging rooms on the given dates listed in paragraph 1.6. Lodging rooms for families must have modern Queen beds, room or area for the children which can sleep up to four (4). For families w/ 4 or more children, lodging rooms will have a closed off bedroom separate from the main living area. Lodging rooms will be available for check-in at 3:00 p.m. on Sunday and check-out at 1:00 p.m. on Tuesday.

1.5 Requested Dates and Requirements

1.6.1 Alternate Dates: The Government or contractor may have to re-schedule a retreat due to unforeseen circumstances. The Government or contractor reserves the right to re-schedule at no additional cost, to an alternate date providing at least 5-days notice is given to the Government or contractor in writing. The contractor shall offer new dates for the rescheduled retreat(s).

1.6.2 Reimbursement/Credit: The Government may have unused/vacant rooms due to unforeseen circumstances. The Government will be reimbursed the cost of unused/vacant rooms.

1.7 Activities: The contractor shall provide daily use of activities to include the following: Onsite fitness center, outdoor pool, indoor heated pool, bicycles, and health club usage if applicable. Water or other themed atmosphere is desired.

2. GENERAL INFORMATION

2.1 Contractor Personnel

2.1.1 Contract Manager: The contractor shall provide an onsite contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

2.2 Re-performance of Service: When service performed does not conform to contract requirements, or when service was not performed in a specific area, the contractor shall perform or re-perform the service in conformity with contract specifications at no additional cost to the government. Performance or re-performance of these services shall commence immediately upon notification by the Contracting Officer. The contractor shall have a sufficient workforce dedicated to ensure corrections are accomplished before noon the next workday without degradation to normal scheduled services.