PROJECT MANUAL

01-Table of Contents – Page 1 of 1

PROJECT NAME AND LOCATION:

TABLE OF CONTENTS

02 Invitation to Bid (1 Page)

03 Specifications (7 Pages)

04 Site Map (1 Page)

05 Instructions to Bidders (7 Pages)

06 General Conditions (16 Pages)

07 Bid Form & Bidder Information (4 Pages) – Return with Bid

08 Sample Contract Form (1 Page)

09 Sample Certificate of Insurance (2 Pages)

Attic Remediation Contract Number: TS2605231 Gilman Square Apartments

INVITATION TO BID

02-Invitation to Bid_$250-$1MM, Sealed Bid - Page 1 of 1

King County Housing Authority (KCHA) will accept bids from qualified general contractors to furnish labor, materials and necessary equipment to perform the following:

SCOPE OF WORK: Work includes, but is not limited to, attic remediation, and other tasks as described in project manual.

PROJECT MANUAL DISTRIBUTION:

Address: King County Housing Authority, 600 Andover Park, Tukwila, WA 98188 Distribution: * Documents are available for download on KCHA’s website at http://www.kcha.org/business/construction/open/

PRE-BID CONFERENCE:

Date and Time: August 27, 2026 at 11:00 A.M.

Jobsite Address: Gilman Square Apartments, 360 NW Dogwood St, Issaquah, WA 98027.

In Addition:

For Questions:

Addenda Posting:

Contractors are strongly encouraged to attend the Pre-Bid Conference.

Failure to attend the Conference will not relieve the Contractor of any responsibility for information provided at that time. Bidders must have a current certificate of registration as a contractor for the last three years under the same name and have completed the required L&I training.

Questions pertaining to the bid are to be sent via email to MichelleJ@kcha.org no later than 9 am, seven (7) calendar days prior to bid due date. All responses shall be in the form of Addenda.

Addenda notifications will be emailed to all members of the Plan Holders List and will be posted on KCHA’s website.

BIDS ARE DUE:

Time: 11:00 A.M.

Date: September 17, 2026 Address: King County Housing Authority 600 Andover Park West, Tukwila, WA 98188 Submittal Process: * Sealed Envelope marked as “Bid Documents: Gilman Square Attic

Remediation. Attn: Michelle Jackson” (Mailing / Shipping Package or Wrapping must also be marked with this information).

Process: All Bids must be received and time and date stamped at KCHA no later than the above due date and time. No Bids will be accepted after that date and time.

No Fax or Email Bids will be accepted.

BID GUARANTEE:

Amount: Five (5%) Percent of the Total bid must accompany Each Bid Payable to: King County Housing Authority

PERFORMANCE AND PAYMENT BONDS: As a condition of award payment and performance bonds for 100% of the Contract Award Amount shall be furnished for the Work.

KCHA is an Equal Employment Opportunity Employer and strongly encourages minority-owned and women-owned businesses, socially and economically disadvantaged businesses, and small businesses to submit bids or to participate as subcontractors and suppliers on KCHA Contracts.

KCHA reserves the right to reject any or all bids or to waive any informality in the bidding. No bid shall be withdrawn for a period of 60 calendar days subsequent to the opening of the bids without the written consent of

KCHA.

CONTACT PERSON: Michelle Jackson at MichelleJ@kcha.org

SPECIFICATIONS

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SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: Gilman Square Attic Remediation

B. Project Location: Gilman Square, 360 NW Dogwood St, Issaquah, WA 98027

1. Gilman Square Bldgs. Attic Repairs – all buildings except Office, M, P, and R.

2. Buildings: A, B, C, D, E, F, G, H, J, K, L, N, O, Q, S, T, and U

C. Work includes but is not limited to:

1. Good faith asbestos inspection(s) testing to comply with RCW 49.26.013 as required to achieve scope of work.

2. Inspect all exposed roof framing for any rot or damaged materials and repair as needed.

3. Haul away and dispose of all debris and demolished materials.

4. Daily cleaning and final cleaning of all trash and debris.

5. Prevailing wage rates to be included.

6. All standard product warranties from the manufacturers specifying the project including address and location.

7. Provide all applicable permits.

8. Removal of all loose blown attic insulation in all building attics.

9. Remove all debris in all attics, including existing baffles at eave vents.

10. Removal of any paper, sheathing, or other items obstructing proper ridge vent function in all attics where applicable. Confirm attics are ventilating properly. Advise owner of any concerns.

11. Spray all visible mold with RMR-86.

12. Confirm all exhaust or plumbing vents are properly sealed at ceiling and roof penetrations.

Seal any unsealed penetrations.

13. Air seal the ceiling and wall plane in the attic space.

14. Confirm exhaust or plumbing piping is intact and functioning properly. Advise owner of any concerns.

15. Install Cor-A-Vent IN-Vent or similar.

16. Block eave vents. Blocking from the interior is preferred, but blocking from the exterior is also acceptable.

17. Install new insulation in all attics to minimum R-49 and install measuring devices in all attics to verify. Ensure that attic access hatches receive one layer of batt insulation secured to the hatch.

1.2 WORK SEQUENCE

A. The Work shall be completed in 90 calendar days from the date of Notice to Proceed.

1. Contractor shall be entitled to an equitable adjustment in the Contract Time for changes in the time of performance directly attributable to severe weather conditions. For additional days to be considered the Contractor shall notify the Owner no later than 8:00 a.m. on each day of a severe weather condition.

B. Contractor will submit written schedule outlining dates and duration of job including:

1. Construction start date

2. Schedule for work in each building

3. Anticipated final completion date

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SUMMARY 011000 - 2

1.3 LIQUIDATED DAMAGES

A. Liquidated damages will be assessed for each calendar day that the Contractor exceeds the time for completion in the amount of $250.

1.4 WORK RESTRICTIONS

A. Use of the Premises

1. Use of Site: Limit use of premises to work areas. Do not disturb portions of site beyond areas in which the Work is indicated.

a. Owner Occupancy: Allow for resident occupancy of site. Owner will occupy site and existing building during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate resident usage.

b. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to residents and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

2. Use of Existing Building: Maintain existing building in a weathertight condition throughout construction period. Repair damage caused by construction operations. Protect property, the buildings and occupants during construction period.

B. Occupancy Requirements

1. Full Owner Occupancy: Owner and tenants will occupy site and existing building during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner and tenant usage. Perform the Work so as not to interfere with Owner's operations.

1.5 UNIT PRICES

A. Unit price is an amount, stated by bidders on the Form of Proposal, as a price per unit of measurement for materials or services added to or deducted from the Contract Sum if the estimated quantities of Work required by the Contract Documents are increased or decreased. Unit prices will be used to determine the amounts due to the Contractor from the Owner.

B. Unit prices include necessary material, plus cost for delivery, preparations required for installation, demolition, disposal, installation, insurance, and direct and indirect costs associated with the Unit Price item.

C. The Owner reserves the right to accept or reject any Unit Prices during the term of the Contract. If the Owner rejects a Unit Price, then the Contractor shall be required to submit to the Owner a breakdown of costs for the activity covered by the Unit Price. The Owner then shall make a determination as to what costs are allowable.

D. Unit Price List

a. Not Used

E. Obtain approval from the Owner prior to performing added Work. Work performed without approval will not be compensated.

1.6 PROJECT MEETINGS

A. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Owner, but no later than 7 days after execution of the Agreement.

B. Progress Meetings: Conduct progress meetings at weekly intervals.

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SUMMARY 011000 - 3

1.7 SUBMITTALS

A. Provide product data for each element of construction and type of product or equipment for approval by Owner.

B. Subcontract list. Prepare written information that demonstrates capabilities and experience of firm or persons.

C. Contractors project manager and/or supervisors. Prepare written information that demonstrates capabilities and experience of firm or persons.

1. The Owner will review subcontractors and assigned staff and will accept or reject based on experience or qualifications.

D. Follow Washington Industrial Safety and Health Act (WISHA) regional directives and provide a site-specific safety program that will require an accident prevention and hazard analysis plan for the contractor and each subcontractor on the work site. The Contractor shall submit a site-specific Accident Prevention Program (APP) to the Owner’s representative prior to the initial scheduled construction meeting.

1.8 TEMPORARY FACILITIES

A. Sanitary Facilities: Provide temporary toilets, wash facilities, and drinking-water fixtures. Comply with regulations and health codes for type, number, location, operation, and maintenance of fixtures and facilities.

B. Barricades, Warning Signs and Lights: Comply with standards and code requirements for erection of structurally adequate barricades. Paint with appropriate colors, graphics and warning signs to inform personnel and the public of the hazard being protected against.

C. Use of Owner's existing electric power service will be permitted, as long as equipment is maintained in a condition acceptable to Owner.

D. Four parking spaces shall be available to the contractor for storage containers and parking. Do not park in marked tenant spaces.

1.9 CONSTRUCTION WASTE MANAGEMENT

A. Regulatory Requirements: Conduct construction waste management activities in accordance with

State of Washington RCW 39.04.13, and all other applicable laws and ordinances.

B. Performance Requirements

1. General: Where possible divert CDL waste from the landfill by one, or a combination of the following activities: Salvage, Reuse, Source-Separated CDL Recycling, Co-mingled CDL Recycling.

C. Removal of Construction Waste Management

1. Remove CDL waste materials from project site on a regular basis. Do not allow CDL waste to accumulate on-site.

2. Transport CDL waste materials off Owner's property and legally dispose of them.

3. Burning of CDL waste is not permitted.

1.10 EXECUTION REQUIREMENTS

A. General: Clean Project site and work areas daily, including common areas. Coordinate progress cleaning for joint-use areas where more than one installer has worked. Enforce requirements strictly. Dispose of materials lawfully.

1.11 CUTTING AND PATCHING

A. Quality Assurance

1. Structural Elements: Do not cut and patch structural elements in a manner that could change their load-carrying capacity or load-deflection ratio.

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SUMMARY 011000 - 4

2. Visual Requirements: Do not cut and patch construction in a manner that results in visual evidence of cutting and patching. Do not cut and patch construction exposed on the exterior or in occupied spaces in a manner that would, in Owner's opinion, reduce the building's aesthetic qualities. Remove and replace construction that has been cut and patched in a visually unsatisfactory manner.

B. Performance

1. Cutting: Cut existing construction by sawing, drilling, breaking, chipping, grinding, and similar operations, including excavation, using methods least likely to damage elements retained or adjoining construction. If possible, review proposed procedures with original Installer; comply with original Installer's written recommendations.

2. Patching: Patch construction by filling, repairing, refinishing, closing up, and similar operations following performance of other Work. Patch with durable seams that are as invisible as possible. Provide materials and comply with installation requirements specified in other Sections of these Specifications.

a. Exposed Finishes: Restore exposed finishes of patched areas and extend finish restoration into retained adjoining construction in a manner that will eliminate evidence of patching and refinishing.

b. Exterior Building Enclosure: Patch components in a manner that restores enclosure to a weathertight condition.

1.12 CLOSEOUT PROCEDURES

A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

1. Prior to acceptance of the work at each building, clean project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

B. Prior to final acceptance and final payment, Contractor shall submit a written warranties

1. Contractor’s workmanship warranty for a period of two (2) year from final completion.

2. Subcontractor’s labor and materials for a period of two (2) year from final completion.

3. Roofing manufacturer’s 40 year warranty for materials.

4. All standard product warranties from the manufacturers specifying the project including address and location.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

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DEMOLITION 024116 - 5

SECTION 024116 – DEMOLITION

1.1 SUMMARY

A. Section Includes:

1. Removal of all insulation.

2. Disposal of demolished materials.

1.2 QUALITY ASSURANCE

A. Conform to applicable codes and permit requirements for demolition work, dust control, products requiring electrical disconnection and re-connection, and the like.

B. Conform to applicable codes and regulations for procedures when hazardous or contaminated materials are discovered.

C. Obtain required permits from authorities having jurisdiction.

1.3 SCHEDULING

A. Cooperate with Owner in scheduling noisy operations and waste removal.

B. Perform noisy, malodorous, or dusty work in complete compliance with jurisdictional requirements included in building and land use permits.

C. Coordinate utility and building service with adjacent sites with Owner.

D. Do not disable or disrupt building fire or life safety systems without three (3) days prior written notice to Owner.

1.4 PROJECT CONDITIONS

A. Conduct demolition to minimize interference with adjacent occupants of the site, and adjacent property owners.

B. Cease operations immediately if structure appears to be in danger and notify Owner and

Architect/Engineer. Do not resume operations until directed.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 PREPARATION

A. Contact and coordinate with the utility locator service. Mark location and termination of utilities.

B. Notify affected utility companies before starting work and comply with their requirements.

C. Erect, and maintain temporary barriers and security devices at the perimeter of the Work, including warning signs and lights, and similar measures, for protection of the public, adjacent property owners, and existing improvements indicated to remain.

D. Prevent movement of structure; provide temporary bracing and shoring required to ensure safety of existing structure.

E. Do not close or obstruct building egress path.

Warra

3.2 DEMOLITION

A. Remove shingles, felts, metal drip edging, cap flashing, vents, penetration flashing, gutters, downspouts, nails and fasteners and any other covering required to accomplish all of the roof

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DEMOLITION 024116 - 6

work specified. Removal and the preparation of substrate shall be in accordance with the ARMA Residential Asphalt Roofing Manual.

B. Conduct demolition to minimize interference with adjacent users of the site, adjacent private property owners, and any occupied building areas.

1. Maintain protected egress from and access to adjacent existing buildings at all times.

2. Do not close or obstruct roadways without coordination with Owner.

3. Cease operations immediately if structure appears to be in danger and notify the Owner.

4. Demolish in an orderly and careful manner. Protect existing improvements, supporting structural members of buildings, and site and landscaping improvements.

C. Carefully remove building components indicated to be reused.

1. Disassemble components as required to permit removal.

2. Package small and loose parts to avoid loss.

3. Mark components and packaged parts to permit reinstallation.

4. Store components, protected, until reinstalled.

D. Remove demolished materials from site except where specifically noted otherwise. Dispose of in a legal manner. Do not burn or bury materials on site.

E. Remove materials as Work progresses. Upon completion of Work, leave areas in clean condition.

F. Remove temporary Work.

G. Hazardous materials abatement:

1. No hazardous materials are expected to be encountered in this Work.

2. If any suspected hazardous materials are encountered, do not disturb and immediately contact Owner.

3.3 WASTE MANAGEMENT

A. Regulatory Requirements: Conduct construction waste management activities in accordance with

State of Washington RCW 39.04.13, and all other applicable laws and ordinances.

B. Performance Requirements C. General: Where possible divert CDL waste from the landfill by one, or a combination of the following activities: Salvage, Reuse, Source-Separated CDL Recycling, Co-mingled CDL Recycling.

D. Removal of Construction Waste Management E. Remove CDL waste materials from project site on a regular basis. Do not allow CDL waste to accumulate on-site.

F. Transport CDL waste materials off Owner's property and legally dispose of them.

G. Burning of CDL waste is not permitted.

END OF SECTION 024116

Gilman Square Apartments Page 7 of 7

ROOF ACCESSORIES 077200 - 7

SECTION 077200 - ROOF ACCESSORIES

1.1 SUMMARY

A. This Section includes the following:

1. Attic Roof Vent

1.2 SUBMITTALS

A. Product Data: For each product indicated.

1.3 QUALITY ASSURANCE

A. Standards: Comply with the following:

1. SMACNA's "Architectural Sheet Metal Manual" details for fabrication of units, including flanges and cap flashing to coordinate with type of roofing indicated.

2. NRCA's "Roofing and Waterproofing Manual" details for installing units.

3. Applicable building code or other AHJ requirements. Must meet minimum of 1 square foot net free ventilation area per 150 square feet of roof area.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Elastomeric Sealant: Recommended by unit manufacturer that is compatible with joint surfaces;

ASTM C 920, Type S, Grade NS, Class 25.

B. Roofing Cement: ASTM D 4586, non asbestos, fibrated asphalt cement designed for trowel application or other adhesive compatible with roofing system.

Materials to block gable vents.

2.2 ATTIC ROOF VENT

A. General: Ventilating on-roof ventilating mesh. Installed continuously the entire length of the roof, both sides. Cor-A-Vent IN-Vent or approved equal providing a minimum net free area of 6.75 sq.

in./ft.

PART 3 - EXECUTION

3.1 INSTALLATION

A. Install vents.

B. General: Coordinate installation of roof accessories with installation of roof deck, flashing, roofing membranes, penetrations, equipment, and other construction to ensure that combined elements are waterproof and weathertight. Anchor roof accessories securely to supporting structural substrates so they are capable of withstanding lateral and thermal stresses, and inward and outward loading pressures.

C. Any ducting that penetrates a ceiling/wall between conditioned and unconditioned space is to be air sealed with foam or caulk to create an airtight barrier at the ceiling/wall plane.

D. Report any deficiencies in duct work, insulation or attic ventilation to Owner.

END OF SECTION 077200

360 NW Dogwood Street, Issaquah WA 98027

Cabana

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NW Dogwood St.

Exit to 3rd Ct NW

Trash

Recycle

Carports

Common

Buildings

Roads

Pool

Clubhouse Includes -

• Leasing Office

• Clubroom

• 24/7 Fitness center

• Restrooms/Showers

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INSTRUCTIONS TO BIDDERS

05-Instructions to Bidders_$250K-$1MM_ 09Jan 20 – Page 1 of 7

1.0 BIDDER RESPONSIBILITY CRITERIA

A. It is the intent of Owner to award a contract to a responsible bidder submitting the lowest responsive bid. Before award, the bidder must meet the following bidder responsibility criteria to be considered a responsible bidder. The bidder may be required by the Owner to submit documentation demonstrating compliance with the criteria. The bidder must:

1. At the time of bid submittal, have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable, have industrial insurance coverage for the bidder's employees working in

Washington as required in Title 51 RCW; an employment security department number as required in Title 50 RCW; and a state excise tax registration number as required in Title

82 RCW;

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3);

5. Have received training on the requirements related to public works and prevailing wage under chapter 39.04.350 RCW and chapter 39.12 RCW or be listed as exempt by the Department of Labor and Industries on its website; and

6. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW;

7. Before award of a public works contract, a bidder shall submit to the contracting agency a signed statement in accordance with RCW 9A.72.085 verifying under penalty of perjury that the bidder is in compliance with the responsible bidder criteria requirement of subsection A, 6 of this section.

1.1 SUBCONTRACTOR RESPONSIBILITY

A. The Contractor shall include the language of this section in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties.

Upon request of the Owner, the Contractor shall promptly provide documentation to the Owner demonstrating that the subcontractor meets the subcontractor responsibility criteria below. The requirements of this section apply to all subcontractors regardless of tier.

B. At the time of subcontract execution, the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria:

1. Have a current certificate of registration in compliance with chapter 18.27 RCW, which must have been in effect at the time of subcontract bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable, have:

a. Have Industrial Insurance (workers’ compensation) coverage for the subcontractor’s employees working in Washington, as required in Title 51 RCW;

b. A Washington Employment Security Department number, as required in Title 50

RCW;

05-Instructions to Bidders_$250K-$1MM_ 09Jan 20 – Page 2 of 7

c. A Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

d. An electrical contractor license, if required by Chapter 19.28 RCW;

e. An elevator contractor license, if required by Chapter 70.87 RCW.

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or

39.12.065 (3);

5. Have received training on the requirements related to public works and prevailing wage under chapter 39.04.350 RCW and chapter 39.12 RCW or be listed as exempt by the Department of Labor and Industries on its website; and

6. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

1.2 SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA

A. RCW 39.04.350(2) specifically authorizes municipalities to adopt relevant supplement criteria for determining bidder responsibility applicable to a particular project which the bidder must meet.

B. For the work in this project a responsible/qualified Bidder must meet the following standards:

1. Have a current certificate of registration as a contractor, in compliance with chapter 18.27 RCW, for the last three years under the same business name;

2. Have a good record of past performance that includes, but is not limited to, high quality work, ability to complete projects on time, contractor’s integrity, compliance with public policy, financial, contractual and tax obligations, as well as Federal and State rules and regulations in performing construction contracts.

3. Have a current Experience Modification Rate (EMR) of 1.0 or less, or an average EMR rate of 1.0 or less over the last three years. The requirement may, at the Owner’s sole discretion, be waived on review of a written explanation that includes details of accidents, L&I records, a Loss Ratio Report for the last five years, costs, dates of events, and changes that have been made by the contractor to reduce accidents. A current company Safety Plan shall also be reviewed.

4. Bidder shall provide evidence of previous successful completion of attic remediation projects, of similar scope and complexity. Poor performance, lack or response, or failure to complete projects successfully within the contract time may be grounds for the rejection of bidder.

5. Contractors and Subcontractors shall have had three years minimum experience licensed in Washington State, under the same name, in the specific specialty contracting business.

1.3 PREPARATION OF BIDS – CONSTRUCTION

A. Bids must be submitted on the Bid Form furnished by the Owner.

B. All fields and questions on required forms must be fully answered and complete. Failure to do so may result in the bid being declared non-responsive.

05-Instructions to Bidders_$250K-$1MM_ 09Jan 20 – Page 3 of 7

C. Bidders shall acknowledge receipt of all addenda to this solicitation by inserting the addenda numbers in the space provided on the Bid Form. Failure to do so may result in the bid being declared non-responsive.

1. Bidder is responsible for checking KCHA’s website for addenda prior to submitting bid.

D. In order for a bid to be considered responsive, bidders must submit the following signed documents with their bid package:

1. Bid Form

2. Bidder’s Information Form

3. Bid Guarantee

E. The Bidder agrees to hold the base bid prices for sixty (60) days from date of bid opening.

1.4 BID GUARANTEE

A. A bid guarantee in the amount of 5% of the base bid amount is required. Failure of the bidder to provide bid guarantee shall render the bid non-responsive.

B. Acceptable forms of bid guarantee are: A bid bond or postal money order, or certified check or cashier’s check made payable to King County Housing Authority.

C. The Owner will return bid guarantees (other than bid bonds) to unsuccessful bidders as soon as practicable, but not sooner than the execution of a contract with the successful bidder. The successful bidder’s bid guarantee will be returned to the successful bidder with its official notice to proceed with the work of the contract.

1.5 AMENDMENTS TO INVITATION TO BID

A. If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

B. Bidders shall acknowledge receipt of all addenda to this solicitation by inserting the addenda numbers in the space provided on the Bid Form. Failure to do so may result in the bid being declared non-responsive.

1. Bidder is responsible for checking KCHA’s website for addenda prior to submitting bid.

2. Addenda will not be issued later than three (3) calendar days before the deadline for receipt of Bids except Addendum withdrawing the request for Bids or extending the deadline for receipt of Bids.

1.6 PRE-BID MEETING

A. All potential bidders are strongly encouraged to attend. Oral statements may not be relied upon and will not be binding or legally effective.

1.7 EXAMINATION OF PLANS, SPECIFICATIONS, AND SITE

05-Instructions to Bidders_$250K-$1MM_ 09Jan 20 – Page 4 of 7

A. Before submitting a bid, the Bidder shall carefully examine each component of the Contract Documents prepared for the Work and any other available supporting data so as to be thoroughly familiar with all the requirements.

B. The Bidder shall obtain copies of all agencies and associations guidelines and standards cited in the Contract Documents and necessary to perform the Work, including full size reproductions of material provided by Owner, at their own expense.

C. The Bidder shall make a thorough and reasonable examination of the project site, facility and conditions under which the Work is to be performed, including but not limited to: Building access; resident occupancy; fire lanes; landscaping; obstacles and character of materials which may be encountered; traffic conditions; public and private utilities; the availability and cost of labor; and available facilities for transportation, handling, and storage of materials and equipment.

1.8 EXPLANATION TO PROSPECTIVE BIDDERS

A. Any prospective bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must submit a request in writing to the Owner by 9:00 am, seven (7) calendar days before the bid due date. Oral explanations or instructions given before the award of a contract will not be binding. Questions shall be submitted to:

Michelle Jackson King County Housing Authority 600 Andover Park W Tukwila, WA 98188 Email: MichelleJ@kcha.org

1.9 PREVAILING WAGES

A. Contractor shall pay no less than the Washington State Department of Labor and Industries (L&I) prevailing rate of wages to all workers, laborers, or mechanics employed in the performance of any part of the Work in accordance with RCW 39.12 and the rules and regulations of L&I. The schedule of prevailing wage rates for the locality or localities of the Work is determined by the Industrial Statistician of L&I. It is the Contractor’s responsibility to verify the applicable prevailing wage rate.

1. L&I prevailing wage rates may be found at https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/

2. The Owner has determined that the work meets the definition of residential construction.

3. The prevailing wage rates publication date is determined by the bid due date.

4. The work is to be performed in King County.

5. A copy of the prevailing wage rates is available at KCHA.

6. A copy of the prevailing wage rates may be mailed on request.

1.10 TAXES

A. All taxes imposed by law shall be included in the bid amount. The Contractor shall pay the WSST to the Department of Revenue and shall furnish proof of payment to the Owner if requested.

05-Instructions to Bidders_$250K-$1MM_ 09Jan 20 – Page 5 of 7

B. The retail sales tax does not apply to the gross contract price.

C. Prime and subcontractors are required to pay retail sales tax upon all purchases of materials, including prefabricated and precast items, equipment, leases or rentals of tools, consumables, and other tangible personal property which is installed, applied, attached, or otherwise incorporated in their work.

1.11 INSURANCE

Must, for the duration of the contract, procure and maintain Builders Risk insurance as stated in Part 2 of the General Conditions. This shall be in addition to General Liability and Automobile Liability Coverage.

1.12 ASSURANCE OF COMPLETION

A. Payment and performance bonds for 100% of the Contract Sum, including all Change Orders and taxes imposed by law, shall be furnished for the Work, and shall be in a form acceptable to the Owner.

1.13 BID ERROR

A. In the event Bidder discovers an error in its bid, the Bidder may, under certain conditions and if before the date and time that bids are due, modify, their bid, as detailed below:

1. Prior to Date and Time Bids are Due:

a. A Bidder may withdraw its bid at any time prior to the date and time bids are due upon written request.

b. After withdrawing an original submitted bid, a Bidder may modify and resubmit its bid at any time prior to the date and time bids are due.

2. After the Date and Time Bids are Due:

a. A bidder who submits an erroneous low bid may withdraw the bid. The bid withdrawal is permissible if there was an obvious error in the low bid, and the mistake is readily apparent from the bid itself.

b. Notification: Provide to the Owner, within 24 hours of bid opening, written notification of the bidder’s intent to withdraw the bid due to error.

c. Documentation: Provide to the Owner within 48 hours of bid opening, documentation sufficient in content to justify bid withdrawal to the satisfaction of the Owner. Include description and evidence of the error.

d. Approval: the Owner will approve or reject the request for withdrawal in writing.

e. Any low bidder who withdraws its bid is prohibited from bidding on the same project if it is subsequently re-solicited.

1.14 ADDITIVE OR DEDUCTIVE BID ITEMS

05-Instructions to Bidders_$250K-$1MM_ 09Jan 20 – Page 6 of 7

A. The low bid, for purposes of award, shall be the lowest responsive bid from a qualified responsible bidder offering the low aggregate amount for the base bid, plus additive or deductive bid alternates selected by the Owner.

1.15 BID EVALUATION

A. Responsive Bids: A bid will be considered responsive if it meets the conditions of the solicitation, in addition to but not limited to the following requirements:

1. Bid is received not later than the time and date specified.

2. Bid is submitted in the proper format on the form(s) provided.

3. Bid includes the complete scope of work as defined in bid package.

4. Bid does not include any exclusions or qualifications.

5. Bid includes Unit and Lump Sum Costs as listed in Proposal Form.

6. Forms are complete.

B. After bid opening, bids will be checked for correctness of bid item prices, extensions and the total bid price. Discrepancies shall be resolved by accepting the bid item prices and the corrected extensions and total bid price.

C. Responsible Bidders: the Owner will award contracts only to responsible bidders who demonstrate the ability to successfully perform under the terms and conditions as set forth in the Contract Documents and have successfully completed projects similar in scope and complexity.

1. Bidders must demonstrate relevant experience on similar types of projects and submit detailed information as required on the Bidder Information Form.

D. The Owner reserves the right to contact references and investigate past performance and qualifications of the Bidder, subcontractor, and project team members, including contacting third parties and/or the references provided by the Bidder.

1. The Owner may contact references for other projects including those the Bidder did not identify and/or provided references.

2. References may be asked to rate the performance of and describe their experience with project team members and subcontractors. Bidder Information may be solicited and evaluated on the following subjects: type and features of work; overall quality of project performance and quality of work; experience and technical knowledge and competence of the Bidder and Project Team Members; ability, capacity and skill to perform the Work;

ability to manage submittals, requests for information, prevailing wage filings, and other paperwork; compliance with laws, ordinances, and contract provisions; and other information as deemed necessary.

3. Poor reference(s) may be justification to determine a Bidder is not responsible.

E. At the Owner's request, provide any additional explanation or information, which would assist in evaluating the qualifications of the Bidder, subcontractors, project team members, and bid price.

F. The Owner will verify information submitted and if the lowest bidder is determined to be “not responsible,” the Owner will issue, in writing, the specific reasons for this determination. The bidder may appeal this decision. The appeal must be in writing and shall be delivered to the Owner within two business days. The appeal may include additional information that was not

05-Instructions to Bidders_$250K-$1MM_ 09Jan 20 – Page 7 of 7 included in the original bid documents. KCHA will make a final determination after the receipt of the appeal. The final determination may not be appealed.

1.16 CONTRACT AWARD

A. Bonding and Insurance: Contract award will be contingent on ability to secure payment/performance bonding, and Contractor’s ability to meet the Owner insurance requirements as detailed in the Bid Documents.

B. Must, for the duration of the contract, procure and maintain Builders Risk insurance as stated in Part 2 of the General Conditions. This shall be in addition to General Liability, Automobile Liability, and Professional Liability/Errors and Omissions (if applicable) Coverage.

C. Bonding, insurance certificate with endorsements, and an approved Statement of Intent to Pay Prevailing Wages shall be submitted to the Owner within 14 days of contract award. A Notice to Proceed shall be issued immediately after receipt.

D. Right to Reject Bids/Waiver: The Owner reserves the right to reject any or all bids or to waive any informalities or irregularities in the bidding.

E. Retainage Funds: The Owner will not pay interest to the Contractor for accounts where retainage funds are maintained by the Owner. As part of the procurement by which the Contractor was selected for this work, the Contractor agrees to waive any other options and has made allowances for this waiver.

GENERAL CONDITIONS

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GENERAL PROVISIONS

1.1 DEFINITIONS

A. “Authority Having Jurisdiction (AHJ)”: A federal, state, local, or other regional department, or an individual such as a fire official, labor department, health department, building official, or other individual having statutory authority.

B. "Contract Documents" means the Instructions to Bidders, Specifications, Plans, General Conditions, Prevailing Wage Rates, Bid Form, Contract Form, other Special Forms, Drawings and Specifications, and all Addenda and modifications thereof.

C. "Contract Sum" is the total amount payable by Owner to Contractor for performance of the Work in accordance with the Contract Documents.

D. "Contract Time" is the number of consecutive Days allotted in the Contract Documents for achieving completion of the Work.

E. "Contracting Officer" means the person delegated the authority by King County Housing Authority to enter into, and/or terminate this Contract. The term includes any successor Contracting Officer and any duly authorized representative of the Contracting Officer.

F. "Contractor" means the person or other entity entering into the Contract with King County Housing Authority to perform all of the services or work required under the Contract.

G. "Day" means calendar day, unless otherwise specified.

H. "Final Acceptance" means the acceptance by Owner that the Contractor has completed the requirements of the Contract Documents.

I. "Force Majeure" means those acts entitling Contractor to request an equitable adjustment in the Contract Time, including, but not limited to, unusually severe weather conditions which could not have been reasonably anticipated.

J. "Furnish": Supply and deliver to Project site, ready for unloading, unpacking, assembly, installation, and similar operations.

K. "Install": Operations at Project site including unloading, temporarily storing, unpacking, assembling, erecting, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning, and similar operations.

L. "Liquidated Damages" means the amount prescribed in the Contract Documents to be deducted from any payments due or to become due Contractor, for each day's delay in completion of the Work beyond the time allowed in the Contract Documents as stated in the Notice to Proceed, plus any extensions of such time.

M. "Manager" means the person who is an authorized agent of the King County Housing Authority to administer the Contract.

N. "Notice to Proceed" means a notice from Owner to Contractor that defines the date on which the Contract Time begins to run.

O. "Owner" means the King County Housing Authority or its authorized representative with the authority to enter into, administer, and/or terminate the Work in accordance with the Contract Documents and make related determinations and findings.

P. "Property Manager" means the property management company, its officers and employees.

Q. "Provide": Furnish and install, complete and ready for the intended use.

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R. "Subcontract" means any contract, purchase order, or other purchase agreement, including modifications and change orders to the foregoing, entered into by a Subcontractor to furnish supplies, materials, equipment, and services for the performance of the prime Contract or a subcontract.

S. "Subcontractor" means any supplier, vendor, or firm that furnishes supplies, materials, equipment, or services to or for the Contractor or another Subcontractor.

T. "Work" means the construction and services required by the Contract Documents, and includes, but is not limited to, labor, materials, supplies, equipment, services, permits, and the manufacture and fabrication of components, performed, furnished, or provided in accordance with the Contract Documents.

1.2 EXECUTION AND INTENT

A. The intent of the Specifications and Drawings is to describe a complete Project to be constructed in accordance with the Contract Documents. Contractor shall furnish all labor, materials, equipment, tools, transportation, permits, and supplies, and perform the Work required in accordance with the Contract Documents.

B. All work is to be executed in accordance with the Building Codes, as adopted by the Authority Having Jurisdiction, and other applicable codes and generally accepted industry standards. All products and materials are to be new and handled and applied in accordance with the manufacturer’s recommendations.

C. Contractor makes the following representations to Owner:

1. The Contract Sum is reasonable compensation for the Work and the Contract Time is adequate for the performance of the Work, as represented by the Contract Documents;

2. Contractor has carefully reviewed the Contract Documents, had an opportunity to visit and examine the Project site, has become familiar with the local conditions in which the Work is to be performed, and has satisfied itself as to the nature, location, character, quality and quantity of the Work, the labor, materials, equipment, goods, supplies, work, permits, services and other items to be furnished and all other requirements of the Contract Documents, as well as the surface and subsurface conditions and other matters that may be encountered at the Project site or affect performance of the Work or the cost or difficulty thereof.

D. The Contract Documents are complementary. What is required by one part of the Contract Documents shall be binding as if required by all. Anything mentioned in the Specifications and not shown on the Drawings, or shown on the Drawings and not mentioned in the Specifications, shall be of like effect as if shown or mentioned in both.

PART 2 - INSURANCE AND BONDS

2.1 INSURANCE REQUIREMENTS FOR BUILDING TRADES CONTRACTORS

A. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or Subcontractors.

2.2 MINIMUM SCOPE OF INSURANCE

A. Contractors shall maintain coverages no less than:

1. Insurance Services Office Commercial General Liability coverage including Products/Completed Operations.

2. Insurance Services Office covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by State law and Employer’s Liability Insurance.

4. Builders Risk (Property / Course of Construction insurance covering for all risks of loss for all projects in excess of $250,000.00).

06-General Conditions_$250K-$1MM_2July2018 – Page 3 of 16

2.3 MINIMUM LIMITS OF INSURANCE

A. Contractor shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit of $2,000,000.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $1,000,000 per accident for bodily injury/sickness or disease.

4. Builders Risk (Property) / Course of Construction: Completed value of project.

2.4 DEDUCTIBLES AND SELF INSURED RETENTION

A. Any deductibles or self-insured retentions must be declared to and approved by the Owner. At the option of the Owner, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Owner, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the Owner guaranteeing payment of losses and related investigations, claim administration and defense expenses. NOTE: If this contract deals with hazardous materials or activities (i.e. lead based paint, asbestos, armed security guards) additional provisions covering those exposures must be included in order to protect the Owner’s interests.

2.5 OTHER INSURANCE PROVISIONS

A. The policies are to contain, or be endorsed to contain, the following provisions:

1. The Owner, the Property Manager, its officers, officials, employees, partners, agents and volunteers are to be covered as additional insureds under a “completed operations” type of additional insured endorsement with respect to general liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. The endorsement(s) effectuating the foregoing additional insured coverage shall be ISO form CG 20 10 11 85, or CG 20 10 10 01 issued concurrently with CG 20 37 10 01, or their equivalent as long as it provides additional insured coverage, without limitation, for completed operations; (ii) automobile liability arising out of vehicles owned, leased, hired, or borrowed by or on behalf of the Contractor; (iii) any insurance written on a claims made basis, shall have a retroactive date that coincides with, or precede, the commencement of any work under this contract. Evidence of such coverage shall be maintained for a minimum of six (_6_) years beyond the expiration of the project.

2. King County will not accept Certificates of Insurance Alone. Improperly Completed Endorsements will be returned to your insured for correction by an authorized representative of the insurance company.

3. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the Owner, its officers, officials, agents, partners, employees, and volunteers. Any insurance or self-insurance maintained or expired by the Owner, its officers, officials, agents, partners, employees, volunteers, or shall be excess of the Contractor’s insurance and shall not contribute with it. King County Housing Authority’s Insurance is Non-Contributory in Claims Settlement Funding.

4. The “General description of agreement(s) and/or activity(s) insured” shall include reference to the activity and/or to either specific King County Housing Authority’s; project of site name, contract number, lease number, permit number or construction approval number.

5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or materially changed, except after thirty (30) days’ [ten (10) days for non-payment of premium] prior written notice by certified mail, return receipt requested, has been given to the Owner.

6. Maintenance of the proper insurance for the duration of the contract is a material element of the contract.

Material changes in the required coverage or cancellation of the coverage shall constitute a material breach of the contract.

7. Builders Risk / Course of Construction policies shall contain the following provisions:

a. The King County Housing Authority shall be named as loss payee.

b. The insurer shall waive all rights of subrogation against the Owner and the Property Manager, its officers, officials, employees and volunteers.

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2.6 ACCEPTABILITY OF INSURERS

A. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A-:VII. The name of the Insurance Company underwriting the coverage and its address shall be noted on the endorsement form.

Contractors must provide written verification of their insurer’s rating.

2.7 VERIFICATION OF COVERAGE

A. Contractor shall furnish the Owner with original certificates and amendatory endorsements effecting coverage required by this clause.