PWS_Boiler_Inspections_2016_-_AMENDED_2.pdf

PERFORMANCE

WORK STATEMENT

BOILER INSPECTIONS

Prepared by ABG/CEOES 26 May 2016

SECTION 1

GENERAL OVERVIEW

1.

DESCRIPTION OF SERVICES:

1.1. Scope: The contractor shall provide all labor, tools, equipment, hoses, gauges, test equipment, hearing protection, eye protection (including prescription safety glasses), materials, supplies, parts, transportation and other incidentals necessary to travel to Hanscom AFB, MA, to perform the annual inspection, pressure testing and calibration, as needed, of four boilers and related systems at the Central Plant. The contractor will also perform the necessary inspections, testing and calibration of 29 safety valves at the Central Plant at Hanscom Air Force Base (AFB).

1.2. Requested Service: The Contractor shall inspect the boilers and associated systems for operational and mechanical integrity. This should include the operation and maintenance practices, system configuration, condition of the boiler water side (including inspection inside tubes), and condition of the boilers fire side including refractory, internal components, external supports, piping, instrumentation and controls.

1.2.1. The contractor shall perform this work during the cooling season and coordinate with the plant operators to ensure no disruption of service. The boilers consist of three Erie City Iron Works boilers installed in 1953 and one E. Keeler Company boiler installed in 1963. All four boilers operate at 41,000 lb/hr. The condensate receiver and DA tanks shall be inspected on one of the two annual weekend shutdowns (Spring or Fall).

1.2.2. This inspection shall be provided by a National Board Commissioned Inspector and should result in a report being submitted that outlines all deficiencies found and recommendations for remediation. Verification should be performed ensuring compliance with all Federal, ASME, State, Air Force, National Boiler Inspection Code, ASME, Hartford Inspection requirements and NFPA regulations and inspection guidelines. The contractor shall provide proof of NBIC certification. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS). All work shall be performed in accordance with AFI 32-0168 and UFC 3-430-07. An internal and external inspection shall be performed annually on the boilers. The contractor shall assume that no maintenance has been performed and that everything needs to occur this year.

1.2.3. Central Plant in-service safety valves: The contractor shall inspect and test 9 boiler safety valves, in-place, per ASME and NBIC requirements, and document the status of each valve.

1.2.4. Central Plant spare boiler safety valves: There are 13 additional boiler safety valves that require testing and/or calibration. The 8 spare boiler safety valves that have been calibrated shall be pressure tested; the 5 other spare safety valves need both calibration and testing. The following year, the spares will be worked into the routine inspection and testing program so that they remain in a ready-to-use state until they the time they need to be installed.

1.2.4. The Contractor shall coordinate and facilitate a pre work and post work meeting. The pre-work meeting should outline the approach that will be used for the inspection along with the arrangements that need to be made. The post work meeting will discuss the findings and potential approaches to mitigation. All parties shall expect to meet for the initial contract “kick-off” meeting prior to 30 September 2016.

1.2.5. The contractor shall coordinate inspection with the plant operators to ensure no disruption of service occurs. The work should occur during the cooling season between the month of May and September. After the inspection is complete the contractor shall submit electronic and (3) hard copies of the inspection report for government review and approval. This report should include completed AF1222 Inspection reports or equivalent. The report should also include photographic documentation of findings along with references to codes or standards that have been violated. Recommendations for remediation of deficiencies should be included as well. The contractor shall make note of the amount of buildup on the external and internal sides of the tubes and make a prediction as to the next time in which cleaning should be completed.

1.2.6. Confined Space: This contract has the potential for entry into permitted and non-permitted confined space areas. Permit required confined space areas will require, IAW AFI 91-203, The U.S. Air Force Mishap Prevention Program, and AFFARS Clause 5352.223-9001, Health and Safety on Government Installations, a pre-brief prior to the start of any service which includes the contractor, COR, Safety Office and Fire Department. It is the contractor’s sole responsibility for compliance with OSHA (Public Law 91-956). The pre-brief will inform the contractor of any known hazards and the contents of the space. Additionally, the contractor will be briefed on precautions and procedures implemented by 66 ABG/CE to protect Air Force workers. The Fire Chief will coordinate the confined space entry contract and either approves or disapproves use of the rescue team supplied by the installation FES Flight. At the conclusion of the contract, an after-action brief will be required where the contractor will provide information regarding hazards encountered or created in the space(s).The COR will contact the CO and ABG/SE immediately if an unsafe act or procedure is performed by the contractor.

1.3. Quality Assurance: According to the contract’s inspection clause, the government will evaluate the contractor’s performance under this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the AFLCMC/PKOB Branch Chief. The contractor shall provide a written response addressing the root cause, corrective action and preventive action plan within one day of notification and investigation of an issue brought to the contractor’s attention

1.4. Continuation of Essential Services during Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS Clause 252.237-7023.

1.5. Hours of Operation: The contractor shall perform work Monday thru Friday, under this contract during the following hours: 07:30 a.m. until 4:00 p.m., excluding Federal Holidays. Work required to be performed outside of these hours shall only be done after approval from the contracting officer.

1.5.1. HOLIDAYS.

Hanscom AFB recognizes the following holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

1.6. Contractor Personnel: The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general wellbeing or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this SOW shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this SOW and Hanscom AFB regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

1.7. Environmental Protection and Safety: The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

1.8. Hazardous Material (HAZMAT): The contractor shall not store chemicals/HAZMAT on Hanscom AFB. All chemicals/HAZMAT shall be approved prior to being transported on base for use by any contractor. The contractor shall prepare and submit to the COR, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and Material Safety Data Sheets (MSDS) for each chemical, material and substance proposed to be used in performance of this PWS. The CORwill forward the completed AF Form 3952(s) and MSDS to 66 ABG/CEIE for approval. The contractor shall not transport or use any chemical, material or substance on

Hanscom AFB before written approval is provided by 66 ABG/CEIE. Contractor shall maintain copies of MSDS(s) for all chemicals. The MSDS(s) shall correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and MSDS shall match. NOTE: MSDS refers to manufacturer MSDS. Once material is approved for use, contractor shall contact base Environmental Management (EM) (66 ABG/CEIE) and provide a list of all material. 66 ABG/CEIE shall determine any additional material requirements based on the hazard code of the material.

1.9. Hazardous Waste: Contractor shall dispose of any spent/processed chemical solutions and used rags in waste drums located in the shop/area where the work is being performed. . Coordinate with 66 ABG/CEIE prior to disposing of any Hazardous Waste.

1.10. Discharges: Any discharges into industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Hanscom Industrial Waste Water Discharge Permit as instructed by 66 ABG/CEIE. The contractor shall maintain records of written authorization issued by 66 ABG/CEIE for discharges into IWTP and sanitary sewer.

1.11. Spills: Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident. When possible, the contractor shall use a base telephone to receive help from Hanscom AFB 911. If using a cell phone, request Hanscom AFB 911. The contractor shall report all environmenta l violations to the COR. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The contractor shall provide five (5) copies of the written report. The contractor shall provide one copy to the CO, two copies to the COR, a copy for Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and the rate of discharge 6.) Any damages or injuries involved 7.) Extent of the area impacted 8.) Potential hazards 9.) Action taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment) and whether 911 was called and which agencies responded.

1.12. Housekeeping: The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.

1.13. Tool Control and Accountability: While performing contract services in or around Maintenance Production Shops including Ramp areas, the contractor shall comply with AFI 21-101_AFMC Sup 1, 21- 101, Chapter 10 (all paragraphs). The contractor or contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (i.e. tool or job box or tool bag). The COR will report to appropriate government personnel of any missing contractor’s tool(s) not located within one hour after notification of lost or missing tools.

1.14. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Hanscom AFB per AFI 31-204 (in its entirety), Motor Vehicle Traffic supervision.

1.15. Visitor Pass: The contractor shall comply with requirement and procedures IAW FAR 5353.242- 9000, Contractor Access to Air Force Installations. Prior to coming to Hanscom AFB to perform any work, Contractor shall contact the Civil Engineering Government Representative to coordinate access to the base as well as to the building(s) where the work shall be performed. A list of the names of the workers will be required to gain access, and passes shall be distributed at the visitor’s building at Vandenberg Gate. Workers shall have proof of identification as well as a valid license. If bringing a vehicle on base, the contractor will need proof of registration and insurance of that vehicle. Contractor employees must have identification that readily identifies them as contractors. During the course of the contract, certain areas/sites may be restricted or closed to contractor personnel. The contractor shall comply with all requirements for entry. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays.

Once gaining access onto Hanscom AFB, the contractor shall immediately sign the logs at Building 1201, indicating time and date of arrival. Before departure, the contractor shall again sign the logs indicating the departure time, as well as the work performed and the buildings worked in.

1.16. Foreign National(s): The contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.17. Health and Safety on Government Installation: In performing work under this contract on a Government installation, the contractor shall comply with federal, state and local regulat ions regarding occupational safety and health and the specific health and safety requirements established by this contract. The contractor shall notify the COR of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the COR of damage to government property or equipment during the execution of the contract.

1.18. Emergency Procedures: Contractor employees shall follow the direction of Government employees in regards to emergency evacuation procedures, i.e. fire, tornado, active shooter and bomb threats. It is the contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills and at no additional cost to the government.

1.19. Partnering Agreement: The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment.

Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person.

All costs for the partnership agreement should be shared equally between the government and contractor.

This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

1.20 Insurance: The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required below:

A. Workmen's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational diseases with a minimum liability limit of $100,000.00.

B. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of

$500,000.00 per occurrence shall be required on the comprehensive form of policy.

C. Automobile Liability Insurance. This insurance shall be required on the comprehens ive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $25,000.00 per person and $50,000.00 per accident for bodily injury and $25,000.00 per occurrence for property damage shall be required.

Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective (1) For such period as the laws of the State in which this contract is to be performed prescribe; or (2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

SECTION 2

Performance Assessment

The contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

2.0. SERVICE SUMMARY.

SS

OBJECTIVE

PWS

PARA.

THRESHOLD

SS 1.

Perform an annual inspection/pressure testing of the four boilers and related systems to include:

• DA tanks,

• condensate receiver tank,

• pumps,

• fans,

• fuel train,

• turbines and

• all other support equipment located at the Central plant

1.1 90% Compliance

SS 2.

Inspect the boilers and associated systems for operational and mechanical integrity.

Including but not limited to:

• operation and maintenance practices

• system configuration

• condition of the boiler water side (including inspection inside tubes)

• condition of the boilers fire side including refractory

• internal components

• external supports

• piping

• instrumentation

• controls.

1.2 90% Compliance

SS 3.

Inspection Report (1 electronic & 3 hard copies) including photo documentation of findings, code or standard violations and recommendation for deficiencies. Report to be submitted within seven days of actual field inspection.

1.2.2 90% Compliance

SS 4.

Test and recalibrate the 29 safety valves per the ASME requirements and document the status of each valve.

1.2.3 100% Compliance

SS 5.

Confined Space Entry:

All contractor operations shall comply with confined space entry requirements as applicable.

1.2.6 100% Compliance

SECTION 3

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Property (GFP): Government Furnished Property is not applicable to the in the performance of this contract.

3.2. Reserved.

3.3. Government Furnished Services: Government Furnished Services are applicable during the performance of this contract.

3.3.1. Security Police: The government will provide general on base Security Forces service.

The Security Forces’ telephone number is 911 for emergencies, for crime in progress 781-225- 5613 and 781-225-5613 for non-emergency calls.

3.3.2. Fire and Emergency Services: The government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulat ions enforced by the Hanscom AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters and/or calls to dispatch, call 781-225-3330.

3.3.3. Emergency Medical Service: The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on base help.

3.3.4. Utilities: The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.5. Refuse Collection: The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for government provided facilities. The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use the government dumpsters for collection of construction debris.

3.3.6. Workspace: The government will provide adequate workspace around the equipment area.