F18SOL10019_(5).pdf

(x)

F18SOL10019

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

OCON

Washington DC 20013-7012

MRC 1200

P.O. BOX 37012

OCON

OCON

Washington DC 20013-7012

MRC 1200

P.O. BOX 37012

SMITHSONIAN INSTITUTION

08/07/20180005

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/12/2018

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This is a Maintenance support and services contract for the OCIO Facility Herndon VA proposals are due 8/22/2018 at 3:00 pm per instructions.

attached responses to questions

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Thomas Dempsey

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Questions for Smithsonian

F18SOL10019

Question 5-1) Are preventative maintenance materials to be included in the firm fixed price or are all materials to be reimbursable to the contractor at cost plus the contractor’s mark-up?

Answer: All materials including preventative maintenance items are cost reimbursable plus mark up.

Question 5-2) In reference to the Answer given to Question #18 provided in amendment

#4; are only the rates provided by the contractor in relation to the line items on page 240 be adjusted based on SCA or CPI changes in option periods?

Answer: Revise 52.217-S0093R Auto Renewal Option Clause (Feb 2009)

C. All requests for increases in Contract Pricing, shall be requested in advance in accordance with not more than annually; adjustment based on changes in the service contract rates applicable to this contract; and shall be set forth as part of a separate written modification to the Contract mutually agreed upon by the parties.

Replace with the following:

“C. All requests for increases in Contract Pricing, shall be requested in advance in accordance with not more than annually; adjustment based on changes in the service contract rates and/or CPI-All Urban Consumers

Washington-Arlington-Alexandria, DC-VA-MD-WV applicable to this contract; and shall be set forth as part of a separate written modification to the Contract mutually agreed upon by the parties.”

Question 5-3) The solicitation documents do not mention any clauses for CPI increases to option year totals. When will option year increases to the provided base year firm fixed annual contract price be considered?

Answer: Each option year will be adjusted by CPI and/or changes in SCA as supported by negotiations.

Question 5-4) In reference to the Answer given to Question #18 provided in amendment

#4; how will annual price increases due to performing preventative maintenance services required in greater than 1 year increments, such as switchgear maintenance performed every three years, be addressed to cover related costs of services in option years?

Answer: Cycled maintenance requirements should be averaged in on a per year basis.

Question 5-5) Per section 3 Management /Quality Control under Firm Fix Price (Page

208 of 291). What are the required licenses and certifications for the staff?

Answer: There should be a Journeyman level HVAC technician on site with CFC certification and experience with Liebert CRAC units. The contractor should have available for emergency calls a Master Electrician and Master Plumber.

Question 5-6) Please define if the custodial component is required on the weekend?

Answer: Saturday there is no requirement for custodial service but currently every other

Saturday the floors in the break room and copier rooms have been cleaned and on Sunday custodial staff has been on site to complete tasks to make the building presentable for the week.

Question 5-7) Please clarify the meaning of bi-monthly full load generator testing. Is this every two weeks or every two months?

Answer: This is a test done twice during the month by operating the transfer switch and operating the generator for a 15 minute period.

Question 5-8) Per section 4.3, air balance testing is mentioned as a requirement for the environmental controls. Please clarify the requirements and frequency of air balance testing.

Answer: The air balance testing requirement is upon request of the Smithsonian or any time there is a change made to the HVAC system. Air balancing should be monitored by the contractor.

Question 5-9) The answer to Question 67 in Amendment 4 states that “All material and parts are reimbursable by the Smithsonian at cost plus the contractors’ markup.” Does this include all preventive maintenance material and parts? Does this include consumables for the custodians – toilet paper, paper towels, soap, etc…?

Answer: All materials including preventative maintenance items and consumables are cost reimbursable plus mark up.