OPS-Uniform_Guidelines--9202017.pdf

Smithsonian Institution Office of Protection Services

Uniform Guidelines

OPS – 12

Table of Contents

Coverage 1 Purpose 1 Policy 1 General Information 1 Responsibilities 1

Supply Office Staff 1 Uniformed Personnel 2 Supervisors 3 Unit Managers 3

Procedures – Uniform Guidelines 4 Uniform of the Day 4 Quantities Issued 8 Uniform Wearing Guide 8 Restrictions on Wearing Uniforms 12 Grooming Standards 13 Uniform Laundry Guidelines 13

Appendix A Acceptable Uniform Appearance 15

Appendix B Labeling of ASN in Uniform Items 19

Appendix C Duty Belt Instructions 20

Appendix D Quantities Issued 21

Appendix E Body Armor Order 27

Appendix F Body Armor Inspection Form 28

July 31, 2014

COVERAGE

This policy applies to all Office of Protection Services (OPS) uniformed personnel and Supply Office staff.

PURPOSE

This policy regulates the appearance of OPS uniformed personnel at the Smithsonian Institution.

POLICY

It is the policy of OPS to ensure that all personnel understand and follow the guidelines pertaining to the appropriate appearance standards while representing the Smithsonian Institution. OPS personnel shall wear the issued uniform and equipment at all times while on duty unless otherwise directed by their supervisor.

GENERAL INFORMATION

It is vital to the public safety, as well as the safety of all officers, that the public is able to instantly recognize an officer as representing legitimate law enforcement authority. Hesitation by the public to seek assistance from an officer or to cooperate with an officer can, in some cases, be a matter of life or death. Consequently, an officer’s well-groomed appearance will facilitate instant recognition and encourage quick, respectful cooperation from the public. It also will assist officers in projecting a professional image. Officers must recognize that the public will often judge the effectiveness of OPS based upon first impressions. An officer who is inattentive to his/her personal appearance reflects an unfavorable image not only upon himself/herself, but the entire OPS.

Refer to OPS Policy 46, Use of Property and Equipment for OPS and Smithsonian rules and regulations regarding the use of OPS property and equipment.

OPS Training Branch staff and Personnel and Physical Security Division (PPSD) electrical mechanics and locksmiths also wear work-related uniforms suitable for their type of work.

These employees are also responsible for the care and wearing of uniforms and for maintaining a positive and professional personal appearance.

Title to all uniforms and SI-issued equipment is vested in the Smithsonian Institution.

Amendments or deviations to this policy must be approved by the Director of OPS or an authorized designee.

RESPONSIBILITIES

Supply Office staff will:

Establish and maintain vendor agreements/contracts for uniforms

Measure or refer uniformed personnel to authorized vendors to take uniform measurements.

Fill orders to provide personnel with a full set of uniform items for duty wear

Create and maintain an electronic database of issued uniform items and other assigned equipment for all uniformed personnel

Uniformed Personnel will:

Be measured by the Supply Office for uniform items or referred to an authorized vendor;

If authorized to wear a designated optional uniform, have the standard uniform available at the official worksite

Wear only SI-issued or SI-approved accessories, equipment, and items of uniform consistent with OPS policies and procedures

NOTE: OPS officers may purchase body armor. It is recommended that personally purchased body armor meets or exceeds OPS standards (see further guidance contained in this directive). Except as otherwise authorized, body armor shall not be worn as an outer garment UNLESS the officer is assigned to a unit where an outside carrier has been authorized and provided.

Mark issued uniform items as follows: black laundry markers shall be used to label the inside back of the neckband of uniform shirts, and white laundry markers shall be used on the left front inside the waistband of uniform pants, over the right inside pocket of the blouse/jacket, over the right inside pocket of the winter jacket and under either epaulett of the sweater, and inside the hat or cap band (see Appendix B)

Note: Does not apply to the National Zoo Police where a cleaning allowance is provided.

Be well-groomed and clean in appearance while on duty

Wear a solid white undershirt or similar garment in good condition under the uniform shirt

Wear the SI issued badge, nameplate/namestrip, and rank insignia on the uniform shirt, or when worn on an outer garment; the sweater, outside body armor carrier or outer jacket while on duty

Wear the issued reflective vest at all times when assigned to an exterior post. NZP officers assigned to traffic control/direction duties shall wear a reflective vest or the issued rainwear with the reflective side exposed

Properly care and safeguard issued uniform items and equipment. Officers shall not be relieved of the responsibility for uniforms or equipment damaged, lost, or stolen due to improper care or storage

Wear the designated uniform and equipment in a clean and neat condition. All items of issued apparel shall be cared for as recommended by the manufacturer

Follow issued guidance when sending and receiving uniforms from the laundry service so as to have a clean uniform to wear each work day

Note: The National Zoo Police are provided a cleaning allowance and are not required to use the laundry service.

Care for uniform items and promptly report, in writing to their supervisor, any loss or damage, describing the circumstances of the loss or damage

Request replacement for worn or damaged uniform items following the proper procedures;

Wear the uniform in the manner prescribed in this directive

NOT wear a holster without a firearm

Return uniform and equipment items issued by the SI when directed, upon separation from employment, or when reassigned from a uniformed position to a non-uniformed position.

Any issued uniforms or equipment that cannot be accounted for, or found to be damaged through negligence, may require reimbursement to SI by the officer for their total value.

Supervisors will:

Assign lockers to uniformed personnel in their units

Arrange for inspection of lockers in their units, to be conducted in the presence of the user of the locker (or another officer who will sign an inventory of the contents of the locker).

Lockers shall be inspected at a minimum 2 times annually. Additionally, lockers are subject to ad hoc inspections at any time and items may be removed when an individual is separated from employment (resigns, retires or is removed) without clearing their issued locker.

Inspect the uniforms and the appearance of on-duty subordinate personnel at least once per shift to ensure the uniform is being worn per OPS policy and that all equipment is accounted for and functional

Require any uniformed personnel not in compliance with this directive to take the necessary actions to correct the deficiency

Review the circumstances of the loss of or damage to uniform or equipment items, and make recommendations to the Security Manager/Unit Supervisor regarding reimbursement for the replacement value of the items and/or administrative action based on the investigative findings

Depending on the circumstances, place any uniformed personnel that cannot readily correct a uniform discrepancy on annual leave or AWOL status until he/she corrects the discrepancy.

Responsible for ensuring that body armor is worn and maintained as required by this policy through routine observation and periodic inspections.

Unit Managers will:

Ensure that uniformed personnel in their unit know and abide by the guidelines set forth in this directive for wearing the uniform and equipment

Assign individuals to collect and distribute uniform items for laundry and dry cleaning

Inspect or spot check subordinates, to ensure compliance with this directive.

PROCEDURES - UNIFORM GUIDELINES

Uniform of the Day OPS and NZP officers, training staff, and PPSD staff while on duty shall wear the appropriate designated uniform, as provided in this policy (Also see Appendix A). On occasion, the Security Manager/Unit Supervisor may designate the daily uniform for his/her facility/unit.

The following are uniform requirements and will be issued depending on position and circumstance (time of year or post).

A. OPS Officers

1. The Spring/Summer Class A Standard Uniform:

a. Short sleeve shirt: Battle Dress Uniform (BDU) shirts or polo shirt for designated units)

b. Trousers or skirt as an optional uniform choice for female officers (BDU pants for designated units)

c. Inclement weather outer garment (jacket or raincoat)

d. Authorized footwear (boots may not be worn with the uniform skirt)

e. Uniform hat (see guidance below)

f. Body Armor/external carrier (designated units)

g. Accessories and equipment

h. Rank insignia

i. Badge and nameplate

2. The Fall/Winter/ Class A Standard Uniform:

a. Long sleeve shirt and tie (open collared BDU shirt for designated units)

b. Trousers or skirts as an optional uniform choice for female officers (BDU pants for designated units)

c. Sweater with long sleeve shirt and tie

d. Inclement weather outer garment (sweater, jacket or raincoat)

e. Authorized footwear (boots may not be worn with the uniform skirt)

f. Body Armor/external carrier (designated units)

g. Uniform hat (see Appendix A)

h. Accessories and equipment

i. Rank insignia

j. Badge and nameplate

3. Class A Dress Uniform: The Class A Dress Uniform shall be issued to members of the OPS Honor Guard

a. Uniform blouse

b. Insignias

c. Sam Browne belt, cross strap, holster and magazine pouch

d. Uniform hat

e. Inclement weather outer gear (raincoat)

f. BDU trousers and shirt

g. Gloves

h. Lanyards

4. Duty Belt and Defensive Equipment

a. Expandable baton with holder

b. Handcuffs with handcuff case (an officer may carry a second pair of approved handcuffs purchased by the officer)

c. Duty weapon (.38 Smith & Wesson model 64)

d. Holster

e. OC spray with holder

f. Radio with case (shoulder mic is optional and provided)

g. Flashlight with case

h. Glove pouch

i. Body armor (where applicable)

j. Duty ammunition

B. National Zoo Police Officers

a) The Spring/Summer Class A Standard Uniform:

a. Short sleeve polo shirt

b. BDU trouser

c. Uniform hat (see Appendix A)

d. Authorized footwear

e. Inclement weather outer garment (raincoat)

f. Body Armor/external carrier

g. Glove pouch

h. Duty belt, accessories and equipment

j. Rank and other insignia

b) The Fall/Winter Class A Standard Uniform:

a. Long sleeve shirt and tie or open collared with black turtleneck

b. BDU trouser

c. Uniform hat (see Appendix A)

d. Authorized footwear

e. Sweater with long sleeve shirt and tie or open collared with black turtle neck

f. Inclement weather outer garment (sweater, jacket or raincoat)

g. Body Armor/external carrier

h. Duty belt, accessories and equipment

j. Rank and other insignia

Additionally, NZP officers trained and certified in the operation of alternate transportation vehicles/equipment shall wear the following:

c) Motorcycle Officer:

a. Class A standard uniform

b. Motorcycle helmet

c. Authorized footwear

d. Inclement weather outer garment (sweater, jacket, or raincoat)

e. Body Armor/external carrier

d) Mountain Bike Officer:

b. BDU trousers or shorts

c. Bicycle helmet

d. Authorized footwear

e. Inclement weather outer garment (sweater, jacket or windbreaker)

f. Body Armor/external carrier

e) Mobility Transporters (Segway,T3) Officer:

b. Bicycle helmet

c. Authorized footwear

d. Inclement weather outer garment (sweater, jacket or windbreaker)

e. Body Armor/external carrier

f) Duty Belt and Defensive Equipment:

k. Expandable baton with holder

l. Handcuffs with handcuff case (an officer may carry a second pair of approved handcuffs purchased by the officer),

m. Duty weapon (.357 Sig Sauer Model 229 or Model 226)

n. Holster

o. OC spray with holder,

p. Radio with case (shoulder mic is optional and provided),

q. Flashlight with case,

r. Body armor

s. Magazine pouch with 2 magazines and duty ammunition.

C. OPS Training Staff

OPS Training Division staff shall wear the issued shirt, trousers, and safety footwear.

1. Firearms and General Instructors: Scheduled days of instruction

During scheduled days of instruction, primary and alternate instructors will wear a serviceable and clean uniform. Instructors may launder uniforms at home or by utilizing the Smithsonian dry cleaning service. Instructor uniforms include the following:

a. Polo Shirts. Instructors may wear short/long sleeve Royal Blue or Black shirts at their discretion. Uniform shirts will be worn with a white crewneck undershirt, top button unfastened and tucked into pants to present a professional image.

For safety and easy visibility of firearm instructors, red polo short/long sleeve shirts will be worn with “Firearms Instructor” embroidered on the back when operating on an active firing range.

b. Pants: Pants will be Battle Dress Uniform (BDU) style and may be black or tan in color. Buttons on all cargo pockets will be fastened at all times.

c. Belts: Belts are mandatory with the instructor uniform. Belts will be black or brown in color and belt buckles will be a simple and conservative black, silver, or gold style.

d. Shoes: Issued safety footwear.

e. Socks: black, navy blue or white.

f. Hats: issued baseball caps.

g. Coats: issued outerwear jackets.

On days when no classroom training is scheduled, Firearms and General Instructors may where casual business attire or their official training uniform. Additionally, there may be circumstances, as directed by the supervisor, when business, or business casual, attire is appropriate.

2. Other Training Personnel:

Other staff assigned to the Training Academy that is not in an instructional role, shall wear business or business casual attire. No shorts, sweatpants/sweat suits, athletic gear, or sandals are permitted.

D. PPSD Electrical Mechanics and Locksmiths

Shall wear the issued work clothes and authorized footwear identified below. Due to the nature of the work being performed, there are no seasonal provisions for the type of shirt to be worn (e.g. short sleeve vs. long sleeve). The following will be issued:

a. Utility Blue Jean Pants - required

b. Short Sleeve Polo Shirts with SI/OPS embroidered logo – required

c. Long Sleeve Work Shirts with SI/OPS embroidered logo – required

d. Authorized Safety Footwear - required

e. Inclement weather outer gear (1 issued) – optional

f. Winter Skull Cap (1 issued) – optional

E. Body Armor

The wearing of OPS issued or approved body armor is mandatory for officers who work in units and/or posts where it is deemed necessary, based on the risk associated with their duties. Officers who are issued body armor must wear it at all times. Any exceptions to wearing issued body armor must be approved by the OPS Deputy Director and Director.

The only exception that does not require approval is for officers who are in the act of operating a boat.

a. Approved Body Armor & Carriers

The Director, OPS has established that officers will wear the current Ballistics Resistance NIJ Standard 0101.06 manufactured by First Choice Armor, Level IIIA Body Armor.

The carrier for this Body Armor is the PACA Brand, and should be the only outer or exterior vest carrier approved.

The Ballistic Armor panels must be left inside their original factory-issued carrier when inserted into the external vest carrier. Failure to do so could cause a reduction in body armor performance and will void the factory warranty.

Quantities Issued

Appendix D identifies (by position, location, and post) the quantities of uniforms and equipment that will be issued to each OPS employee.

Uniform Wearing Guide – Security and National Zoo Police Officers

Officers unable to comply with any part of this directive due to medical or religious reasons must be approved by the OPS Director and produce administratively acceptable certification that documents the reason why they are unable to conform to this policy within two weeks of making their condition known. The medical documentation shall be from the Smithsonian Institution Office of Safety, Health and Environmental Management Health Unit or through a private physician. Additionally, the employee is required to provide updated administratively acceptable medical documentation every six months as long as the condition prevents the employee from conforming to any provision of this directive. The officer’s Security Manager/Chief, NZP, shall be responsible for monitoring the officer’s condition, medical certification, and compliance with this directive.

Shirt Guide: Short sleeve and long sleeve shirts shall be worn with the sleeves fully extended. The cuffs of long sleeved shirts shall be buttoned and extend just below the wrist. The short sleeve shirt shall be worn with the collar open and no tie. Long sleeved shirts shall be worn with closed collar buttons and ties. Officers assigned to units designated to wear the optional utility uniform (BDU) may wear the long sleeve shirt with the collar open with a black or navy blue undershirt. NZP officers may wear a black turtle neck under their long sleeve shirt without a tie. April and October are uniform transition months. During these months, officers may wear either the short-sleeve uniform shirt or polo shirt (where designated) or the long-sleeve uniform shirt, depending on weather conditions and work assignments, unless specifically directed otherwise. Beginning May 1, officers will be required to wear the short sleeve uniform shirt or polo shirt (where designated). Beginning November 1, officers will be required to wear the long sleeve uniform shirt.

Trousers and Skirt Guide: The front length of the issued trousers shall meet the top of the shoe with a slight break and the back crease will stop one inch above the heel.

Officers will not tailor trousers for cuffs or narrowness of the pant legs.

Where designated, officers will be issued BDU trousers for duty wear and Class A Standard Uniform pants for special occasions.

Female officers may wear the issued uniform skirt with a hem to the level of the center of the knee. Uniform skirts shall be marked with the letters Abbreviated Security Number (ASN), similarly to trousers.

Female officers who become pregnant should contact the Supply Office for their trouser and skirt requirements. Arrangements shall be made to transport the officer to the authorized uniform vender where the staff will take the measurements necessary to make the uniform adjustments. Since alterations may take several weeks to complete, pregnant officers should notify the OPS Supply Office as soon as possible of their maternity uniform needs.

Jacket, Winter Jacket and Sweater Guide: The issued outerwear jacket should fit comfortably through the body, with sleeves that end at the wrist. Outerwear and sweaters shall have a Smithsonian Institution or a National Zoological Park Police patch sewn at the top outside of the left sleeve. Officers shall wear the jacket buttoned with badge, nameplate, and rank insignia displayed.

Tie Guide: Officers shall wear the issued tie, as appropriate, with the long sleeved shirt to include the issued tie clip.

Footwear Guide: Staff are only required to wear safety shoes while on certain posts, but their safety shoes need to be on site at all times, ready to be worn when needed.

Officers assigned to Smithsonian Environmental Research Center (SERC), Cultural Resources Center (CRC) and the National Zoo who are on posts that require safety shoes will have the choice of either a 5 or 8 inch boot with a composite toe and slip resistant sole. Officers assigned to the other units who are on posts that require safety shoes shall have the choice of the 5 or 8 inch boot or a low cut athletic type shoe with a composite toe and slip resistant sole.

Male officers shall wear plain black or navy blue socks and female officers shall wear plain black socks or plain black panty hose/stockings while wearing shoes. Officers wearing boots may wear socks of another color as long as they are covered and not visible to the public. Female officers may not wear boots with a uniform skirt.

Hat and Cap Guide: Officers shall be issued baseball caps for the summer and a wool hat for the winter.

The baseball cap shall fit snugly on the head so that the top is flat and shall not be worn pushed back or tilted to one side. The wool hat shall fit snugly on the head and not be pushed up or back.

Duty Belt Guide: The issued duty belt is a required component of the uniform and shall be worn with a minimum of four keepers.

Badge and Commission Guide: Officers with police or special police commission authority shall wear the issued badge to identify their law enforcement authority while on duty. The uniform badge shall be worn over the left pocket of the shirt, sweater or jacket.

Commissioned OPS officers shall be issued a silver “Special Police” badge. OPS supervisors shall be issued a gold “Special Police” badge with the appropriate rank designation. NZP officers and supervisors wear issued NZP badges. The Director, OPS or authorized designee may approve the issue and wearing of commemorative badges as optional wear for specific periods of time, as appropriate.

Body Armor: The Body armor issued will provide protection equal to or exceeding Threat Level IIIA as defined by the National Institute of Justice (NIJ). Re-Ordering of all ballistic vests shall be coordinated through the Supply Management Officer and the OPS Supply Division after proper measuring of the officer, the Supply Management Officer will ensure that the agency is maintaining the NIJ approved specifications for Body Armor. The Body Armor and Outer Carriers will be inspected by both the officer and the OPS Firearms Instructor prior to the officer’s semi-annual weapon requalification for fit, cleanliness, sign of damage, abuse and wear. The inspections will consist of inspecting the Body Armor, the Outer Carrier and the duty belt equipment items for signs of damage and general cleanliness. Upon the completion of the inspection, the Body Armor Inspection Form will be completed by the officer, signed and returned to the Firearms Instructor, the instructor will provide a copy of the form to the OPS Supply Division to be placed in the officer clothing record.

Under no conditions will an officer attempt to repair body armor. Officers are responsible for reporting damage or excessive wear to the ballistic panels or cover to their supervisor or the Firearms Instructor.

Improper storage of body armor may contribute to premature wear, as well as reduce the protective capabilities of the ballistic system itself. When not wearing body armor, it should be stored under normal environmental conditions.

Care should be taken to store body armor flat, either on a shelf or other flat surface.

When this is not practical, suspended on a clothes hanger is the next best method. Body armor should never be folded or stood on its edge. Any improper storage will create "set wrinkles" in the body armor and may cause curling at the edges.

Body armor should never be stored in the trunk of a vehicle where it may be exposed to extremely high temperatures. High temperatures will affect the strength of some fibers that could diminish the performance of body armor.

All Body Armor found to be defective or damaged due to normal wear will be replaced in accordance with the guidelines and protocols established by the NIJ and the Vest Manufacturer, and all replacement request must go thru the OPS Supply Division and the OPS Training Division to ensure proper procurement and documentation has been done before being approved by the Director, OPS.

Standard Accoutrements of Uniform Items: OPS officers shall be issued a whistle that is clipped to the left pocket flap of the uniform shirt. OPS and NZP officers shall wear the issued nameplates parallel to and centered on the seam of the right breast pocket flap of the uniform shirt and the whistle on the left breast pocket flap. On the issued sweater, jacket and outer carrier of the body armor, the nameplate shall be worn in approximately the same location over the right chest.

Uniform Insignia and Patches: Appropriate rank insignia epaulettes shall be issued to OPS officers. Uniform epauletts shall be worn centered front to back and side to side on both shoulders of the uniform shirt, sweater as well as jacket and facing outward (not required on polo shirts where designated). Corporals are issued two silver stripes;

sergeants are issued three gold stripes; lieutenants are issued one gold bar; and watch commanders are issued a gold oak leaf.

The NZP Unit Manager shall be issued two stars and the Assistant Manager one star.

NZP supervisors wear appropriate rank designation on their uniform shirts and jackets.

Sergeants shall be issued chevrons with three gold stripes. The “V” of the chevron shall point in an upward direction; lieutenants are issued a single gold bar.

Uniform shirts (to include polo shirts), sweaters, outer jackets and blouses shall display an OPS or NZP patch, as appropriate on the upper left sleeve.

Authorized Optional Accoutrements: OPS officers may wear pistol qualification pins centered over the left breast pocket flap, under the badge, but above the whistle. Gold embroidered service bars are sewn similarly on the left sleeve four inches above the cuff;

each bar equals five years of OPS service. Basic Entry Law Enforcement Training (BELT) and Honor Guard pins are to be worn centered above the name plate. No other pins or insignias are authorized.

The black mourning band (badge sash) shall be worn to honor OPS/NZP officers who have died in the line of duty, active-duty OPS/NZP officers who have died from natural causes, the line of duty death of officers from other agencies, and during National Police Week. The mourning band is authorized to be worn for 30 days to honor OPS/NZP officers who have died in the line of duty. To honor the memory of active-duty

OPS/NZP officers who have died from natural causes or the line of duty death of officers from other agencies, the mourning band shall be worn until the interment or the completion of the funeral for that officer. The mourning sash shall be worn horizontally across the badge (see OPS 63: Funerals and Memorial Services for guidance).

Additional Inclement Weather Gear: Officers assigned to designated units may be issued gloves in the performance of their assigned duties.

Restrictions on Wearing Uniforms

Uniforms are for use and wear during duty hours or, with the approval of the Security Manager, when traveling directly to and from the duty area or domicile. Officers may store their issued uniforms and equipment at work and are responsible for proper care and safeguarding. Officers shall not be relieved of the responsibility for uniforms or equipment damaged, lost, or stolen due to improper care or storage.

At no time shall an NZP or OPS officer wear a holster that does not contain a firearm.

Uniformed personnel are required to carry duty belts (i.e. NOT worn around the duty belt around the waist) when walking between the locker room and formation and from formation to the arms room. Once the unit has issued a firearm to the officer, the officer may then wear the duty belt around his/her waist. When leaving a post at the end of the day, officers and supervisors shall safely unload the weapon and immediately return the issued firearm to the unit and secure the duty belt in the storage locker. For further guidance on carrying a firearm, refer to OPS-4.

Note: National Zoo weapons will be accessed at the start of the officer’s tour of duty from the weapons room and from the officers’ individual weapon’s locker. At the end of the tour of duty, the weapon shall be safely unloaded and secured in the officers’ weapon’s locker. The duty belt should not be secured in the employee’s issued locker.

Officers who are not commissioned to carry a firearm, who are on weapons restriction, or are not performing duties at an armed post, shall NOT wear an empty holster.

Officers claiming a medical reason for not wearing any uniform item are required to notify their immediate supervisor in writing and avail themselves for further evaluation, as determined by their Security Manager, concerning the wearing of the item. They must also produce medical certification of their condition within two weeks from the OFEO Health Units or through a private physician and must continue to provide updated documentation every six months as long as the condition prevents the employee from complying with this guide.

Grooming Standards

Officers unable to comply with any part of this directive due to medical or religious reasons must be approved by the OPS Director and produce administratively acceptable certification that documents the reason why they are unable to conform to this policy within two weeks of making their condition known. The medical documentation shall be from the Smithsonian Institution Office of Safety, Health and Environmental Management Health Unit or through a private physician. Additionally, the employee is required to provide updated administratively acceptable medical documentation every six months as long as the condition prevents the employee from conforming to any provision of this directive. The officer’s Security Manager/Chief, NZP, shall be responsible for monitoring the officer’s condition, medical certification, and compliance with this directive.

Facial Hair: Male officers must be neatly shaven or maintain neatly trimmed and well-kept facial hair not more than ½ inches in length.

Hair Length for Males: Male officers shall not extend below the bottom of the back of the collar. Hair accessories may be used to meet this requirement; however, such accessories shall be concealed as much as possible and should not distract from the uniform. In addition, the use of one’s own hair to meet this standard is permitted as long as the style maintains a professional look and does not distract from the uniform.

Hair Length for Females: While on duty, hair length for female Officers shall not extend beyond 2 inches below the bottom of the back of the collar. Hair accessories may be used meet this requirement; however, such accessories shall be concealed as much as possible and should not distract from the uniform. In addition, the use of one’s own hair to meet this standard is permitted as long as the style maintains a professional look and does not distract from the uniform.

Hands: Fingernails shall be cleaned and trimmed as not to exceed ¼ inch from the end of the fingertip. A female may wear neutral color of polish or nail coating on her fingernails.

Jewelry: Besides rings, watches and medical alert bracelets, officers are not allowed to wear any visible jewelry. Officers may wear small, plain, button-type earrings. More than one earring per ear is prohibited.

Uniform Laundry Guidelines

The Supply Office contracts for laundry and dry cleaning services for OPS/NZP officers.

Deliveries are made to each security unit twice a week. By contract, OPS officers are authorized to send only issued uniform items to the contract cleaner for laundering, repair, and tailoring.

With the Security Manager’s approval, officers may send uniform items to an outside laundry if necessary, at the officer’s expense.

Shirts and blouses shall be laundered. Trousers, skirts, outer jackets and overcoats must be dry cleaned. Security Managers shall establish and maintain local procedures for storing laundered or dry cleaned uniforms until claimed by security personnel.

Security officers with uniform items that need to be altered or repaired shall send the items to the contract cleaner with a repair ticket attached The Supply Office issues and maintains all OPS accessories, insignias, rank pins, and epauletts. Security officers with uniform items that no longer fit or are worn shall follow the prescribed procedures for replacement by submitting a Special Order Clothing Request form and a memorandum stating the reason for the replacement to their respective Security Manager.

NZP officers receive a uniform allowance for dry cleaning and laundering.

Care and Maintenance of Body Armor

As dirt and perspiration may erode ballistic panels, each officer will be responsible for cleaning his/her body armor in accordance with the manufacturer's care instructions located in the center of the panel.

To clean the Outer Carrier do not ever put your carrier in a washing machine. This will void the warranty. External carriers have plastic in them and this will get damaged in a washing machine. Harsh detergents/bleach can fade the material and weaken the waterproof coating, to clean your vest carrier, first take your body armor and items out of the pockets.

Get a wash cloth and wipe down the vest with water, if that doesn't work, use a mild detergent, then wipe the soap off with a clean wet cloth, remember the material is waterproof so don't be afraid to rinse thoroughly.

If the officer carrier is still not clean enough, it should be hand washed in woolite or another mild detergent and then hanged to dry, if more cleaning is needed the officer can dry clean your vest carrier.

The officer must be certain to tell the cleaners that it cannot be put in the dryer, as the plastic will melt. Also tell the dry cleaners that only mild detergents can be used or it may fade the material.

To clean the Ballistic Panels, the officer must not immerse in liquid, a gentle hand wash with a sponge or wash cloth using mild detergent should be sufficient, then wipe off any excess detergent with clean water and wipe dry, remember do not dry clean, or machine wash or bleach or do not dry outdoors.

Appendix A

Each OPS officer will wear the uniform pieces as shown below.

The badge is worn on the left side of the officer’s chest.

The whistle is hung over the officer’s left shirt pocket.

The SI Credential is clipped to the officer’s right shirt pocket.

The nametag is pinned to the top flap of the officer’s right pocket.

The extendable radio microphone is clipped to the officer’s left or right shoulder epaulette.

A hat is optional.

If NOT worn, hair shall to be worn in accordance with this policy (See

“Grooming Standards”)

Each National Zoological Park Police officer will wear the uniform pieces as shown below.

The badge is worn on the left side of the officer’s chest.

The nametag is pinned to the top flap of the officer’s right pocket.

A hat is optional.

If worn, shall fit snugly on the head and shall not be worn pushed back or tilted to one side.

Each SERC officer will wear the uniform pieces as shown below.

The nametag is pinned to the top flap of the officer’s right pocket.

The badge is worn on the left side of the officer’s chest.

A hat is optional.

If worn, shall fit snugly on the head and shall not be worn pushed back or tilted to one side.

Each Suitland officer will wear the uniform pieces as shown below.

A hat is optional.

If NOT worn, hair shall to be worn in accordance with this policy (See

“Grooming Standards”)

The badge is worn on the left side of the officer’s chest.

The whistle is hung over the officer’s left shirt pocket.

The SI Credential is clipped to the officer’s right shirt pocket.

The nametag is pinned to the top flap of the officer’s right pocket.

Appendix B

Uniform items shall be marked in the locations indicated above with an appropriate permanent marker placing the assigned security unit acronym (A, B, C, etc.), followed by the last four digits of the officer’s social security number

Appendix C

Below are the items that should be on an officer’s duty belt. Officers shall position their items in a way that allows the most efficient access.

Below are the items that should be on an officer’s duty belt. Officers shall position their items in a way that allows the most efficient access.

Appendix D

OPS Security Officer: Female Item Description Quantity

Issued Comments

Trousers or Skirt 4 Any combination of trouser or skirt not to exceed 4 issued

Rain Jacket 1 For select posts only

Gloves (issued with Rain Jacket above) 1 For select posts only

Female White S/S Shirts Polyester/Cotton 6

Female White L/S Shirts Polyester/Cotton 65/35 6 Sweater 1 Ties (bow or straight) 2 Any combination not to exceed 2 issued Jacket (Winter) 1 Black Baseball Cap 2 Name Tag 2 Shoes/Boots (Safety) 1 Whistle/Hook 1 Badge 1 Tie Clip (bar) 1 Police Credential 1 Winter Hat 1 Optional Turtlenecks 2 Optional

Duty belt and 4 Keepers 1 Expandable baton w/ holder 1 Handcuffs with handcuff case 1 Officer may purchase a second pair of handcuffs themselves Duty Weapon (Firearm) 0 Security Officers are not issued specific weapons Weapon Holster 1 OC Spray with Holder 1 Radio Case (with D-ring Clip) 1 Shoulder Mic 1 Optional Flashlight with Case 1 Ammunition holder (Speed loader) OPS Security Officer: Male

Item Description Quantity Issued

Trousers 4

Rain Jacket 1 For select posts only

Gloves (issued with Rain Jacket above) 1 For select posts only

Male White S/S Shirts Polyester/Cotton 6

Male White L/S Shirts Polyester/Cotton 65/35 6

Sweater 1

Ties (straight) 2

Jacket (Winter) 1

Black Baseball Cap 2

Name Tag 2

Shoes/Boots (Safety) 1

Whistle/Hook 1

Badge 1

Tie Clip (bar) 1

Police Credential 1

Winter Hat 1 Optional

Turtlenecks 2 Optional

Duty belt and Keepers 1

Expandable baton w/ holder 1

Handcuffs with handcuff case 1 Officer may purchase a second pair of handcuffs themselves

Duty Weapon (Firearm) 0 Security Officers are not issued specific weapons

Weapon Holster 1

OC Spray with Holder 1

Radio Case (with D-ring Clip) 1

Shoulder Mic 1 Optional

Flashlight with Case 1

Ammunition holder (Speed loader)

OPS Security Officer: SERC (Male and Female)

Item Description

Ripstop 6 pocket BDU Pants 4

Ripstop 2 pocket L/S Shirts 6

Polo Short Sleeves Shirts 6

Name Tags Strips for Vest Outer Carrier 6

Name Tag 1

Rain Jacket (reversible) 1

Black Rain Pants 1

Shoes/Boots (Safety) 1

Inclement Weather Garment 1

Level 3A Body Armor 1

Trousers 1

Male/Female White S/S Shirts Polyester/Cotton 1

Male/Female White L/S Shirts Polyester/Cotton 65/35

Sweater 1

Ties (straight or bow) 1 Males receive 1 straight ties, Females may receive either bow or straight tie

Jacket (Winter) 1

Black Baseball Cap 2

Shoes/Boots (Safety) 1

Whistle/Hook 1

Badge 1

Tie Clip (bar) 1

Police Credential 1

Winter Hat 1 Optional

Turtlenecks 2 Optional

Duty belt and Keepers 1

Expandable baton w/ holder 1

Handcuffs with handcuff case 1 Officer may purchase a second pair of handcuffs themselves

Duty Weapon (Firearm) 0 Security Officers are not issued specific weapons

Weapon Holster 1

OC Spray with Holder 1

Radio Case (with D-ring Clip) 1

Shoulder Mic 1 Optional

Flashlight with Case 1

Ammunition holder (clips) 2

OPS Security Officer: Suitland

Item Description

Ripstop 6 pocket BDU Pants 4

Ripstop 2 pocket L/S Shirts 6

Name Tags Strips for Vest Outer Carrier 6

Rain Jacket (reversible) 1

Name Tag 1

Shoes/Boots (Safety) 1

Inclement Weather Garment 1

Trousers 2

Male/Female White S/S Shirts Polyester/Cotton 2 Quantity is at Security Manager’s discretion but no more than two (for

Anacostia shifts)

Male/Female White L/S Shirts Polyester/Cotton 65/35

2 Quantity is at Security Manager’s discretion but no more than two (for Anacostia shifts)

Sweater 1

Ties (straight or bow) 1 Males receive 1 straight ties, Females may receive either bow or straight tie

Jacket (Winter) 1

Black Baseball Cap 2

Name Tag 1

Shoes/Boots (Safety) 1

Whistle/Hook 1

Badge 1

Tie Clip (bar) 1

Police Credential 1

Winter Hat 1 Optional

Turtlenecks 2 Optional

Duty belt and Keepers 1

Expandable baton w/ holder 1

Handcuffs with handcuff case 1 Officer may purchase a second pair of handcuffs themselves

Duty Weapon (Firearm) 0 Security Officers are not issued specific weapons

Weapon Holster 1

OC Spray with Holder 1

Radio Case (with D-ring Clip) 1

Shoulder Mic 1 Optional

Flashlight with Case 1

Ammunition holder (speed loaders) 2

OPS Honor Guard Uniform (In addition to normal uniform issuance)

Custom Fitted Blouse / Patch 2

White Long Sleeve Shirts 2

Custom Fitted Trousers 2

Shoulder Aquilletes Single (Orange/Gold) 2

Honor Guard White Gloves 3

Black Garrison Belt 1

Black Shoulder Straps Clarion 1

Clarion Hooks 2

OPS Collar Pins (gold) 4

Shoe Taps 2

NV Dickeys OPS gold/white 2

Black/White shoulder cord plain 2

Gold Oak Leaf Honor Guard Pins 2

Black Tie & Pins 2

Dress Hat 1

Corfam Shoes 1

Zoo Police Officer Uniform

Item Description

Uniform Trousers (Green Dress) 1

Tan L/S Shirts 6

Tan S/S Shirt 1

Rain Jacket (reversible) 1

Black Rain Pants 1

Sweater 1

Ties (straight or bow) 1 Males receive 1 straight ties, Females may receive either bow or straight tie

Jacket (Winter) 1

Black Baseball Cap 2

Name Tags Strips for Vest Outer Carrier 6

Name Tag 1

Shoes/Boots (Safety) 1

Whistle/Hook 1

Badge 1

Tie Clip (bar) 1

Police Credential 1

Winter Hat 1 Optional

Turtlenecks 2 Optional

Duty belt and Keepers 1

Expandable baton w/ holder 1

Handcuffs with handcuff case 1 Officer may purchase a second pair of handcuffs themselves

Duty Weapon (Firearm) 0 Security Officers are not issued specific weapons

Weapon Holster 1

OC Spray with Holder 1

Radio Case (with D-ring Clip) 1

Shoulder Mic 1 Optional

Flashlight with Case 1

Ammunition holder (clips) 2

Bicycle Pants 2 Select Positions Only

Motorcycle Helmet 1 Select Positions Only

Bicycle Helmet (Segway and Bicycle) 1

OPS Training Staff (Firearm and General Instructors only)

BDU (Beige or Black) Pants 4

Polo Short/Long (optional) Sleeves Shirts 4

Inclement Weather Outer Gear 1

Safety Footwear 1

Baseball Cap 2

PPSD Staff

Item Description

Utility Pant 6

Polo Long Sleeves Shirts 6

Safety Footwear 1

Inclement Weather Outer Gear 1

Winter Skull Cap 1

Appendix E

FROM TO

Officer Name: Tamara Destugues Name: Jimmie Muscatello Uniform Store

Unit Assigned: NZP 900 Rhode Island Avenue

Reason for Request: Officers Armor Needs to be Replaced Washington, D.C.

Date of Request: 07/17/13

Area Manager Name: Mr. James Wooten

Muscatello Staff Employee Muscatello Staff Employee

Size Body Armor Model # - Synergy Level Male / Female Size

Muscatello Staff Employee Muscatello Staff Employee

Check One

Received Today

2 - 3 Business Days

1 - 2 Weeks

Issued By Muscatello Staff Employee: DATE:

Received by Date

COMMENTS: Muscatellos, please have your staff complete the sections that are labled (Muscatello Staff Employee), thanks

Smithsonian Institution Office of Protection Services Body Armor & Outer Carrier

Order Form

Body Armor Serial #

Date of Manufactor

Expiration Date:

Date:

Manufacturer: Model/Style:

Male: Female: Size:

Serial Number:

Issued To:

Inspected By:

Yes No Label Information:

1. Is the label securely attached to each part of the Carrier and the Ballistic or stab-resistant panels?

2. Is the information on the labels legible?

3. Does the model comply with NIJ Standard – 0101.06?

General Condition / Appearance:

1. Does the carrier or permanent cover have any visible rips, tears or holes?

2. Is the Armor relatively clean and free of dirt and debris?

3. Are closure devices securely attached to the vest and operating properly?

4. If protective element is encased in a non-removable cover, is any material (fabric) exposed?

5. If protective element is not encased in a non-removable cover, is the material frayed?

6. Are there creases in the armor?

7. Is the armor free from odor?

Care & Maintenance:

1. Does the officer responsible for the vest understand and follow the manufacturer’s care and cleaning instructions?

2. Does the officer responsible for the vest understand and follow the department policy regarding care, maintenance, and wearing of the vest (if applicable)?

Size / Fit:

1. Does the vest fit the officer properly and securely?

Overall Evaluation:

Excellent /New Good Fair Good Comments:

BODY ARMOR INSPECTION FORM