Exhibit A - Submission Instructions.docx
DOCX document 20 KB Posted
- Attached to
- User Interface Permits Modernization - OIT State and local contract opportunity
- Solicitation number
- RFP 2025000282
- Issued by
- Denver County, Denver City, Colorado
About this file
Exhibit A - Submission Instructions is a document from the Colorado Department of Public Health & Environment (CDPHE) detailing electronic and physical proposal submission requirements for a User Interface Permits Modernization project through the Rocky Mountain E-Purchasing System (BidNet). The solicitation seeks a qualified vendor to develop a permit management system with a user-friendly interface that supports approximately 92 permit processes, providing transparency to permittees and the public across Colorado. Proposals can be submitted electronically via the BidNet website or through a physical flash drive submission to CDPHE's Purchasing and Contracts Unit, with strict guidelines for formatting, digital file types, and submission deadlines.
The document emphasizes vendor registration on BidNet, which is free but offers optional email notification upgrades for a fee. Vendors are advised to submit proposals at least one hour before the deadline to ensure successful upload, with BidNet providing email confirmation upon correct submission. The proposal package must include one original signed Attachment 1 and one digital version of the proposal in Word or PDF format. Physical submissions must be sealed, clearly marked with the offeror's name, solicitation number, and submission date, and delivered to the specified CDPHE address during specific mailroom hours. The single point of contact for this solicitation is Darla Wear, Purchasing Agent, who can be reached via email at Darla.wear@state.co.us.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment 3 - Proposer Response Template.docx | DOCX document | |
| Attachment 2 - Budget - Price Sheet - User Interface Database - OIT.xlsx | XLSX spreadsheet | |
| Attachment 4 - System Security Plan 2.5.5 Template.docx | DOCX document | |
| Exhibit B - Draft Statement of Work.docx | DOCX document | |
| Exhibit C - State of CO - OIT Contract.pdf | ||
| RFP 2025-0282 - User Interface - OIT.pdf | ||
| Attachment 1 - Request for Proposal Signature Page.docx | DOCX document | |
| Attachment 5 - Data Use Agreement Template.pdf |
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Text version
Exhibit A - Submission Instructions:
Electronic Submission – BidNet Website BidNet Instructions The Rocky Mountain E-Purchasing System (BidNet) is an online notification system that is utilized by multiple governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Review bids or register today by visiting this link: www.bidnetdirect.com//cdphe.
Vendor registration is free; however, vendors may elect to receive automatic email notification of all open solicitations matching their vendor profile for an annual fee. If a vendor does not select the upgrade option, it is the responsibility of the vendor to monitor the website regularly in order to be aware of business opportunities and review changes or addendums to bids, quotes, and proposals. Vendors who upgrade to receive email notifications will receive opportunities matching their business goods/services provided automatically.
Once logged into the system and viewing this notice, use the “Place a Bid” button at the top of the page. Follow the instructions to the end and ensure you receive a confirmation page that shows your response was successfully submitted. If you need assistance please contact BidNet Direct's Vendor Support Department at 800-835-4603, Option 2. Do not contact the procurement contact for the solicitation. Do not wait until the last minute in case you encounter questions or technical issues. No proposals will be accepted after the time specified.
Things to remember:
a. Vendor registration/set up can take time. Do not wait until right before the submission deadline to get this completed.
b. The solicitation submission application typically uploads proposals within five minutes. Vendors are advised to submit proposals no later than one hour prior to the solicitation deadline to ensure the proposal has been received. The ability to upload documents will halt right at the bid submission deadline, whether your submission is complete or not.
c. BidNet will send an email confirmation if the proposal was uploaded correctly.
d. The solicitation submission application is only for proposal submission. All inquiries, questions, comments, or concerns should be submitted to the Procurement Contact via email and not through the solicitation submission application.
Each electronic submittal shall consist of:
1. One (1) original (signed in ink or via digital signature) of Attachment 1
f. One (1) digital file version of the Proposal, readable in Word 2003 or newer, or in PDF format.
Flash Drive Submission If a vendor elects not to submit a proposal via electronic submission, proposals can be submitted directly to CDPHE.
EMAILED PROPOSALS WILL NOT BE ACCEPTED
It is the responsibility of the Offeror to ensure that its proposal is received by the CDPHE Purchasing and Contracts Unit at the location listed in these instructions on or before the due date and time. Offerors sending their proposals must allow sufficient delivery time to ensure receipt of their proposals by the time specified. Allow at a minimum, two additional days for any proposal sent via USPS. The proposal package shall be hand delivered or sent by USPS/Fed-X, UPS or delivery service to:
Colorado Department of Public Health & Environment Purchasing and Contracts Unit Mail Room (B1) 4300 Cherry Creek Drive South Denver, CO. 80246-1530 Attention: Allan Smith, Purchasing Unit Supervisor
Please note the Mailroom Hours of Operation are:
Monday through Friday 8:00 - 4:00 Closed for lunch from 11:30 - 12:30 daily
Each submittal shall consist of:
i. One (1) original (signed in ink or via digital signature) of Attachment 1
ii. One (1) electronic version of the Proposal, on USB flash drive, readable in Word 2003 or newer, or in PDF format.
C. Proposals must be submitted and sealed in an appropriate envelope or package. All submittals must be clearly marked on the outer envelope or packaging with the following information:
i. Offerors Name
ii. Solicitation Number and Title
iii. Proposal Submission Due Date and Time
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