Exhibit 2_Vendor Invoice Requirements.pdf
PDF 147 KB Posted
- Attached to
- PHARMACY BENEFITS MANAGEMENT State and local contract opportunity
- Solicitation number
- ARFP-0225-PEI2500000002-2
- Issued by
- Kanawha County, West Virginia
About this file
This document outlines the West Virginia Public Employees Insurance Agency (PEIA) Vendor Invoice Requirements for state contract vendors. The document specifies detailed guidelines for submitting invoices to PEIA, focusing on three critical elements that must be present to ensure timely payment: accurate vendor information matching the wvOasis system, comprehensive itemization of charges including specific service dates and transaction receipts, and complete contract award information including contract award numbers and relevant line item details.
Vendors can submit invoices electronically to PEIAAccountsPayable@wv.gov or via physical mail to PEIA Accounts Payable at 601 57th Street Se, Suite 2, Charleston, WV 25304. The document references the full Legislative Rule "Rules for Auditing – Title 155-01" available on the West Virginia State Auditor's website, which provides additional context for invoice submission requirements. Any questions regarding invoice requirements can be directed to the provided email address, with an emphasis on precise matching of vendor information and thorough documentation to prevent payment delays.
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Text version
WV PEIA VENDOR REGISTRATION REQUIREMENTS | REVISED x/xx/19
VENDOR INVOICE REQUIREMENTS
Vendor invoices must contain the correct information before being presented to the State for payment. Failure to include any required elements will delay payment until the vendor sends a corrected invoice to PEIA. The full Legislative Rule can be found in “Rules for Auditing – Title 155-01”, available at https://www.wvsao.gov/Auditing/Default.
Common issues that delay payment:
1. Vendor Information – Vendor name and remit-to address must appear on the invoice. This information must match exactly what is in the wvOasis system. This includes any name add-ons such as “Inc.” or “LLC”.
2. Itemization – Detailed itemization of all charges must be included. This includes specific dates of service, if necessary, or copies of receipts/receiving reports from third party transactions if necessary.
3. Contract Award Information – Reference to the specific contract award should be included to expedite payment. This includes the Contract Award Number (i.e.
AMA PEIxxxx, ACT PEIxxxx, etc), Change Order number if applicable, and specific commodity/service line number.
Any questions regarding invoice requirements can be directed to PEIAAccountsPayable@wv.gov.
All Invoices should be submitted to:
PEIAAccountsPayable@wv.gov
OR
PEIA Accounts Payable 601 57th Street Se, Suite 2 Charleston, WV 25304 mailto:PEIAAccountsPayable@wv.gov mailto:PEIAAccountsPayable@wv.gov
File details come from the government source that posted it. Updated .