Executed Wood Refinishing Contract Stalker Sports Floors.pdf

Wood Floor Refinishing Services

P22-015-M (Optional) -

(No Piggybac.king)

Contract Administrator: Heath Powell, (414) 229- 5209, hpb@uwm.edu

Contract Manager: Pam Loignon, (414) 229-5212, loignon@uwm.edu

Contractor: Stalker Sports Floors 1215 WWaupaca Street New London, WI 54961

Contact: Steve Stalker steve@stalkersportsfloors.com

This Contract is entered by and between the State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee Issuing and Supplier set forth above.

1. General Description: Furnish materials, tools, equipment and labor for the prepping, screening, and finishing, of recreational maple floors as specified in this document.

2. Contract Length: The contract will be for a one (1) year period from May 23, 2022, through May 22, 2023, with the option for two (2) one (1) year renewals that shall be automatically renewed unless either party notifies the other within ninety (90) days of renewal period of intention not to renew. Terms and conditions of the bid shall remain the same for the initial term of the contract and all renewals.

3. Pricing: Pricing must be fully inclusive of all costs to UWM per the terms, conditions, and specifications of the bid.

No additional charges will be allowed that are not listed.

Floor Refinishing Services C t Finish: Sika 350 or Rebounder 450 os

Klotsche Center KC 220 $4200.00

Pavilion Auxiliary Gym Pav 249 6300.00

4. Firm Prices:/ Price Escalation: Prices must remain firm for the first year of the contract. Price increase requests proposed after the initial Contract term must be received by Purchasing during the renewal period, at least sixty (60) calendar days prior to the beginning of the next contract term for acceptance or rejection. Any request for a price increase must be made in writing to loignon@uwm.edu. Any price increase sought must be based on documented industry-wide changed market conditions beyond the control of the Successful Bidder.

The increase must be approved by the Purchasing Office prior to its effective date. UWM is the sole judge in determining if the price increase is acceptable.

5. Background Checks of Contractors: This contract is contingent upon, Contractor supplying workers who have passed a criminal background check that includes a national criminal background check database demonstrating the worker has no convictions or pending criminal charges that are substantially related to the contracted-for activities or services, including but not limited to, those that would render the worker unsuitable for regular contact with children. Disqualifying convictions or charges include, but are not limited to, sexual offenses, violent offenses, and drug offenses.

6. Delivery FOB Destination Install: Seller retains title, control of goods, and assumes risk off loss through maintenance and/or repair. The seller selects the carrier and pays for the transportation.

7. Service Hours and Coordination: Contractor shall be responsible for providing services to the areas as listed below in addition to any future needs.

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Services must be coordinated, scheduled, and approved by Heath Powell, (414) 229-5209, hbp@uwm.edu. If a time cannot be arranged during dates as indicated, UWM reserves the right to award to the next bidder.

Services are to be performed in our Klotsche Center located at 3409 N Downer Ave, Milwaukee, WI 53211 .

Klotsche Center Arena - KC 220 (approx. 19,500 sq. ft.) · Work to be started no ~arlier than .Thursday July 28; 2022, . ·· ·.

with work to be completed no later than Monday August 1, 2022.

The floor must be available for use on Sunday, August 7, 2022.

Pavilion Auxiliary Gym - PAV 249 (approx. 30,000 sq. ft.)

Work to be started no earlier than Monday May 23, 2022, with work to be done no later than Thursday May 26th.

The floor must be available for use on Tuesday, May 31, 2022.

8. Quality Control:

Comply with the recommendations of the Maple Flooring Manufacturer's Association.

Obtain flooring materials from single manufacture or source, to ensure match of quality, color, pattern, and texture, as field verified.

9. General Requirements Services to be Provided:

a. Must provide all labor, materials, tools, equipment and permits as required to perform the inspection, maintenance, and refinishing of the wood floors and if requested repairs.

b. Must perform work promptly and in accordance with a timeline approved in writing by Heath Powell, hbb@uwm.edu .

c. Must report to the work area and check in with Heath Powell before initiating any service.

d. Must during the performance and completion of the work, maintain a clean and safe work area, free of debris, and remove all unused materials and dispose of legally at no additional cost to UWM, unless UWM approves use of our dumpsters.

e. Must protect the walls etc. from damages. The room must be left in the same condition as upon arrival, free of debris, stains, chips, dents, etc.

f. Services must be completed and approved by UWM with a written job sign off. UWM will not be liable for any work until the job sign off is completed. If UWM determines that the work is not done satisfactorily, UWM will not be responsible for additional charges, and reserves the right to request the Contractor to return to the work site(s) to satisfactorily complete the service.

ratt~ibtfhell a co n a e or any amage mcurre o ui mg property resu tmg rom the performance of testing. Such damage must be repaired to the satisfaction of UWM at the Contractor's expense.

h. Any equipment, tools or materials owned by the Contractor left on the job site are the Contractors responsibility. UWM does not take any responsibility for these items and their safety.

10. Technical Specifications: Inspect, prepare, repair, if necessary, screen, refinish, coat, and restripe wood gymnasium flooring fields. The floors are maple and last recoating was an oil finish.

a. Materials: The finish must be an oil-based polyurethane finish with a least 40% solids. Moisture cured urethane must not be used. Bona is found to be an accepted manufacturer for the materials used for these services, specifically:

Sika 350 or Rebounder 450

Products which are equal to or better will be allowed, with UWM being the sole judge as to what is equal to or better. ·

b. Preparation:

Tape or remove all electrical fittings. Vendors will be responsible for all fittings or outlets that are not taped off.

T.ape aWvo!leyball sleeve -and:elec~rical ~:utlet covers so .th.at fi~ish doe$ not sei;i"! them shut.

With the help of the ve~dor, UWM will put up signs and "lock dob;s·to the areas that the work is being done

c. Screening:

Floors shall be screened with a heavy power-driven sander. For the first cut, the floor shall be traversed in both directions going with the grain of the flooring using#2-1/2 grade 30 sandpaper. Following with #1-1/2 grade 40 paper, then with#1/2 grade 60 finishing with #2/0 grade 100. All cuts should be made with the grain and rough or finishing sanding on the diagonal will not be permitted. Particular attention should be given on each finish cut to completely remove the courser grit marks from the proceeding cuts. The sanding machine shall not be moved more than two (2) boards at a time for each traverse on any of the four cuts.

After sanding, screen disk abrading the floor with a rotary buffing machine. Use a floor buffer fitted with fine paper or a fins screen disk, 100-200 grit, and screen the entire floor to blend circular cuts of the disc sander with the drum sander cuts.

After sanding, the contractor shall thoroughly vacuum the floor with a heavy-duty commercial type vacuum a minimum of three (3) times.

d. Finishing:

Abrade with a maroon pad and tack rag.

Apply an even coat of finish as per manufacturer specifications and allow to dry.

e. Clean Up: Contractor shall clean the job area daily and dispose of trash and debris, leaving the area broom clean. UWM's dumpsters are not to be used for contractor trash.

11 . Safety:

a. Contractor must initiate, institute, enforce, maintain, and supervise all safety precautions and programs, which must be in conformance with industry standards and practices, and must take all reasonable precautions for the safety of property, employees, visitors, and the public.

b. Contractor must provide all safety training to their employees in compliance with State, Federal, or local requirements.

c. UWM may have scheduled or unscheduled activities taking place in the facility during the scheduled maintenance. It is the contractor's responsibility to maintain a work safe environment while providing the service. If an area needs to be closed off to perform the work, the contractor must communicate and work with Heath Powell before proceeding.

12. Damages: If, due to the fault or neglect of the contractor, his agents, or employees, any damage occurs to UWM property, and/or equipment during performance of this contact, the contractor shall be responsible for such loss or damage. UWM, at its option, may either require the contractor to replace all property or reimburse UWM for the full value of the lost or damaged property.

13. Warranty Service:

Must provide a minimum one (1 )-year warranty on all labor associated with the work and must provide replacement for that part of the product that proves defective because of improper workmanship and/or material under normal installation use, service, or maintenance with no additional charge for parts, labor, travel or any other any other charge. If Successful Bidder is unable to provide a replacement or repair in a timely manner, UWM may require refund of the purchase price.

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Contractor must respond to warranty service calls within 48 hours of notification of a problem. Warranty work must be completed at a date and time acceptable to UWM.

14, Subcontracting:. Sub~ontractinq is riot allowed.: .. •

15, Insurance: Th~ CtiiltractoL_stiail maintain-Standard Insurance levels as required here:http://uwm.edu/risk- . .

management/insurance/certificates-of-insurance/. A certificate of insurance must be provided upon award and provided on an annual basis throughout the term of the Contract.

The Contractor shall add: "The Board of Regents of the University of Wisconsin System, its officers, employees and agents as an 'additional insured' under the commercial general and automobile liability policies." The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases

16. Entire contract: This contract is awarded based on the criteria established in the RFB, including attachments and any amendments issued. The UWM Contract, the RFB including any amendments, Supplier's response with attachments including any written communications incorporated into the contract, and the purchase order, if one is used, constitute the entire contract between the parties. The order of priority in interpreting the contract shall be as listed.

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For the State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the Univer�ity of Wisconsin-Milwaukee

.. Pamela.L6ignon· Printed Name

Signature

Dated: 5/12/2022

For the Contractor

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