Executed Pinsetter Contract.pdf

Maintenance and Repair Pinsetter Service (Optional)

P20-005-O24 Issuing Agency: The State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin Milwaukee

Contract Administrator (Day to Day Operations):

Krystal McCain, (414) 229-2886, kamccain@uwm.edu

Contractor:

RW Pinsetter Repair Robert Wipijewski N24W22274 Ridgewood Ct.

Waukesha, WI 53186 262-565-7525 rvchwio®wi.rr.com

Contract Manager: Pam Loignon, (414) 229-5212, loiqnon@uwm.edu

This Contract is entered by and between the Issuing Agency and Supplier set forth above.

1. General Description: This is a contract for maintenance and repairs on existing Brunswick A2 pinsetters , Brunswick Subway ball returns, and an AMF Quibica BES automatic scoring system V10 and Windows 7.

This contract will consist mostly of labor with UWM supplying the parts needed for repair. UWM may occasionally request parts through the contractor. Vendor must have access to small/minor parts to fulfil emergency repair needs.

Maintenance will be performed on site and will be scheduled 1 - 2 days weekly. Additional maintenance will be on an on-call basis as needed. Service work must be provided at a mutually agreed upon time.

2. Contract Length: The contract will be for a one (1) year period from January 1, 2020 through December 31 , 2020, with four (4) automatic successive one (1) year renewals that shall automatically renew unless either party notifies the other in writing within sixty (60) days of renewal period of intention not to renew. During any renewal period, the terms, co_nditions and provisions set forth in this contract shall remain in effect unless stated otherwise.

3. Pricing: Does not accept charge cards .

Routine Maintenance and Repair Hourly Rate: $65.00; Minimum Hours 8.0 Hour

Emergency Calls Hourly Rate: $65.00; Minimum Hours 2.0 Hours

Phone Call Consultations: No Charge

Parts Prices: 50% off list price

4. Firm Pricing: Contract pricing must remain firm for the initial term of the contract. Any price increases after that initial period are limited to one (1) time a year a year and must be received and approved in writing to loignon@uwm.edu at least thirty (30) in advance before going into effect. Any price increase sought must be based on documented industry-wide changed market conditions beyond the control of the contractor. The increase must be approved by the Purchasing Office prior to its effective date in the form of a contract amendment or change order. All invoices will be paid according to the prices on our most current price list. UWM reserves the right to rebid the contract if UWM does not find the price changes to be acceptable.

If UWM deems cost increases not acceptable, UWM reserves the right to rebid the contract in whole or part or to negotiate price increase requests with the Contractor. An acceptance of the price list change will be in th·e form of an amendment to the contract or a letter to the Contractor.

5. Services and Response Times:

a. Routine repair and maintenance service will be on a mutually agreed upon weekly schedule, 2 - 3 days per week for approximately ten (10) hours. UWM reserves the right to work with the contractor to adjust the regular schedule as needed. Contractor must notify the Student Services Coordinator at least 24 hours in advance if unable to make a scheduled shift.

b. Non-emergency repair service response time must be within twenty-four (24) business hours.

c. On occasion, UWM may require emergency service. Emergency response time after notification via phone call, email, text, or fax, must be within four (4) hours, seven (7) days a week unless an optional timeline is approved by the Student Services Coordinator.

d. Must provide troubleshooting service over the phone. Response time must be within four (4) hours upon notification.

e. Must provide ongoing training on proper use, maintenance, and safety training of the equipment for UWM and staff employees, including student staff as requested. Training may be more prevalent at the start of school semesters. Contractor is not liable for any injury to any student, managers, or faculty after testing has been completed.

6. Service Work Requirements :

a. Must provide all labor, materials, tools, equipment and permits if required to perform the inspection, maintenance, and if requested repairs

b. Must perform service on site unless UWM grants permission in writing to remove equipment from UWM.

c. All service must be scheduled through the Student Services Coordinator and must be done weekdays 8:00 a.m.-5:00 p.m. except for emergency service.

Recreation Center Equipment & Inventory Operations Manager Union Recreation Center, WB95 2200 East Kenwood Blvd.

Milwaukee, WI 53211 Phone: 414-229-5511 Email: recmgr@uwm.edu

d. Must sign-in upon arrival at the main desk in the Recreation Center before initiating any service. Access to all secured areas can be obtained from the onsite mechanical personnel. Contractor time starts upon sign-in at the main desk in the Recreation Center.

e. Must sign-out upon departure at the main desk in the Recreation Center before leaving. Services must be completed, demonstrated to be in operating condition, and approved by UWM with a written job sign off. If UWM determines that the work is not done satisfactorily, UWM will not be responsible for additional charges, and reserves the right to request the Contractor to return to the work site(s) to satisfactorily complete the service. Contractor time ends upon sign-out at the main desk in the Recreation Center.

f. Must leave the room in the same condition as upon arrival. For example, paint chips would need to be touched up, holes would need to be patched, etc.

g. Contractor shall be held accountable for any damage incurred to building property resulting from the performance of testing. Such damage must be repaired to the satisfaction of UWM at the Contractor's expense.

h. Any equipment, tools or materials owned by the Contractor left on the job site are the Contractors responsibility. UWM does not take any responsibility for these items and their safety.

7. Requirements Service Work $500:00 or More:

a. Prior approval is required when service work is estimated to be $500.00 or more. Approval must be received with a signature by the Student Services Coordinator via email, fax, or hard copy, prior to completion of the repair.

b. Quotations must be itemized and are to be fully inclusive of all costs. Quotations must clearly specify if UWM has any responsibilities and what those are such as but not limited to any of the following: tools, equipment, connection hardware, labor, removal of any equipment, internal connections, etc. If the quote does not specify a UWM requirement, UWM will not be liable for those requirements. Terms and conditions on vendor provided quotations are null and void and are not a part of this contract.

8. Qualifications:

a. Contractor must be competent and experienced for this service and must currently be and have been in this line of business for the past five (5) years.

b. Contractor must be competent and experienced with train ing and coaching_personnel for at least two ~2) years.

c. Contractor must comply with all applicable federal, state, and local laws and codes regarding working conditions, hours of employment, overtime regulations, methods and rates of pay and any other regulations regarding employer-employee relationships.

d. Contractor must provide personnel that use reasonable care in the performance of the inspections, maintenance, and repairs. Contractor must make reasonable efforts to ensure that personnel will work in harmony with UWM students and employees.

e. If the assigned personnel do not meet the qualifications and/or do not perform satisfactorily then UWM can make reasonable requests to the Contractor to remove and assign qualified replacement personnel. Reasons for this request may be, but are not limited to: poor work performance, incompetence, carelessness, intoxication, disruptive or otherwise objectionable behavior. The Contractor shall provide UWM with a different technician within five (5) business days.

f. Must self-perform all aspects of work without dependence on subcontractors unless approved in writing by UWM Management

9. Safety:

a. Contractor is solely responsible for initiating, instituting, enforcing, maintaining, and supervising all safety precautions and programs, which must be in conformance with industry standards and practices, and must take all reasonable precautions for the safety of property, employees, visitors, and the public.

b. Contractor must provide all safety training to their employees in compliance with State, Federal, or local requirements.

c. Must during the performance and completion of the work, maintain a clean and safe work area, free of debris, and remove all unused materials and dispose of legally at no additional cost to UWM, unless UWM approves use of our dumpsters.

d. UWM may have scheduled or unscheduled activities taking place in the facility during the scheduled maintenance. It is the contractor's responsibility to maintain a work safe environment while providing the service. If an area needs to be closed off to perform the work, the contractor must communicate and work with UWM personnel before proceeding.

10. F.O.B. Destination Freight Prepaid and Installed: Contract prices shall include transportation to UWM, parking, travel time, etc. Contractor insures risk of loss through service completion and pays freight (if applicable) if ordering repair materials for UWM.

11. Product Warranty: Must provide all replaced parts that are manufacturer's factory-made parts unless pre-approved by UWM in writing. All products and/or parts purchased under this contract shall carry a minimum·the manufacturer's warranty from the date of acceptance by UWM. All equipment must be warranted to perform at effective levels in accordance with manufacturers' specifications, manufacturers advertised data sheets, and manufacturers' technical publications. The contractor must provide warranty literature for products installed.

12. Service Warranty:

a. Contractor must guarantee the quality of their workmanship for ninety (90) days at no cost to UWM.

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b. Warranty work must be performed only by manufacturer-trained personnel.

c. Warranty or other maintenance work must be performed on site unless UWM grants permission to remove equipment from site.

d. UWM shall have the option to contract with another vendor to repair or service machines if the contractor is unable to repair equipment for any reason or make necessary repairs on a timely basis.

13. Subcontracting:

a. Contract shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any Subcontractor without prior written approval by Purchasing. Upon request Contractor must provide Subcontractor's complete contact information including EIN# (TIN#, SS#) and signed W-9 form~

b. If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and project milestones prior to commencing work.

c. The Contractor shall be directly responsible for any subcontractor's performance and work quality when used by the Contractor to carry out the scope of the job. University reserves the right to assess Contractor damages more than the contract amount for Subcontractor's failure to perform or inability to complete required project milestones.

d. Subcontractors must abide by all terms and conditions under this Contract

14. Additional Services: UWM reserves the right to purchase all similar or like services from the Contractor.

Contractor shall provide like items at the same pricing discounts or pricing basis as stated in the bid response .

15. Insurance Requirements : The contractor performing services for the State of Wisconsin shall :

Commercial General Liability: Each Occurrence $1,000,000; General Aggregate $2,000,000;

Automobile Liability: Combined Single Limit $1,000,000;

Worker's Compensation: Statutory Limits

Employer's Liability: Each Accident $100,000; Disease Each Employee $100,000; Disease Policy Limit $500,000

On the Certificate of Insurance, the contractor's agent shall add the, "Board of Regents of the University of Wisconsin System, its officers, employees, and agents" as an additional insured under the commercial general and excess/umbrella liability policies. The certificate holder shall be listed as the University of Wisconsin Milwaukee.

16. Entire contract: This contract is awarded based on the criteria established in the RFB, including attachments and any amendments issued. The UWM Contract, the RFB including any amendments, Supplier's response with attachments including any written communications incorporated into the contract, and the purchase order, constitute the entire contract between the parties. The order of priority in interpreting the contract shall be as listed above.