Executed Donuts and Danishes Contract.pdf

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Fresh Assorted Donuts and Danishes for Delivery UW Milwaukee P21-005-O26

Piggybackable: N/A Issuing Agency: The State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin- Milwaukee

Contractor:

Aggies Bakery & Cake Shop 7328 West Greenfield Avenue West Allis, WI 53214 414-482-1288 info@aggiesbakery.com-

Contract Administrator (Day to Day Operations):

Shimleng Lo, (414) 229-6528, shimleng@uwm.edu

Contract Manager: Pam Loignon, (414) 229-5212, loignon@uwm.edu

Contract Issues: Rachel Schmidbauer (414) 482-1288;

info@aggiesbakery.com

Orders and Billing: Amy Hess (414) 482-1288;

info@aggiesbakery.com

This Contract is entered by and between the Issuing Agency and Supplier set forth above.

1. General Description: This contract is for fresh donuts, and danishes for delivery to various UWM locations as needed, with a low minimum order requirement, both for resale and internal use by our catering department.

This contract will be used on an as needed basis and must not be construed as a mandatory contact for UWM.

2. Contract Length: The contract will be from July 1, 2021 through June 30, 2022, with the option for four (4) automatic one (1) year renewals that shall automatically renew unless either party notifies the other within sixty

(60) days of renewal period of intention not to renew. Terms, conditions, and pricing shall remain the same for the initial term of the contract.

3. Pricing: Contractor accepts charge cards (no additional fees) and purchase orders with payment terms of net 30.

For contractor’s full price list see the last page of this contract.

The maximum price for each category is listed below.

Products Maximum Price Donuts $10.00 Danish $24.00 Donut Holes $9.00 Mini Danish $20.00

Single Layered Unfilled Cakes Undecorated Full Sheet $58.00 Decorated Full Sheet $68.00 Undecorated ½ Sheet $30.00 Decorated ½ Sheet $40.00

Single Layer Filled Decorated Full Sheet $63.00 Undecorated ½ Sheet $76.00 Decorated ½ Sheet $48.00 Single Layer Filled $35.00

A full price and product list can be found in Exhibit A

4. Firm Pricing/ Changes: Prices must remain firm for the first year of the contract. Any requests for price increases shall be limited to one (1) time a year, and must be requested in writing to Pam Loignon, loignon@uwm.edu. Price increases must be made not less than thirty (30) days before the effective date. Price changes must be approved by the Purchasing Office prior to its effective date in the form of a contract amendment or change order. All invoices will be paid according to the prices on our most current price list. UWM reserves the right to rebid and/or cancel the contract if UWM does not accept the price increase.

mailto:info@aggiesbakery.com mailto:shimleng@uwm.edu mailto:loignon@uwm.edu mailto:info@aggiesbakery.com mailto:info@aggiesbakery.com mailto:loignon@uwm.edu

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5. Products`/Packaging: Products must comply with all Federal Pure Food Laws and Regulations and to applicable

Wisconsin Laws. Products must be made, stored, and rotated to best industry standards and practices to ensure quality and freshness of products.

Packaging shall be in accordance with the best commercial practices to protect them from dirt and other contaminants, ensure sanitation, optimal shelf life, and prevention of damage to products. Packaging shall identify the product, size, and pack on the outer container (box, etc.).

6. Ordering/ Minimum Order: Order minimum is three (3) dozen donuts.

Ordering will be on an "On Call" basis, as product is needed, Monday through Friday. Orders placed on Friday’s will be for Monday’s deliveries.

Contractor’s minimum order requirement must not be more than three (3) dozen. UWM understands that this minimum order requirement may cause a financial burden on the Vendor, and UWM will make every effort to keep very low dollar orders minimal.

UWM will not accept product substitutions without approval prior to delivery.

7. Delivery FOB Destination Prepaid and Allowed: Contractor insures risk of loss through UWM receipt and pays freight. Contractor shall be responsible for unloading product onto the dock or a designated area such as security or an information desk. Tailgate deliveries are not allowed.

8. Delivery Requirements: Contractor delivers Monday – Friday.

Delivery is to be made on full sheet pans, in clean, enclosed, and as necessary, temperature-controlled trucks.

Items delivered shall be “freshly” made within twenty-four (24) hours or less prior to delivery. Non-compliance may result in refusal of product and replacement at Vendor’s expense.

Product shall be delivered within one (1) business day upon orders placed on or before 11:00AM CST. Orders placed after 11:00AM CST will be considered the next day. All locations have twenty-four (24) hour receiving capabilities with regular receiving staff available from 6:00AM – 2:30PM. UWM reserves the right to add delivery locations to this Contract. Contractor must work with Shimleng Lo, (414) 229-2261, shimleng@uwm.edu on the requirements, policies, process, and procedures for early delivery entry.

Delivery must occur to the following locations, all in Milwaukee, WI 53211, with all deliveries to occur Monday – Friday, before 6:30AM.

Restaurant Operations

Departments Address Type of 24 Access

Union 2200 East Kenwood Blvd Entry Card Access Sandburg Dock 3400 North Maryland

Avenue Secured Drop off Location

Cambridge 2323 N Cambridge Avenue Security Personnel Access Riverview 2340 N Commerce Street Security Personnel Access

Historically, UWM usually orders five (5) days a week. Friday orders will be for Monday delivery of the following week. Deliveries may be needed as often as five (5) times per week.

9. Returns: Contractor shall provide full credit, for product rendered unusable due to lack of freshness, short date coding, damage upon receipt, faulty product, or packaging, and/or receiving discrepancies such as but not limited to duplicates, over-shipments, and product errors. UWM will notify the Contractor in writing within twenty-four (24) hours of receiving discrepancies. Vendor must provide a credit memorandum immediately upon pick up of goods or provide an alternative methodology upon agreeable to both parties.

If duplicated or over-shipment items are requested to be removed and are not removed within 30 days of written notification, UWM reserves the right to dispose of them as its own property and shall not be held liable for any cost for the items.

mailto:shimleng@uwm.edu

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10. Product Fulfillment: All contracted items should be readily available, without compromising freshness and quality, to meet the specified delivery requirements. Product fulfillment of ordered items must be maintained at sufficient inventory levels. “Out of stocks” or “short ships” must not exceed more than 5% of the total product ordered on a rotating six (6) month continuous basis throughout the term of the contract. In cases where an item ordered cannot be met, UWM may allow the Vendor to substitute similar item(s) per the requirements in Section 12.

11. Product Substitutions: Product substitutions are not allowed without prior verbal or written approval from UWM.

Substitutions must be made at a quality comparable to, or exceeding, the Contract specifications, and are to be provided at the Contract price of the original item ordered except when the substituted item is of a lessor cost. A substituted item of a lessor cost must be charged at the lessor cost.

12. Emergency Deliveries: Occasional emergency deliveries may be required for the same day or next day delivery.

UWM understands that emergency deliveries may place an additional burden on the Vendor. UWM will use vendor responsiveness to emergencies and any contract problems as a key factor in determining whether to renew a Contract in upcoming years. UWM will make every effort to ensure that emergency deliveries remain minimal.

13. Additional Products: UWM reserves the right to purchase all items provided for in the Bid Response including the Contractor’s full product line list included in the Bid Response. Like items in the Contractor’s product line that are not provided for in the Bid Response shall be sold to UWM at the same contract prices as like items. In instances where there is no “like” product, or where cost to the Contractor is unique, pricing on these special ordered items must be forwarded to the UW-Milwaukee Purchasing Office, Pam Loignon, 414 229 5212, loignon@uwm.edu, and prior written approval on pricing must be obtained before delivery. UWM will not be liable for items that are not in the Contract and that have met the terms as set forth.

14. Background Checks: This contract is contingent upon, Contractor supplying workers who have passed a criminal background check that includes a national criminal background check database demonstrating the worker has no convictions or pending criminal charges that are substantially related to the contracted-for activities or services, including but not limited to, those that would render the worker unsuitable for regular contact with children.

Disqualifying convictions or charges include, but are not limited to, sexual offenses, violent offenses, and drug offenses.

15. Insurance: The Contractor shall maintain Standard Insurance levels as required here:http://uwm.edu/risk-management/insurance/certificates-of-insurance/. A certificate of insurance must be provided upon award and provided on an annual basis throughout the term of the Contract.

The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers, employees and agents as an ‘additional insured’ under the commercial general and automobile liability policies.” The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases.

16. Contract Cancellation: UWM reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract. The contract may also be terminated due to product deficiencies, customer unacceptability resulting in a decrease in sales, unacceptable delivery service, excessive price increases, continual billing errors, or any other just cause as determined by UWM. UWM shall give notice, in writing, of such termination at least thirty (30) days before the effective date of termination. Each party will assist the other party in the orderly termination of this contract and the transfer of all aspects hereof, tangible or intangible, as may be necessary for the orderly, non-disruptive business continuation of each party.

17. Entire contract: This contract is awarded based on the criteria established in the RFB, including attachments and any amendments issued. The UWM Contract, the RFB including any amendments, Supplier’s response with attachments including any written communications incorporated into the contract, and the purchase order, constitute the entire contract between the parties. The order of priority in interpreting the contract shall be as listed above.

mailto:loignon@uwm.edu http://uwm.edu/risk-management/insurance/certificates-of-insurance/ http://uwm.edu/risk-management/insurance/certificates-of-insurance/

7328 West Greenfield Avenue West Allis, WI 53214 Phone: (414) 467-8848 wholesale@aggiesbakery.com

ORDERING POLICIES

· $35 minimum order for delivery.

· Orders due by 11am latest for next day delivery.

· Delivery is available 7 days per week.

· No changes can be made to Monday orders after 8:00 a.m. on Saturday.

· Cakes require at least 2 days advance notice.

· Cupcakes require at least 4 days advance notice.

OFFICE HOURS

- Monday through Friday: 7:00AM – 4:00PM

- Saturday: 7:00AM – 11:00AM

- Sunday: Closed

Exhibit A

(BakedMKE)

2020 Product Guide & Price List

· Orders can be placed daily by phone or email. We can also set up daily recurring orders.

2019 Baked Product Guide Price List

Breakfast Pastries: Minimum Order: 1/2 Dozen

Half Dozen Full Dozen

Cinnamin Rolls $14.00 $26.00 Morning Buns $14.00 $26.00 Danish: Apple, Cherry, Raspberry & Apricot $12.00 $24.00 Mini Danish: Apple, Cherry, Raspberry & Apricot $10.00 $20.00 Croissants - Plain, Chocolate, Plain, Strawberry Cheese, Almond $14.00 $26.00 Signature Dumplings (Cheese, Strawberry Cheese, Blueberry, Cherry, Apple) $14.00 $26.00 Crumb Cakes $14.00 $26.00 Mini Muffins (1.5 oz): Honey Bran, Chocolate Chip, Blueberry, Banana, Cranberry Pecan $4.00 $8.00 Regular Muffins (3 oz): Honey Bran, Chocolate Chip, Blueberry, Banana, Cranberry Pecan $6.00 $12.00 Jumbo Muffins (6 oz): Honey Bran, Chocolate Chip, Blueberry, Banana, Cranberry Pecan $8.00 $16.00 Fruit Bread: Banana Nut, Cranberry Walnut, Blueberry, or Chocolate Chip $7.50

Yeast Raised Donuts Minimum Order: 1/2 Dozen

Half Dozen Full Dozen White-Iced Long Johns $5.00 $10.00 Chocolate-Iced Long Johns $5.00 $10.00 Custard-Filled Long Johns $5.00 $10.00 Jelly-Filled Iced Donuts $5.00 $10.00 Chocolate Buttercream-Filled Donuts $5.00 $10.00 Custard-Filled Donuts $5.00 $10.00 Jelly-Filled Sugar Donuts $5.00 $10.00 Sugar Raised Donuts $5.00 $10.00 Glazed Raised Donuts $5.00 $10.00 Butter Twists $5.00 $10.00 Chocolate-Iced Raised Donuts $5.00 $10.00 White-Iced Raised Donuts $5.00 $10.00 White-Iced Raised Donuts with Jimmies $5.00 $10.00 Chocolate-Iced Persians $5.25 $10.25 Nut-Topped Persians $5.25 $10.25 Glazed Cheese Flips $5.25 $10.25 Chocolate Cheese Flips $5.25 $10.25 Buttercream-Filled Chocolate Long Johns $5.15 $10.50 Croissant Donuts $5.15 $10.50 Glazed Apple Fritter $5.15 $10.50

Cake Donuts Description Price Crullers $10.00 Plain Cake Donuts $10.00 Chocolate-Iced Cake Donuts $10.25 White-Iced Cake Donuts $10.25 White-Iced Cake Donuts with Jimmies $10.25

Price Description

Price

Description

Cookies

PETITE - 1" JUMBO 4"

Chocolate Chip $1.75/EA Peanut Butter $1.75/EA Macademia Nut $1.75/EA

M&M $1.75/EA

Sugar $1.75/EA Chocolate Chip Chocolate Dipped $2.25/EA Peanut Butter Chocolate Dipped $2.25/EA Sugar (Assorted Colors) $9.50 / LB Pecan Fingers $12.00 / LB Turtle Shortbread $12.00 / LB French Butter $12.00 / LB Chocolate Dipped $12.00 / LB Italian Cookies (min 4 day notice) $14.00 / LB

Dessert Bars

Half (48 Bars) Full (96 Bars) Lemon Bars $32.00 $60.00 Key Lime Bars $32.00 $60.00 Seven Layer Bars $32.00 $60.00 Apple Cinnamon Bars $32.00 $60.00 Raspberry Bars $32.00 $60.00 Fudge Brownies without Nuts $36.00 $68.00

Blondie Bar $36.00 $68.00 Pecan Bars $36.00 $68.00 Turtle Bars $36.00 $68.00 Fudge Nut Brownies $38.00 $75.00 Scotcharoo $38.00 $75.00 Carmel Bars with Pecans $38.00 $75.00 Strawberry Cheese $38.00 $75.00

Price

Price Description

Description

Mini Desserts Minimum Order: 1/2 Dozen

Half Dozen Full Dozen

Cheesecake Pop $13.50 $27.00 Pecan Pies (3") $13.50 $27.00 Lemon Meringue (3") $13.50 $27.00 Pumpkin Pie (3") $13.50 $27.00 Apple Pie (3") $13.50 $27.00 Cherry Pie (3") $13.50 $27.00 Mini Cannoli $10.50 $21.00 Mini Chocolate Cannoli $10.50 $21.00 Macaroons $15.00 $30.00

Petite Fours $15.00 $30.00

Fruit Tarts $15.00 $30.00

Eclairs $15.00 $30.00

Cream Puffs $15.00 $30.00

Cheesecakes $15.00 $30.00

Hand Rolled Truffles $15.00 $30.00

Cupcakes $6.00 $12.00 Lemon Tarts $6.00 $12.00 Chocolate Mousse Tarts $6.00 $12.00 Key Lime Tarts $6.00 $12.00 Mini Brownies $6.00 $12.00

Standard Cupcakes Description Price

DZ Cupcake (yellow or chocolate) Icing Only $15.00 DZ Cupcake (yellow or chocolate) Decorated $18.00

Standard Cakes Description Price

10" Undecorated/Unfilled $35.28 10" Decorated/Unfilled $45.25 10" Decorated & Filled $51.24

1/2 Sheet Undecorated/Unfilled $30.00 1/2 Sheet Decorated/Unfilled $40.00 1/2 Sheet Decorated & Filled $48.00

Full Sheet Undecorated/Unilled $58.00 Full Sheet Decorated/Unfilled $68.00 Full Sheet Decorated & Filled $76.00

MISCELLANEOUS CHARGES

- Edible Image: $15 per image

- Special Decoration Requests: Price will vary

Price

Description

- Carrot or Red Velvet Cake: Add an additional $10 for a half sheet or 10" round and $17 for a full sheet

Specialty Cakes See Aggie's Top Shelf Cake Menu Description Price

6" Round Cake (Feeds 6-8) $26.00 8" Round Cake (Feeds 10-12) $38.00 10" Round Cake (Feeds 16-20) $48.00 12" Cake (Feeds 25-35) $65.00 14" Round (Feeds 40-50) $85.00 Half Sheet Cake (Feeds 25-35) $70.00 Full Sheet Cake (Feeds 50-60) $140.00

Individual Desserts Description Price

Chocolate Crunch Cake $4.00 Chocolate Hazelnut Cake $4.50 Large Lemon Tart $4.50 Large Fruit Tart $5.00 Apple Rosette $5.00