EVT0010794_-_Amendment_2_-_Q___A.pdf
PDF 216 KB Posted
- Attached to
- Ice & Water Machine Rental State and local contract opportunity
- Solicitation number
- EVT0010794
- Issued by
- Sedgwick County, Kansas
About this file
Amendment Two – Questions and Answers for Ice & Water Machine Rental (EVT0010794)
This document is an addendum containing questions and answers issued by the Kansas Department for Children and Families (DCF) through the Kansas Office of Procurement and Contracts in response to bidder inquiries regarding a Request for Proposal for ice and water machine rental services. The amendment clarifies specifications and requirements for the procurement, which involves an indefinite quantity contract for machine rentals across multiple DCF offices and Bureau of Employees Program (BEP) vending and cafeteria locations throughout Kansas. The procurement does not guarantee a minimum or maximum number of machines or locations. The state anticipates leasing primarily ice machines with the option for water machines and combination units, with equipment to be placed in office, breakroom, and cafeteria environments. The agency currently has machines in place, some owned and some leased through Easy Ice, but does not possess a complete model inventory. Vendors are permitted to submit bids with both 12-month and 24-month lease term options, though the state indicated that most machines will likely require 12-month agreements aligned with the state fiscal year. The original RFP closing date was June 2, 2026, with Amendment Two closing on June 16, 2026, at 2:00 PM CST. The Procurement Officer is Lily Lundy (785-296-0714; lily.lundy@ks.gov).
The amendment clarifies that vendors may structure pricing to include additional travel or mileage charges for locations outside their normal service area and that equipment configurations and models may vary by location based on usage needs. The state will consider alternative preventative maintenance schedules if supported by filtration and manufacturer recommendations, rather than adhering strictly to a mandatory monthly service visit requirement. The state indicated flexibility regarding machine type selection, specifying that the choice between countertop units and freestanding cabinet-style units, as well as ice production and storage capacity, will vary by location based on actual requirements. A signed copy of Amendment Two must be submitted with all bid responses.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| EVT0010794_-_Amendment_1_-_Closing_Date_Extension.pdf | ||
| Ice___Water_Machine_Rental.pdf | ||
| EVT0010794_-_Bid_Documents.pdf |
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Text version
Office of Procurement and Contracts Phone: 785-296-2376 900 SW Jackson St., Room 1001 North Fax: 785-296-7240 Topeka, KS 66612 www.admin.ks.gov/procurement-contracts
Adam C. Proffitt, Secretary Laura Kelly, Governor
Todd Herman, Director
Amendment
Request for Proposal
Questions and Answers
Date: June 3, 2026
Amendment Number: Two (2)
Event Number: EVT0010794
Closing Date: June 16, 2026, 2:00 PM CST
Procurement Officer: Lily Lundy Telephone: 785-296-0714 E-Mail Address: lily.lundy@ks.gov
Agency: Kansas Department for Children and Families
Item: Ice & Water Machine Rental
Conditions: 1) Answers to submitted questions follow on page two (2) of this document.
A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.
I (We) have read and understand this addendum and agree it is a part of my (our) bid response.
NAME OF COMPANY OR FIRM:
SIGNED BY:
TITLE: DATE:
It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.
http://admin.ks.gov/offices/procurement-contract mailto:lily.lundy@ks.gov http://admin.ks.gov/offices/procurement-contract
Event ID: EVT0010794
EVT0010794 – Amendment Two
Ice & Water Machine Rental
QUESTIONS
Number
Page
RFP Section
Question
Answer
1. 26 4 – Specifications
How many machines in total are you looking for? It will vary, no min or max amount is guaranteed, between DCF offices and BEP Vending/Café locations
2. 26 4 – Specifications
How many water machines? / How many ice machines?
It will mainly be ice machines, but we want the option of water machines as well down the road
3. 26 4 – Specifications
Are you looking for Water and Ice combo machines as well or as an additional option?
Not currently at this time, but if they are an option, please include them in your bid proposal
4. 26 4 – Specifications
What type of environment would these machines be placed? Office / Breakroom / Cafeteria, etc.
Office, breakrooms, cafes by the BEP program
5. 26 4 – Specifications
Do you know how much ice might be needed, i.e.: lbs produced and what it will be used for?
No, as it will vary based on the location, size of office, etc, please include all options if possible in your bid proposal
6. 26 4 – Specifications
Do you have current machines in place? Yes
7. 26 4 – Specifications
Do you know the type of machines you currently have? i.e.: model numbers or names?
We do not currently have a complete list, some are owned, and some are leased through Easy Ice
8. 26 4 – Specifications
Could leasing machines start at 24 months vs 12 months?
To be determined, please include both options, more than likely most would need to be 12 months with the state fiscal year
9. 26 4 – Specifications
How many different locations would these be for? It will vary, no min or max amount of locations are guaranteed, between DCF offices and BEP Vending/Café locations
10. 26 4 – Specifications
Does the State have a preference between countertop units and freestanding/cabinet-style units, or will this vary by location?
It will vary
11. 26 4 – Specifications
Is there a preferred ice production/storage capacity expected for most locations?
It will vary
12. 29 5 – Cost Sheet
Are vendors permitted to structure pricing with additional travel or mileage charges for locations outside their normal service area?
Yes
13. 26 4.8 – Maintenance
Is the required monthly service visit intended as a minimum requirement, or would an alternative preventative maintenance schedule be considered if supported by filtration and manufacturer recommendations?
Yes, an alternative schedule would be considered based on the recommendations
Event ID: EVT0010794
QUESTIONS
Number
Page
RFP Section
Question
Answer
14. 26 4 – Specifications
Would the Agency consider multiple equipment configurations/models depending on location needs and usage levels?
Yes
END OF AMENDMENT TWO – EVT0010794
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