EVT0010794_-_Amendment_1_-_Closing_Date_Extension.pdf

This is an Amendment One to a Request for Proposal issued by the Kansas Department for Children and Families through the Office of Procurement and Contracts, extending the closing date for ice and water machine rental services. The amendment extends the bid closing date from June 2, 2026, to June 16, 2026, at 2:00 PM CST to accommodate a secondary question-and-answer period. Vendors may submit clarifying questions until June 2, 2026, by close of business. The underlying RFP solicits ice and water dispensing machine rental services, including equipment delivery, maintenance, and service for multiple DCF locations throughout Kansas for an indefinite quantity contract spanning five years from award with options for four additional twelve-month renewal periods. A signed copy of this amendment must be submitted with all bid responses.

The RFP requires vendors to demonstrate a minimum of five years of continuous active participation in the ice machine rental industry and provide three professional references. Pricing must be quoted on a monthly leasing basis with all costs inclusive of rental, delivery, and maintenance on an F.O.B. destination basis, with freight quoted separately. Payment terms are Net 30 days, with the state accepting electronic funds transfer and Procurement Card payments. All bidders must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue prior to submission and complete required certifications regarding immigration compliance, sexual harassment policy acknowledgment, and covered telecommunications equipment. The State of Kansas permits eligible vendors to claim preferences under Certified Business, Disabled Veteran Owned Business, or State Use Purchase programs if properly documented. No specific budget is disclosed, and no incumbent vendors are identified.