EVT0010387_-_Schedules.pdf
PDF 270 KB Posted
- Attached to
- Security Guard Services State and local contract opportunity
- Solicitation number
- EVT0010387
- Issued by
- Sedgwick County, Kansas
About this file
The document is a detailed Security Schedule for the Kansas State Historical Society (KSHS), covering daily security protocols for different days of the week: Monday, Tuesday through Friday, Saturday, and Sunday. The security schedule provides comprehensive, hour-by-hour instructions for security guards, detailing specific tasks such as unlocking and locking various doors, monitoring galleries and exhibits, checking specific rooms and areas, logging temperatures, ensuring visitor safety, and managing building access. The schedule includes precise instructions for different shifts (A, B, and C shifts) and varies slightly depending on the day of the week, with specific notes about door management, camera monitoring, and building tours.
The schedule emphasizes systematic security procedures, including checking Room 150's temperature and humidity, walking perimeters of specific rooms and floors, monitoring external activities via security cameras, and conducting night watch tours. Guards are instructed to log activities, record any after-hours employee or delivery entries, and ensure all areas are secure at different times throughout the day. The document also includes specific instructions for handling third-party events, managing gallery access, and checking additional facilities like the Stach Schoolhouse and warehouse. The security protocols appear designed to maintain a comprehensive and consistent approach to building security across different days and shifts.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| EVT0010387_-_Bid_Documents.pdf | ||
| Security_Guard_Services.pdf | ||
| EVT0010387_-_BID_AMENDMENT_ONE_(1).pdf | ||
| EVT0010387_-_Event_Details.pdf |
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Text version
Security Schedule Monday
Page | 1
0700 Guard • Unlock ALL CHR outside lobby doors (located by 102).
(KMH and CHR Archives reference room are closed on Mondays)
Any third Party event should have event coordinator monitoring KMH doors to ensure public doesn't enter the gallery.
• Unlock the CHR North classroom (103).
• Unlock CHR Exhibits Gallery (106).
• Unlock the CHR first aid room (121).
• Unlock CHR Grand Hallway doors. (Black)
• Unlock CHR double wooden doors to back hallway.
• Turn on CHR Lobby Elevator.
• Unlock Administration/Archives 2nd floor glass doors.
• Turn on CHR lobby lights and KMH Grand Hallway lights.
• KMH Gallery doors are not to be chained shut if employees are working inside.
• Turn on Gallery Cameras (Second Light switch from the left inside the mezzanine.)
• Periodically check the front KMH doors and watch for public who enter CHR doors and may go to museum lobby or gallery.
(shift change)
Guard • See Security Schedule (Tuesday- Friday). "A" shift duties are basically the same all week.
(shift change)
Guard • See Security Schedule (Tuesday- Friday). "B" shift duties are basically the same all week.
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
• Walk the perimeter of each bay on each floor in rooms 180, 190, 192, 300, 350 and 354 reviewing for any potential issues.
1700 Guard • Sweep the restrooms in the Museum lobby and by the classrooms to ensure all visitors have left and turn off the lights.
• Lock the CHR outside lobby doors (located by 102).
• Lock the CHR North classroom (103).
• Lock the CHR Exhibit Gallery (106) and turn off the lights.
• Lock the CHR first aid room (121).
• Sweep the restrooms in the CHR to ensure that all visitors have left and turn off the lights.
1730 Guard • Shut down the CHR elevator on the first floor (do so inside the elevator not the key switches outside).
• Lock the CHR double wooden doors to the back hallway.
• Turn off the CHR lobby lights.
• Turn off hall lights.
• Lock the stairway gate on second floor of CHR.
• Check Archives second floor glass door to ensure it is locked.
• Lock Administration's second floor glass door.
• Lock CHR first floor Grand Hall doors. (Black)
• Complete night watch tour of KMH.
• Ensure all exterior doors are locked.
• Ensure Mission is locked and security system is armed.
• Check the cold storage area and log the temperatures (Using security card to enter storage bay).
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
• Walk the perimeter of each bay on each floor in rooms 180, 190, 192, 300, 350 and 354 reviewing for any potential issues.
Monday
Page | 2
• Once during shift, check the Stach Schoolhouse and the warehouse and ensure they are secure. May use the KSHS Mule from maintenance to make the check.
• Be sure to check A19/A23, Maintenance Garage, and 3rd bay on building tours.
(shift change)
Guard • See Security Schedule (Tuesday- Friday). "C" shift duties are basically the same all week.
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
• Walk the perimeter of each bay on each floor in rooms 180, 190, 192, 300, 350 and 354 reviewing for any potential issues.
• Once during shift, check the Stach Schoolhouse and the warehouse and ensure they are secure. May use the KSHS Mule from maintenance to make the check.
• Doors are unlocked Tuesday morning on Tuesday through Friday Schedule
Last revised 07/24/2024
Tuesday through Friday
0700 Guard • Unlock ALL CHR outside lobby doors (located by 102).
• Unlock the North classroom (103).
• Unlock the CHR first aid room (121).
(shift change)
Guard • Sign on to the Simplex security computer and check for any problems.
• Begin entry on Daily Activity Report.
• Set the multiplexer to view areas needed.
• (Suggested viewing: 16 screen multiplexer) o Monitor l= Camera 9 o Monitor 3 = Camera 15 o Monitor 4 = Camera 16
• Check that all paperwork has the correct dates.
• File the previous day’s work.
• Place name tag in window.
• Check for scheduled/unusual events.
• Hand out and check in keys as needed.
• Check that VCR is recording.
• Monitor the cameras, security computer, and the radio.
(Radio should be on channel 4 while Visitor Service Reps are on duty.)
• Open the south dock door for deliveries.
(Record the deliveries and record delivery on Employees after Hours/Alarm sheet.)
• Record any employees and/or deliveries that are manually let in the west employee entrance and record their name in the Employee after Hour/Alarm log. (This includes spouses and VENDTECH Guard employees.)
• Access Carpenter's Shop and Collection/Storage as needed.
• Respond to any complaint/unusual activities that require your assistance.
• Notify KSHS personnel of any pertinent information in a timely manner.
0900 Guard • Unlock the KMH front doors (located by B01)
• Unlock CHR Exhibits Gallery (106) (if an exhibit is set up and tum on lights).
0900 Archives staff • Open reference room doors.
(shift change)
Guard • Sign on Simplex computer and check for problems.
• Begin entry on Daily Activity Report.
• Place name tag in window.
• Check for scheduled events.
• Hand out and check in keys as needed.
• Monitor the cameras, security computer, and the radio.
(Radio should be on channel 4 while Visitor Service Reps are on duty.)
• Open the south dock door for deliveries.
(Record the deliveries and record delivery on Employees after Hours/Alarm sheet.)
• Record any employees and/or deliveries that are manually let in the west employee entrance and record their name in the Employee after Hour/Alarm log. (This includes spouses and VENDTECH Guard employees.)
• Access Carpenter's Shop and Collection/Storage as needed.
• Respond to any complaint/unusual activities that require your assistance.
• Notify KSHS personnel of any pertinent information in a timely manner.
1700 Guard • Sweep the KMH Gallery and ensure that all visitors are gone. If visitors remain in the Gallery or Museum Lobby ask them politely to leave the building due to the Museum being closed.
• Lock the KMH front doors (located by B01).
• Sweep the restrooms in the Museum lobby and by the classrooms to ensure all visitors have left and turn off the lights.
• Lock the CHR front doors (located by l 02).
• Lock the CHR North classroom (103).
• Lock the CHR Exhibit Gallery (106) and turn off the lights.
• Lock the CHR first aid room (121).
• Sweep the restrooms in the CHR to ensure that all visitors have left and turn off the lights.
1700 Archive staff • Will lock their second floor glass door 1730 Guard • Shut down the CHR elevator on the first floor (do so inside the elevator not the key switches outside).
• Lock the CHR double wooden doors to the back hallway.
• Turn off the CHR lobby lights.
• Turn off hall lights.
• Lock the stairway gate at top of stairs in CHR.
• Check Archives second floor glass doors to ensure they are locked.
• Lock Administration's second floor glass doors.
• Lock CHR Grand Hall doors. (Black)
• Complete night watch tour of KMH.
• Ensure all exterior doors are locked.
• Ensure Mission is locked and security system is armed.
• Check the cold storage area and log the temperatures. (Using security card to enter bays.)
• Be sure to check A19/A23, Maintenance Garage, and 3rd Bay on building tours.
• Once during shift check the Stach School house and the warehouse and ensure they are secure. May use the KSHS Mule from maintenance to make the check.
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
1800 Guard • Make contact with employees entering the building after hours (1800 hrs to 0530 hrs) to reassure them that you know they are in the building and record them on the Employee After Hour log.
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
• Walk the perimeter of each bay on each floor in rooms 180, 190, 192, 300, 350 and 354 reviewing for any potential issues.
1830 Guard • After KMH/CHR is secured and employees have left, change monitors to monitor external activities.
• (Suggested viewing: 9 screen multiplexer viewing outside) o Monitor l = Camera 9 o Monitor 3 = Camera 15 o Monitor 4 = Camera 16
• (If special event is scheduled, set multiplexer and monitors to observe areas of activity.)
• *Alarms can be secured as employees and events leave the areas.
2200 Guard • Check the cold storage area and log the temperatures. (Using security card to enter bays.)
(shift change)
Guard • B shift guard: inform oncoming guard of any pertinent information.
• Once during shift check the Stach School house and the warehouse and ensure they are secure. May use the KSHS Mule from maintenance to make the check.
• File Daily Activity Report in white notebook.
Page | 3
2400 Guard
• Sign onto Simplex Computer and check for problems.
• Review Key Log for any missing keys (Leave a note for first shift on any missing keys and record the information in the building log).
• Staple and file Key Log. Start new Key Log.
• Begin entry on Daily Activity Report.
• Monitor cameras and security computer for any unusual activity.
• Set the multiplexer to view areas needed.
(Suggested viewing: 9 screen multiplexer viewing outside) o Monitor l= Camera 9 o Monitor 3 = Camera 15 o Monitor 4 = Camera 16
• Complete a night watch tour and CHR tour and Mission. Be sure to check Al9/A23, Maintenance Garage, and 3rd Bay.
• Check the cold storage area and log the temperatures. (Using security card to enter bays).
• Record any employees and/or deliveries that are manually let in the west employee entrance and record their name in the Employee after Hour/Alarm log. (This includes spouses and Guard employees.)
• Make contact with employees entering the building after hours (1800 hrs to 0530 hrs) to reassure them that you know they are in the building, and record them on Employee's Log.
• Respond to any complaint/unusual activities that require your assistance.
• Notify KSHS personnel of any pertinent information in a timely manner.
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
• Walk the perimeter of each bay on each floor in rooms 180, 190, 192, 300, 350 and 354 reviewing for any potential issues.
• Once during shift check the Stach School house and the warehouse and ensure they are secure. May use the KSHS Mule from maintenance to make the check.
0400 Guard • Complete a night watch tour and CHR tour.
• Check the cold storage area and log the temperatures. (Using security card to enter bays.)
0700 Guard • (Tuesday- Friday Mornings only. Excluding State Holidays)
(unlock these doors at 0700 on Mondays) o Unlock CHR Grand Hallway doors.
o Unlock CHR double wooden doors to back hallway.
o Turn on CHR Lobby elevator.
o Unlock CHR stairway gate.
o Unlock Administration 2nd floor glass doors.
• Unlock ALL CHR outside front doors (except Saturday and Sunday morning)
• C shift guard: inform oncoming guard of any pertinent information.
Last revised 07/24/2024
Sunday
(shift change)
Guard • See Security Schedule (Tuesday- Friday). "A" shift duties are basically the same all week.
• Do NOT unlock CHR doors on Sunday morning.
0800 Guard • Complete a key tour and ensure exterior doors are secure.
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
• Walk the perimeter of each bay on each floor in rooms 180, 190, 192, 300, 350 and 354 reviewing for any potential issues.
• Once during shift, check the Stach School house and the warehouse and ensure they are secure. May use the KSHS Mule from maintenance to make the check.
1300 Guard • Unlock the KMH front doors (located by B01) .
(shift change)
Guard • See Security Schedule (Tuesday - Friday). "B" shift duties are basically the same all week.
1700 Guard • Sweep the KMH Gallery and ensure that all visitors are gone. If visitors remain in the Gallery or Museum Lobby ask them politely to leave the building due to the Museum being closed.
• Lock the KMH front doors (located by B01).
• Sweep the restrooms in the Museum lobby and by the classrooms to ensure all visitors have left and turn off the lights.
• Turn off lights to KMH lobby, Gallery, front desk, gift shop, snack area, and hallway.
• Sweep the restrooms in the CHR to ensure that all visitors have left and turn off the lights
• Close black doors to Grand Hall.
1730 Guard • Lock Grand Hall doors to CHR (black) while on tour. All other doors should already be secure.
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
• Walk the perimeter of each bay on each floor in rooms 180, 190, 192, 300, 350 and 354 reviewing for any potential issues.
• Once during shift, check the Stach School house and the warehouse and ensure they are secure. May use the KSHS Mule from maintenance to make the check.
(shift change)
Guard • See Security Schedule (Tuesday- Friday). "C" shift duties are basically the same all week.
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
• Walk the perimeter of each bay on each floor in rooms 180, 190, 192, 300, 350 and 354 reviewing for any potential issues.
• Once during shift, check the Stach School house and the warehouse and ensure they are secure. May use the KSHS Mule from maintenance to make the check.
• Unlock CHR area at 0700 on Monday morning.
Note - Sunday schedule is basically the same as the Tuesday-Friday schedule for every shift with one exception:
I. First shift guard should do a tour and ensure doors are secure when shift begins but does not unlock any doors on Sunday morning.
Last revised 07/23/2024
Saturday
(shift change)
Guard • See Security Schedule (Tuesday- Friday) "A" Shift duties are basically the same all week.
0845 Guard • Unlock ALL CHR outside lobby doors (located by 102).
• Unlock the CHR North classroom (103).
• Open Grand Hall doors. (Black)
• Unlock CHR first aid room (121)
• Unlock CHR Exhibits Gallery (106) (if an exhibit is set up and turn on lights).
• Turn on CHR lobby lights.
• Do not unlock door to back CHR hall and gate at top of stairs.
0900 Guard • Unlock KMH front doors (located by B01).
0900 Lib/Archive Staff • Open reference room doors.
(shift change)
Guard • See Security Schedule (Tuesday- Friday). "B" shift duties are same as Tuesday - Friday.
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
• Once during shift check the Stach School house and the warehouse and ensure they are secure. May use the KSHS Mule from maintenance to make the check.
1700 Guard • Sweep the Kansas Museum of History Gallery and ensure that all visitors are gone. If visitors remain in the Gallery or Museum Lobby ask them politely to leave the building due to the Museum being closed.
• Lock the KMH front doors (located by B01).
• Sweep the restrooms in the Museum lobby and by the classrooms to ensure all visitors have left and turn off the lights.
• Turn off lights to KMH lobby, gallery, front desk, snack area, and hallway.
• Lock the CHR front doors (located by 102).
• Lock the CHR North classroom (103).
• Lock the CHR Exhibit Gallery (106) and turn off the lights.
• Lock the CHR first aid room (121).
• Sweep the restrooms in the CHR to ensure that all visitors have left and turn off the lights.
1730 Guard • Lock Grand Hall doors to CHR (black) while on tour. All other doors should already be secure.
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
• Walk the perimeter of each bay on each floor in rooms 180, 190, 192, 300, 350 and 354 reviewing for any potential issues.
(shift change)
Guard • See Security Schedule (Tuesday- Friday). "C" shift duties are basically the same all week.
• During building tours check Room 150 and record Date, Time, Humidity, Temperature and Name on provided sheet. If room is getting warm contact IT Staff.
• Walk the perimeter of each bay on each floor in rooms 180, 190, 192, 300, 350 and 354 reviewing for any potential issues.
• Once during shift, check the Stach School house and the warehouse and ensure they are secure. May use the KSHS Mule from maintenance to make the check.
• Do NOT unlock any doors on Sunday morning.
Revised 07/24/2024
File details come from the government source that posted it. Updated .