EVT0010387_-_BID_AMENDMENT_ONE_(1).pdf
PDF 217 KB Posted
- Attached to
- Security Guard Services State and local contract opportunity
- Solicitation number
- EVT0010387
- Issued by
- Sedgwick County, Kansas
About this file
This document is an Amendment (Number One) to a Request for Proposal (RFP) issued by the Kansas Office of Procurement and Contracts for the Kansas Historical Society, specifically for Security Guard Services. The RFP seeks a vendor to provide continuous security coverage at 8,760 hours annually, with an expected contract start date of November 1, 2025. The solicitation was released on July 29, 2025, with proposal responses due by August 26, 2025. The contract term is anticipated to run through June 30, 2028, with potential options to renew for two additional twelve-month periods.
The amendment provides critical details about the procurement, including that the current contract spent $183,641.61 last year and the most recent monthly billing was $16,641.30. The contract will utilize one UTV for grounds coverage, and holiday hours will be billed at 1.5 times the standard rate. Notably, while the museum is currently closed for renovations and expected to reopen in November 2025, no staffing changes are anticipated upon reopening. The rates are expected to be held steady for the three-year contract period, and no additional rates will be billed separately. The procurement officer for this RFP is Nicki Mears, who can be contacted at nicole.mears@ks.gov.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| EVT0010387_-_Bid_Documents.pdf | ||
| Security_Guard_Services.pdf | ||
| EVT0010387_-_Schedules.pdf | ||
| EVT0010387_-_Event_Details.pdf |
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Text version
Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612
Phone: 785-296-2376 Fax: 785-296-7240 www.admin.ks.gov/offices/procurement-and-contracts
Adam Proffitt, Secretary Laura Kelly, Governor
Amendment
Request for Proposal
Questions and Answers
Date: July 29, 2025
Amendment Number: One (1)
Event Number: EVT0010387
Closing Date: August 26, 2025
Procurement Officer: Nicki Mears Telephone: 785-296-6924 E-Mail Address: nicole.mears@ks.gov
Agency: Kansas Historical Society
Item: Security Guard Services
Conditions: 1) Answers to submitted questions follow on page two (2) of this document.
A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.
I (We) have read and understand this addendum and agree it is a part of my (our) bid response.
NAME OF COMPANY OR FIRM:
SIGNED BY:
TITLE: DATE:
It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.
http://admin.ks.gov/offices/procurement-contract mailto:nicole.mears@ks.gov http://admin.ks.gov/offices/procurement-contract
Event ID: EVT0010387
EVT0010387 – Amendment One (1)
Security Guard Services
QUESTIONS
Number
Page
RFP Section
Question
Answer
1. Who is the current incumbent? Previous contractor information, length of service, and rates can be seen on the eSupplier portal.
Homepage. Contract 50850
2. When was the current incumbent awarded the contract? Could you please provide a copy of the current contract?
Previous contractor information, length of service, and rates can be
3. What was the start date of the initial contract?
Previous contract information, length of service, and rates can be seen on the eSupplier portal. Homepage.
Contract 50850
4. 24 4 Are there any subcontractors being used for the current contract?
No
5. 24 4 Are there any significant modifications from the previous contract to the new one? For instance, an increase in hours, a change in guard type (e.g. armed vs unarmed), a need for additional resources?
6. 24 4.4 Are there any additional services that may be needed that are not listed in the RFP? For instance, the need of additional sites, seasonal required security, etc.
Yes, Possible addition of remote site monitoring only for alerts to HSHQ.
7. What was the total spent in the last billed month?
$16,641.30
8. 27 5 Are there any other rates billed separately (e.g.
equipment, vehicles, etc.)
9. What was the amount spent on this contract last year?
$183,641.61
10. 24 4 What is the estimated total number of annual hours for this contract?
8,760 Hours
11. What is the current bill rate for each position?
Previous contractor information, length of service, and rates can be https://supplier.sok.ks.gov/psc/sokfsprdsup/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?&
Event ID: EVT0010387
QUESTIONS
Number
Page
RFP Section
Question
Answer
12. 27 5 Beyond the state and federal minimum wage, is there a prevailing wage, living wage ordinance, local mandated wage, or contract-specific wage?
13. Is the current contract using vehicles? If yes, how many?
1 UTV for HSHQ grounds only.
14. 27 5 Is there a pricing form or format Please see the cost sheet located in the bid documents on page 27.
15. What is the expected start date of the new contract? 11/01/2025
16. 27 5 Are rates expected to be held for 3 years? Yes
17. What is the expected opening date of the site? HSHQ is open. Only the museum is temporarily closed for renovations.
Expected to be open 11/2025.
18. Will there be changes to staffing once the site opens again to the public?
No
19. 19 3.27 Regarding insurance limits, please advise the dollar amount of the policy?
Proof of Insurance has not been requested on this bid event.
20. What is the current bill rates? Previous contractor information, length of service, and rates can be seen on the eSupplier portal. Homepage. Contract 50850
21. Do we need to include holidays into our hourly rates or can we bill 1.5 times the bill rate for holidays
Billed 1.5 times rate for holidays.
END OF AMENDMENT ONE – EVT0010387
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