EVN0056556_Latex_Paint_Recycling_Services_final_7.02.26.pdf

MIAMI-DADE COUNTY, FLORIDA

INVITATION TO BID

(ITB)

Event Number: EVN0056556 Event Title: Latex Paint Recycling Services

Solicitation Contact: Darryl Clodfelter Procurement Contracting Officer Strategic Procurement Department Darryl.Clodfelter@miamidade.gov

Brian Spradley Procurement Contracting Officer Strategic Procurement Department Brian.Spradley@miamidade.gov

Manuel Jimenez Procurement Contracting Manager Strategic Procurement Department Manuel.Jimenez@miamidade.gov mailto:Darryl.Clodfelter@miamidade.gov mailto:Brian.Spradley@miamidade.gov mailto:Manuel.Jimenez@miamidade.gov

Miami-Dade County EVN0056556, Latex Paint Recycling Services

GENERAL TERMS AND CONDITIONS:

All Miami-Dade County’s general terms and conditions applicable to procurement contracts are posted online. Bidders that receive an award from Miami-Dade County through the competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract. These general terms and conditions are considered non-negotiable and include important instructions and requirements that affect all Bids. By submitting a Bid for a Miami-Dade County solicitation, a Bidder attests to its understanding of these general terms and conditions.

All applicable terms and conditions pertaining to this Solicitation and resultant Contract may be viewed online at the Strategic Procurement Department’s webpage by clicking on the below link:

general-terms-and-conditions-r26-1.pdf

NOTICE TO ALL BIDDERS:

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS and in this Solicitation document. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS. Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-1.pdf https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this Solicitation is to establish a Contract for providing latex paint recycling services, including the collection, transportation, recycling, and reprocessing of surplus latex paint generated through the Miami-Dade County Department of Solid Waste Management's (DSWM) Household Chemical Collection Program. The resulting Contract is intended to provide environmentally responsible and cost-effective recycling services that maximize waste diversion by recycling and reprocessing eligible latex paint into usable paint products, while minimizing the disposal of recyclable materials in landfills.

The Awarded Bidder shall furnish all labor, supervision, transportation, equipment, materials, supplies, permits, and all other resources necessary to perform the required services in accordance with the requirements of this Solicitation and all applicable federal, state, and local laws, regulations, and recognized industry standards.

2.2 TERM

The Contract shall commence on the first calendar day of the month succeeding approval by the Board of County Commissioners, or designee, unless otherwise stipulated in writing by the County. The Contract shall expire on the last day of the thirty-sixth (36th) month.

2.3 COUNTY OPTION TO RENEW

The County shall have the option to renew the Contract for two (2) additional one (1)-year periods. Continuation of the resulting Contract beyond the initial term and any subsequently exercised Option-to-Renew (OTR) period shall be at the sole discretion of the County and shall not constitute a right of the Awarded Bidder. The County will exercise an OTR only when it determines such renewal to be in the best interest of the County.

2.4 METHOD OF AWARD

Award of the Contract will be made to the lowest priced responsive, responsible Bidder. The Bidder's evaluated price will be determined by multiplying the estimated quantity by the Bidder's offered unit price. Failure to submit pricing in accordance with Section 4, Paragraph 4.1, Pricing, may result in the Bid being deemed non-responsive.

2.5 BIDDER REQUIREMENTS

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2, Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

2.5.1 Bidder or Bidder's Subcontractor shall be regularly engaged in the business of collecting, transporting, recycling, reprocessing, or incorporating latex paint into usable paint products. To demonstrate compliance with this requirement, the Bidder or Bidder's Subcontractor shall provide two (2) different references from customers to whom the Bidder has provided or is currently providing similar goods and services as described throughout this Solicitation. In lieu of the references from the Bidder, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references shall include the customer’s company name, and the contact’s name, title, address, telephone number, and e-mail address of the contact person who can verify that the Bidder/Bidder’s key personnel has successfully provided the services being offered to the County. The references shall demonstrate, to the County's satisfaction, that the Bidder, Bidder's Subcontractor, or key personnel possesses the experience, technical expertise, personnel, equipment, and operational capability necessary to perform the services required under this Solicitation.

2.5.2 Bidder shall designate a Project Manager who will serve as the County's primary point of contact throughout the term of the Contract. The Project Manager shall possess full authority to act on behalf of the Bidder regarding all matters relating to the Contract. The Bidder shall provide the Project Manager's name, telephone number, emergency contact number, and e-mail address.

2.5.3 Bidder or Bidder's Subcontractor shall provide a list of the equipment and vehicles that will be utilized to perform the services required under this Solicitation. The information provided shall demonstrate that the Bidder owns, leases, or otherwise has legal access to the equipment and vehicles necessary to safely collect, transport, load, unload, and handle latex paint in https://www.miamidade.gov/govaction/matter.asp?matter=212675&file=true&fileAnalysis=false&yearFolder=Y2021 accordance with the requirements of this Solicitation and all applicable federal, state, and local laws, regulations, and recognized industry practices.

2.5.4 Bidder shall designate an authorized representative who is knowledgeable of the services to be provided under the Contract and authorized to discuss all contractual and operational matters with the County. The authorized representative shall have full authority to act on behalf of the Bidder regarding all matters relating to the Contract. The Bidder shall provide the representative's name, telephone number, emergency contact number, and e-mail address. The Awarded Bidder shall ensure that qualified personnel are available twenty-four (24) hours per day to respond to emergencies or other urgent matters requiring immediate attention.

2.5.5 Bidder or Bidder's Subcontractor shall possess all licenses, registrations, permits, approvals, and other authorizations required by applicable federal, state, and local regulatory agencies to collect, transport, process, recycle, reprocess, and lawfully manage latex paint in accordance with the requirements of this Solicitation. To demonstrate compliance with this requirement, the Bidder shall identify the recycling and/or reprocessing facility(ies) that will be utilized under the Contract, including the facility name, physical address, and whether the facility is owned by the Bidder or operated by a Subcontractor.

The Bidder shall also provide copies of all applicable licenses, permits, registrations, approvals, or other regulatory authorizations required for the facility to lawfully perform the recycling and/or reprocessing services required under this Solicitation. If the Bidder utilizes a third-party recycling or reprocessing facility, the Bidder shall ensure that such facility possesses all licenses, permits, and authorizations required by the jurisdiction in which the facility is located.

The Bidder shall provide all the information, documents and/or attachments listed above to be considered for award. All information, documents, and/or attachments listed above are due with the Bid by the Solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or, if allowed, as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

During the bid evaluation period, the County’s Strategic Procurement Department (SPD) will review the information, documents and/or attachments submitted by the Bidder, may request additional information from the Bidder, and/or obtain additional information from available sources, to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements and determine the Bidder’s ability to perform under a resulting Contract. The County shall be the sole judge of a Bidder’s compliance with requirements and the Bidder’s ability to perform under the resulting Contract.

Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.

During a resulting Contract, the Bidder has an obligation to advise the County of any changes, intended or otherwise, to the evidence given in compliance with the requirements in this Solicitation.

2.6 PRICES (FIXED WITH ECONOMIC PRICE ADJUSTMENTS)

The Bidder's prices shall be inclusive of all costs, delivery, charges, and fees. Additional charges of any kind will not be accepted, unless otherwise specified in this Solicitation. The initial Contract prices shall remain fixed and firm for a period of no less than twelve (12) months from the Solicitation’s end date. Thereafter, prices may be adjusted upward or downward as follows.

2.6.1 The County may elect to negotiate price adjustments with Awarded Bidder(s), decreases or increases, based on changes in the following pricing index: Consumer Price Index (CPI), for all items in the Miami-Fort Lauderdale-West Palm Beach, FL, for all Urban Consumers, not seasonal adjusted; Series ID: CUURS35BSA0, CUUSS35BSA0), as published by the U.S. Bureau of Labor Statistics (BLS). The Base CPI Index for adjustments will be the Index published by the BLS for the referenced CPI Series in the month and year when the Solicitation ended (or the month prior to the Solicitation’s end date if the Solicitation’s end month is not published by the BLS), and the Base Price shall be the contract’s initial price(s).

https://data.bls.gov/timeseries/CUURS35BSA0?amp%253bdata_tool=XGtable&output_view=data&include_graphs=true https://data.bls.gov/timeseries/CUURS35BSA0?amp%253bdata_tool=XGtable&output_view=data&include_graphs=true

a) The period used to calculate the adjustment will begin in the month when the Solicitation ended (or the month prior to the Solicitation’s end date if the Solicitation’s end month is not published by the BLS) and will include as many months as have been published by the BLS at the time of the adjustment.

The following is an example of how to calculate an adjustment:

Contract’s Effective Date: May 1, 2022 Solicitation’s End Date: May 7, 2021

Index Point Change Calculation:

Current CPI Index (August 2022) 232.945

Less: Base CPI Index (April 2021) 229.815

Equals: Index Point Change 3.130

Percentage Change Calculation:

Index Point Change 3.130

Divided by: Base CPI Index 229.815

Equals: 0.01362

Multiplied by 100: 1.3620

Equals: Percent Change 1.37% Price Calculation:

Percent Change: 1.37%

Multiplied by Initial Contract Price (Base Price): $100.00

Equals: Applicable CPI Increase: $1.37

Adjusted Price According to CPI: $101.37

b) The Base Price and the Base CPI Index shall remain constant throughout the contract term and shall be the basis of all adjustments.

The following is an example of how to calculate a subsequent adjustment:

Index Point Change Calculation:

Current CPI Index (October 2023) 240.100

Less: Base CPI Index (April 2021) 229.815

Equals: Index Point Change 10.285

Percentage Change Calculation:

Index Point Change 10.285

Divided by: Base CPI Index 229.815

Equals: 0.04475

Multiplied by 100: 4.4753

Equals: Percent Change 4.48%

Price Calculation:

Percent Change: 4.48%

Multiplied by Initial Contract Price (Base Price): $100.00

Equals: Applicable CPI Increase: $4.48

Adjusted Price According to CPI: $104.48

c) Should the referenced index be discontinued by the BLS, or should its data be unavailable, the County will use the following pricing index: CPI for All Urban Consumers (CPI-U), Series ID: CUUR0300SA0, Titled: All items in https://data.bls.gov/timeseries/CUUR0300SA0?amp%253bdata_tool=XGtable&output_view=data&include_graphs=true

South urban, all urban consumers, not seasonally adjusted, as published by the BLS. Price adjustments may also be negotiated based on other indexes published by the BLS (CPI or PPI) or other economic factors if these economic indicators are evidently proven to have directly affected the contract prices during the contract period.

2.6.2 An Awarded Bidder may initiate a request for price adjustment, the County will review such request as prescribed above and will grant the price adjustment as requested, negotiate with the Awarded Bidder to determine the appropriate price adjustment, or reject the request in its best interest. If the County elects to reject the Awarded Bidder's request for an adjustment, the Awarded Bidder is not excused from continuing to perform under the Contract.

Failure of the Awarded Bidder to perform under these circumstances may result in the Awarded Bidder being deemed in breach of Contract and the County terminating its Contract with the Awarded Bidder in accordance with Section 1- General Terms and Conditions, Paragraph 1.26-Termination for Default.

2.6.3 Adjusted prices shall remain firm for at least twelve (12) months; thereafter, prices may be readjusted as prescribed above.

2.6.4 Any price adjustments authorized by the County shall be formalized by a Contract Modification, originated and published by SPD, and signed by the Awarded Bidder. Under no circumstances should the Awarded Bidder invoice the County a price that is higher than the price authorized through the Contract award or an approved Contract modification.

2.7 COMPLIANCE WITH GOVERNMENT STANDARDS

In addition to the provisions set forth in Section 1, General Terms and Conditions, Paragraph 1.14, Federal, State and Local Requirements Compliance, the following provisions shall apply:

2.7.1 Federal Standards

All goods and services provided under the Contract shall comply with all applicable federal laws, regulations, codes, standards, and recognized industry practices governing the collection, handling, transportation, storage, recycling, reprocessing, and lawful management of latex paint. Such requirements shall include, but not be limited to, applicable regulations and guidance issued by the Occupational Safety and Health Administration (OSHA), the National Institute for Occupational Safety and Health (NIOSH), the United States Environmental Protection Agency (EPA), the United States Department of Transportation (USDOT), where applicable, and the National Fire Protection Association (NFPA).

The Awarded Bidder shall exercise all reasonable precautions necessary to protect persons, property, and the environment while performing services under the Contract.

2.7.2 State of Florida Environmental Requirements

The Awarded Bidder shall comply with all applicable provisions of Chapter 403, Florida Statutes, applicable provisions of the Florida Administrative Code (F.A.C.), including regulations governing solid waste management, recycling, hazardous waste management when applicable, transportation of regulated materials, and all applicable requirements of the Florida Department of Environmental Protection (FDEP).

The Awarded Bidder shall be responsible for:

1) Monitoring and complying with all applicable federal, state, and local regulatory requirements governing the collection, transportation, recycling, reprocessing, storage, and lawful management of latex paint.

2) Maintaining all licenses, permits, registrations, approvals, and authorizations necessary to perform the services required under the Contract.

3) Ensuring that all latex paint collected under the Contract is recycled, reprocessed, or otherwise lawfully managed in accordance with all applicable laws and regulations.

4) Securing alternative recycling or processing facilities if the primary facility becomes unavailable or is no longer authorized to perform the required services, without interruption of service to the County.

2.7.3 Miami-Dade County Environmental Protection Ordinance

The Awarded Bidder(s) shall also comply with the Miami-Dade County Environmental Protection Ordinance as stated in Chapter 24 of the Miami-Dade County Code, as amended. This ordinance is made a part of this Solicitation by reference and may be obtained on the following link: Miami-Dade County Environmental Protection Ordinance, or if https://data.bls.gov/timeseries/CUUR0300SA0?amp%253bdata_tool=XGtable&output_view=data&include_graphs=true https://library.municode.com/fl/miami_-_dade_county/codes/code_of_ordinances?nodeId=PTIIICOOR_CH24ENPRBIBAENDEAQPACOARBIBAENENTRFUENENLAPR necessary, by contacting the Department of Environmental Resources Management (DERM), 701 NW 1 Court, Suite 400, Miami, Florida 33136, Telephone (305) 372-6789.

2.7.4 Personnel and Equipment

The Awarded Bidder shall ensure that all personnel performing services under the Contract are properly trained, qualified, and equipped to safely perform the required services. The Awarded Bidder shall furnish all labor, supervision, vehicles, equipment, tools, materials, containers, and other resources necessary for satisfactory Contract performance.

All equipment and vehicles utilized under the Contract shall be properly maintained, operated in accordance with applicable safety requirements, and comply with all applicable federal, state, and local laws, regulations, codes, permits, and recognized industry practices. All work performed, materials utilized, and equipment furnished under the Contract shall be subject to inspection and approval by the County's Project Manager.

2.7.5 Licenses, Permits, Facility Compliance, and Recordkeeping

The Awarded Bidder shall obtain and maintain throughout the term of the Contract all licenses, permits, registrations, approvals, and other authorizations required by applicable federal, state, and local regulatory agencies to collect, transport, process, recycle, reprocess, store, and lawfully manage latex paint. The Awarded Bidder shall ensure that any recycling or reprocessing facility utilized under the Contract maintains all licenses, permits, and authorizations required by the jurisdiction in which the facility operates.

The Awarded Bidder shall maintain complete records of all latex paint collected, transported, recycled, reprocessed, marketed, or otherwise managed under the Contract, including weights or volumes collected, pickup dates, destination facilities, recycling or disposal methods, and any other records required by applicable laws, regulations, permits, or the Contract. Such records shall be made available to the County upon request and retained for a minimum of five (5) years following completion of the applicable services.

Any damages, penalties, enforcement actions, or fines imposed upon the County or the Awarded Bidder as a result of the Awarded Bidder's failure to obtain or maintain the required licenses, permits, approvals, or regulatory compliance shall be the sole responsibility of the Awarded Bidder.

2.8 CHANGES

Although this Solicitation identifies the services and pickup locations currently anticipated by the County, it is hereby agreed and understood that the County may, at its sole discretion, add, delete, or modify services, service locations, pickup locations, schedules, quantities, or other requirements under the Contract by written Contract Modification.

2.8.1 Additions

During the term of the Contract, the County may require additional services of a similar nature to those described in this Solicitation and/or may require such services at additional locations. Under these circumstances, the County may request a price quotation from the Awarded Bidder. The County reserves the right to negotiate pricing with the Awarded Bidder, acquire the additional services or locations under the Contract, or procure such services through a separate solicitation or any other procurement method authorized by the County.

2.8.2 Deletions

During the term of the Contract, the County may determine that certain services, service locations, pickup locations, or other Contract requirements are no longer needed. Under such circumstances, the County will provide the Awarded Bidder with at least fourteen (14) calendar days' written notice prior to the effective date of the deletion, unless a shorter notice period is required due to an emergency or other operational necessity.

All additions, deletions, or modifications authorized by the County under this Paragraph shall be formalized through a written Contract Modification originated and published by SPD. Under no circumstances shall the Awarded Bidder commence services at a new location, discontinue services at an existing location, or implement any other change to the Contract unless authorized in writing by the County through an executed Contract Modification.

2.9 INSURANCE REQUIREMENTS

The insurance requirements listed under Section 1, General Terms and Conditions, Paragraph 1.22(A), Insurance Requirements, are hereby Deleted in their entirety and Replaced with the following:

A. The Awarded Bidder shall furnish to the Vendor Outreach & Support Services Section, 111 NW 1st Street, Suite 1300, Miami, Florida 33128, Certificate(s) of Insurance evidencing that the following insurance coverage has been obtained and is in full force and effect:

1. Workers' Compensation insurance as required by Florida Statute 440, or any applicable law.

2. Commercial General Liability Insurance in an amount not less than $1,000,000 per occurrence, and $2,000,000 in the aggregate, not to exclude Products and Completed Operations. Miami-Dade County must be shown as an additional insured with respect to this coverage.

3. Automobile Liability insurance covering all owned, non-owned, and hired vehicles used in connection with the performance of the Contract, with a combined single limit of not less than $1,000,000 per occurrence for bodily injury and property damage. The policy shall include CA 99 48 (or equivalent) endorsement.

4. Contractor’s Pollution Liability insurance with limits of not less than $1,000,000 per claim and in the aggregate, covering claims for bodily injury, property damage, environmental damage, remediation expenses, cleanup costs, and legal defense arising from the actual or alleged release, discharge, dispersal, migration, escape, or threatened release of pollutants, contaminants, latex paint, regulated materials, or other substances handled in connection with the performance of the Contract. Miami-Dade County shall be included as an Additional Insured for all work performed under the Contract.

2.10 INVOICES

In addition to the invoice requirements set forth in Section 1, General Terms and Conditions, Paragraph 1.36, Invoices, the Awarded Bidder shall comply with the following requirements:

The Awarded Bidder shall submit all invoices electronically through the Miami-Dade County Integrated Financial Resources Management System (INFORMS) by emailing them to invsubp@miamidade.gov, or to such other electronic address or submission method as may be designated by the County. The Awarded Bidder shall submit one (1) all-inclusive monthly invoice at the end of each calendar month for all services satisfactorily performed under the Contract during the applicable billing period. The County shall pay the Awarded Bidder in accordance with the unit prices established under Section 4, Paragraph 4.1, Pricing, and only for services authorized and satisfactorily performed under the Contract.

At a minimum, each invoice shall include the Awarded Bidder's company name, invoice number, billing period, County Contract number, Purchase Order (PO) number, service location(s), date(s) of service, the quantity of latex paint collected and/or recycled, the applicable unit price(s), and the total amount due. The Awarded Bidder shall provide any supporting documentation reasonably requested by the County to substantiate the services performed and charges invoiced.

Errors or omissions in an invoice or supporting documentation may delay authorization of payment until such deficiencies have been corrected. The County may, at any time, designate a different address, contact person, or method for invoice submission by providing written notice to the Awarded Bidder.

mailto:invsubp@miamidade.gov

SECTION 3

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1 SCOPE OF WORK

The Awarded Bidder shall be responsible for providing latex paint recycling services, including the collection, transportation, recycling, and reprocessing of surplus latex paint generated through the Miami-Dade County Department of Solid Waste Management's (DSWM) Household Chemical Collection Program. The Awarded Bidder shall furnish all labor, supervision, transportation, vehicles, equipment, materials, supplies, containers, permits, and all other resources necessary to perform the services required under this Solicitation. The Awarded Bidder shall utilize commercially accepted recycling and reprocessing methods to maximize the beneficial reuse of latex paint while minimizing the disposal of recyclable materials.

Prior to commencement of services and throughout the term of the Contract, including any Option-to-Renew (OTR) period exercised by the County, the Awarded Bidder shall obtain and maintain all licenses, registrations, permits, approvals, and other authorizations required by applicable federal, state, and local laws, regulations, and ordinances necessary to perform the services required under the Contract. The Awarded Bidder shall perform all services in compliance with the requirements of all applicable regulatory agencies having jurisdiction over the collection, transportation, recycling, reprocessing, storage, and lawful management of latex paint. The Awarded Bidder shall exercise all reasonable care to protect County personnel, property, and the environment while performing services under the Contract and shall ensure that all work is performed in accordance with recognized industry standards and applicable safety requirements.

DSWM receives various types of paint from residential customers through mobile Household Chemical Collection Events conducted throughout Miami-Dade County and at two (2) permanent Home Chemical Collection Centers. Paint is typically received in one (1)-gallon, five (5)-gallon, and quart-size containers, although other container sizes may occasionally be accepted.

3.2 SERVICES TO BE PROVIDED

The primary objective of the Contract is to maximize waste diversion by recycling and reprocessing eligible latex paint into usable paint products that are subsequently sold, distributed, donated, or otherwise placed into beneficial use through lawful commercial or charitable channels, rather than disposed of in a landfill. The Awarded Bidder shall perform all services necessary to collect, transport, recycle, and reprocess surplus latex paint in accordance with the requirements of this Solicitation. The services shall be performed in a safe, environmentally responsible, and efficient manner to maximize the beneficial reuse of latex paint while minimizing the disposal of recyclable materials.

3.2.1 Collection, Transportation, and Handling

The Awarded Bidder shall provide all labor, supervision, vehicles, equipment, containers, materials, supplies, and other resources necessary to safely collect, load, transport, and handle latex paint from the following DSWM Home Chemical Collection Centers:

• Home Chemical Collection Center – West Dade 8801 NW 58 Street Doral, Florida 33178

• Home Chemical Collection Center – South Dade 23707 SW 97 Avenue (Gate B) Homestead, Florida 33032

Both facilities are currently open Wednesday through Sunday from 9:00 a.m. to 5:00 p.m. Eastern Time. The County reserves the right to modify operating hours and to add, delete, or relocate pickup locations during the term of the Contract. The Awarded Bidder shall complete all requested pickups within forty-eight (48) hours after notification by the County, unless otherwise authorized by the County. The Awarded Bidder shall furnish all crates, reusable containers, pallets, packaging materials, and other equipment necessary for the temporary staging, loading, handling, and safe transportation of latex paint from County property. The Awarded Bidder shall also be responsible for loading all latex paint and associated materials at the pickup location unless otherwise directed by the County.

3.2.2 Latex Paint Recycling and Reprocessing

The Awarded Bidder shall perform all operations necessary to recycle and reprocess surplus latex paint into usable paint products. Such services shall include, as applicable, opening paint containers, inspecting materials, segregating paint, bulking, filtering, mixing, color blending, incorporating additives, conducting quality control testing, packaging, labeling, and any other processing necessary to manufacture recycled latex paint products suitable for commercial sale, donation, or other lawful beneficial use. The Awarded Bidder may utilize commercially accepted additives, including, but not limited to, resins, pigments, whiteners, fungicides, algaecides, preservatives, thickeners, defoaming agents, and other additives commonly used in the recycled paint industry. The Awarded Bidder may also incorporate compatible off-specification in-house paint products and compatible post-consumer latex paint from other generators, provided that all recycled paint products comply with applicable federal, state, and local laws, regulations, and recognized industry standards. All recycled paint products produced under the Contract shall meet all applicable federal, state, and local safety, labeling, and performance requirements for their intended end use.

The Awarded Bidder shall ensure that all latex paint unsuitable for recycling, including contaminated latex paint, soured latex paint, solvent-based paints, varnishes, stains, non-paint materials, empty containers, and other residual materials, is managed and disposed of in accordance with all applicable federal, state, and local laws and regulations. Whenever practicable, empty paint containers shall be recycled.

3.3 MATERIAL RECYCLING, BENEFICIAL REUSE, AND DISPOSITION

The Awarded Bidder shall recycle and reprocess all latex paint suitable for recycling into usable paint products or other lawful beneficial uses in accordance with the requirements of this Solicitation and all applicable federal, state, and local laws, regulations, and recognized industry practices. The Awarded Bidder shall use commercially reasonable efforts to maximize the beneficial reuse of recyclable latex paint and minimize the disposal of recyclable materials. Latex paint or other materials reasonably determined by the Awarded Bidder to be unsuitable for recycling or beneficial reuse shall be lawfully managed and disposed of at facilities authorized to receive such materials in accordance with all applicable federal, state, and local laws, regulations, permits, and recognized industry standards.

The Awarded Bidder shall maintain records identifying the quantities of latex paint received, recycled, reprocessed, beneficially reused, and disposed of under the Contract and shall provide such information to the County upon request or as otherwise required under Paragraph 3.4, Quarterly Reporting Requirements.

3.4 QUARTERLY REPORTING REQUIREMENTS

The Awarded Bidder shall submit a quarterly report to the County no later than the fifteenth (15th) calendar day following the end of each calendar quarter. At a minimum, the report shall identify, by month:

• Pounds of recyclable latex paint received;

• Pounds of recycled paint manufactured;

• Pounds of unusable latex paint received;

• Pounds of solvent-based paints, varnishes, stains, contaminated paint, and non-paint materials received;

• Dates materials were collected and received at the recycling facility; and

• Any other information reasonably requested by the County to verify Contract performance.

3.5 DELIVERY OF RECYCLED PAINT

The Awarded Bidder shall provide, at no additional cost to the County, the first five hundred (500) gallons of recycled latex paint produced under the Contract for use in County outreach, community engagement, educational, beautification, or neighborhood revitalization programs. Unless otherwise directed by the County, deliveries shall be made to the Home Chemical Collection Center – West Dade during normal business hours. The Awarded Bidder shall provide at least forty-eight (48) hours' advance notice prior to delivery. The County may designate an alternate delivery location by providing written notice to the Awarded Bidder.

3.6 ESTIMATED QUANTITIES

Historical operations indicate that DSWM receives approximately 600,000 pounds of latex paint annually, of which approximately 100,000 pounds is estimated to be suitable for recycling and reprocessing. These quantities are provided solely for informational purposes to assist Bidders in preparing their Bids. DSWM does not guarantee any minimum quantity of latex paint available for recycling under the Contract, and the quantities stated herein shall not be construed as guarantees of future quantities.

3.7 OMISSION FROM THE SPECIFICATIONS

Any silence or omission in these specifications shall be interpreted to mean that only the best commercial practices shall prevail. All materials, workmanship, and services provided under the Contract shall be of the highest quality, and all requirements of this Solicitation shall be interpreted consistent with these standards.

SECTION 4

SUBMITTAL REQUIREMENTS

BIDDER: ___________________________________________________________________________________________________

4.1. PRICING

Bidder shall provide in INFORMS, as indicated below, its unit pricing for Latex Paint Recycling Services, including the collection, transportation, recycling, and reprocessing of surplus latex paint generated through the Miami-Dade County Department of Solid Waste Management's (DSWM) Household Chemical Collection Program, in accordance with the requirements of Section 3, Scope of Work/Technical Specifications, and all applicable terms and conditions of this Solicitation. The Bidder's unit price shall be inclusive of all labor, supervision, transportation, vehicles, equipment, materials, supplies, containers, permits, overhead, profit, and all other costs, fees, and charges necessary to fully perform the services required under the resulting Contract. Estimated quantities provided in INFORMS represent the County's estimated annual requirements and are provided solely for Bid evaluation purposes. Actual quantities may vary, and no guarantee is expressed or implied as to the actual quantities or dollar value that may be purchased during the term of the Contract. Refer to Section 1, Paragraph 1.9, Quantities.

Line- Item No.

Estimated Annual

Quantity

Unit of Measure

Description Unit Price

1 100,000 Pound

(lb)

Unit price per pound for providing latex paint recycling services, including the collection, transportation, recycling, and reprocessing of surplus latex paint generated through the DSWM Household Chemical Collection Program, in accordance with the requirements of this Solicitation, including Section 3, Scope of Work/Technical Specifications.

Unit Price to be provided in

INFORMS

4.2 BIDDER REQUIREMENTS

TO BE COMPLETED BY ALL BIDDERS

Refer to Section 2, Paragraph 2.4, Method of Award, and Paragraph 2.5, Bidder Requirements, to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.

Paragraph Reference

Bidder Requirements Copy

Attached

2.5.1

Bidder or Bidder's Subcontractor shall be regularly engaged in the business of collecting, transporting, recycling, reprocessing, or incorporating latex paint into usable paint products. To demonstrate compliance with this requirement, the Bidder or Bidder's Subcontractor shall provide two (2) different references from customers to whom the Bidder has provided or is currently providing similar goods and services as described throughout this Solicitation. In lieu of the references from the Bidder, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21. The references shall include the customer’s company name, and the contact’s name, title, address, telephone number, and e-mail address of the contact person who can verify that the Bidder/Bidder’s key personnel has successfully provided the services being offered to the County.

The references shall demonstrate, to the County's satisfaction, that the Bidder, Bidder's Subcontractor, or key personnel possesses the experience, technical expertise, personnel, equipment, and operational capability necessary to perform the services required under this Solicitation.

Reference Company Name No. 1:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 1.”

https://www.miamidade.gov/govaction/matter.asp?matter=212675&file=true&fileAnalysis=false&yearFolder=Y2021

Refer to Section 2, Paragraph 2.4, Method of Award, and Paragraph 2.5, Bidder Requirements, to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.

Paragraph Reference

Bidder Requirements Copy

Attached

Reference Company Name No. 2:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 2.”

Contact’s name: ____________________________ Title:_______________________________

Address: ______________________________________________________________________

Phone Number: _____________________ Email: ______________________________________

2.5.2

Bidder shall designate a Project Manager who will serve as the County's primary point of contact throughout the term of the Contract. The Project Manager shall possess full authority to act on behalf of the Bidder regarding all matters relating to the Contract. The Bidder shall provide the Project Manager's name, telephone number, emergency contact number, and e-mail address.

Name of Bidder’s Project Manager: _____________________________________________________________

Title of Bidder’s Project Manager: _____________________________________________________________

Phone Number: _______________________________Emergency Number: _____________________________ E-mail: _____________________________________________________________________________________

2.5.3

Bidder or Bidder's Subcontractor shall provide a list of the equipment and vehicles that will be utilized to perform the services required under this Solicitation. The information provided shall demonstrate that the Bidder owns, leases, or otherwise has legal access to the equipment and vehicles necessary to safely collect, transport, load, unload, and handle latex paint in accordance with the requirements of this Solicitation and all applicable federal, state, and local laws, regulations, and recognized industry practices.

Identify required and additional equipment with dimensions and sizes Own (Y/N)

Lease (Y/N)

Available through subcontractor (Y/N)

Refer to Section 2, Paragraph 2.4, Method of Award, and Paragraph 2.5, Bidder Requirements, to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.

Paragraph Reference

Bidder Requirements Copy

Attached

2.5.4

Bidder shall designate an authorized representative who is knowledgeable of the services to be provided under the Contract and authorized to discuss all contractual and operational matters with the County. The authorized representative shall have full authority to act on behalf of the Bidder regarding all matters relating to the Contract. The Bidder shall provide the representative's name, telephone number, emergency contact number, and e-mail address. The Awarded Bidder shall ensure that qualified personnel are available twenty-four (24) hours per day to respond to emergencies or other urgent matters requiring immediate attention.

Name of Bidder’s Authorized Representative: ___________________________________________

Title of Bidder’s Authorized Representative: _____________________________________________

Phone Number:___________________________________________________________________

E-mail address: ___________________________________________________________________

2.5.5

Bidder or Bidder's Subcontractor shall possess all licenses, registrations, permits, approvals, and other authorizations required by applicable federal, state, and local regulatory agencies to collect, transport, process, recycle, reprocess, and lawfully manage latex paint in accordance with the requirements of this Solicitation. To demonstrate compliance with this requirement, the Bidder shall identify the recycling and/or reprocessing facility(ies) that will be utilized under the Contract, including the facility name, physical address, and whether the facility is owned by the Bidder or operated by a Subcontractor. The Bidder shall also provide copies of all applicable licenses, permits, registrations, approvals, or other regulatory authorizations required for the facility to lawfully perform the recycling and/or reprocessing services required under this Solicitation. If the Bidder utilizes a third-party recycling or reprocessing facility, the Bidder shall ensure that such facility possesses all licenses, permits, and authorizations required by the jurisdiction in which the facility is located