Evans Town Park Pavilion Restoration - NOTICE TO BIDDERS_09.16.2026.pdf

Town of Evans, Erie County, State of New York

EVANS TOWN PARK PAVILION RESTORATION

BID ADVERTISEMENT

Notice to Bidders

The Town of Evans is requesting sealed bids for the Evans Town Park Pavilion Restoration. Sealed bids will be received at the Town of Evans Planning & Development, at the office of the Evans Town Clerk, 8787 Erie Road, Angola, NY 14006, until 2:00 p.m. local time on October 9th, 2026, at which time the Bids received will be opened and read aloud. Label the outside of the envelope, with name and address of the bidder and designated as bid for the project titled above.

The project consists of pavilion restoration including the removal the existing pavilion structure and concrete to the extent required, construction of the new pavilion, electrical lighting and outlets, new concrete pavement, new guardrail, concrete ADA access ramp and handrails, and restoration of concrete walls and column bases.

Printed copies of the Bidding Documents may be obtained in person at Evans Town Clerk, 8787 Erie Road, Angola, NY 4006 upon receipt of nonrefundable payment of $75.00 check Payable to “Town of Evans” for each set. Contact Town Clerk, Lynn Krajacic, (lkrajacic@townofevans.org, 716-549-5755) at the Town of Evans to schedule a time to pick up the Bidding documents. Requests for mailing Bidding Documents will not be accommodated at this time. Electronic copies of the Bidding Documents may be obtained, free of charge, on the Town website https://townofevansny.gov/docs/legal-public-notices/bids-proposals/, beginning September 16th, 2026.

Pre-Bid Site Walkthrough: An optional pre-bid site walkthrough will occur Thursday, September 24th at 3:00pm

Questions: Questions on this solicitation (including Requests For additional Information) must be submitted in writing and provided to the Owner no later than October 1st at 3:00pm. Requests received thereafter will not be addressed. Any questions or comments regarding this solicitation may be directed to the contact listed below. Contact with any other person at the Town of Evans regarding this solicitation is prohibited by law.

Questions shall be directed to:

James Fruechtl, RLA, Senior Project Manager Fisher Associates jfruechtl@fisherassoc.com

Form of Bid: Bids must be submitted upon the proposal form(s) furnished in the Proposal Booklet, and must not be detached from the booklet. Addendum pages, if issued, shall be stapled to the original pages and submitted as required attached to the original bid form.

Owner’s Rights: The Town of Evans reserves the right to waive any informalities, or reject any or all bids, or to make any contract which it deems to be in the best interest of the Town of Evans or the State.

mailto:lkrajacic@townofevans.org https://townofevansny.gov/docs/legal-public-notices/bids-proposals/ https://townofevansny.gov/docs/legal-public-notices/bids-proposals/ mailto:jfruechtl@fisherassoc.com

BID ADVERTISEMENT

Bid Withdrawal: No bidder may withdraw his bid within thirty (30) days after actual opening thereof.

Prevailing Wages: Prevailing wage provisions will apply.

Project Duration:

Bidders shall propose the anticipated Final Construction Completion Date. Contract duration is to Final Completion Date. The Contractor shall undertake project efforts and required correspondence in earnest and with diligence to meet the schedule and maintain progress despite adverse seasonal weather conditions.

Qualifications:

The contract will be awarded to the lowest responsible bidder that meets the minimum qualifications.

The low bidder shall demonstrate its responsibility to perform and complete all required work by submitting a statement of its experience and of any subcontractors which the low bidder intends to use to perform the work. The low bidder shall include his plan or program for providing sufficient labor and equipment to perform the project as detailed by the project documents, within the allotted time frame and sequencing for the project. Low bidder is encouraged to employ local labor.

The low bidder must demonstrate a minimum of five (5) years of experience and the completion of five (5) projects of similar scope and value. The work history shall also demonstrate project experience under accelerated work schedules, completion of work under critical deadlines and projects where site work was performed in adverse winter weather conditions. Additional qualification requirements and certifications as required by the individual technical specifications must be met by either the Prime Contractor or a qualified Subcontractor.

The prime Contractor shall obtain bid and performance bonds directly from a surety company or a domestic carrier licensed to do business in the State of New York in the amount of not less than five percent (5%) of the amount of the bid submitted. The Prime Contractor and/or subcontractor(s) must demonstrate the experience level for the various work elements included in the bid documents.

Town of Evans may require the low bidder to further demonstrate its responsibility to perform and complete the work by submitting additional information regarding the low bidder’s experience, obtaining labor/work force and financial resources. The prime Contractor shall demonstrate that they have the financial resources to perform the work. If requested by Town of Evans, additional information must be submitted by the low bidder within seven (7) calendar days of the request. All information pertaining to the bidder’s financial resources shall be submitted by a Certified Public Accountant.

Other:

Contractor’s performing project work must be duly licensed in the State of New York and by other entities governing the work. Contractor’s bid is to also include an acknowledgement that the Contractor (and their subcontractors and suppliers), are licensed by governing agencies of jurisdiction as required to complete

BID ADVERTISEMENT

the work and possess the requisite capabilities required by the Contract Documents including specific qualifications identified therein.

Contractor is responsible to ascertain, obtain and pay all costs for any additional licensing and permits needed to perform the work.

All respondents to this procurement will be required to comply with Town of Evans insurance requirements.

Community Development Block Grant Language:

This contract will be funded wholly or partially with federal funds, and as such, is subject to all federal rules and regulations pertinent thereto, including, but not limited to, federal policy of encouraging the participation of minority and women business enterprises as sources of suppliers, equipment, construction and services.

EEO Language:

The Town of Evans has been and will continue to be an equal opportunity organization. All qualified Minority and Women-Owned Business Enterprise

(MWBE) suppliers, contractors and/or businesses will be afforded equal opportunity without discrimination because of race, religion, national origin, sex, age, disability, sexual preference or Vietnam Era Veterans status.

Town of Evans reserves the right to:

Amend, modify or withdraw this solicitation;

Revise any requirement of this solicitation;

Require supplemental statements or information from any responsible party;

Accept or reject any or all responses hereto;

Extend the deadline for submission of responses hereto;

Negotiate or hold discussions with any firm and to correct deficient responses which do not conform to the instructions contained herein;

Cancel, or reissue in whole or in part, this solicitation, if Town of Evans determines in its sole discretion that it is its best interest to do so; and

Extend the term of any agreement on terms consistent with this procurement.

Other requirements applicable to the contract(s) are described in detail in the bid specifications.

BID ADVERTISEMENT

Owner: Town of Evans By: Ray Ashton Title: Town Supervisor Date: 9/16/2026