ESRI sole_source_justification.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

CUI - PROCURE

18 Jun 2019 CUI - PROCURE Page 1 of 4

NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $700K > $700K and < $13.5M

Contracting Activity: USSF, Space Operations Command, Space Acquisition Management Directorate

Purchase Request / Local ID Number: F3LNHA1053AC02

Program / Project (and PE, if applicable): NORAD & USNORTHCOM J6 Esri Licenses and Support Services

Program Type (PEO or Other Contracting): Other Contracting

Authority: AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 2304a, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): $1.4M Justification Type: Class Individual

COORDINATION (AFFARS 5306.304(a)) Sign and Save Procedure

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Date

18 Mar 2021

Project Lead / Program Mgr / Requiring Activity Mrs. Babette C. Whorley NORAD and USNORTHCOM/J6, 719-554-8009

Signature

X

Date

19 Mar 2021

Contracting Officer Rebecca J. Graham SpOC/SAM-D, 719-554-6062

Signature

X

Date

29 Mar 2021

Local Legal Reviewer Katie A. Illingworth

P-S GAR/JA, 719-556-3044

Signature

X

Date

29 Mar 2021

N&NC Division Chief Richard Boast

SAM-D/PK, 813-909-3770

Signature

X

APPROVAL (AFFARS 5306.304(a) )

Date

01 Apr 2021

Competition Advocate Alfred D. Fryman III, Lt Col, USAF

AFICC/KS, 719-554-3557

Signature

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

18 Jun 2019 CUI - PROCURE Page 2 of 4

I. Contracting Activity.

USSF, HQ Space Operations Command, Space Acquisition Management Directorate 150 Vandenberg St Ste 1500 Peterson AFB, CO 80914 Contracting Officer: Rebecca Graham rebecca.graham.5@spaceforce.mil

II. Nature and/or description of the action being processed.

Environmental Systems Research Institute (Esri) Software Licenses and support services.

Software: This COTS software provides North American Aerospace Defense Command (NORAD) and United States Northern Command (USNORTHCOM) (N&NC) Software Licenses (comprised of remote technical support and software licenses) and configurable commercial solution in response to the COVID-19 pandemic outbreak.

Support Services: N&NC requires assistance in the operations and maintenance of the ArcGIS platform, a management of unique Esri content in support of COVID response not handled by N&NC J6 directorate.

III. Description of supplies/services required to meet agency needs.

Possible Software by Part Number and product description GIS6200 ArcGIS Enterprise Advanced Up to Four Cores Perpetual License (QTY: 8) GIS2550 ArcGIS Enterprise Advanced Up to Four Cores Upgrade from ArcGIS Enterprise Standard (QTY: ?)

APL111 ArcGIS Monitor for ArcGIS Server Up to Four Cores Perpetual License (QTY: 1) GIS7311 ArcGIS GeoEvent Server Up to Four Cores Perpetual License (QTY: 3) GIS7335 ArcGIS GeoAnalytics Server Up to Four Cores Perpetual License (QTY: 3) GIS7360 ArcGIS Notebook Server Advanced Up to Four Cores Perpetual License (QTY: 2) ENT0302T ArcGIS Enterprise GIS Professional Standard Term License (QTY: 10) ENT0410T ArcGIS Pro Enterprise Extensions Term License (QTY: 10) GIS0609T ArcGIS Insights in ArcGIS Enterprise Term License (QTY: 10) GIS0202 ArcGIS Enterprise Creator (Formerly Named User Level 2) Term License (QTY: 125) ENT0305T ArcGIS Enterprise Field Worker Term License (QTY: 2500) ENT0345T ArcGIS Tracker for ArcGIS Enterprise Term License (QTY: 650) WEB0319 ArcGIS Developer Enterprise Annual Subscription (QTY: 3) STG6200 ArcGIS Enterprise Advanced Up to Four Cores Staging Server Perpetual License (QTY: 1) STG7311 ArcGIS GeoEvent Server Up to Four Cores Staging Server Perpetual License (QTY: 1) STG7347 ArcGIS GeoAnalytics Server Up to Four Cores Staging Server Perpetual License (QTY: 1) STG7360 ArcGIS Notebook Server Advanced Up to Four Cores Staging Server Perpetual License (QTY: 1) PSS200 Secure Support Domestic Annual Use Unlimited Incidents Three Contacts (QTY: 1)

Support Services activities can include, but are not limited to:

−Assistance in the operation and maintenance of the ArcGIS platform in/on N&NC provided IL4 cloud environment

−Management of unique Esri content created in support of COVID Response not able to be handled by N&NC J6 Mission Services GIS office.

−Platform (Esri virtual machines) health monitoring, outage reporting and authorized service interruption coordination

−Help desk and training support

−Collaboration with Government Technical Team on defining mission related system requirements

−Integration and ingestion of mission data feeds (as required)

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

18 Jun 2019 CUI - PROCURE Page 3 of 4

−Configuration of ArcGIS COTS applications

−Customize and extend the ArcGIS Platform in response to N&NC mission requirements (if required)

−Collaboration with government or contracted Operations and Maintenance (O&M) Support System Administrators for project integration into provided cloud environment

−Consulting in support of project integration, coordination, change management, Change Advisory Board process compliance, technical configuration changes (such as boundary modifications, network connections, storage configurations, Active Directory modifications, virtual server creation, etc.) and technical management expertise as these relate to configuring the existing IT environment to receive new/ changed services related to IT projects. Provide documentation for technical review and comment of project documents to include, but not limited to, Service Design Packages, Release and Deployment Packages, Early Life Support, and Service Validation and Transition.

IV. Statutory authority permitting other than full and open competition.

FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

Statutory Citations: 10 U.S.C.2304(c)(1) or 41 U.S.C.3304(a)(1).

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

N&NC J6 requires the Esri ArcGIS platform for vital COVID tracking. This software platform is currently being utilized for COVID tracking and any transition to new or different software would result in an unacceptable delay and a halt in operations that currently support medical first responders at hospitals and Community Vaccine Centers. In order to implement new software, N&NC would need to halt data collection, personnel tracking, and Joint Staff/Sec Def level briefing. Additionally, new software would require N&NC to rebuild tracking methods and train users. This restart would require a two to three month halt in tracking operations, impacting 2,000 first responders in the field and over 6,000 stakeholders across the N&NC user group. To date, N&NC has invested >$4M into the development and maturation of Esri environment and shifting to new software would increase start-up costs to redevelop with a new software company. The N&NC estimates thousands of man hours to redevelop in a new operational environment. This Esri software ties to multiple other contracts with inter-connected technology utilized by N&NC, thereby further increasing the costs and labor hours associated with changing providers.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

The Government considered the practicality and capability of authorized resellers and service providers for the required licenses and support services. Esri allows distribution of certain product licenses through GSA resellers under their own GSA schedule. Esri does not have a contractual relationship enabling any third party to resell Esri maintenance to the federal government on a standalone basis.

The Contracting Officer contacted the authorized resellers provided by Esri during market research, each of whom confirmed they were unable to provide all of the required licenses.

Additionally, Esri is the sole source provider of software maintenance to the Federal Government. As the originators and developers of ArcGIS, Esri has unique knowledge and significant experience implementing this services-based platform for government agencies.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

18 Jun 2019 CUI - PROCURE Page 4 of 4

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer is able to review Esri's GSA schedules and USACE Blanket Purchase Agreements (BPAs) to determine the proposed price of licenses fair and reasonable. The Contracting Officer is able to review fully burdened labor categories as compared with the Bureau of Labor Statistics and as compared against other fully burdened labor rates identified during market research in determining the price reasonableness of Esri Support services.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

The Contracting Officer contacted all authorized resellers to determine whether the requirement could be purchased from an authorized reseller. Please see Section VI.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

N/A.

X. List of any sources that expressed, in writing, an interest in the acquisition.

None.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

The duration for which N&NC J6 requires Esri ArcGIS (et al.) licenses and software support is specific to COVID-19 tracking. This is a short-term requirement, not an ongoing requirement.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my signature above, I certify that any supporting data contained herein, which is my responsibility, is both accurate and complete.

Remove the Guidance pages below.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items 18 Jun 2019 Page of International Agreement Competitive Restrictions (IACR) March 2018 Page of NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document?

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Funding level for this acquisition:

Authority:

Justification Type:

COORDINATION (AFFARS 5306.304(a)) ** The text in the signature blocks below is editable, including the title.

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APPROVAL (AFFARS 5306.304(a)) NOTE: A signature block will appear here based on the funding level selected above.

(See "Specific Guidance for Completing this Template" below.)

I. Contracting Activity.

II. Nature and/or description of the action being processed.

III. Description of supplies/services required to meet agency needs.

IV. Statutory authority permitting other than full and open competition.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

X. List of any sources that expressed, in writing, an interest in the acquisition.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

XII. Certification by the Contracting Officer.

XIII. Certification by the technical/requirements personnel.

Specific Guidance for Completing this Template

I. Contracting Activity. (FAR 6.303-2(b)(1))

Fully identify the contracting agency and organizational activity responsible for the proposed contracting action.

II. Nature and/or description of the action being processed. (FAR 6.303-2(b)(2))

State whether the action will be awarded as a new contract or by modification to an existing contract (identify contract number) and identify the type contract planned (FAR 12.207 and DFARS 212.207).

An individual Justification cannot be used to support more than one contract irrespective of the quantities or the dollar value stated therein. If a proposed contract will contain unpriced options (including NTE prices), those options must be supported by a separate Justification prior to option exercise or the Justification supporting the basic contract must be a Class Justification. For Class Justification situations (covers more than one contract) where the number of contracts in the class can be identified: (1) Provide a brief general description of actions; (2) identify the supplies and services that are being acquired; and (3) for each contract in the class identify the contractor, estimated value, type of contract and rationale for contract length, and estimated award date. Where the same information applies to more than one contract within the class, it need only be stated one time.

III. Description of the supplies/services required to meet agency needs. (FAR 6.303-2(b)(3))

Specifically describe the supplies and/or services to be acquired, the total estimated value of the acquisition - including options (provide cost estimate by year and, for class Justifications, by contract action), and the estimated delivery dates/periods of performance If commodities are being procured, provide quantities. All contract line items (CLIN) -- e.g., technical data, support equipment, support services, etc. -- should be listed. If all of the ancillary requirements associated with a particular item are not specifically described in the Justifications, those ancillary requirements cannot be included in the resulting contract and would require a second Justification. Also, state the type of appropriation (e.g., 3010, 3400) that will be used to fund each requirement listed.

If approval for more than one fiscal year requirement is needed, give the rationale for this request. Generally, the scope of these actions is limited to current requirements only, so that actions may be taken to facilitate competition for out-year requirements.

In some cases, there are no feasible actions that could develop future competition, and it is reasonable to seek approval for more than one fiscal year's requirements.

For ID/IQ or requirements contracts, use the maximum dollar value of the total estimated orders as the estimated Justification dollar value.

IV. Statutory authority permitting other than full and open competition. (FAR 6.303-2(b)(4)) V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority). (FAR 6.303-2(b)(5))

Provide, in narrative form, a detailed explanation supporting and clearly relating to the conditions described by the FAR for using the particular authority cited. This section is normally the most detailed part of the justification as the essence of the justification is presented here. For acquisitions that include both supplies and services, separately justify the use of the authority for the services and supplies.

Contracting without providing for full and open competition shall not be justified on the basis of lack of advance planning by the requiring activity or concerns related to the amount of funds available (e.g., funds will expire) (10 U.S.C. 2304(f)(4)).

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

(FAR 6.303-2(b)(6))

Describe all efforts taken (or to be to be taken) to ensure that offers are solicited from as many potential sources as practicable under the circumstances. Although Market Research is covered in Section VIII, the information in Section VI should correlate with the Market Research described in Section VI. The following issues should be addressed in this paragraph:

Sources Sought Synopsis (used as part of market research). If a sources sought synopsis was issued, state the date the synopsis was issued and a brief description of its content. If any responses were received, describe in detail the results of the screening process and the rationale for determining the unacceptability of any synopsis respondents. Reference FAR 13.105, Synopsis and Posting Requirements.

Other Actions. In this paragraph, discuss any other actions taken or planned to facilitate competition for this acquisition. The discussion should include actions tried or considered even if the actions were unsuccessful. If the efforts were unsuccessful, so state and describe why.

Qualifying Country Sources. If qualifying country sources have expressed interest, but are to be excluded, provide supporting rationale.

VII. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable. (FAR 6.303-2(b)(7))

Include a statement by the contracting officer that the anticipated cost will be considered fair and reasonable and provide the basis for this determination. The steps that will be taken to ensure the final contract price will be fair and reasonable are also described here. Describe the extent of cost or price analysis anticipated including the requirements for certified cost or pricing data, technical evaluations, and audits.

VIII. Description of the market research conducted and the results, or explain why market research was not conducted. (FAR 6.303-2(b)(8))

Generally, some form of market research should be conducted. Discuss any market research conducted pursuant to FAR Part 10 and describe results of that research. Market research is any effort undertaken to determine if sources capable of satisfying the agency's requirements exist and to determine if commercial items or non-developmental items are either available or can be modified so that they will satisfy the agency's needs. Market research should be focused not only on identifying alternate sources, but also on alternate equipment or substitutes that might fulfill the Government needs with only minor modification. Regardless of the approach used, the results should provide a high level of confidence that no other qualified sources exist.

When other exceptions from the requirement to obtain full and open competition are relied upon, the market research might be limited to an examination of the acquisition history and experience with the marketplace under previous acquisitions for the same or similar items.

If no market research was conducted, so state and provide the rationale.

IX. Any other facts supporting the use of Other Than Full and Open Competition. (FAR 6.303-2(b)(9)(i))

Provide any other facts supporting the use of other than full and open competition, including an explanation of why technical data packages, specifications, engineering descriptions, statements of work, statements of objectives, or purchase descriptions suitable for full and open competition have not been developed, are not being developed, are not being used, or are not available.

X. List of sources, if any, that expressed interest in the acquisition. (FAR 6.303-2(b)(10))

If a sources sought synopsis was done and all interested sources are included in Section VI, it is acceptable to state, “See Section VI above.”

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required. (FAR 6.303-2(b)(11))

Describe any actions taken or to be taken to foster competition for future acquisitions of the supplies or services being acquired. Describe potential actions that could be taken to remove the barriers to competition that have been identified in the justification and include a milestone schedule, where available, for accomplishing these actions. For example, if a follow-on competitive acquisition is planned, so state and provide the planned award date, or state that the Government will attempt to acquire rights in technical data and computer software sufficient to compete follow-on acquisitions as a priced option in the contract action that is the subject of this Justification, or (if applicable) state how the Government intends to challenge nonconforming markings on technical data and computer software delivered to it under previous contracts so those markings can be removed in order that the technical data and computer software may be used in support of a follow-on competitive acquisition, or describe plans to qualify additional sources.

Address efforts to ensure competition for future spare parts and maintenance in support of systems or equipment covered by the justification, even when these acquisitions will be accomplished by other organizations. Include a discussion on available breakout data.

If no actions are planned, so state and provide reasons. If approval is sought for more than one year, explain why a sole source effort is required for the planned time duration.

For a non-competitive follow-on acquisition to a previous award for the same supply or service supported by a Justification citing the same authority, include a discussion of the actions planned to overcome barriers to competition established in the previous justification, the status of those actions, and the results of those actions. The approval authority shall determine whether the planned actions were completed. If the planned actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see FAR 13.501(a)(2)). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level.

[DFARS 213.501(a) and DFARS PGI 206.304(a)(S-70)(ii)] XII. Certification by the Contracting Officer. (FAR 6.303-2(b)(12))

As evidenced by his/her signature, the contracting officer has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. Certification by the technical/requirements personnel. (FAR 6.303-2(c))

As evidenced by their signatures, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.

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