HAYS COUNTY

PROJECT CONSTRUCTION MANUAL

FOR

BEAR CREEK LOW WATER CROSSING

Bid No. IFB 2026-B02

Bid Date: March 25, 2026 Bid Time: 10:00 AM

Hays County, Texas Purchasing Office

712 South Stagecoach Trail, Suite 1012 San Marcos, TX 78667

Commissioners Court Approval February 24, 2026 Go Live February 27, 2026

124810

LAURA M. FRIELLO

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2/10/2026

TABLE OF CONTENTS

CONTENTS SECTION

Invitation for Bids (IFB)/RFP/RFQ Submittal Checklist 1

Invitation for Bids (IFB) 2

Bid Instructions / Requirements 3

Bid Form 4

Solicitation, Offer, and Award Form 4

Schedule of Rates and Prices 4

Vendor References 4

Conflict of Interest Questionnaire 4

Related Party Disclosure Form 4

Code of Ethics for Hays County 4

Hays County Practices Related to Historically Underutilized Businesses 4

Hays County House Bill 89 Verification 4

Iran, Sudan, and Foreign Terrorist Organization Certification (TGC 2252) 4

Israel Boycott Certification (TGC 2271.002) 4

Prohibition of Energy Company Boycott Certification (TGC 2274) 4

Prohibition of Discrimination Against Firearm Cos. and Trade Org. Cert. (TGC 2274.002) 4

Debarment and Licensing Certification 4

Vendor/Bidder’s Affirmation 4

Federal Affirmations and Solicitation Acceptance 4

System for Award Management (www.SAM.gov) Printout 4

Standard Form of Contract 5

Wage Rates 6

Performance Bond 7

Payment Bond 8

Certificate of Insurance 9

General Conditions 10

Special Conditions 11

General Notes 12

Technical Specifications 13

CONTENTS SECTION

Attachment A – Plan Drawings (Bound Separately)

Attachment B – Geotechnical Report (Bound Separately)

Attachment C – Drainage Report (Bound Separately)

Appendices

Appendix A – Quality Assurance Program for Construction Projects

Appendix B – Guide Schedule of Sampling and Testing

Appendix C – AASHTO Accredited Laboratories

SECTION 1

INVITATION FOR BIDS (IFB)/RFP/RFQ SUBMITTAL CHECKLIST

Invitation for Bids (IFB)/RFP/RFQ Submittal Checklist This checklist is provided for the Vendor’s convenience and identifies documents that MUST be submitted for the bid/proposal/statement of qualifications(SOQ) to be considered responsive, as well as the required forms requested by Hays County to execute a contract.

A COMPLETE SOLICITATION RESPONSE PACKAGE INCLUDES:

The following forms MUST be returned for the bid/proposal/SOQ to be considered responsive:

____ 1. Completed Bid Form

____ 2. Solicitation, Offer and Award Form completed and signed

____ 3. Completed Schedule of Rates and Prices

____ 4. Vendor Reference Form

____ 5. Bid Bond for 5% of total bid amount

____ 6. Conflict of Interest Questionnaire

____ 7. Related Party Disclosure Form

____ 8. Any addenda applicable to this solicitation

Required Forms by Hays County in Order to Execute a Contract:

____ 1. Code of Ethics for Hays County

____ 2. Hays County Practices Related to Historically Underutilized Businesses

____ 3. Hays County House Bill 89 Verification

____ 4. Iran, Sudan and Foreign Terrorist Organization Certification (TGC 2252)

____ 5. Israel Boycott Certification (TGC 2271.002)

____ 6. Prohibition of Energy Company Boycott Certification (TGC 2274)

____ 7. Prohibition of Discrimination against Firearm Companies or Firearm Trade Org. Cert. (TGC 2274.002)

____ 8. Debarment & Licensing Certification

____ 9. Vendor/Bidder’s Affirmation

____ 10. Federal Affirmations and Solicitation Acceptance

____ 11. System for Award Management (www.SAM.gov) Printout

Hays County will accept bids/proposals/SOQ, by the due date by one of the following methods:

____ 1. Electronic Submission of Bid Packet through BidNet Direct and one (1) hard copy delivered, within 24 hours of proposal due date, in a sealed envelope with the Solicitation Number and Vendor’s name on the outermost envelope, addressed to:

Hays County Purchasing, 712 S Stagecoach Trail, Suite 1012, San Marcos, TX 78666

OR

____ 2. One (1) original bid packet and one (1) digital copy on a thumb drive in a sealed envelope with the Solicitation

Number and Vendor’s name on the outermost envelope, addressed to:

Hays County Purchasing, 712 S Stagecoach Trail, Suite 1012, San Marcos, TX 78666

SECTION 2

INVITATION FOR BIDS (IFD)

PUBLIC NOTICE

INVITATION FOR BIDS (IFD)

Hays County will be accepting sealed Bids for:

IFB 2026-B02 BEAR CREEK LOW WATER CROSSING

Sealed Bids will be received by Hays County, through either hardcopy at the Purchasing Office, Hays County Government Center, 712 South Stagecoach Trail, Suite 1012, San Marcos, TX 78666 or electronically through https://www.bidnetdirect.com/texas/hayscounty (the BidNet Direct website) until 10:00 AM local time on Wednesday, March 25, 2026 at which time and place the bids will be publicly opened and read. Bids received after the time and date set for submission will be returned unopened.

DETAIL SUMMARY

Issuing Office: Hays County Purchasing

712 S. Stagecoach Trial, Suite 1012 San Marcos, TX 78666 Plans, Specifications, and Bidding documents for pre-qualified bidders and interested non-bidders may be secured from the websites:

https://www.bidnetdirect.com/texas/hayscounty, https://www.txsmartbuy.com/, https://www.sanmarcostx.gov/Bids.aspx

Responses to Solicitation: Sealed bids marked with Solicitation Number and Vendor Name on the outermost envelope: One (1) original and one (1) digital copy on a thumb drive

OR

Electronic bid packets can be submitted through BidNet Direct and one (1) hard copy delivered, within 24 hours of proposal due date.

Deadline for Responses: In issuing office or submitted to BidNet Direct no later than:

Wednesday, March 25, 2026; 10:00 AM, Central Time (CT).

Any bid may be withdrawn prior to the above scheduled time for the opening of the bids or authorized postponement thereof. Any bid received after the time and date specified shall not be accepted.

Pre-Bid Meeting: A non-mandatory Pre-Bid Conference will be held on Wednesday, March 11 at 10:00 AM

Location: Hays County Purchasing Office

712 S. Stagecoach Trail, Ste. 1012, San Marcos, TX 78666

Bonding Requirements: Bid Bond in the amount not less than five percent (5%) of the total amount of the bid, issued by an acceptable surety company, must accompany each bid as a guarantee that the successful bidder will enter a proper contract and execute bonds and guaranties within ten

(10) days after the date contract documents are received by the awarded contractor.

Performance and Payment Bonds (100% of Contract Price) will be required as stated in the bidding documents.

Other Requirements: To submit Proposals for this Contract, prospective bidder shall, on Wednesday, March 25, 2026, meet the following requirements:

(1) provide suitable evidence of prior experience for similar work and be able to provide written documentation of successfully completed similar contracts.

(2) SYSTEM FOR AWARD MANAGEMENT (SAM): Respondent and its Principals may not be debarred or suspended nor otherwise on the Excluded Parties List System (EPLS) in SAM. Include verification that the company as well as the company's principals are not listed (are not debarred) through the System for Award Management (www.SAM.gov). Enclose a printout of the Entity Registration Page.

Initial Contract Term: 100 working days

Optional Contract Terms: None.

Designated Contact: Hays County Purchasing Office Email:

purchasing.bids@hayscountytx.gov

Questions & Answers: Questions regarding this solicitation must be made in writing and submitted to the designated contact above no later than Thursday, March 12, 2026 at 5:00 PM, Central Time (CT).

Telephone inquiries will not be accepted. Questions will be accepted in writing to purchasing.bids@hayscountytx.gov.

Answers to questions will be provided in the form of an addendum after the question deadline has passed. All addenda will be posted on BidNet Direct, ESBD, and CivicPlus websites.

Addenda Any interpretations, corrections or changes to this IFB and specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Hays County Purchasing Office. It is the Respondent’s responsibility to acknowledge receipt of all addenda with bid submission.

Contact with County Staff: Upon issuance of this solicitation, employees and representatives of Hays County, other than the Purchasing Office staff identified as the Designated Contact above, will not discuss the contents of this solicitation with any Respondent or its representatives. Failure of a Respondent or any of its representatives to observe this restriction may result in disqualification of any related offer. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this procurement.

Anticipated Schedule of Events

February 27, 2025 Issuance of Invitation for Bids (IFB) March 11, 2026 Pre-Bid In-person Meeting (10:00 AM, CT) March 12, 2026 Deadline for Submission of Questions (5:00 PM, CT) March 25, 2026 Deadline for Submission of Bids (10:00 AM, CT)

Late bids will not be accepted May 2026 Anticipated Contract Award Date

SECTION 3

BID INSTRUCTIONS / REQUIREMENTS

BID INSTRUCTIONS / REQUIREMENTS

THE CONTRACT BID INSTRUCTION SHALL BE AS SET FORTH IN SECTION 13

TECHNICAL SPECIFICATIONS

SECTION 4

BID FORM /

SOLICITATION, OFFER, AND AWARD FORM/

SCHEDULE OF RATES AND PRICES /

VENDOR REFERENCES /

CONFLICT OF INTEREST QUESTIONNAIRE /

RELATED PARTY DISCLOSURE FORM /

CODE OF ETHICS FOR HAYS COUNTY /

HAYS COUNTY PRACTICES RELATED TO HISTORICALLY UNDERUTILIZED

BUSINESSES /

HAYS COUNTY HOUSE BILL 89 VERIFICATION /

IRAN, SUDAN AND FOREIGN TERRORIST ORGANIZATION CERTIFICATION

(TGC 2252)/

ISRAEL BOYCOTT CERTIFICATION (TGC 2271.002)/

PROHIBITION OF ENERGY COMPANY BOYCOTT CERTIFICATION (TGC 2274)/

PROHIBITION OF DISCRIMINATION AGAINST FIREARM COMPANIES OR

TRADE ORGANIZATION CERTIFICATION (TGC 2274.002)/

DEBARMENT AND LICENSING CERTIFICATION /

VENDOR/BIDDER’S AFFIRMATION /

FEDERAL AFFIRMATIONS AND SOLICITATION ACCEPTANCE

SYSTEM FOR AWARD MANAGEMENT PRINTOUT

BID FORM

PROJECT IDENTIFICATION

Project No. IFB 2026-B02 Bear Creek Low Water Crossing

THIS BID IS SUBMITTED TO:

Electronically: Bid Packets can be submitted through BidNet Direct: www.bidnetdirect.com/hayscounty, and one (1) hard copy delivered, within 24 hours of proposal due date, in a sealed envelope with the Solicitation Number and Vendor’s name on the outermost envelope, addressed to:

Hays County Purchasing 712 S Stagecoach Trail Suite 1012, San Marcos, TX 78666

Manually: Submit One (1) original bid packet and one (1) digital copy on a thumb drive in a sealed envelope with the Solicitation Number and Vendor’s name on the outermost envelope, addressed to:

Hays County Purchasing Office Attn: Stephanie Hunt 712 South Stagecoach Trail, Suite 1012 San Marcos, Texas 78666

The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with COUNTY in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Bid Price and within the Bid Times indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.

BIDDER accepts all of the terms and conditions of the Invitation for Bids and Bid Instructions/Requirements, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. BIDDER will sign and deliver the required number of counterparts of the Agreement with the Bonds and other documents required by the Bidding Requirements within 10 working days after the date of COUNTY’s Notice of Award.

This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation;

BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm, or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other Bidder or over COUNTY.

BIDDER will complete the work in accordance with the Contract Documents and the accompanying Schedule of Rates and Prices and will pay not less than the Prevailing Wage Rates for Hays County, Texas. The work will be completed within 100 working days from the date for commencing work as set forth in the "Notice to Proceed" to be issued by the COUNTY.

Communications concerning this Bid shall be addressed to the address of BIDDER indicated below:

Terms used in this Bid which are defined in the General Provisions or Instructions will have the meanings indicated in the General Provisions or Instructions.

SUBMITTED ON , 20 .

State Contractor License Number

IF BIDDER is:

An Individual

By (SEAL) (Individual’s Name)

(Signature) doing business as Business address:

Phone Number: Fax Number:

Email:

A Partnership

(Firm Name)

(General Partner)

Business address:

A Corporation

(Corporate Name)

(State of Incorporation)

(Name of Person Authorized to Sign)

(Corporate Seal)

Attest:

(Secretary) Business Address

Date of Qualification to Do Business is

A Joint Venture

(Name)

(Address)

By (Name)

(Address)

Phone & Fax Numbers, Email & mailing addresses for receipt of official communications:

(Each joint venturer must sign. The manner for signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner above.)

SOLICITATION, OFFER

AND AWARD

Hays County Purchasing Office

712 S. Stagecoach Trail, Suite 1012 San Marcos, Texas 78666

Solicitation No.:

IFB 2026-B02 Bear Creek Low Water Crossing Date Issued: February 27, 2026

SOLICITATION

Vendors must submit proposals as listed: One (1) original and one (1) digital copy on a thumb drive at the Hays County Purchasing Office at the address shown above or Electronically through BidNet Direct and one (1) hard copy at the Hays County Purchasing Office at the address shown above until:

10:00 a.m. local time March 25, 2026

Proposals received after the time and date set for submission will be returned unopened.

For information please email:

purchasing.bids@hayscountytx.gov

Questions concerning this IFB must be received in writing no later than

5:00 PM on March 12, 2026.

Phone No.: (512) 393-2267

OFFER (Must be fully completed by Respondent)

In compliance with the above, the undersigned offers and agrees to furnish all items or services awarded at the prices stipulated for each item delivered at the designated point(s) and within the time specified herein. Award shall include all solicitation documents and attachments.

MANUALLY SIGN ALL COPIES SUBMITTED. SIGNATURE IS MANDATORY.

Respondent Respondent’s Authorized Representative Entity Name:

Mailing Address:

Name:

Title:

Email Address:

Phone No.:

Signature: Date:

Name, Email Address and Phone No.

of person authorized to conduct negotiations on behalf of Respondent:

NOTICE OF AWARD (To be completed by County)

Funding Source: Awarded as to item(s): Contract Amount:

Vendor: Term of Contract:

This contract issued pursuant to award made by Commissioners

Court on:

Date: Agenda Item:

Important: Award notice may be made on this form or by other Authorized official written notice.

Hays County Judge

Date

Hays County Clerk Date mailto:purchasing@hayscountytx.gov

SCHEDULE OF RATES AND PRICES

HAYS COUNTY, TEXAS

PROJECT: IFB 2026-B02 - BEAR CREEK LOW WATER CROSSING CONTRACTOR:

BID TECH DESCRIPTION BID UNIT

ITEM SPEC QUANTITY MEASURE

1 100 7002 PREPARING ROW 11.59 STA -$

2 100 7013 TREE PROTECTION (INSTALL) 2 EA -$

3 100 7015 TREE PROTECTION (REMOVE) 2 EA -$

4 104 7006 REMOVING CONC(RIPRAP) 180 SY -$

5 105 7007 RMV (7"-11") TRT/UNTRT BASE & ASPH PAV 1167 SY -$

6 110 7001 EXCAV (ROADWAY) 2555 CY -$

7 132 7003 EMBANK (FNL) (OC) (TY B) 975 CY -$

8 160 7002 FURN & PLACE TOPSOIL (4") 5268 SY -$

9 164 7018 HYDRO MULCH SEED (PERM_RURAL_CLAY) 5268 SY -$

10 164 7021 HYDRO MULCH SEED (TEMP_WARM) 2634 SY -$

11 164 7022 HYDRO MULCH SEED (TEMP_COOL) 2634 SY -$

12 168 7001 VEGETATIVE WATERING 89 TGL -$

Full compensation for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract will be considered as included in the unit prices for the work set forth below, and no separate payment will be made for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract, unless separate payment is expressly provided for therein.

UNIT COST AMOUNT BID

Refer to the Technical Specifications section for a description of the specific reference number. Page 1 of 7

PROJECT: IFB 2026-B02 - BEAR CREEK LOW WATER CROSSING CONTRACTOR:

BID TECH DESCRIPTION BID UNIT

ITEM SPEC QUANTITY MEASURE

Full compensation for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract will be considered as included in the unit prices for the work set forth below, and no separate payment will be made for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract, unless separate payment is expressly provided for therein.

UNIT COST AMOUNT BID

13 169 7001 SOIL RETENTION BLANKETS (CL 1) (TY A) 5268 SY -$

14 247 7178 FL BS (CMP IN PLC) (TY A GR 4) (FINAL POS) 325 CY -$

15 310 7004 PRIME COAT (MC-30) 275 GAL -$

16 341 7045 D-GR HMA TY-D SAC-B PG64-22 165 TON -$

17 360 7002 CONC PVMT (CRCP) (8") 243 SY -$

18 400 7002 STRUCT EXCAV (BOX) 880.00 CY -$

19 401 7001 FLOWABLE BACKFILL 115 CY -$

20 403 7001 TEMPORARY SPL SHORING 1720 SF -$

21 432 7002 RIPRAP (CONC) (5IN) 41 CY -$

22 432 7013 RIPRAP (MOW STRIP) (4 IN) 31 CY -$

23 432 7018 RIPRAP (STONE TY F)(DRY)(18 IN) 43 CY -$

24 462 7039 CONC BOX CULV (11 FT X 4 FT) 255 LF -$

Refer to the Technical Specifications section for a description of the specific reference number. Page 2 of 7

PROJECT: IFB 2026-B02 - BEAR CREEK LOW WATER CROSSING CONTRACTOR:

BID TECH DESCRIPTION BID UNIT

ITEM SPEC QUANTITY MEASURE

Full compensation for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract will be considered as included in the unit prices for the work set forth below, and no separate payment will be made for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract, unless separate payment is expressly provided for therein.

UNIT COST AMOUNT BID

25 464 7053 RC PIPE (ARCH) (CL V) (DES 2) 47 LF -$

26 466 7176 WINGWALL (PW-1) (HW = 6 FT) 1 EA -$

27 466 7177 WINGWALL (PW-1) (HW = 7 FT) 1 EA -$

28 467 7426 SET (TY II) (DES 2) (RCP) (6:1) (P) 2 EA -$

29 496 7007 REMOV STR (PIPE) 157 LF -$

30 500 7001 MOBILIZATION 1 LS -$

31 502 7001 BARRICADES, SIGNS AND TRAFFIC HANDLING 4 MO -$

32 503 7002 PORTABLE CHANGEABLE MESSAGE SIGN 2 EA -$

33 506 7002 ROCK FILTER DAMS (INSTALL) (TY 2) 88 LF -$

34 506 7011 ROCK FILTER DAMS (REMOVE) 88 LF -$

35 506 7020 CONSTRUCTION EXITS (INSTALL) (TY 1) 229 SY -$

36 506 7024 CONSTRUCTION EXITS (REMOVE) 229 SY -$

Refer to the Technical Specifications section for a description of the specific reference number. Page 3 of 7

PROJECT: IFB 2026-B02 - BEAR CREEK LOW WATER CROSSING CONTRACTOR:

BID TECH DESCRIPTION BID UNIT

ITEM SPEC QUANTITY MEASURE

Full compensation for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract will be considered as included in the unit prices for the work set forth below, and no separate payment will be made for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract, unless separate payment is expressly provided for therein.

UNIT COST AMOUNT BID

37 506 7039 TEMP SEDMT CONT FENCE (INSTALL) 448 LF -$

38 506 7041 TEMP SEDMT CONT FENCE (REMOVE) 448 LF -$

39 506 7045 BIODEG EROSN CONT LOGS (INSTL) (18") 315 LF -$

40 506 7046 BIODEG EROSN CONT LOGS (REMOVE) 315 LF -$

41 508 7001 CONSTRUCTING DETOURS 122 SY -$

42 510 7003 ONE-WAY TRAF CONT (PORT TRAF SIG) 4 MO -$

43 512 7009 PORT CTB (FUR & INSTL) (LOW PROF) (TY 1) 520 LF -$

44 512 7010 PORT CTB (FUR & INSTL) (LOW PROF) (TY 2) 40 LF -$

45 512 7033 PORT CTB (MOVE) (LOW PROF) (TY 1) 520 LF -$

46 512 7034 PORT CTB (MOVE) (LOW PROF) (TY 2) 40 LF -$

47 512 7057 PORT CTB (REMOVE) (LOW PROF) (TY 1) 520 LF -$

48 512 7058 PORT CTB (REMOVE) (LOW PROF) (TY 2) 40 LF -$

Refer to the Technical Specifications section for a description of the specific reference number. Page 4 of 7

PROJECT: IFB 2026-B02 - BEAR CREEK LOW WATER CROSSING CONTRACTOR:

BID TECH DESCRIPTION BID UNIT

ITEM SPEC QUANTITY MEASURE

Full compensation for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract will be considered as included in the unit prices for the work set forth below, and no separate payment will be made for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract, unless separate payment is expressly provided for therein.

UNIT COST AMOUNT BID

49 530 7010 DRIVEWAYS (ACP) 78 SY -$

50 540 7002 MTL W-BEAM GD FEN (STEEL POST) 500 LF -$

51 544 7001 GUARDRAIL END TREATMENT (INSTALL) 4 EA -$

52 552 7011 WIRE FENCE (REMOVE) 751 LF -$

53 560 7005 MAILBOX INSTALL-D (WC-POST) TY 3 1 EA -$

54 636 7001 ALUMINUM SIGNS (TY A) 24 SF -$

55 644 7001 IN SM RD SN SUP&AM TY10BWG(1)SA(P) 3 EA -$

56 644 7065 RELOCATE SM RD SN SUP&AM TY 10BWG 2 EA -$

57 644 7073 REMOVE SM RD SN SUP&AM 3 EA -$

58 658 7019 INSTL DEL ASSM (D-SW)SZ 1(BRF)GF2(BI) 26 EA -$

59 658 7078 REMOVE DELIN & OBJECT MARKER ASSMS 2 EA -$

60 662 7077 WK ZN PAV MRK REMOV (W)24"(SLD) 24 LF -$

Refer to the Technical Specifications section for a description of the specific reference number. Page 5 of 7

PROJECT: IFB 2026-B02 - BEAR CREEK LOW WATER CROSSING CONTRACTOR:

BID TECH DESCRIPTION BID UNIT

ITEM SPEC QUANTITY MEASURE

Full compensation for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract will be considered as included in the unit prices for the work set forth below, and no separate payment will be made for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract, unless separate payment is expressly provided for therein.

UNIT COST AMOUNT BID

61 666 7175 RE PM TY II (W) 6" (SLD) 971 LF -$

62 666 7213 RE PM TY II (Y) 6" (SLD) 1046 LF -$

63 666 7411 REFL PAV MRK TY I (W)6"(SLD)(100MIL) 971 LF -$

64 666 7423 REFL PAV MRK TY I (Y)6"(SLD)(100MIL) 1046 LF -$

65 672 7004 REFL PAV MRKR TY II-A-A 13 EA -$

66 678 7002 PAV SURF PREP FOR MRK (6") 315 LF -$

TOTAL AMOUNT OF BID

________________________________________________________ Dollars and___________________ Cents -$

Refer to the Technical Specifications section for a description of the specific reference number. Page 6 of 7

PROJECT: IFB 2026-B02 - BEAR CREEK LOW WATER CROSSING CONTRACTOR:

BID TECH DESCRIPTION BID UNIT

ITEM SPEC QUANTITY MEASURE

Full compensation for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract will be considered as included in the unit prices for the work set forth below, and no separate payment will be made for compliance with each and every provision of the Request for Bids, the Bid, the Specifications, and the Contract, unless separate payment is expressly provided for therein.

UNIT COST AMOUNT BID

NOTE: THE COURT MAY EITHER REJECT ALL BIDS OR AWARD A CONTRACT TO THE LOWEST AND/OR BEST BID.

Acknowledgment of Addenda

Addendum No. 1:

Addendum No. 2:

Addendum No. 3:

Addendum No. 4:

Refer to the Technical Specifications section for a description of the specific reference number. Page 7 of 7

VENDOR REFERENCES

Please list three (3) references of current customers who can verify the quality of service your company provides. The County prefers customers of similar size and scope of work to this proposal/bid. This form must be returned with your bid/proposal.

Company Name: ________________________________________________________

Address: ______________________________________________________________

Contact Person and Title: _________________________________________________

Phone Number: _________________________________________________________

Email: ________________________________________________________________

Scope & Duration of Contract: _____________________________________________

Address: _______________________________________________________________

Contact Person and Title: _________________________________________________

Phone Number: _________________________________________________________

Email: _________________________________________________________________

Scope & Duration of Contract: ______________________________________________

Address: _______________________________________________________________

Contact Person and Title: _________________________________________________

Phone Number: _________________________________________________________

Email: _________________________________________________________________

Scope & Duration of Contract: ______________________________________________

REFERENCE TWO

REFERENCE THREE

REFERENCE ONE

Conflict of Interest Disclosure & Questionnaire

Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that nay vendor or person considering doing business with a local government entity disclose in the Questionnaire Form CIQ, the vendor or person’s affiliation or business relationship that might cause a conflict of interest with a local government entity. By law, this questionnaire must be filled with the records administrator of Hays County no later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Texas Local Government Code. A person commits an offense if the person violates Section 176.006, Texas Local Government Code. An offense under this section is a Class C misdemeanor.

By submitting a response to this request, the vendor represents that it is in compliance with the requirements of Chapter 176 of the Texas Local Government Code.

The Hays County Officials who fall within Chapter 176 of the Local Government Code relating to filing a Conflict-of-Interest Questionnaire (Form CIQ) include:

• Hays County Judge: Ruben Becerra

• Commissioner Precinct 1: Debbie Ingalsbe

• Commissioner Precinct 2: Dr. Michelle Cohen

• Commissioner Precinct 3: Morgan Hammer

• Commissioner Precinct 4: Walt Smith

• Hays County Auditor: Marisol Villarreal-Alonzo

Revised 8/14/2024Form provided by Texas Ethics Commission www.ethics.state.tx.us

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

FORM CIQ

OFFICE USE ONLY

Date Received

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

1 Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature Date ownership interest of one percent or more.

Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 8/14/2024

Name of signatory

Related Party Disclosure Form

Hays County strives to provide financial transparency to its taxpayers. Completion of this form will allow for added transparency into the procurement process by disclosing Vendor relationships with current or former Hays County employees.

The existence of a relationship may not present a legal or ethical conflict for a Vendor. However, disclosure will allow for consideration of potential conflicts and/or ways to eliminate conflicts.

A Vendor who Employs any of the following is required to disclose the relationship on this form:

• Current Hays County employee (including elected or appointed official) (Complete Section A)

• Former Hays County employee who has been separated from Hays County for no less than four (4) years (including elected or appointed official) (Complete Section B)

• Person related within the 2nd degree of consanguinity or affinity to either of the above(1) (Complete Section C) If no known relationships exist, complete Section D.

This form is required to be completed in full and submitted with the proposal package. A submitted proposal package that does not include this completed form will be considered non-responsive and will not be eligible for an award.

Date of Separation from County Title Employee Name

Section B: Former Hays County Employee

Relationship Title Name of Person Related

Title Hays Employee/Former Hays Employee Name

Section C: Person Related to Current or Former Hays County Employee

Section D: No Known Relationships

If no relationships in accordance with the above exist or are known to exist, you may provide a written explanation below:

Title Employee Name

Section A: Current Hays County Employee

Attach additional pages if necessary.

I, the undersigned, hereby certify that the information provided is true and complete to the best of my knowledge.

Name of Vendor

Signature of Certifying Official Title of Certifying Official

Printed Name of Certifying Official Date

(1)A degree of relationship is determined under Texas Government Code Chapter 573. (as outlined below)

“Vendor” shall mean any individuals or entity that seeks to enter into a contract with Hays County.

“Employs” shall mean any relationship wherein Vendor has made arrangements to compensate an individual, directly or by way of a business organization in which the individual has a share hold or ownership interest, even if that arrangement is contractual and/or on an hourly-charge basis.

Relationship of Consanguinity

Person

1st Degree 2nd Degree 3rd Degree* 4th Degree* child or parent grandchild, sister, brother or grand-parent great-grandchild, niece, nephew, aunt,* uncle* or great-grandparent great-great-grandchild, grandniece, grandnephew, first cousin, great aunt,* great uncle* or great-great-grandparent

* An aunt, uncle, great aunt or great uncle is related to a person by consanguinity only if he or she is the sibling of the person's parent or grandparent.

Relationship of Affinity

Person

1st Degree 2nd Degree spouse, mother-in-law, father-in-law, son-in-law, daughter-in-law, stepson, stepdaughter, stepmother or stepfather brother-in-law, sister-in-law, spouse's grandparent, spouse's grandchild, grandchild's spouse or spouse of grandparent

CODE OF ETHICS FOR HAYS COUNTY

Public employment is a public trust. It is the policy of Hays County to promote and balance the objective of protecting government integrity and the objective of facilitating the recruitment and retention of personnel needed by Hays County. Such a policy implemented by prescribing essential standards of ethical conduct without creating unnecessary obstacles to entering public services.

Public servants must discharge their duties impartially so as to assure fair competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the Hays County procurement organization.

To achieve the purpose of this article, it is essential that those doing business with Hays County also observe the ethical standards prescribed here.

It shall be a breach of ethics to attempt to influence any public employee, elected official or department head to breach the standards of ethical conduct set forth in this code.

It shall be a breach of ethics for any employee of Hays County or a vendor doing business with the county to participate directly or indirectly in a procurement when the employee or vendor knows that:

The employee or any member of the employee’s immediate family, or household has a substantial financial interest pertaining to the procurement. This means ownership of 10% or more of the company involved and/or ownership of stock or other interest or such valued at $2500.00 or more.

A business or organization in which the employee, or any member of the employee’s immediate family, has a financial interest pertaining to the procurement.

Gratuities: It shall be a breach of ethics to offer, give or agree to give any employee of Hays County or for any employee to solicit, demand, accept or agree to accept from a vendor, a gratuity of consequence or any offer of employment in connection with any decision approval, disapproval, recommendation, preparation or any part of a program requirement or purchase request influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or controversy, any particular matter pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore pending before this government.

Kickbacks: It shall be a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor for any contract for Hays County as an inducement for the award of a contract or order.

Contract Clause: The prohibition against gratuities and kickbacks prescribed above shall be conspicuously set forth in every contract and solicitation therefore.

Any effort to influence any employee, elected official, or department head to violate the standards of the code is grounds to void the contract. Please certify, by your signature below, that you understand the ethics policy of Hays County and in no way will attempt to violate the code.

SIGNATURE:

PRINT NAME & TITLE:

COMPANY NAME:

DATE: _______________________

Hays County Practices Related to Historically Underutilized Businesses

1. STATEMENT OF PRACTICES

Hays County will strive to ensure that all businesses, regardless of size, economic, social or ethnic status have an equal opportunity to participate in the County’s procurement processes. The County is committed to promote full and equal business opportunity for all businesses to supply the goods and services needed to support the mission and operations of county government, and seeks to encourage the use of certified historically underutilized businesses (HUB’s) through the use of race, ethnic and gender neutral means. It is the practice of Hays County to involve certified HUBs to the greatest extent feasible in the County’s procurement of goods, equipment, services and construction projects while maintaining competition and quality of work standards. The County affirms the good faith efforts who recognize and practice similar business standards.

2. DEFINITIONS

Historically underutilized businesses (HUBs), also known as a disadvantaged business enterprise (DBE), are generally business enterprises at least 51% of which is owned and the management and daily business operations are controlled by one or more persons who is/are socially and economically disadvantaged because of his/her identification as a member of certain groups, including women, Black Americans, Mexican Americans, and other Americans if Hispanic origin, Asian Americans and American Indians.

Businesses include firms, corporations, sole proprietorships, vendors, suppliers, contractors, subcontractors, professionals and other similar references when referring to a business that provides goods and/or services regardless of the commodity category.

Certified HUB’s include business enterprises that meet the definition of a HUB and who meet the certification requirements of certification agencies recognized by Hays County, as expressed below.

Statutory bid limit refers to the Texas Local Government Code provision that requires competitive bidding for many items valued at greater than $50,000.

3. GUIDELINES

a. Hays County, its contractors, their subcontractors and suppliers, as well as all vendors of goods, equipment and services, shall not discriminate on the basis of race, color, creed, gender, age, religion, national origin, citizenship, mental or physical disability, veteran’s status or political affiliation in the award and/or performance of contracts. All entities doing business or anticipating doing business with the County shall support, encourage and implement affirmative steps toward a common goal of establishing equal opportunity for all citizens and businesses of the County.

b. Vendors and/or contractors desiring to participate in the HUB program must successfully complete the certification process with the State of Texas or Texas Unified Certification Program. The vendor or contractor is also required to hold a current valid certification (title) from either of these entities.

c. Vendors and/or contractors must be registered with the State Comptroller’s web-based HUB directory and with the Comptroller’s Centralized Master Bidder’s List (CMBL). Hays County will solicit bids from certified HUB’s for state purchasing and public works contracts.

4. Hays County will actively seek and encourage HUBs to participate in all facets of the procurement process by:

a. Continuing to increase and monitor a database of certified HUB vendors, professionals and contractors. The database will be expanded to include products, areas of expertise and capabilities of each HUB firm.

b. Continuing to seek new communication links with HUB vendors, professionals and contractors to involve them in the procurement process.

c. Continuing to advertise bids on the County’s website and in the newspapers including newspapers that target socially and economically disadvantaged communities.

5. As prescribed by law, the purchase of one or more items costing in excess of the statutory bid limit must comply with the competitive bid process. Where possible, those bids will be structured to include and encourage the participation of HUB firms in the procurement process by:

a. Division of proposed requisitions into reasonable lots in keeping with industry standards and competitive bid requirements.

b. Where feasible, assessment of bond and insurance requirements and the designing of such requirements to reasonably permit more than one business to perform the work.

c. Specifications of reasonable, realistic delivery schedules consistent with the County’s actual requirements.

d. Specifications, terms and conditions reflecting the County’s actual requirements are clearly stated, and do not impose unreasonable or unnecessary contract requirements.

6. A HUB practice statement shall be included in all specifications. The County will consider the bidder’s responsiveness to the HUB Practices in the evaluation of bids and proposals. Failure to demonstrate a good faith effort to comply with the County’s HUB practices may result in a bid or proposal being considered non-responsive to specifications.

7. Nothing in this practice statement shall be construed to require the County to award a contract other than to the lowest responsive bidder as required by law. This practice is narrowly tailored in accordance with applicable law.

Please sign for acknowledgement of the Hays County HUB Practices:

Signature Date

PRINT NAME & TITLE: ____________________________________________________________

Hays County House Bill 89 Verification

I, (Person name), the undersigned representative of

(Company or Business name, hereafter referred to as Company) being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and verify under oath that the company named above, under the provisions of Subtitle F, Title 10, Government Code Chapter

2270:

1. Does not boycott Israel currently; and

2. Will not boycott Israel during the term of the contract.

Pursuant to Section 2270.001, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

Signature of Company Representative Date

On this day of , 20 , personally appeared , the above-named person, who after by me being duly sworn, did swear and confirm that the above is true and correct.

NOTARY SEAL

Notary Public in and for the State of Texas

Date

Iran, Sudan, and Foreign Terrorist Organization Certification (TGC 2252)

I certify that the company named below (“Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter 2252 of the Texas Government Code, as amended:

• will not do business with Iran, Sudan, or any foreign terrorist organization; and

• will not do business with Iran, Sudan, or any foreign terrorist organization during the term of the contract.

Pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify that the company named below is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the Hays County Purchasing Department.

Company Name Date

Print Name of Company Representative Signature of Company Representative

Certification Check Performed by Hays County Purchasing

Pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153, and I have ascertained that the above-named company is not contained on said listing of companies that boycott Israel.

Print Name of Hays County Purchasing Representative Signature of Hays County Purchasing Representative

Date IFB/RFP/RFQ Number

Israel Boycott Certification (TGC 2271.002)

I certify that the company named below is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified as boycotting Israel, and verify that the Company, under the provisions of Chapter 2271 of the Texas Government Code, as amended:

• does not boycott Israel currently; and

• will not boycott Israel during the term of the contract.

Pursuant to Section 2271.002 of the Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exist to make a profit.

Exclusion from Chapter 2271 of the Texas Government Code

I certify that the company named below declare, represents, and verifies that the Company is excluded from Chapter 2271 because the contract in question:

□ will be between a governmental entity and a company with fewer than 10 full-time employees

□ will have a value of less than $100,000 that is to be paid wholly or partly from public funds of the governmental entity; or

□ will be between a governmental entity and a sole proprietor.

On this day, the Purchasing Representative for Hays County in San Marcos, Texas, pursuant to Texas Government Code, Chapter 2271, certify that I did review the website of the Comptroller of the State of Texas concerning the listing of companies…